Attachment 1 - FY26 Grounds Maintenance PWS_25 Aug 25.pdf

Attachment 1 - FA500025R0007

GROUNDS MAINTENANCE

PERFORMANCE WORK STATEMENT

JOINT BASE ELMENDORF – RICHARDSON, AK

Date: 25 August 2025

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

1.1 MAINTAIN IMPROVED GROUNDS

1.1.1 MOW

1.1.2 PEST CONTROL (RESERVED)

1.1.3 LAWN REPAIR

1.1.4 PRUNE SHRUB, HEDGES, AND OTHER PLANTS

1.1.5 CEMETERIES (RESERVED)

1.1.6 ARTIFICIAL TURF (RESERVED)

1.1.7 EDGE

1.1.8 TRIM

1.1.9 WEED CONTROL

1.1.10 MUNITION STORAGE AREA

1.1.11 IRRIGATION

1.1.12 REMOVE DEBRIS/POLICE GROUNDS

1.1.13 LEAF REMOVALS

1.1.14 LAWN CONDITIONING

1.2 MAINTAIN SEMI-IMPROVED GROUNDS

1.2.1 MOW

1.2.2 TRIM

1.2.3 INTERIOR/EXTERIOR PERIMETER FENCE LINE

1.2.4 INTERIOR/EXTERIOR PERIMETER FENCE LINE ...................................... 91.3

MAINTAIN BIRD AREA STRIKE HAZARD (BASH)

1.3.1 MOW

1.3.2 AIRFIELD LIGHT FIXTURES

1.3.3 HERBICIDES AND (INSECTICIDES – RESERVED)

1.3.4 AIRFIELD COORDINATION - RESERVED

1.3.5 FLIGHT-LINE DRIVERS - RESERVED

1.3.6 AIRFIELD TOWER COMMUNICATIONS - RESERVED

1.4 MAINTAIN UN-IMPROVED GROUNDS

1.5 MAINTAIN VEGETATIVE BEDS, INERT BEDS, ROCK BEDS AND RELATED

AREAS

1.6 MAINTAIN SURFACE DRAINAGE DITCHES

1.7 PERFORM SNOW/ICE REMOVAL

1.7.1 BASIC SERVICES

1.7.2 ICE CONTROL

1.7.3 SAND BARRELS (RESERVED)

1.8 SPECIAL REQUIREMENTS

1.8.1 TREES

1.8.2 EMERGENCY AND SPECIAL EVENTS SERVICES

1.8.3 XERISCAPING AND URBAN FOREST SERVICES (RESERVED)

1.8.4 SPECIAL CUTS

1.8.5 PLANTING TREES, SHRUBS, AND VEGETATIVE BEDS

2 SERVICE SUMMARY

2.1 QUALITY CONTROL

2.2 QUALITY ASSURANCE

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 FACILITIES

3.1.1 FACILITY MANAGER

3.2 UTILITIES

3.3 MATERIALS (RESERVED)

3.4 SECURITY, FIRE, AND MEDICAL SERVICES

3.5 TELEPHONE

3.6 SOLID WASTE COLLECTION AND DISPOSAL

4 GENERAL INFORMATION

4.1 MISSION

4.2 BACKGROUND

4.3 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, AND/OR

VEGETATION

4.4 ENVIRONMENTAL REQUIREMENTS

4.4.1 HAZARDOUS MATERIALS

4.4.2 SPILL CONTROLS

4.4.3 PESTICIDES (RESERVED)

4.4.4 HAZARDOUS MATERIALS INVENTORY

4.4.5 HAZARDOUS MATERIALS MANAGEMENT

4.4.6 FINAL REPORT

4.5 PERMITS, LICENSES AND CERTIFICATIONS

4.6 HOURS OF OPERATION

4.7 RECOGNIZED HOLIDAYS

4.7.1 BASE CLOSURES

4.8 SECURITY REQUIREMENTS

4.9 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED

SECURITY

4.10 SPECIAL QUALIFICATIONS

4.11 INTERFACES

4.12 CONTRACTING OFFICER AND CONTRACTING OFFICER

REPRESENTATIVE (QUALITY ASSURANCE PERSONNEL)

4.13 WORK CLEARANCE REQUESTS

4.14 SAFETY REQUIREMENTS AND REPORTS

4.15 SCHEDULES

4.15.1 SCHEDULE CHANGES

APPENDIXES

APPENDIX A – GROUNDS DESCRIPTION/WORKLOAD ESTIMATES

APPENDIX B – AREA MAPS OR SITE PLANS

APPENDIX C – DATA REQUIREMENTS

APPENDIX D – DEFINITIONS

APPENDIX E – XERISCAPING AND URBAN FOREST MASTER PLAN

(RESERVED)

APPENDIX F – IRRIGATION SYSTEM DESCRIPTION AND SYSTEM

MAINTENANCE PROJECTED WORKLOAD DATA (RESERVED)

APPENDIX G – GOVERNMENT FURNISHED PROPERTY

APPENDIX H – APPLICABLE PUBLICATIONS AND FORMS

APPENDIX I – ENVIROMENTAL PROTECTION/HAZARDOUS MATERIALS ON

JBER

APPENDIX J – MANAGEMENT OF HAZARDOUS WASTE ON JBER

APPENDIX K – LANDING ZONE (LZ) MINIMUMS

APPENDIX L – SPECIAL MAINTENANCE PROJECT FORM (SMP)

1 DESCRIPTION OF SERVICES

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at the base in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. Areas maps and workloads depicting the service described in this Performance Work Statement (PWS) are identified in the Appendixes. The Contractor’s performance will be based on the Contracting Officer’s Representative (COR), and Contracting Officer’s (CO) evaluation of the results required by the Service Summary (SS) and not the method of performance. The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. The outcome of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

The Contractor shall submit a monthly mowing, brush cutting and/or grading schedule to the CO and COR ten (10) Days prior to the performance month. The growing season at JBER is 15 April through 14 October. Snow and ice removal services shall be required during all snow events. All damage caused by the Contractor or its employees to Government property and personal property (to include facilities, fences, equipment, trees and shrubs, etc.) due to Contractor operations shall be repaired or replaced by the Contractor within fifteen (15) days after identification/notification at no additional cost to the Government. If a plant should die or become unhealthy in the improved area due to damage, the Contractor shall be responsible for replacing the damaged plant with a plant of the size and type designated by the COR. Plant replacement shall occur within fifteen

(15) days after identification or notification or as otherwise agreed to by the parties.

Fence lines identified shall be trimmed to prevent vegetation growth in the fence, including removal of vegetation growing up the links of the fence. All areas shall be trimmed concurrent with mowing. Application of nonselective herbicides to control grass, weeds and vegetation around obstacles to include fence lines, fire hydrants, light poles, etc. shall only be allowed with the COR approval. COR will designate wood chip, grass clipping and vegetation disposal site post award.

1.1 MAINTAIN IMPROVED GROUNDS

Improved grounds are identified in Appendix A, Grounds Descriptions/Workload Estimates and Appendix B, Area Maps or Site Plans. The Contractor shall amortize all costs over a period of 6 months to ensure a mission-ready fleet is available when necessary to conduct all operations in accordance with (IAW) the PWS.

1.1.1 MOW

The Contractor shall mow all improved grounds as designated in Appendix B, to look well-manicured, with a neat and professional appearance. Maintain grass height between two

(2) and four (4) inches uniform in appearance, free of skips, gaps, rutting, or scalping. The Contractor shall pick up debris, natural and manmade, prior to mowing any area. The Contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The Contractor shall remove or mulch grass clippings when visible after mowing, before leaving work area, to include adjacent streets, sidewalks and parking lots.

Removed debris shall be disposed of in accordance with the base’s solid waste management plan.

1.1.2 PEST CONTROL (RESERVED)

1.1.3 LAWN REPAIR

The Contractor shall renovate lawns in improved grounds as identified by the CO or COR.

This work will be issued via a separate work order. Renovate deteriorated lawn area to match surrounding areas. The Contractor shall only sow seed mixes that are comprised of native seeding.

1.1.4 PRUNE SHRUB, HEDGES, AND OTHER PLANTS

The Contractor shall prune/trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, and ground cover/vines shall be pruned/trimmed 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris.

1.1.5 CEMETERIES (RESERVED)

1.1.6 ARTIFICIAL TURF (RESERVED)

1.1.7 EDGE

The Contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds so that grass height matches surrounding area grasses. Grass, vegetation and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.1.8 TRIM

The Contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match the surrounding area grass height. All areas shall be trimmed concurrent with mowing. The Contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

1.1.9 WEED CONTROL

Control weeds in identified Distinguished Visitor (DV) grounds through execution of a weed control program appropriate for the areas to maintain a professional appearance in accordance with State of Alaska, Title 11 Chapter 34 Alaska Administrative Code (AAC) and Alaska Statutes (AS) 03.05.027, 03.05.030, and 44.37.030. Restore grounds made barren where weeds are removed to the level of care of the surrounding area. Contractor shall remove vegetation from expansion joints and cracks in sidewalks, driveways, curbs and other hard surfaces as necessary for infrastructure protection, e.g. prevent infiltration of grates, equipment. If required, the use of herbicides shall only be allowed with the COR approval and must be on the installation-approved inventory list and applied by certified personnel.

1.1.10 MUNITION STORAGE AREA

The Contractor shall maintain grass within 5 feet from munition igloo/bunker/magazine vent stacks to improved grounds standard of 2 to 4 inches in height. Herbicide shall not be applied to minimize ground erosion. Additionally, areas within 50 feet of designated Potential Explosive Sites (PES) shall be maintained between 2 and 4 inches in height to minimize fire hazards. All adjacent concrete areas shall be trimmed and/or edged to maintain improved grounds standards.

1.1.11 IRRIGATION

The Contractor shall irrigate DV areas to maintain the health of the turf ensuring no ponding of water, excessive runoff, etc. This includes lawns, plants, flowers, landscaped areas, and all areas requiring manual watering (see Appendix A and B).

1.1.11.1 OPERATION OF IRRIGATION SYSTEMS

The Contractor shall monitor, adjust or set clocks/timers for designated irrigation systems that are located on DV, improved grounds during the growing season.

For manual watering the Contractor is prohibited from connecting to any hydrant within the boundaries of the base without prior approval from CO/COR. The Contractor shall position hoses, etc., for watering and then remove/store hoses, etc., between watering to ensure neat, clean appearance of areas. The Contractor shall practice water conservation measures whenever possible and shall position all watering systems to avoid overspray onto pavements, sidewalks, roadways, etc. Watering shall be performed during nighttime hours. If daytime watering is necessary, Contractor shall notify the CO or COR of the reason for daytime watering, and the duration daytime watering will be in progress.

1.1.11.2 MAINTENANCE OF IRRIGATION SYSTEMS (RESERVED)

1.1.11.3 WINTERIZATION OF IRRIGATION SYSTEMS (RESERVED)

1.1.12 REMOVE DEBRIS/POLICE GROUNDS

The Contractor shall perform general litter patrol in areas of improved grounds identified in Appendix A and Appendix B. Additionally, the Contractor is responsible for policing grounds 10 feet into tree lines. Remove and dispose of natural debris, (tree limbs, dry brush, rodent habitats, dead animals, etc.), and man-made debris. Police areas often to always maintain a neat and professional appearance.

1.1.12.1 DEAD ANIMALS

All dead domestic animals in improved areas are to be collected for disposal. Prior to disposing, report number and type (bird, dog, cat, unrecognizable, etc.) to the COR, Pest Management and Natural Resources. Contractor shall contact pest management and public health within 10 business days after contract award to get instructions on the protocols for handling and disposal of dead animals (e.g., PPE and local disease protections). Dead wildlife will be reported to the local Military Conservation Agents at

(907) 552-9453 or (907) 552-8609.

1.1.13 LEAF REMOVALS

The Contractor shall remove leaves in areas of improved grounds to maintain a neat and professional appearance as required to prevent drainage issues and lawn disease, and infestations. Leaf removal, in approved areas, must be completed by 30 September to maintain a neat and professional appearance. Leaf removal is to include natural debris (i.e., Tree limbs, dry brush, rodent habitats), and man-made debris. Leaf removal must be completed within three (3) days upon issue of a work task issued by the CO or COR.

Leaves may be disposed of in the vegetation disposal site identified or removed from the installation.

1.1.14 LAWN CONDITIONING

1.1.14.1 FERTILIZATION

Lawn conditioning shall only be applied to DV, improved grounds as identified in Appendix B.

The Contractor shall provide a program for government approval indicating the PH balance and the application dates for two fertilizer applications per growing season. The Contractor shall perform a test of the soil in DV improved grounds and apply fertilizer and lime using procedures appropriate for the soil conditions found, type of grass, and season.

The Contractor shall apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated.

1.1.14.2 AERATION

The Contractor shall aerate lawns on DV improved grounds once per year during the month that is best suited for the grounds and type of grass. Aeration shall be performed with a core aerator to remove soil plugs at a minimum of four (4) inches deep and two to three (2-3) inches apart. Plugs will be left on the lawn to disintegrate.

1.2 MAINTAIN SEMI-IMPROVED GROUNDS

Semi-improved grounds are identified in Appendix A, and Appendix B. The Contractor shall amortize all costs over a period of 6 months to ensure a mission-ready fleet is available when necessary to conduct all operations in accordance with (IAW) the PWS.

1.2.1 MOW

The Contractor shall maintain grass height between four (4”) and ten (10”) inches in all semi-improved grounds areas. Maintain a uniform appearance in all areas. Where possible, maintain adjacent areas at or near the same grass heights.

1.2.2 TRIM

The Contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on semi - improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing.

1.2.3 INTERIOR/EXTERIOR PERIMETER FENCE LINE

The Contractor shall maintain a thirty (30) foot strip on inside and a ten (10) foot strip outside of the perimeter fence (forty (40) feet total) as Semi-Improved Grounds. The Contractor shall maintain grass height in uniformed appearance in all areas between four

(4) and seven (7) inches. The height of brush within the fabric shall be kept at zero (0) growth. The fence line is identified in Appendix A and Appendix B.

1.2.4 MUNITIONS INTERIOR AND EXTERIOR PERIMETER FENCE LINE

The Contractor shall mow the Munitions perimeter fence line at least 5 occurrences during the mowing season or as requested by the COR. The munitions interior and exterior perimeter fence line will be mowed IAW Army Regulation 190-11 para. 5-3 i, Clear zones will extend 12 feet on the outside and 30 feet on the inside of the perimeter fence, (or to the maximum extent within available land space if minimum requirements cannot be met).

Clear zones for Category I through Category IV AA&E will be free of all obstacles, topographical features, and vegetation exceeding 8 inches in height which reduce the effectiveness of the physical barrier, impede observation, or provide cover and concealment for an intruder. The fence line is identified in Appendix A and B.

1.3 MAINTAIN BIRD AREA STRIKE HAZARD (BASH)

BASH are identified in Appendix A and Appendix B. The Contractor shall amortize all costs over a period of 6 months to ensure a mission-ready fleet is available when necessary to conduct all operations in accordance with (IAW) the PWS

1.3.1 MOW

Grass, weeds and vegetation shall be maintained between 7 to 14 inches. The grass shall not be shorter than 7 inches in height to prevent dust and debris on the airfield and never be more than 14 inches in height to prevent bird habitation. The Contractor shall begin mowing operations at the active Airfield surfaces and move to the outermost area. This causes insects and animals to move toward the inside of the field and away from the runway. The Contractor shall be responsible for insuring that all foreign objects and debris produced by grounds maintenance is cleared off all taxiways, and aircraft parking aprons before leaving the work area.

1.3.2 AIRFIELD LIGHT FIXTURES

The Contractor shall maintain a 10-foot-wide path between 4” and 6” in height around the perimeter of the airfield pavement to include trimming around runway and taxiway lights and other fixed obstacles and temporary obstacles/objects. This service also includes the requirement grass, vegetation and weeds shall not extend over the edge of concrete, pads, taxiways, runways, and paved or asphalt areas.

1.3.3 HERBICIDES AND (INSECTICIDES – RESERVED)

The application on non-selective herbicides to control grass, weeds and vegetation around obstacles, including fence lines, is only allowed with Contracting Officer or COR approval. The Contractor shall utilize equipment that does not cause rutting in the ground during mowing operations.

The Contractor shall follow the BASH plan to minimize seeds and flowers that attract insects/birds. The CO/COR to review and approval the timing and frequency of herbicide products. The Contractor shall use only approved products as stated in Department of Defense (DoD) Manual (DoDM) 4150.07, Volume 1, DoD Pest Management Program Elements and Implementation: Structure and Operation, and Department of the Air Force Manual (DAFMAN) 32-1053, Integrated Pest Management Program. All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The Contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR Subchapter E, Environmental Protection Agency, Pesticide Programs, and 49 CFR 171 Transportation, Hazardous Materials Regulations, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the pest control services being performed. Civil Engineer Asset Management Flight must approve all herbicides prior to use.

1.3.4 AIRFIELD COORDINATION - RESERVED

1.3.5 FLIGHT-LINE DRIVERS - RESERVED

1.3.6 AIRFIELD TOWER COMMUNICATIONS - RESERVED

1.4 MAINTAIN UN-IMPROVED GROUNDS

Un-improved grounds are identified in Appendix A and B. The Contractor shall maintain grass and vegetation in un-improved grounds to prevent woody encroachment. The Contractor shall mow (brush cut) un-improved grounds annually, ten (10”) inches to fourteen (14”) inches in height. The Contractor shall amortize all costs over a period of 6 months to ensure a mission-ready fleet is available when necessary to conduct all operations in accordance with (IAW) the PWS.

1.5 MAINTAIN VEGETATIVE BEDS, INERT BEDS, ROCK BEDS AND RELATED

AREAS

The Contractor shall maintain vegetative beds, inert beds, rock beds, and related areas as identified in Appendix A and B to present a neat and professional appearance.

Maintenance activities may include but are not limited to fertilizing, watering, weeding, mulching, and repairing or replacing of damaged plants and shrubs. When replacing plants, shrubs, and performing repairs, conform to good Xeriscaping practices for the area. The Contractor shall amortize all costs over a period of 6 months to ensure a mission-ready fleet is available when necessary to conduct all operations in accordance with (IAW) the PWS.

1.6 MAINTAIN SURFACE DRAINAGE DITCHES

The Contractor shall maintain surface drainage ditches to be free of plant growth, silt and trash to prevent erosion and ensure continuous flow of water. Drainage ditches to be maintained are identified in Appendix B, Area Maps or Site Plans. The Contractor shall amortize all costs over a period of 6 months to ensure a mission-ready fleet is available when necessary to conduct all operations in accordance with (IAW) the PWS.

1.7 PERFORM SNOW/ICE REMOVAL

Snow and ice removal areas are identified on the snow removal map in Appendix B by color coded highlighting to indicate priority level of identified area (see Appendix B snow removal map legend to identify color meaning). The Contractor shall clear snow and ice from all highlighted areas identified in the Appendix B snow removal map (paved areas, unpaved areas, sidewalks, steps, stairs, landings, work areas, drains, entrance ramps, etc.) to provide secure footing or safe driving conditions. Snow and ice removal services are established as mission essential services.

The Contractor shall remove snow and provide continuous snow and ice removal to include drifts or piles, from all identified surfaces such as thoroughfares, parking lots, and airfields as shown on the map in Appendix B, IAW the JBER-R Snow Removal Priorities, and by the timing, intensity, and duration of snowfall.

• Snow removal operations for Priority 1 areas (Appendix B) shall be removed when accumulation exceeds one (1) inch or within one (1) hour after snowfall stops.

Priority 1 areas shall be completed within twelve (12) hours.

• Snow removal operations for Priority 2 areas (Appendix B), shall be removed when Priority 1 areas are complete. Snow in Priority 2 areas may be removed concurrently with Priority 1 areas subject to mission requirements.

• Snow removal operations for Priority 3 areas shall begin after snow has been cleared away from Priority 1 and Priority 2 areas. If a snowstorm continues, and roads again become snow covered, the Contractor shall plow until the storm abates (note, this may require multiple snow/ice removal services each day).

When snowfall is heavy or accumulations become excessive, the Contractor shall place excess snow in approved snow dump locations as identified in Appendix B. The Contractor shall plow all priorities within seventy-two (72) hours of end of snow/ice event.

The Contractor shall amortize all costs over a period of 8 months to ensure a mission-ready fleet is available when necessary to conduct all operations IAW the PWS.

1.7.1 BASIC SERVICES

Snow removal operations shall continue until snow both within assigned priority areas and those improved surfaced areas unassigned as a priority has been cleared in accordance with the paragraph 1.7.

Snow shall not be more than one-half (1/2) inch above the running surface of the road pavement, parking areas, sidewalks, or unpaved surfaces immediately after snow removal operations or after the maximum allowable time to complete snow removal operations has been reached.

1.7.1.1 SNOW REMOVAL NEAR RESIDENTIAL AREAS

Some areas require that snow operations shall be conducted during specified time frames. The Contractor shall not operate on D St, Richardson Dr, Davis Hwy (between 1 St and Ruff Rd), or Arctic Valley Rd (between Richardson Dr and Glenn Hwy) between the hours of, 0630-0730, hours and 1600-1700 hours, Monday through Friday. Streets bordering residential or hospital facilities shall be restricted from operations between 2200-0500 hours, 7 days per week.

1.7.1.2 SNOW DRIFTS

Snow removal operations per snowstorm or snow drifting event shall be completed within seventy-two (72) hours after snowfall or drifting ends. The commencement of each additional snowfall or snow drift event eliminates the previous (72) hour time frame, if such an event begins during a previous seventy-two (72) hours’ time frame. Snow removal operations include plowing snow to roadsides or into berms, and into piles in parking and staging areas for later pickup.

1.7.1.3 SNOW HAULING

Directly after the seventy-two (72) hours snow removal time frame, snow hauling operations shall commence. Snow hauling operations including removal of berms, piles and clearing of snow shall continue until 100% of temporarily stored snow in all priority areas is removed and hauled away. A completed snow removal event, including removal and hauling of snow, shall be completed fourteen (14) days after snowfall has ended. In the event of continuous or overlapping snowfall events, snow hauling operations shall be performed concurrently with snow removal operations beginning fourteen (14) days after start of original event.

1.7.1.4 SNOW BERM GUIDANCE

The Contractor shall avoid creating snow berms that block intersections, entrances, and driveways. Snow shall be removed across the full width and length of surface areas requiring snow removal. The height of snow berms along the roadway, and at roadside intersections, including at railroad grade intersections shall not exceed thirty-six (36) inches. This height standard applies to a minimum distance of fifty (50) feet back from the intersection. Snow berms will be removed after all association roads have been cleared;

however, note the exact timing can vary based on local weather conditions. Temporary snow berms created by snow removal efforts shall not exceed thirty-six (36) inches. The removal of temporary snow berms is typically considered a non-emergency task and will be relocated fourteen (14) days after snowfall has ended.

The Contractor shall notify the CORs of parked, stalled, or abandoned vehicles or equipment in the way of snow removal operations within eight (8) hours after operations in that area commence. Snow shall be cleared to within twenty-four (24) inches of parked, stalled, or abandoned vehicles or equipment within an eight (8) hour period.

Continuous traffic flow shall be maintained in both directions during snow removal operations. Any snow fences constructed during winter snow control operations shall be removed by the Contractor no later than 1 May.

1.7.1.5 BARRACKS/DOMITORY OPERATIONS

The Contractor shall coordinate with barracks managers to close parking lots for snow removal operations. Parking lots shall be closed for snow removal operations, between the hours of 0600 and 1900. The Contractor shall post advisory signs warning of closure for snow removal operations twenty-four (24) hours prior to commencement of snow removal. Lettering shall be legible from the distance of ten (10) yards.

Road, parking lots, and street priorities include both the roadway area and all adjacent sidewalks or other pedestrian rights-of-way. Sidewalks or other pedestrian rights-of-way within 100 feet of a facility, or that are not associated with a road, parking lot, or street priority, are not the responsibility of this contract unless specifically designated in Appendix B. (i.e. sidewalks between 641, 651 dormitories leading to 647, “Bike trail/Running trail” around Bryant airfield, etc.).

Snow or ice shall be immediately removed or thawed in any facility drainage structure which has water backing up and flooding due to a freezing blockage or obstruction.

Thawing operations shall continue until the drainage structure effectively drains the area.

1.7.1.6 FIRE LANE AND REFUSE COMPLIANCE

Refuse containers located in the snow removal areas shall be left accessible to the deposit of trash and the collection of debris by refuse collection equipment following snow removal operations. Fire lanes and other service access shall be completely cleared and accessible to service vehicles, equipment, and personnel at all times. Snow berms shall not be stored in a manner that blocks the roadway or railroad intersections at any time.

Snow shall be removed from traffic signs so that the signs are completely visible and legible. Signs damaged by snow removal operations shall be repaired within one (1) hour of damage.

1.7.1.7 UTILITIES AND INFRASTRUCTURE

Snow shall be removed within twenty-four (24) inches of all obstructions or permanent structures (e.g., telephone poles, head-bolt heaters, culverts, and utility pedestals) within a snow removal area. Fire hydrants shall remain unobstructed from snow. The Contractor shall clear a margin within a five (5) foot radius around the circumference of hydrants and clear a minimum three feet (3) wide.

1.7.1.8 MALAMUTE DROP ZONE/LANDING ZONE (MMDZ/LZ)

The Contractor shall coordinate with Flight Operations, and JBER, Range Control Office.

Pursuant to DAFMAN 13-217 Attachment 9 paragraphs A9.1-A9.2, Table A9.2, Figures A9.1 and A9.2; snow shall be removed from the entirety of the width and length of the runway surface perimeter. The snow berm(s) height along the left and right runway edges shall not exceed thirty-five inches (35” in); and maintained at a minimum distance of sixty feet (60’ ft.) between (Zone A, and Zone B) the left and right operational runway edge to the LZ shoulders. See guidance and configuration in Appendix K, DAFMAN 13-217, Table 4.2., Derive Vertical Obstruction width and height maximums for aircraft.

1.7.1.9 WINTER BREAK SERVICES

Trash and debris caused by or affected by snow removal operations shall be cleared from all designated areas between 1 Mar and 31 May.

Efficient and safe operations rely on prioritization as defined in PWS Appendix B. These established Priority 1 roadways take precedence; however, mission requirements may necessitate the Government to prioritize Priority 2 and Priority 3 areas (e.g., roadways, facility parking areas, sidewalks, and range roads, etc.). The Contractor can expect up to 30 such changes in priority per snow season.

The Government (COR or CO) will provide the Contractor with at least 24-hour advance notice for each priority change. In the event of a priority change, the performance standards in PWS paragraph 1.7 for Priority 1 areas are relaxed to allow the contractor twenty-four (24) hours to complete all Priority 1 areas. The Contractor shall notify the COR within six (6) hours if the priority changes will prohibit the Contractor from meeting the relaxed Priority 1 timeframe.

ICE CONTROL

Ice control operations shall begin within one hour of the beginning of an ice storm, rain or unseasonal warming or any other condition that causes dangerous icing conditions or by notification from the Government.

The Contractor shall provide ice control by pre-treating thoroughfares to provide secure footing or safe driving conditions by ice control operations or by sanding with sand meeting material gradations. Pre-treating with an Air Force approved liquid anti-icing product shall begin when temperatures are forecast to reach and/or drop below 32°F (0°C) for a continuous 24-hour period. When freezing conditions are expected, potassium acetate may be used as an anti-icer on paved surfaces. The Contractor shall only use Sodium Acetate (SA) on sidewalks, steps, and landings to protect concrete surfaces. The Contractor shall provide “continuous monitoring” of base thoroughfares to ensure pavement conditions remain as clear as possible. Surface friction can be improved by the application of sand when unusual conditions prevent prompt and complete removal of slush, ice, or snow. Ice control operations may include melting chemicals, anti-skid chemicals or materials, or mechanical ice scoring. Mechanical Ice scoring shall not be allowed to damage paved surfaces. The Contractor shall provide all sand and chemicals and shall remove and dispose of excess sand accumulation as part of spring cleanup by 15 April. This date will flex to fifteen (15) days after the end of a snow event.

1.7.1.10 STREET AND VEHICLE PARKING AREAS.

Graders are used first for ice removal. When deemed necessary by the vehicle operator, the use of sodium chloride can be used to facilitate the removal of ice.

1.7.1.11 STREET SAND

Sand will be applied to streets when icy conditions exist. Sanding is effective, but temporary, as winds tend to blow the sand from the surface. As a result, sanding must be repeated frequently. Applying sand to a wet surface is the most effective method.

1.7.1.12 MAIN STREETS AND HIGH USE AREAS

Sand will be applied to intersections before early morning traffic begins. Use caution if sanding is required during heavy traffic hours. The sand includes aggregate which can damage oncoming vehicles. A preventive agent can be used to prevent icing or as a removal agent. Main streets and high use areas which require sanding are:

• D Street from Otter Lake Road Through D Street, JBER Main gate to Bear Run Lane

• Otter Lake Road from Richardson to D Street

• Richardson Dr. from 27th Ave to 6th Ave

• Arctic Valley Road from Richardson Dr. Through gate and on ramp to Glenn

Highway

• Grady Highway from Ship Creek Bridge to Arctic Valley Road

• 1st Ave from Richardson Dr. to Davis Highway

• 2nd Ave from Richardson Dr. to Davis Highway

• 4Th Ave from Arctic Valley Road through both sides of HQ Loop to Richardson Dr.

• 5th Ave from Arctic Valley Road to Davis Highway

• 6th Ave from Richardson Dr. to Davis Highway

• Davis Highway from 1st Ave to Randal

• Randal Dr. through Westbrook Ave. to bldg. 48010 including parking lot

• Ruff Road from both D Street intersections to National Guard Road

• D Street Gate Visitor Center parking lot and access

• Bldgs. 654, 6, 7, 36100 parking lots and mechanical room access

• Bldg. 47815, JBER Veterinary Treatment Facility (VTF) entrance/parking area.

Road intersections, railroad grade crossings, and emergency access ramps shall be sanded at the distance of fifty (50) yards prior to, after, and through the intersection in the direction of traffic flow entering the intersection or grade crossing, for the full length and width of the ramp. Road curves shall be sanded from where the radius commences to fifty (50) feet from where the radius ends, and across the full width of the roadway.

During unusual weather conditions, ice storms, rain, periods of unseasonal warming or any other conditions resulting in dangerous icing of roadways, parking areas and sidewalks, ice control operations shall include constant monitoring and treating for slippery roads and sanding to ensure safe vehicle and pedestrian traffic.

1.7.1.13 FINAL VEHICLE BARRIERS

The Contractor shall use alternate means of snow removal above the barriers. Ice berms are created during snow removal operations and from freezing/thawing associated with the heated barriers.

Ice control operations shall be conducted IAW priorities established for snow removal to ensure safe conditions. Ice control measures may include melting chemicals, anti-skid chemicals or materials, or mechanical ice scoring. Mechanical ice scoring shall not be allowed to damage paved surfaces. The Contractor shall use the approved sand, gravel, and chemical mixture below for the purpose of ice control. Government approval of chemical usage must be in writing.

Storage shall be only in areas approved in writing by the Government and shall be protected from the elements during storage. Records of the amounts, concentrations, and locations of chemical usage shall be compiled by 673 CES/CEAN and kept for five (5) years.

1.7.1.14 JBER APPROVED SAND, GRAVEL, AND CHEMICAL MIXTURE

Sand shall be uniformly mixed with sodium chloride. This mixture shall contain sodium chloride at the rate of 10% by weight of sodium chloride to sand (plus or minus 2%). The sodium chloride graduation will conform to ASTM D632 standard grade #1, for highway ice control. The sand mixture shall be free of lumps, muck, frozen material, roots, sticks or deleterious materials and 100% passing through a 3/8 sieve with no more than 5%pass through a #30 standard mesh sieve. It shall be clean, hard and suitable for winter sanding operations. The moisture content shall not exceed five percent (5%) with a plus or minus of two percent. (+/-2%). The sand mixture shall have a minimum of 45% by total weight of particles retained on the #8 sieve having at a minimum 1 fractured face. Street sand/salt mixture shall be graded to meet the following limits in Table #1 below:

Table 1 – Sieves Sieve Designation Passing by Weight

3/8” 100%

#8 75-100%

#16 0-10%

#30 0-5%

Special attention will be given to sanding school zones and crosswalks. Sodium Chloride.

Sodium chloride mixed with sand (at ten (10) percent ratio) is used to improve traction for vehicular traffic at intersections and in parking lots.

The Contractor shall coordinate with 673 CES environmental section at (907) 384-3322, for ice control chemicals and anti-skid materials storage requirements.

1.7.2 SAND BARRELS (RESERVED)

1.8 SPECIAL REQUIREMENTS

The Contractor shall provide all management, administrative support, supervision, personnel, equipment, tools, material, and/or services necessary to perform all Special Maintenance Project (SMP) requirements. Special Maintenance Projects (SMP) are defined as work requirements that are within the general scope of this contract but are considered to be over and above the Firm Fixed Price of the contract. SMPs may include separately defined work requirements that are incidental to the overall work performed.

All approved SMP work ordered under this contract shall be negotiated separately and awarded under a contract modification as a firm fixed price work task under the SMP CLIN. The Government reserves the right to perform any SMPs with its own employees, third party Contractors, or under this contract. Upon request of the CO or COR, the Contractor shall submit a written fixed price SMP proposal within three days of request, and shall identify the required materials and costs, as well as the proposed labor categories, number of labor hours and hourly rates for each to accomplish the SMP requirement. If the Contractor identifies possible SMPs, they are welcome to submit projects to the COR. CLIN 0003 shall be utilized for SMPs. Upon a request/proposal for a SMP, the CO shall modify the contract to insert a Sub-CLIN (SLIN) for the first SMP and any additional SMPs will be added as SLINs to the contract, as agreed upon.

1.8.1 TREES

The Contractor shall identify trees that pose public safety hazards or threats to structures/buildings and remove the hazards/threats within one (1) workday of discovery.

These hazards include minimum safety clearances, which are: fourteen (14) feet over streets, twelve (12) feet over driveways, eight (8) feet over walk areas, four (4) feet over buildings, and one (1) foot from buildings. Topping and de-horning are not permitted.

Removal of trees will be coordinated with the COR or CO for approval. The Contractor shall be responsible for removing all debris generated from all tree and brush related operations. All non- emergency work order shall be completed within five (5) workdays from the work order date unless noted otherwise within SMP subsections.

1.8.1.1 TREE CARE

The Contractor shall brace, cable, guy (to keep tree vertical), and deep water all damaged trees after identification. The Contractor shall remove all guy wires, cables, straps, and stakes when the trees remain vertical (normally, after one growing season). The Contractor shall adjust wires, cables, and straps as required, to prevent girdling.

1.8.1.2 TREE STANDARDS

The Contractor shall perform all tree work in accordance with contract specifications and the following tree care standards, latest addition, unless otherwise directed by the CO.

• American National Standards Institute (ANSI) A300 - Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration) o ANSI A300 (Part 1) – Tree Pruning o ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

• ANSI Z60.1 – American Standards for Nursery Stock

• ANSI Z133.1 – Safety Requirements for Tree Care Operations

1.8.1.3 EMERGENCY SPOT PRUNING/TRIMMING

The Contractor shall complete an emergency spot pruning/trimming within one (1) workday from the work order date. Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for required clearances.

1.8.1.4 TREE AND STUMP REMOVAL

The Contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 8 inches below grade. Stumps shall be ground within 5 days after approval of dig permit workday of the work order. Stump-grinding debris shall be removed the same day grinding is performed. The Contractor shall backfill with topsoil, and lay sod to match the existing ground grade and the type of grass. The Contractor shall maintain the patch area IAW manufacturer’s recommendation until the grass has become established.

Trees identified for removal shall be considered within the following categories, Large, Medium, Small and Sapling, as based on their diameter. The diameter of the tree shall be determined by measuring 4.5 feet above the ground. Trees with multiple trunks shall be measured as follows: All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

• Large Trees: Diameter 36” and above, remove within 10 workdays from the work order date. [Due to the complexity and difficulty of removing large trees, the bid schedule should have large trees on a proposal basis and not a firm fixed cost.]

• Medium Trees: Diameter 24” to less than 36”, remove within 10 workdays from the work order date.

• Small Trees: Diameter 3” to less than 24”, remove within 5 workdays from the work order date.

• Extra Small Trees: Diameter 3” and smaller, remove within 2 workdays from the work order date.

1.8.1.5 EMERGENCY TREE AND STUMP REMOVAL

The following timeframe shall be applied for emergency tree and stump removal by the Contractor:

• Large Trees: Remove within 2 workdays from the work order date.

• Medium Trees: Remove within 2 workdays from the work order date.

• Small Trees: Remove within 1 working day from the work order date.

1.8.1.6 SPRUCE BEETLES

In either of the cantonment areas of JBER, removal or trimming of trees will be coordinated with 673d CES/CEIEC, either Urban Forestry Program Manager, or Forester, prior to commencement of tree removal activities to ensure proper inventory of urban trees and proper disposal of tree material.

Avoid clearing/removal/pruning of spruce and creation of spruce slash (boles and/or limbs) during the period of February-July, unless approved by COR or CO. If this timing cannot be avoided, the spruce will need to be treated and/or removed to prevent further spruce beetle spread. Spruce slash will be chipped or at least partially debarked; cut, piled and solar treated, cut and hauled to a “safe” place away from other spruce trees (to be coordinated with 673d CES/CEIEC) and available for use as firewood. Slash from inaccessible trees will be cut and scattered widely in as sunny a location as possible to facilitate rapid drying and minimize risk of spruce beetle infestation.

In cases where spruce trees larger than 4-5 inches diameter are being cut or removed (prior to 1 February or after 31 July, unless approved by COR or CO):

• Stumps will be cut to 6” or less in height above surrounding ground level or ground as directed.

• If not chipped, logs sections will be cut into approx. 36-48” lengths and scored lengthwise to promote drying.

• Log sections left for firewood will be stacked in piles not greater than 4 feet in height.

• Incidental damage to adjacent trees to be left standing will be avoided.

Damaged or cut spruce trees are attractants to spruce beetles and, especially if left standing, can encourage a further infestation with deleterious effects to forest resources and an increase of risk of wildland fire.

1.8.2 EMERGENCY AND SPECIAL EVENTS SERVICES

Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the CO and Government evaluator and initiate emergency services.

Upon receiving direction by the Contracting Officer, Contractor personnel shall begin emergency work within two (2) hours. Oral work tasks for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written work task on a SMP Form. Special events services will be issued through work tasks on a SMP Form.

1.8.3 XERISCAPING AND URBAN FOREST SERVICES (RESERVED)

1.8.4 SPECIAL CUTS

The Contractor shall upon notification by the CO through the issuance of a work task, perform special cuts. DV and special cuts cover all cuts not encompassed or in excess of the improved and semi-improved standard. Unimproved grounds or grounds not classified as improved or semi-improved are classified as a special cut. Areas in this classification encompass weapon ranges, road shoulders in undeveloped areas, forestlands and grazing lands, lakes, ponds, wetlands, and areas in airfields beyond safety zones. Air Force standard for unimproved areas is mow one (1) time per year, ten (10) inches to fourteen (14) inches in height.

1.8.5 PLANTING TREES, SHRUBS, AND VEGETATIVE BEDS

Upon notification by the CO or COR through the issuance of a work task, the Contractor shall perform planting of trees, shrubs, and vegetative beds (to include but not limited to removal and disposal of trees, shrubs, or vegetative beds being replaced) and performance of maintenance after planting to include watering, pruning, and insect and disease prevention to promote survivability. The location and species of trees or shrubs to be planted will be coordinated with 673d CES/CEIEC, either Urban Forestry Program Manager, or Forester, prior to purchase and/or planting activities. Only low maintenance, indigenous shrubs/trees shall be acceptable candidates for planting.

2 SERVICE SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the Federal Acquisition Regulation (FAR) 52.212-4 (a), Contract Terms and Conditions - Commercial Products and Commercial Services, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work shall be allowed to identify normal phase-in problems.

Table 2 – Performance Objectives

Performance Objective

(PO)

PWS

Section

Performance Threshold

PO-1 - Maintain Improved Grounds

1.1 Excellent: 0 defects

Very Good: 1 defect

Satisfactory: 2 to 4 defects

Marginal: 5 defects

Customer Complaint;

and/or Periodic Validation

Unsatisfactory: More than 5 defects

PO-2 - Maintain Semi- Improved Grounds

1.2 Excellent: 0 defects

Very Good: 1 defect

Satisfactory: 2 to 4 defects

Marginal: 5 defects

Unsatisfactory: More than 5 defects

Customer Complaint;

and/or Periodic Validation

PO-3 - Maintain BASH 1.3 Excellent: 0 defects

Very Good: 1 defect

Satisfactory: 2 to 4 defects

Marginal: 5 defects

Unsatisfactory: More than 5 defects

Customer Complaint;

and/or Periodic Validation

PO - 4 Maintain Unimproved Grounds

1.4 Excellent: 0 defects

Very Good: 1 defect

Satisfactory: 2 to 4 defects

Marginal: 5 defects

Unsatisfactory: More than 5 defects

Customer Complaint;

and/or Periodic Validation

PO-5 - Maintain Vegetative Beds, Inert Beds and related Areas

1.5 Excellent: 0 defects

Very Good: 1 defect

Satisfactory: 2 to 4 defects

Marginal: 5 defects

Unsatisfactory: More than 5 defects

Customer Complaint;

and/or Periodic Validation

PO-6 - Snow removal operations for Priority 1

1.7 Excellent: 0 defects

Very Good: 1 defect

Satisfactory: 2 to 4 defects

Marginal: 5 defects

Unsatisfactory: More than 5 defects

PO-7 - Snow removal operations for Priority 2

1.7 Excellent: 0 defects

Very Good: 1 defect

Satisfactory: 2 to 4 defects

Marginal: 5 defects

Unsatisfactory: More than 5 defects

Customer Complaint;

and/or Periodic Validation

PO-8 - Snow removal operations for Priority 3

1.7 Excellent: 0 defects

Very Good: 1 defect

Satisfactory: 2 to 4 defects

Marginal: 5 defects

Unsatisfactory: More than 5 defects

Customer Complaint;

and/or Periodic Validation

PO-9 – Snow Hauling 1.7.1.3 Excellent: 0 defects

Very Good: 1 defect

Satisfactory: 2 to 4 defects

Marginal: 5 defects

Unsatisfactory: More than 5 defects

Customer Complaint;

and/or Periodic Validation

PO-10 – Ice Control 1.7.2 Excellent: 0 defects

Very Good: 1 defect

Satisfactory: 2 to 4 defects

Marginal: 5 defects

Unsatisfactory: More than 5 defects

2.1 QUALITY CONTROL

The Contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), Tree Care Industry Association, American Society of Landscape Architects, the American National Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service.

Include the inspection system requirements of FAR 52.246-4, Inspection of Services- Fixed-Price in this document. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the Contracting Officer for review and feedback. The plan shall be submitted no later than the pre-performance conference.