Final__C2_Pre-Prop_Conf_10_Oct_19.ppt

This Briefing is:

UNCLASSIFIED

Headquarters Air Combat Command

SOURCE SELECTION SENSITIVE

Pre-Proposal Conference

Command and Control (C2) Contract Academic Training, Courseware Development and Distance Learning

(CAT/CWD/DL)

Luke AFB, AZ

SOURCE SELECTION SENSITIVE

TO FAMILIARIZE CONTRACTORS WITH THE GOVERNMENT’S REQUIREMENT

Clarify Requirements

Answer Advance Questions

Invite Additional Questions (in writing)

Review Courseware

Tour Facilities

PURPOSE

AGENDA

0900 – WELCOME AND INTRODUCTIONS

0910 – PROGRAM REVIEW / CONTRACTING INFO

1000 – BREAK

1015 – TOUR 607 ACS CRC FTU

1130 – LUNCH

1300 – TOUR Det 9/Courseware/DLA Demo 1415 – RETURN to 607 ACS

1430 – SUBMIT FINAL QUESTIONS, WRAP UP

INTRODUCTIONS

Mr Steve Satava – ACC TRSS/ACQ - COR MSgt Triscia Garcia – ACC TRSS/ACQ - COR

Ms Kelli Wright– ACC AMIC/PKB; Contracting Officer Capt Zachary Ganiszewski (Capt G) – ACC AMIC/PKB Contract Manager Lt Col Gabriel Hull – 607 ACS/CC (AETC) Lt Col Stanley Brown - 607 ACS/DO (AETC) Capt Lee Wheeler – 607 ACS/DOF (AETC) Lt Col Jerry Davisson – ACC TRSS DET 9/CC

ATTENDEES

RULES OF ENGAGEMENT

Contracting office (ACC AMIC/PKB) is the POC for information.

Any remarks, explanations, or answers to questions at this conference shall not qualify the terms of the solicitation.

Terms of the solicitation and PWS remain unchanged unless the solicitation is formally amended in writing and issued by the contracting officer.

Questions must be written to be addressed in the minutes.

PROGRAM OVERVIEW

PROCUREMENT HISTORY

WARFIGHTER MISSION

KEY PWS REQUIREMENTS

FUNDING

PROCUREMENT HISTORY

Customers

ACC/A3CG

C2ISR Operations Division, Battle Management Operations, Ground Branch Control and Reporting Centers (CRC) Battle Control Centers (BCC) ACC/A3CI, AFNORTH A3T Air Operations Centers (AOC) ACC/A3CO Tactical Air Control Party (TACP) ACC/A3J Missions at various locations in ACC, ANG, AETC, USAFE and PACAF

Current Acquisition Competitive bid - Small Business Program Set-Aside Awarded 1 Feb 15 – Expires 31 Mar 20

Services currently being provided by Sonoran Technology and Professional Services, LLC

COMMAND AND CONTROL (C2)

MISSION

Detect, monitor, identify, intercept, report, and, if necessary, destroy airborne objects that may pose a threat to US or its allies.

Integrate air defense forces with service components and allies.

Perform Air Surveillance, Airspace Control, Force Management, Tactical Data Link Management and Threat Warning.

Missions at various locations in ACC, ANG, AETC, USAFE and PACAF

OVERVIEW (Conus CRC, BCC) 726th Air Control Squadron Mountain Home AFB, Idaho Western Air Defense Sector (WADS) McChord AFB, WA 729th Air Control Squadron Hill AFB, Utah Eastern Air Defense Sector (EADS) Rome, New York 607 Air Control Squadron & Det 9 Luke AFB, Arizona

1st AF/AFNORTH Tyndall AFB, Florida 552nd Air Control Wing Tinker AFB, Oklahoma

ACC Headquarters Joint Base Langley-Eustis , Virginia

OVERVIEW (CRC)

TRSS Det 9 Mission

Develop, produce, maintain, and review all syllabi and courseware for CRC IQT Provide quality assurance of CRC CWD contract deliverables Administer the CRC Graduate Evaluation Program Provide training material to 16 operational Air Control Squadrons worldwide Responsibilities Det 9 = OTD team OPR & OPDR to course Courseware – development, maintenance, distribution Syllabus Review Board – every 24 months Graduate Evaluation Reports – every 24 mo. or prior to SRB

OVERVIEW (OConus) 606th Air Control Squadron Aviano AB, Italy

176th Air Defense Squadron Joint Base Elmendorf-Richardson, Alaska 169th Air Defense Squadron Wheeler AAF, Hawaii

HQ PACAF

JB Pearl Harbor - Hickam, Hawaii

OVERVIEW TACP MISSION

Tactical Air Control Party (TACP) is an individual or team who are aligned with a US Army or Marine ground unit

Provide precision terminal attack guidance of US and coalition fixed- and rotary-wing close air support aircraft, artillery, and naval gunfire

Establish and maintain command and control (C2) communications

Advise ground commanders on the best use of air power

Contract support units throughout the CONUS

OVERVIEW (Conus TACP)

Det 1, 20 ASOS Ft Polk, Louisiana

10 ASOS

Ft Riley, Kansas

9 ASOS

Ft Hood, Texas Simulator Operator/Maintainers

13 ASOS

Ft Carson, Colorado

7 ASOS

Ft Bliss, Texas

20 ASOS

Ft Drum, New York

19 ASOS

Ft Campbell, Tennessee

15 ASOS

Ft Stewart, Georgia

14 ASOS

Ft Bragg, North Carolina

KEY PWS REQUIREMENTS

Academic Training (CAT) - CRC Formal Training Unit (FTU) / BCC Units

Classroom Instruction Training Device Instruction and Training Device Support

Courseware Development (CWD) – CRC, BCC, PACAF

Instructor Led Lessons Computer Based Training AF ISD/ Develop New; Revise and Review Existing

Distance Learning Architecture (DLA) – CRC, BCC, AOC

Electronic Attack (EA) Training – CRC Only

Staff Support

USAFE position and proposed employee approval through DoD Contractor Personnel Office and Italian Government MAJCOM Ops Spec; Squadron Training Ops Spec; Registrar TACP Simulator Operator/Maintainer

KEY PWS REQUIREMENTS

General Tasks Maintain Master Files Curriculum/ CW Review Meetings Deliverables/ Reports Employee Training/ Qualifications/ Recertification/ Decertification Quality Control/ Quality Assurance/ Performance Evaluation Meetings Plans:

– Quality Control Plan – Training and Certification Plan

– Phase-In Plan – Training Workload Management Plan

– ISD Management Plan – Strike Mitigation Plan Security – DD 254 Top Secret

KEY PWS REQUIREMENTS

Contract Academic Training (CAT) 607 ACS FTU for CRC Classroom training for five specific CRC positions (six syllabi) Training device instruction and support Part-task training

BCC

No FTU – Training at Units (EADS, WADS, Alaska, Hawaii) Positions / syllabi vary with location Academic and training device instruction No CAT for AOC

KEY PWS REQUIRMENTS

Courseware Development (CWD) New Development, Revise and Review Existing CW Products support CRC, BCC and PACAF CWD Teams currently at Luke and Tyndall BCC Team provides products for PACAF Interactive Courseware / Computer Based Training (SCORM Compliant) Support FTU Support IQT training in-garrison Instructor-Led Lessons; Syllabi; Test Package; Positional Gradesheets

KEY PWS REQUIREMENTS

Distant Learning Architecture Deploy, manage, and assess a web-based training environment in both synchronous (real time, on-line) and asynchronous (on-demand, off-line) delivery systems Learning Management System (LMS): student administration, faculty administration, course and curriculum (development and execution) management, catalog management, record management, etc Knowledge Management System (KMS): all C2 personnel training data Content Management System (CMS): courseware content pulled, pushed, and reused thru the LMS Evaluation Database (ED): evaluation content thru the LMS DL Assessment System: customer support , system performance monitor, software configuration, help desk Distance Learning Manager

KEY PWS REQUIREMENTS

Electronic Attack Training Provided to CRCs in CONUS and Puerto Rico Contractor to furnish and maintain portable digital radio frequency memory (DRFM) jammer Coordinate schedule with ACC/A3CG for events Submit radio frequency information to ACC/A3CG Develop and present academic training Provide jamming for positional training Prepare after action report

KEY PWS REQUIREMENTS

CRC Staff Support Mt Home, Hill, and Tinker AFBs: Squadron Training Operations Specialists (STOS) 607 ACS: STOS, Training System Support (DMO); Registrar BCC Staff Support Rome NY and McChord AFB: STOS TACP Staff Support 9 Locations – one position each Optional CLINs to add positions

KEY PWS REQUIREMENTS

USAFE Staff Support Aviano AB: Training System Support (DMO)

PACAF Staff Support Hickam AFB: MAJCOM Operations Specialist Optional CLINS:

Second MOS Additional STOS

FUNDING

ACC A3, PACAF A3, USAFE A3 and AETC A3 will provide fiscal year funding

PE 27412F, 27410F, 12325F, 27418F

Sub-CLINs for various funding sources FY20 Phase-In FY20 (Base Year) 1 Apr 20 – 31 Mar 21 AF funding will be provided each fiscal year as required when options are exercised Federal Budget issues may drive incremental funding

Capt Zach Ganiszewski

ACC AMIC/PKB

SOURCE SELECTION AND CONTRACTUAL ISSUES

PROGRAM REVIEW

Contracting Office (ACC AMIC/PKB) is the POC for information pertaining to this requirement

Terms of the solicitation and PWS remain unchanged unless it is formally amended in writing and issued by the Contracting Officer

Questions during this conference must be in writing

Proposals due NLT 1600 hrs on TBD

Conference minutes will be posted on FEDBIZOPs (http://www.fbo.gov/)

PROCUREMENT DATA

Authority

FAR Part 15: Contracting by Negotiation DoD Source Selection Procedures effective 31 Mar 2016 AFFARS 5315.3: Source Selection, revised 3 Oct 2017

Notice to Offerors

Sufficient number of Proposals/Competition is expected Government intends to make award without discussion but reserves the right to conduct discussions if deemed necessary. Therefore, you are cautioned the initial proposal should contain your best terms from a price and technical standpoint.

PROCUREMENT HISTORY/DATA

Incumbent is Sonoran Technology and Professional Services, LLC

Contract Type

Non-Commercial Non-personal services Firm-Fixed Price (FFP) Line Items Cost-Reimbursable (CR) Line Items for Travel Contract to start 1 April 20 -- Funding -- Performance Period

CONTRACT STRUCTURE

Contract / CLIN Structure: FFP and CR Line Items

FFP: Transition (Phase-In) and CAT: SLIN CRC; BCC SLINs for EADS, WADS, Alaska, 169 ADS (Hawaii) CWD: SLINs for CRC, BCC & PACAF Staff Support: SLINs for ACC CRC, 607 ACS, BCC, and PACAF

USAFE DMO

CRC EA Training: SLINs for ACC and AETC DLA: SLINs for CRC, BCC, AOC TACP Sim Operator w/ Optional CLINs PACAF Optional CLINs

CR: CRC, BCC, AOC, EA Trng, PACAF and USAFE (established with NTE amounts)

PERIODS OF PERFORMANCE

Based on current C2 contract ending 31 Mar 20

Transition Period: 01 Feb 20 – 31 Mar 20

Base Period: 01 Apr 20 – 31 Mar 21

Four (4) Option Periods: One (1) year each 01 Apr 21 – 31 Mar 22 01 Apr 22 – 31 Mar 23 01 Apr 23 – 31 Mar 24 01 Apr 24 – 31 Mar 25

SOLICITATION REVIEW

SF 1449

Ensure all blocks are filled in as necessary

SECTION B

Ensure all pricing is included (round to nearest dollar)

Instructions to Offerors are outlined in 52.212-1 Evaluation Criteria / Source Selection Procedures are defined in 52.212-2 Ensure reps and certs are submitted or updated in the on-line System for Award Management (SAM)

CONTRACTING ASPECTS:

MILESTONE TIMELINE

Issue Final RFP 18 Oct 19

Pre-proposal Conference 10 Oct 19

All proposals TBD

(price and technical) 1600 hrs EDT

Anticipated Award 15 Jan 20

Phase-in 1 Feb – 31 Mar 20

Contract Start Date 1 Apr 20

EVALUATION AND AWARD CRITERIA

BEST VALUE (ref: FAR Part 15 & AFFARS 5315.3)

Subjective Tradeoff source selection processes

Verify Offerors have valid Top Secret Facility Clearance

3 FACTORS – Decreasing importance

Technical: Four subfactors Manning Requirements and Analysis Distance Learning Architecture Employee Training Approach and Quality Control Plan All Other Plans and Contractor Furnished Equipment Risk Price

QUALITY ASSURANCE

Local Government Subject Matter Experts (SME)

Training SME – All CAT locations

Courseware SME – TRSS DET 9, AFNORTH/A3T

Operations SME - At each HQ and operational squadron supported by the contract SME for Optional CLINs as required

POINTS OF CONTACT

ACC AMIC

Ms Kelli Wright, Contracting Officer, 757-225-1858 Capt Ganiszewski, Contract Manager, 757-225-4540

Internet Addresses www.fbo.gov for Federal Business Opportunities http://farsite.hill.af.mil for Federal Acquisition Regulation (FAR)

ADVANCE QUESTIONS

Questions will be posted to FBO after the conference

ADVANCE QUESTIONS

VIRTUAL FACILITY TOUR

CRC SOS – Contractors have office space in squadron.

WADS - Contractor works in the WADS Operations Training Office, at his own desk with a Sector owned workstation.

EADS - Contractor works in a section, the Training Office (DOST).

Tinker - Contractor works in an office environment in a section of 10 military and government civilian employees. Our arrangement is in cubicles. She has her own desk to work from. Occasionally she will work in our Mission Training Center that is a classified office with 7 workstations and network equipment in the performance duties of our MQT program and training for operators.

SOURCE SELECTION SENSITIVE

REMAINING AGENDA

1015 – TOUR 607 ACS CRC FTU

1130 – LUNCH

1300 – TOUR Det 9/Courseware/DLA Demo 1415 – RETURN to 607 ACS

1430 – SUBMIT FINAL QUESTIONS, WRAP UP

Det 9 Location

607 ACS

Det 9

Det 9 Location

Det 9