Attachment 18 - FA500025R0007_Site Visit Minutes.pdf

Attendance:

Susan Pulley (673 CONS) Frederick Washington (773 CES) Dwight Johnson (WCE) 1st Lt Shelby Sain (673 CONS) Ryan Echon (773 CES) Paul Light (WCE) 2d Lt Robert Hensler (673 CONS) Barbara Mason (773 CES) Carlos Marques (GE)

WCE: Western Construction and Equipment

GE: American Landscaping

FREDRICK: There is flexibility in timelines of priorities other than Priority 1 due to snow and weather

RYAN (Davis Hwy): Snow removal on Davis Hwy is Priority 1.

FREDRICK (Davis Hwy): Explains how the tree trunks on the pine trees along the side of the road need to be visible so we can watch for beetles. Eventually the pines will fall, and the downed trees would be a special project.

FREDRICK: Explains the ditches around Fort Richardson and their annual requirements, which can change as needed due to increased vegetation growth due to rainfall.

FREDRICK: (driving past motor pool) Explains Contractors need to coordinate with motor pool agents to get equipment moved from parking area for Priority 3 clearing.

RYAN: Otter Lake Rd is priority 3, brush cutting is done annually.

FREDRICK: The brush needs to be cleared for fire safety. Range control dictates when the road can be accessed so the KTRs need to coordinate. You will get lost in the snow, you need a map. Eventually you will get used to recognizing landmarks.

RYAN: Lots of bush cutting is necessary on the road out to Malamute LZ

FREDRICK: The road out to Malamute LZ is graded as it gets ruts from the snowfall. Main roads need to be cleared, side roads cannot be bermed due to troop movement. Jump missions sometimes go off course and their equipment can get stuck out here.

SUSAN: Is there a distinction on maintaining the side roads? On what side roads do the berms need to be cleared?

FREDRICK: Distinction is on the map.

FREDRICK: If equipment breaks down out here you must notify the range control.

Equipment has been damaged out here because it was left.

FREDRICK: It’s best to get out here (Malamute LZ) after priority 2 or 3 are done, army vehicles are big and it’s hard to pass them on these roads.

FREDRICK: Many animals out here (bear, moose, porcupine) but you shouldn’t be getting out of your vehicles so you shouldn’t have to worry about it.

RYAN (Malamute LZ): The field must be graded then blown out for snow.

WESTERN: Cause its multiple ranges we need to be working on. Will it be broken down on the PWS?

AMERICAN: Is there a list of locations?

FREDRICK: No. The maps are colored to show what areas need what.

FREDRICK: You’ll be working with a lot of agencies, brushing elbows with them and their work. We’ll make sure to get you all a schedule of the range activities, they come out monthly and we will forward both them and any amendments ASAP.

(At the Railhead)

RYAN: All this is priority 3

WESTERN: What all needs to be plowed?

RYAN: KTR handles the main gravel patch, concrete slab and the ramps. CE handles gravel strip between rails. All is plowed into berms

FREDRICK: The mission here needs to be in sync to not interfere with each other’s work.

RYAN: Berms surrounding area to receive snow of different sections

FREDRICK: Were doing all this because I want to show how different areas are maintained.

The Generals have their offices right by these DVs, so the work has to look good. Fertilizing is done twice a year, once in the spring and once in the winter, depending on the KTRs schedule.

(Arrive at distinguished visitor field on Rich side)

FREDRICK: This field, there is a lot of trimming, fertilizing, and watering.

RYAN: Grass must be 2-4 in.

FREDRICK: Maintenance is key here, that and bringing grass back to good health. Don’t worry about how to move the bleachers, just trim around and under them. The grass will die under it; we are trying to convince them to lay down a concrete slab.

WESTERN: What is this place called?

FREDRICK: Distinguished Visitor grounds.

SUSAN: And aren’t there multiple?

RYAN: Yes, 3: this one, another, then the ted Stevens one.

FREDRICK: Your submitted schedule is what we go by to inspect, once a week

RYAN: The other building is included, across the street. The grounds are improved

(on 5th St with housing to the left)

RYAN: Up here on the sides of the road, the KTR takes the right side, housing takes the left.

FREDRICK: When working with other KTRs, stick to the map when you’re working in these areas, so you avoid covering the wrong areas. Make sure you’re maintaining your ledger for when you damage something. In the snow, it’s hard to see and you may hit something by accident. Just make sure you make your repairs as soon as possible.

(Arrive at Cottonwood Park)

RYAN: All of this is improved grounds

FREDRICK: Annual events happen here, these grounds need to be maintained

FREDRICK: I wanted to show off the park, to emphasize all the clipping and trimming that’s needed under the equipment.

SUSAN: What happens to all the leaves each year?

FREDRICK: The Contractor shall remove leaves in areas of improved grounds to maintain a neat and professional appearance as required to prevent drainage issues and lawn disease, and infestations. Leaf removal, in approved areas, must be completed by 14 October to maintain a neat and professional appearance. Leaf removal is to include natural debris (i.e., Tree limbs, dry brush, rodent habitats), and man-made debris. Leaf removal must be completed within three (3) days upon issue of a work task issued by the CO or COR. Leaves may be disposed of in the vegetation disposal site identified or removed from the installation.

(Arrive at Fisher House)

RYAN: This field may have an irrigation system that needs to be blown out

FREDRICK: There’s a lot of maintenance that needs to be done here, especially during the huge influx of patients during the holiday season.

AMERICAN: Are we responsible for trimming the bushes and under them?

FREDRICK: No, just clean around them, ensure the walkway is clear. Also, the trees that touch the building need to be trimmed. It is a special maintenance project in case lightning strikes, to prevent fires. The KTR or CE will identify projects and seek approval through CONS. A Special Maintenance Project can be submitted by the KTR for anything that looks like it should be taken care of. This sprinkler system just got online, we’re trying to determine who is responsible for its maintenance

RYAN: All this DV lawn is done once a week. Actually, when there were dandelions, it had to be done twice a week to get rid of the flowers, so that or spray it.