COMBINED SYNOPSIS FA500025R0007.pdf

FA500025R0007

Grounds Maintenance & Snow/Ice Removal Services

COMBINED SYNOPSIS/SOLICITATION

FY26 Grounds Maintenance & Snow/Ice Removal Services

Section A:

1. This is a combined synopsis/solicitation Request for Proposal for commercial items/services prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) Subparts 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested, and a written solicitation will not be issued.

2. Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available IAW FAR 52.232-18. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Issuing Activity Name 673d Contracting Squadron Issuing Activity Address 10480 Sijan Ave. JBER, AK 99506

Issuing Activity Location Offers must be submitted electronically in accordance with Attachment 12 – Addendum FAR 52.212-1, Instruction to Offerors

Solicitation Number FA500025R0007 Date of Issuance 24 September 2025

Closing Date and Time 27 October 2024, 4:00pm EST Number of Pages 10

Requisition/Purchase Authority

52.232-18 Availability of Funds.

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

Description of Item/Service

The 773 Civil Engineer Squadron (CES) has a requirement for Grounds Maintenance and Snow and Ice Removal Services at Joint Base Elmendorf-Richardson (JBER). The contractors shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary in compliance with applicable federal, regional, state, and local laws and commercial standards.

Section B:

1. The 773 Civil Engineer Squadron (CES) has a requirement for Grounds Maintenance and

Snow and Ice Removal Services at Joint Base Elmendorf-Richardson (JBER). The contractors shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary in compliance with applicable federal, regional, state, and local laws and commercial standards.

a. The Snow and Ice Removal Services cover all areas identified in the Performance Work Statement (PWS) and are performed during all snow events occurring during the period of performance 15 Sept - 14 May, as outlined in Attachment 6 – Pricing Worksheet. Areas for snow and ice removal services include sidewalks, steps, stairs, landings, work areas, drains, and entrance ramps to provide secure footing or safe driving conditions.

b. Grounds Maintenance Services shall be performed at JBER during the period of performance 15 Apr – 14 Oct, as outlined in Attachment 6 – Pricing Worksheet, in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance.

2. The contractor determines the frequencies of services to attain the level of service as specified in the PWS. The contractor’s performance will be evaluated based on the Contracting Officer’s Representative (COR) and Contracting Officer’s (CO) evaluation of the results required by the Service Summary (SS) as detailed in Section 2 of the PWS and not the method of performance.

Section C:

1. This acquisition will utilize full and open competition under the NAICS code of 561730 Landscaping Services, with a small business size standard of $9.5M and PSC S208- Housekeeping, Landscaping, and Groundskeeping services. The Request for Proposals (RFP) number FA500025R0007 FY26 Grounds Maintenance & Snow/Ice Removal Services for the 773 Civil Engineer Squadron (773 CES) shall be used to reference any written offer provided under this RFP. All prospective offerors must be registered in the System for Award Management (SAM) at www.sam.gov . Lack of SAM registration will make an offeror ineligible for award.

Section E:

1. Services will be inspected/accepted at: JBER, Alaska

Section F:

1. Periods of Performance. Place of performance is JBER, Alaska. Further breakdown of CLIN specific periods of performance can be found in Attachment 6 – Pricing Worksheet.

http://www.sam.gov/

CLIN SLIN Description and Period of Performance SHIP TO ADDRESS

DODACC

Ba se

Y ea r

0001 Grounds Maintenance Services (PoP: 15 April 2026 - 14 October 2026)

0001AA Maintain Improved Grounds IAW PWS Para. 1.1

773D CES CEO

6326 ARCTIC WARRIOR

JBER, AK 99506-3221

F1W3EB

0001AB Maintain Semi-Improved Grounds IAW PWS Para. 1.2

773D CES CEO

0001AC Maintain BASH IAW PWS Para. 1.3

773D CES CEO

0001AD Maintain Unimproved Grounds IAW PWS Para. 1.4

773D CES CEO

0001AE Maintain Vegetative Beds, Inert Beds and related Areas IAW PWS Para. 1.5

773D CES CEO

0001AF Maintain Surface Drainage Ditches IAW PWS Para. 1.6

773D CES CEO

0002 Snow and Ice Removal Services

0002AA Snow and Ice Removal Services (PoP: 15 April 2026 - 14 May 2026)

773D CES CEO

6326 ARCTIC WARRIOR

JBER, AK 99506-3221

F1W3EB

0002AB Snow and Ice Removal Services (PoP: 15 Sept 2026- 14 April 2027)

773D CES CEO

0003 Over and Above Projects (PoP: 14 April 2026 - 14 April 2027)

773D CES CEO

O pt io n

Ye ar

1001 Grounds Maintenance Services (PoP: 15 April 2027 - 14 October 2027)

1001AA Maintain Improved Grounds IAW PWS Para. 1.1

773D CES CEO

1001AB Maintain Semi-Improved Grounds IAW PWS Para. 1.2

773D CES CEO

1001AC Maintain BASH IAW PWS Para. 1.3

773D CES CEO

1001AD Maintain Unimproved Grounds IAW PWS Para. 1.4

773D CES CEO

1001AE Maintain Vegetative Beds, Inert Beds and related Areas IAW PWS Para. 1.5

773D CES CEO

1001AF Maintain Surface Drainage Ditches IAW PWS Para. 1.6

773D CES CEO

1002 Snow and Ice Removal Services

1002AA Snow and Ice Removal Services (PoP: 15 April 2027 - 14 May 2027)

773D CES CEO

1002AB Snow and Ice Removal Services (PoP: 15 Sept 2027- 14 April 2028)

1003 Over and Above Projects (PoP: 14 April 2027 - 14 April 2028) pt io n

Ye

2001 Grounds Maintenance Services (PoP: 15 April 2028 - 14 October 2028)

2001AA Maintain Improved Grounds IAW PWS Para. 1.1

773D CES CEO

2001AB Maintain Semi-Improved Grounds IAW PWS Para. 1.2

773D CES CEO

2001AC Maintain BASH IAW PWS Para. 1.3

773D CES CEO

2001AD Maintain Unimproved Grounds IAW PWS Para. 1.4

773D CES CEO

2001AE Maintain Vegetative Beds, Inert Beds and related Areas IAW PWS Para. 1.5

773D CES CEO

2001AF Maintain Surface Drainage Ditches IAW PWS Para. 1.6

773D CES CEO

2002 Snow and Ice Removal Services

2002AA Snow and Ice Removal Services (PoP: 15 April 2028 - 14 May 2028)

773D CES CEO

2002AB Snow and Ice Removal Services (PoP: 15 Sept 2028- 14 April 2029)

773D CES CEO

2003 Over and Above Projects (PoP: 14 April 2028 - 14 April 2029) pt io n

Ye

3001 Grounds Maintenance Services (PoP: 15 April 2029 - 14 October 2029)

3001AA Maintain Improved Grounds IAW PWS Para. 1.1

773D CES CEO

3001AB Maintain Semi-Improved Grounds IAW PWS Para. 1.2

773D CES CEO

3001AC Maintain BASH IAW PWS Para. 1.3

773D CES CEO

3001AD Maintain Unimproved Grounds IAW PWS Para. 1.4

773D CES CEO

3001AE Maintain Vegetative Beds, Inert Beds and related Areas IAW PWS Para. 1.5

773D CES CEO

3001AF Maintain Surface Drainage Ditches IAW PWS Para. 1.6

773D CES CEO

3002 Snow and Ice Removal Services

3002AA Snow and Ice Removal Services (PoP: 15 April 2029 - 14 May 2029)

773D CES CEO

3002AB Snow and Ice Removal Services (PoP: 15 Sept 2029- 14 April 2030)

773D CES CEO

3003 Over and Above Projects (PoP: 14 April 2029 - 14 April 2030) pt io n

Ye

4001 Grounds Maintenance Services (PoP: 15 April 2030 - 14 October 2030)

4001AA Maintain Improved Grounds IAW PWS Para. 1.1

773D CES CEO

4001AB Maintain Semi-Improved Grounds IAW PWS Para. 1.2

773D CES CEO

4001AC Maintain BASH IAW PWS Para. 1.3

773D CES CEO

4001AD Maintain Unimproved Grounds IAW PWS Para. 1.4

773D CES CEO

4001AE Maintain Vegetative Beds, Inert Beds and related Areas IAW PWS Para. 1.5

773D CES CEO

4001AF Maintain Surface Drainage Ditches IAW PWS Para. 1.6

773D CES CEO

4002 Snow and Ice Removal Services

4002AA Snow and Ice Removal Services (PoP: 15 April 2030 - 14 May 2030)

773D CES CEO

4002AB Snow and Ice Removal Services (PoP: 15 Sept 2030- 14 April 2031)

773D CES CEO

4003 Over and Above Projects (PoP: 14 April 2030 - 14 April 2031)

Section G:

1. The contract CLIN structure is detailed in Attachment 6 – Pricing Worksheet

Section H:

1. Over and Above (O&A) Work

a. O&A work is beyond the requirements of work outlined in Attachment 1 – FY 26

Grounds Maintenance PWS_25 Aug 25, but within the general scope of the contract. The Government will identify and direct O&A work, as needed. It is estimated that O&A work will occur approximately (15) times during each performance period of the contract.

b. O&A work, as defined in this contract, means work discovered during the course of performing routine daily operations or work identified by the government within the general scope of the contract. O&A work is not covered by the firm-fixed-price contract line items under the contract but is necessary to satisfactorily complete the contract.

c. O&A work covers a broad range of non-reoccurring, in scope, services, including but not limited to:

i. Tree Cutting

ii. Tree Trimming

iii. Brush Cutting

iv. Additional snow removal and/or grounds maintenance incidental to special events (Airshow, DV visits, etc.)

There is no guarantee of O&A work under this contract.

d. When awarding O&A work, the Contracting Officer will establish a separate

Sub-Contract Line-Item Number (SLIN) for each individual requirement.

e. O&As are awarded and administered as supplemental agreements. A contract modification, SF-30, will be executed to definitize each O&A project.

f. The determination of labor standards shall be made at the time the O&A work is submitted to the Contracting Officer. The SF-30 shall identify the labor standards law and contract wage determination which will apply to the work required.

2. O&A Award Process

a. The following procedures shall be following when identifying O&A work:

I. The government identifies the type of work, location of work, and estimated labor hours and material required to complete the work. A

Not to Exceed (NTE) amount will be set, for which the contractor must not perform work beyond this set amount.

II. The Contracting Officer shall request from the contractor, a proposal for all O&A work, to be submitted no later than 48 hours after the performance of the work.

III. The Government and Contractor will negotiate a settlement for the O&A work. To the maximum extent practicable, O&A work shall be negotiated prior to performance of the work.

IV. The contractor and Contracting Officer shall mutually agree to specific procedures for government administration and contractor performance of O&A work.

V. The Contracting Officer will execute a modification for the O&A work.

Section I:

1. The following solicitation document, incorporated provisions, and clauses which are in effect through Federal Acquisition Circular 2025-05 effective 07 August 2025, the Defense Federal Acquisition Regulation Supplement (DFARS) effective 17 January 2025, and the Department of the Air Force Federal Acquisition Supplement (DAFFARS) effective 16 October 2024. See www.acquisition.gov for more information.

a. FAR Provision 52.212-1, Instruction to Offerors–Commercial Products and Commercial Services (Sep 2023), applies to this acquisition and is incorporated by reference.

b. As prescribed in FAR 12.301(c), Addendum FAR 52.212-1, Instructions to Offerors– Commercial Products and Commercial Services is provided for this solicitation and is included as Attachment 12 - Addendum FAR 52.212-1, Instructions to Offerors.

c. FAR Provision 52.212-2, Evaluation – Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and is incorporated by reference.

d. As prescribed in FAR 12.301(c), Addendum FAR 52.212-2, Evaluation – Commercial Products and Commercial Services is provided for this solicitation and is included as Attachment 13 - Addendum FAR 52.212-2, Evaluation.

e. 52.252-1 Solicitation Provisions Incorporated By Reference (1998-02) This solicitation incorporates one or more solicitation provisions by http://www.acquisition.gov/ reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

(End of Provision)

f. 52.252-2 Clauses Incorporated by Reference (1998-02) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov

(End of Clause)

g. 52.252-5 Authorized Deviations in Provisions (2020-11)

a. The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

b. The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

h. 52.252-6 Authorized Deviations in Clauses (2020-11)

a. The use in this solicitation or contract of any Federal Acquisition

Regulation (48 CFR Chapter1) clause with an authorized deviation is indicated by the addition of (DEVIATION) after the date of the clause.

b. The use in this solicitation or contract of any FAR and DFARS. (48 CFR _Chapter 99) clause with an authorized deviation is indicated by the addition of (DEVIATION) after the name of the regulation.

(End of clause)

2. Additional Solicitation Clauses and Provisions in reference and full text are provided in Attachment 7 – FA500025R0007 Clauses and Provisions (Reference and Full Text)

Attachments:

Attachment 1 – FY 26 Grounds Maintenance PWS_25 Aug 25 Attachment 2 – JBER Mowing Maps Attachment 3 – JBER Snow Maps Attachment 4 – Grounds Mx PPQ Attachment 5 – Snow and Ice Removal PPQ Attachment 6 – Pricing Worksheet Attachment 7 – FA500025R0007 Clauses and Provisions (Reference and Full-Text) Attachment 8 – WD 20155681_ 07082025 Attachment 9 – Small Business Commitment Document Attachment 10 – Small Business Subcontracting Plan Attachment 11 - DoD Checklist for Reviewing Subcontracting Plans (July 2024) Attachment 12 - Addendum FAR 52.212-1, Instructions to Offerors Attachment 13 - Addendum FAR 52.212-2, Evaluation