WS_Pre-Proposal_Conference_Slides-27_Jan_17_Final.pdf

This Briefing is:

UNCLASSIFIED

Headquarters Air Combat Command

SOURCE SELECTION SENSITIVE

Pre-Proposal Conference

57th Wing

Contract Aircrew Training and

Courseware Development

(CAT/CWD)

Nellis AFB, NV

SOURCE SELECTION SENSITIVE

ADMINISTRATIVE

• Sign-in

• Rest Rooms

• Emergency Exits

• Breakroom

• Lunch

• Misc

• TO FAMILIARIZE CONTRACTORS WITH THE

GOVERNMENT’S REQUIREMENT

• Clarify Requirements

• Answer Advance Questions

• Invite Additional Questions (in writing)

• Review Courseware

• Tour Facilities

• TO PROVIDE CLEAR UNDERSTANDING OF

THE EVALUATION PROCESS

PURPOSE

AGENDA

0900 – WELCOME AND INTRODUCTIONS

0910 – PROGRAM REVIEW AND SOURCE SELECTION

1000 – BREAK

1020 – REVIEW ADVANCE QUESTIONS

1100 – TOUR WEAPONS SCHOOL FACILITIES

1130 – LUNCH

1300 – VIEW COURSEWARE

DEMO ACADEMIC DATABASE

1500 – WRAP UP / SUBMIT QUESTIONS

INTRODUCTIONS

Mr. Steve Satava - ACC/TRSS Program Manager

Capt Hannah Kosirog – ACC AMIC/PKB Contracting Officer

Ms Catherine Artis – ACC AMIC/PKB Contract Manager

Lt Col William Smith – WS Director Of Academics

Maj Christopher Seidler – USAFWS/COA

Ms Valerie Thompson – TRSS DET 8 Director

Lt Col Jason Feuring – 6 CTS/CC

Attendees

RULES OF ENGAGEMENT

• Contracting office (ACC AMIC/PKB) is the POC for information.

• Any remarks, explanations, or answers to questions at this conference shall not qualify the terms of the solicitation.

• Terms of the solicitation and PWS remain unchanged unless the solicitation is formally amended in writing and issued by the contracting officer.

• All questions must be submitted in writing and will be posted on FEDBIZOPs (http://www.fbo.gov/).

SITE VISIT GROUND RULES

• Communication

– All questions should be directed to the briefers

– No recording devices, cameras or cell phones are permitted in the facilities

– You are not permitted to roam freely in the facilities

– Courseware materials must remain in conference room – No exceptions

• Tours

– You are not permitted to handle any Government equipment while on the tour

– You are required to stay with the group at all times

PROGRAM OVERVIEW

• PROCUREMENT HISTORY

• WARFIGHTER MISSION

• PROCUREMENT / DESCRIPTION

• FUNDING

PROCUREMENT HISTORY

• Customers:

• 57th Wing

• USAF Weapons School

• 6th Combat Training Squadron

• 57th Adversary Tactics Group

PROCUREMENT HISTORY

• Follow-On Acquisition

• Services Currently Being Provided by:

• Crew Training International (CTI)

-57 WG CAT/CWD

-Awarded FY13

WARFIGHTER MISSIONS

• USAF Weapons School

• The mission of the USAF Weapons School (USAFWS), is to teach graduate-level instructor courses, that provide the world's most advanced training in weapons and tactics employment to Air Force officers

• The Weapons School accomplishes its mission by providing graduate-level instructor academic and flying courses to

USAF Combat and Mobility Air Forces (CAF/MAF)

• The Weapons School's squadrons include: A-10, AC-130, B-1, B-2, B-52, C-17, C-130, F-15C, F-15E, F-16C, F-22, F-35, HC-130, HH-60, JTAC, KC-135, MC-130, MQ-1/9, U-28, Command and Control Operations, ICBM, Intelligence, Space/Cyber Warfare, and Support

WARFIGHTER MISSIONS

• 6th Combat Training Squadron (6 CTS) / Air Ground

Operations School (AGOS)

• 6 CTS in conjunction with its detachment at Fort Sill, OK, provides Air-Ground Warriors education and training in doctrine, concepts, tactics, techniques and procedures by which air and ground forces plan, request, coordinate, and control joint firepower on the battlefield

• Courses include: Joint Firepower Course, Air Liaison Officer, Ground Liaison Officer, Joint Terminal Attack Controller

• 57 ATG – Fighter Electronic Combat Officer Course

• Optional CLIN

• Academic preparation for unit and wing level Electronic

Combat Officers (ECOs). The objective is to provide knowledge and skills required for assumption of ECO duties at all levels to maintain Electronic Warfare (EW) combat readiness

WEAPONS SCHOOL SQUADRONS

• Nellis AFB NV

• 8th Weapons Squadron Air Battle Managers, EC-130, RC-135, Weapons Director

• 16th Weapons Squadron F-16 / F-35

• 17th Weapons Squadron F-15E

• 19th Weapons Squadron Intel, Surveillance, Recon

• 26th Weapons Squadron MQ-1 / MQ-9

• 34th Weapons Squadron HH-60 / HC-130

• 66th Weapons Squadron A-10 / JTAC

• 315th Weapons Squadron ICBM

• 328th Weapons Squadron Space, Cyber Warfare

• 433rd Weapons Squadron F-15C / F-22

WEAPONS SCHOOL SQUADRONS

• Other Sites

• 14th Weapons Squadron Hurlburt Field FL AC/MC-130

• 29th Weapons Squadron Little Rock AFB AR C-130

• 57th Weapons Squadron McGuire AFB NJ C-17

• 77th Weapons Squadron Dyess AFB TX B-1

• 325th Weapons Squadron Whiteman AFB MO B-2

• 340th Weapons Squadron Barksdale AFB LA B-52

• 509th Weapons Squadron Fairchild AFB WA KC-135

PROCUREMENT / DESCRIPTION

• Contract Requirement:

Contractor to Provide All Personnel, Equipment, Tools, Materials, Supervision, and Services Necessary to

Perform:

• Contract Aircrew Training

• Courseware Development

• General Tasks

• Contract Aircrew Training

• USAF WS Aircraft/mission-specific and Core courses

• Separate CLINs for AFGSC, AFSOC, AFSPC and AMC

• New requirement for Training Devices

• Traditional sims and computer-based mission planning exercises

• Optional CLINs for new WICs (CV-22, KC-46, etc.)

• 57 WG Instrument Refresher Course (IRC)

• 6 CTS Classroom and Training Device

PROCUREMENT EVALUATION

• Subfactor A, Aspect 1: Manning Requirements and

Workload Analysis

• Subfactor B, Aspect 1: Training Management and

Approach

• Subfactor B, Aspect 2: Effective Management of

Personnel Resources

• Courseware Development

• Create New; Revise and Review Existing

• USAFWS Lessons, Handbooks, Phase Manuals, Syllabi

• New Interactive Courseware requirement for mission planning cell exercises

• 6 CTS Lessons, Handbooks, Syllabi

• 57 ATG FECOC Lessons, Syllabus (Optional CLIN)

• Registrar

• Subfactor A, Aspect 1: Manning Requirements and

Workload Analysis

• Subfactor B, Aspect 1: Training Management and

Approach

• Subfactor B, Aspect 2: Effective Management of

Personnel Resources

• Subfactor C, Aspect 1: Courseware Development

Approach and ISD Management Plan

• General Tasks

• Possess, or acquire prior to award of a contract, a facility clearance at Top Secret level (DD 254)

• Maintain Master Files

• Maintain USAFWS Academic/Training Database

• Develop and Deliver Plans with Proposal

• Training Workload Management Plan

• ISD Management Plan

• Quality Control Plan

• Phase-In/Phase Out Plan

• Training and Certification Plan

• Deliver Strike Mitigation Plan after award

OTHER DELIVERABLES

Appendix 4 in PWS – Not Separately Priced

Deliverables during Contract:

• Courseware Delivery Schedule

• ICW/CBT Instructional Media Package

• Instructor Led Lesson Package

• Lesson Strategy Report

• Lesson Overview

• Lesson Plan

• Lesson Presentation

• Instructor Guide

• Lesson Study Guide

• Student Handbooks

• Test Package

• Course Syllabus

• Syllabus Review Report

• Phase Manual

• Courseware Revision Summary Report

• Contractor’s Progress, Status, and Management Report

• Conference/Meeting Minutes

• USAFWS Academic Data base

• Master Files 21 http://www.globalsecurity.org/military/systems/aircraft/images/f-22_0014.jpg http://www.globalsecurity.org/military/systems/aircraft/images/f-22_0014.jpg

• Subfactor B, Aspect 3: USAF Weapons School

Academic/Training Database

• Subfactor C, Aspect 1: Courseware Development

Approach and ISD Management Plan

• Subfactor D, Aspect 1: Phase-In/Phase-Out Plan

• Subfactor D, Aspect 2: Training and Certification

Plan

• Subfactor D, Aspect 3: Quality Control Plan

CONTRACT SCHEDULE

• Phase-In: 1 Aug 17 – 30 Sep 17

• Base Year: 1 Oct 17 – 30 Sep 18

• Option Year 1: 1 Oct 18 – 30 Sep 19

• Option Year 2: 1 Oct 19 – 30 Sep 20

• Option Year 3: 1 Oct 20 – 30 Sep 21

• Option Year 4: 1 Oct 21 – 30 Sep 22

PROGRAM RISKS

• Funding

– Budget Cuts

– Escalating Labor Costs

• Transition

– Seamless continuation of mission support; no break

• Strike Mitigation Plan

– Workforce unionized; human relations crucial

FUNDING

• ACC A3 Provides Fiscal Year Funding

Through PE 27603F

• Other MAJCOMs fund CLINs via MIPR

• FY17 Phase-In (Aug-Sep)

• Base Year FY18 - 12 Months

• FY19-22 - Option Years

Capt Hannah Kosirog, ACC AMIC/PKB

SOURCE SELECTION AND

CONTRACTUAL ISSUES

Evaluation

Factors

Initial

Eval

Ratings

Initial Evaluation

Debrief

EVALUATION PROCESS

Offeror

Proposals

Award w/o

Discussion

Initial

Evaluation

Brief

Interim

Evaluation

Competitive

Range

Determination

Discussions

ENs

Final

Evaluation

Revise Ratings

Award

Source

Selection

Decision

Briefing

Best Value Decision

ENs

Final

Proposal

Revision

Brief

Close

Discussions

Receive Final

Proposals

ACQUISITION OVERVIEW

• Authority

– FAR Part 12: Commercial Contracts

– FAR Part 15.3: Negotiated Contracts

– AFFARS 5315.3: Mandatory Procedures, dated 6 Apr 2015

– DoD Source Selection Procedures effective 31 Mar 2016

• Notice to Offerors

– Sufficient number of Proposals/Competition is expected

– Government intends to make award without discussion but reserves the right to conduct discussions if deemed necessary.

Therefore, you are cautioned to submit your best proposal upfront.

ACQUISITION OVERVIEW

• Lowest Price Technically Acceptable (LPTA) IAW FAR 15.101-2 and the DoD Source Selection Procedures effective 31 Mar 2016

• Small Business (SB)

• NAICS: 611512

• Base plus four, one-year Option Periods

• Firm Fixed Price w/ Cost Reimbursable CLINS

– Travel

– Reproduction

PROGRAM REVIEW

• Terms of the solicitation and PWS remain unchanged unless it is formally amended in writing and issued by the Contracting Officer

• Questions during this conference must be in writing

• RFP issued 25 Jan 17

• Proposals due NLT 1600 hrs on 27 Feb 17

• Conference questions and answers will be posted on FEDBIZOPs (http://www.fbo.gov/)

PROCUREMENT HISTORY/DATA

• Follow-on acquisition; 100% small business set-aside

• The incumbent is CTI

• Contract Type

– Non-personal services

– Firm-Fixed Price

– Cost Reimbursable Travel & Reproduction

– Fiscal year contract -- Funding

-- Performance Period

CONTRACT STRUCTURE

• FFP Contract/CLIN Structure

• Commercial (FAR Part 12)

• Firm-Fixed Price CLINS (except Travel/Repro)

• Unit of Issue – Monthly (MO)

• CR Unit of Issue – Lot (NTE)

• Deliverables - NSP

SOLICITATION REVIEW

• SF 1449

• Ensure all blocks are filled in as necessary

• SECTION 2 – Continuation of SF 1449

• Ensure all required information is filled in

• SECTION 3 - Schedule of Supplies and Services

• Ensure all pricing is included (round to nearest dollar), evenly divisible by 12.

• Include travel and reproduction NTE provided amounts

• 52.217-8, Option to Extend Services

• SECTION 4 – Contract Clauses

• Ensure you READ all clauses

• Ensure all required information is filled on applicable clauses

• SECTION 4a – Addendum to 52.212-4

• Ensure you READ all Local Instructions

• SECTION 5 – List of Attachments

• Ensure you READ all attachments

• SECTION 6 – Instruction to Offerors

• Ensure you READ all provisions

• SECTION 6a – Addendum to 52.212-1

• Ensure you READ Instruction to Offerors

• Proposal submission and format

• Sample Manning Charts

• No Past Performance Volume

• Team will conduct a search for adverse PPI

• SECTION 7 – Evaluation Criteria

• Ensure you READ all provisions

• Pay special attention to Addendum to 52.212-2

• SECTION 8 – Offeror Reps & Certs

• Ensure you READ all provisions

• Ensure all required information is filled in as applicable

• Include System for Award Management (SAM) located at htps://www.sam.gov

CONTRACTING ASPECTS:

MILESTONE TIMELINE

Description Estimated Date

Issue Final RFP 25 Jan 17

Pre-Proposal Conference 1 Feb 17

RFP Closing Date 27 Feb 17

**Notice of Award 7 Jul 17

Phase-In 1 Aug 17

Contract Start Date 1 Oct 17

NO PAST PERFORMANCE

VOLUMES

For the purposes of contractor responsibility determination, past performance information may be obtained from sources such as the Government’s Past Performance Information Retrieval System

(PPIRS), the Defense Contract Management Agency, interviews with

Program Managers, COs, and Award Fee Determining Officials, and other sources known to the Government. The Government reserves the right to obtain more past performance data from any source that it deems appropriate.

http://www.ppirs.gov/

EVALUATION AND AWARD

CRITERIA

• LOWEST PRICE TECHNICALLY ACCEPTABLE

• Award will be made to the offeror who is deemed responsible in accordance with FAR Part 9, whose proposal conforms to the solicitation requirements, is the lowest evaluated price with an “Acceptable” rating in all technical sub-factors.

• FACTORS – All Factors are EQUAL in Importance

• FACTOR 1 – Mission Capability (Technical)

• Sub-Factor A – Manning Requirements and Workload Analysis

• Sub-Factor B – Training Management and Approach

• Sub-Factor C – Courseware Development Approach, ISDMP

• Sub-Factor D – All Other Plans and Contractor Furnished Equipment

• FACTOR 2 – Price

TECHNICAL

• Technical Rating

– Reflects the degree to which the offeror’s proposal meets or does not meet the Government’s minimum performance or capability requirements

– Focus is on the ability of the offeror’s proposal to meet the minimum requirements of the PWS

– Proposals will be assessed a rating of "Acceptable" or

"Unacceptable" at the subfactor level; an overall factor level rating will not be assigned

– To be eligible for award, offerors are required to receive an

“Acceptable” rating in each technical subfactor; proposals that exceed the evaluation criteria will not receive higher ratings

– In assessing the acceptability of each subfactor, weaknesses or deficiencies will be noted; proposals that receive a deficiency or a weakness in a subfactor will receive an “Unacceptable” subfactor rating

TECHNICAL

Table C-1: Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

PRICE EVALUATION

• Price will be evaluated using techniques established in FAR 15.404-1 to ensure the Government receives a fair, reasonable and balanced price.

• There is a great expectation of competition for this requirement; thus offerors are cautioned to present their best price proposal up-front.

• The Government will evaluate offers for award purposes by adding the total price for all CLINS to include phase-in, basic year, option years, optional CLINs and fifty percent (50%) of the last option period price to cover the option to extend services IAW clause 52.217-8.

Offerors shall not include pricing in their proposal for this clause.

• Evaluation of the option periods shall not obligate the Government to exercise such options.

PRICE EVALUATION

• Supporting Price Back-up Data—See Instructions for Volume 2—Price

Proposal, paragraph 8.

• Supporting data is requested to verify that pricing is balanced per FAR

15.404-1(g)

• Supporting data should explain the methodology used in developing proposed CLIN prices

• Supporting data shall be provided in a table format, to include, at a minimum:

− Breakdown (by CLIN) of labor (labor category, number of positions and productive hours and rates used)

− Breakout of Other Direct Costs (ODC), Direct and Indirect Rates, and Subcontract Costs

− Submitted in a format selected by the offeror, but must address the information requested and should not exceed 3 pages

− Government reserves the right to request additional pricing information

SPECIAL

CLAUSES/CONSIDERATIONS

• Collective Bargaining Agreement effective through 31 July 2019

• Current CBA wage rates / benefit packages are in effect for the following labor categories:

Instructor / SME (WS)

Instructor / SME (Non-WS)

Instructional Developer/QA

Educational Technologist

Editor/QA

Graphic Artist

Computer System Administrator

Database/Network Administrator

Computer Programmer/Analyst

Production/Support

Courseware Production Specialist

Administrative Specialist

Word Processor II

QUALITY ASSURANCE

• Contracting Officer’s Representative (COR)

• COR appointments will be provided to the awarded contractor in writing

• Government Subject Matter Experts (SMEs)

• COR’s “eyes & ears” on site

• Training SME – Weapons School Squadrons, 6 CTS

• Courseware SME – USAFWS, 6 CTS and TRSS DET 8

• Program Manager / COR

• ACC TRSS - Mr. Steve Satava

BREAK

ADVANCE QUESTIONS

ADVANCE QUESTIONS

• Hand out copies of Q & A

• USAFWS Academic Database

• Ownership, Licenses, Requirement, EGB, Transfer, SCORM

• Contractor Furnished Equipment

• Location, Numbers, Computer Imaging, List

• Style Guide

• Administrative

• Strike Plan, Define Terms, DD 254 Attachments

• Instructions to Offerors

• Section 6, Section 7, PWS, 10% Variation, Charts

• Training Device Instruction

• Security

AGENDA

0900 – WELCOME AND INTRODUCTIONS

0910 – PROGRAM REVIEW AND SOURCE SELECTION

1000 – BREAK

1020 – REVIEW ADVANCE QUESTIONS

1100 – TOUR WEAPONS SCHOOL FACILITIES

1130 – LUNCH

1300 – VIEW COURSEWARE

DEMO ACADEMIC DATABASE

1500 – WRAP UP / SUBMIT QUESTIONS