FA4890-16-R-0040_Amendment_0001_(SF30).pdf

FA4890-16-R-0040

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

See Summary of Changes

1. CONTRACT ID CODE PAGE OF PAGES

S 1 26

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Feb-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4890-16-R-0040

X 9B. DATED (SEE ITEM 11)

25-Jan-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Feb-2017

CODE

ACC AMIC/PKB

BLDG 664 - 129 ANDREWS ST., SUITE 110

LANGLEY AFB VA 23665-2788

FA4890 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SUMMARY OF CHANGES

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

1. RFP Section 2 Continuation of SF1449, No. 8 change “SDVOSB” to read “SB.”

2. RFP Clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—

Commercial Items (SEPT 2016) change (a)(21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small

Business Set-Aside (Nov 2011).

3. RFP Section 4A - Addendum to 52.212-4 Local Instructions, Budget Cuts is change from "Fighter" program to read "Weapons School" program.

4. RFP Section 7, clarify paragraph 1.2

5. RFP Section 7.2. Technical Contents, E. Technical Section Workload Analysis Charts change “Appendix 3” to

Appendix “1”.

6. RFP Section 8 Instructions for Volume 2 - Price Proposal - Paragraph 8.4 Supporting Price Backup Data. The last part of the fifth sentence has been removed, (..."and should not exceed 3 pages.")

7. RFP CLIN Section 3 Item No. 0105

8. RFP CLIN Section 3 Item No. 1005

9. RFP CLIN Section 3 Item No. 1013

10. RFP CLIN Section 3 Item No. 2005

11. RFP CLIN Section 3 Item No. 2014

12. RFP CLIN Section 3 Item No.3005

13. RFP CLIN Section 3 Item No. 3013

14. RFP CLIN Section 3 Item No. 4005

15. RFP CLIN Section 3 Item No. 4013

16. Incorporate revised Performance Work Statement, dated 9 Feb 2017, and Summary of PWS Changes, Attachment 1.

All other terms and conditions remain unchanged.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0105

The CLIN description has changed from Base Year (FY18) MQ-9 WIC/Sensor AIC to BaseYr

(FY18)MQ-9 WIC/Sensor AIC CAT/CWD.

CLIN 1005

The CLIN description has changed from Option Year 1 (FY19) MQ-9 WIC/Sensor AIC to OptionYr1

FY19 MQ9WIC/Sensor AIC CAT/CWD.

CLIN 1013

The CLIN description has changed from Option Year 1 (FY19) 57 ATG FECOC to OptionYr 1 FY19 57

ATG FECOC CAT/CWD/Reg.

CLIN 2005

The CLIN description has changed from Option Year 2 (FY20) MQ-9 WIC/Sensor AIC to OptionYr 2

FY20 MQ9WIC/SensorAIC CAT/CWD.

CLIN 2014

The CLIN description has changed from Option Year 2 (FY20) AFSOC CV-22 WIC to Option Yr 2 FY20

AFSOC CV-22 WIC CAT/CWD.

CLIN 3005

The CLIN description has changed from Option Year 3 (FY21)MQ-9 WIC/Sensor AIC to OptionYr 3

FY21 MQ9WIC/SensorAIC CAT/CWD.

CLIN 3013

The CLIN description has changed from Option Year 3 (FY 21) 57 ATG FECOC to OptionYr 3 FY21 57

ATG FECOC CAT/CWD/Reg.

CLIN 4005

The CLIN description has changed from Option Year 4 (FY22) MQ-9 WIC/Sensor AIC to OptionYr 4

FY22MQ9 WIC/SensorAIC CAT/CWD.

CLIN 4013

The CLIN description has changed from Option Year 4 (FY22) 57 ATG FECOC to OptionYr 4 FY22 57

ATG FECOC CAT/CWD/reg.

The following have been modified:

SECTION 2

CONTINUATION OF SF 1449

1. Block 17b -- REMITTANCE ADDRESS

If the remittance address is different from the mailing address, enter the remittance address below. Failure to provide this information may impact payment.

2. ELECTONIC FUNDS TRANSFER (EFT) ADDRESS:

(Information to be completed by the contractor)

Address: ______________________________________

ABA Routing: ______________________________________

Account Number: ______________________________________

3. Block 18b: The contractor shall route invoices electronically through Wide Area Work Flow (WAWF)

(https://wawf.eb.mil/) IAW DFARS 252.232-7003. WAWF submissions shall be in the Combination

Invoice/Receiving Report format. When submitting an invoice for payment under a “Cost Reimbursable

CLIN/SLIN”, please include any required supporting backup data (receipts) as an attachment to the Combination

Invoice/Receiving Report directly in the WAWF system.

4. Blocks 19-24: See Section 3 for Schedule of Supplies and Services

5. Block 25: Accounting and Appropriation Data to be included upon contract award.

6. This contract is expected to be awarded on or about 1 Dec 2016. The Government intends to award the basic contract period, subject to the availability of funds, in accordance with FAR 52.232-18. Funding for the base period of performance is expected on 1 Feb 2017.

7. Additional Required Information: In addition to the information requested in blocks 12, 17(a-b), 23, 24, and

30(a-c) of the SF 1449, please provide the following:

POINT OF CONTACT: _______________________________________________________________

PHONE: ________________________________

SMALL BUSINESS: ___________ TYPE SB: __________

TIN# ________________________________________

DUNS# ____________________________________

CAGE CODE: ________________________________

REGISTERED IN SAM as a SMALL BUSINESS UNDER NAICS 611512: YES: _______ NO: ________

8. SAM Representations and Certifications complete and registered as a SB under NAICS 611512 as of the date of this solicitation: YES: _______ NO: ________

Address all questions to both pocs listed below:

Capt Hannah Kosirog, hannah.kosirog.1@us.af.mil (757) 225-2153

Ms. Catherine Artis, catherine.artis@us.af.mil (757) 764-3222

ACC AMIC/PKB

11817 Canon Blvd., Suite 306

Newport News, VA 23606-4516 https://wawf.eb.mil/ mailto:hannah.kosirog.1@us.af.mil mailto:catherine.artis@us.af.mil

SECTION 2 CONTINUED – TABLE OF CONTENTS

SECTION TITLE PAGE

1 Standard Form 1449 1

3 Schedule of Supplies/Services 3

2 Table of Contents 50

4 Contract Clauses 57

4a Addendum to 52.212-4 96

5 List of Attachments 99

6 Instructions To Offerors - Addendum to 52.212-1 100

7 Evaluation Criteria – Factors for Award – 52.212-2 107

SECTION 4A

ADDENDUM TO 52-212-4 LOCAL INSTRUCTIONS

CONTINUITY OF SERVICES

1. In the event the incumbent is not the successful contractor for the follow-on contract award, the incumbent contractor hereby agrees to cooperate with the successor and to allow its successor to conduct on-site interviews with its employees. If said employees are agreeable to the change and are accepted by the successor, then the incumbent contractor shall release them at a mutually acceptable date. Further, the contractor shall turn over to the successor contractor all administrative records and technical data acquired or formulated during the life of this contract.

a. The incumbent contractor’s own work shall carefully fit into the successor contractor’s phase-in schedule.

The incumbent contractor shall not commit or permit any act which will interfere with the performance of work by the successor contractor or by the Government. The incumbent contractor shall take reasonable steps to aid in the transition of the successor’s work force into the environment, on a non-interference basis with the incumbent contractor’s responsibilities.

b. On a non-interference basis the successor shall be allowed to observe all activities which occur during the phase-in period. These activities shall include as a minimum over-the-shoulder observance of daily activities and other requests mutually agreed to by the involved parties.

REQUIRED INSURANCE (IAW FAR 28.306(b))

Reference FAR Clause 52.228-5 entitled “Insurance—Work on a Government Installation”, the Contractor shall, at its own expense, procure and thereafter maintain the following kinds of insurance with respect to performance under the contract:

a. Workers’ compensation and employer’s liability. Contractors are required to comply with applicable Federal and

State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers. (See

28.305(c) for treatment of contracts subject to the Defense Base Act.)

b. General Liability Insurance.

(1) Bodily injury liability insurance, in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

(2) Property damage liability insurance shall be required only in special circumstances as determined by the agency.

c. Automobile liability. The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

TECHNICAL DIRECTION

1. Technical direction under this contract will be given to the contractor by the designated CORs. Technical direction is defined as the process by which the contractor receives guidance and approval for his technical effort as it related to an element of work solely within the existing requirements of the contract, or as a result of a technical review of the contractor’s work by the designated CORs.

2. Notwithstanding any of the terms contained herein or elsewhere in this contract, only the Contracting Officer is authorized to direct the contractor in any manner changing the requirements of the contract. Such redirection or modification of contract terms shall be accomplished by issuance of change orders or supplemental agreements to this contract signed by the contracting officer. If the contractor believes technical direction given by a COR involves a change in contractual requirements, he will immediately notify the Contracting Officer.

CONTRACTING OFFICER’S AUTHORITY

No oral or written statement of any person other than the Contracting Officer will in any manner or degree, modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof.

INCORPORATION OF CONTRACTOR’S PROPOSAL

1. The Government reserves the right to incorporate into this contract, by reference or full text, portions of the successful contractor’s proposal submitted in response to this solicitation as revised and supplemented through the date of award. The Performance Work Statement (PWS) and the terms and conditions of this contract take precedence over any ambiguity in the contractor’s proposal.

2. In those areas where the contractor’s proposal exceeds the stated PWS requirements, the contractor’s proposal is binding and prevails. The contractor is expected and required to adhere to its proposal approach to meeting the contract requirements.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/28.htm#P360_59494

SMALL BUSINESS SUBCONTRACTING GOALS - IF APPLICABLE

The minimum small business subcontracting goal for this requirement is 20 percent of total contract dollars, and is contractually binding post-award. The contractor is required to submit actual performance in relation to the goals stated in the subcontracting plan via the Electronic Subcontract Reporting System (eSRS) and the Government will document performance accordingly. Failure to meet or make positive progress toward meeting small business subcontracting goals may negatively impact a contractor’s performance ratings.

DISPOSITION OF UNSUCCESSFUL PROPOSALS

In compliance with FAR Subpart 4.8, the Government will retain one hard copy of all unsuccessful proposals. The

Government will destroy extra copies of such unsuccessful proposals.

PERIODIC PROGRESS MEETINGS

1. The Contracting Officer, COR, and other Government personnel as appropriate, may elect to meet periodically with the contractor to review the contractor's performance. At these meetings, the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. The contractor will also notify the Contracting Officer (in writing) of any work being performed, if any, that the contractor considers over and above the requirements of the contract. Appropriate action shall be taken to resolve outstanding issues.

2. The minutes of these meetings will be reduced to writing, signed by the Contracting Officer and any other signatures as deemed appropriate, and distributed to the functional area and the contractor. Should the contractor not concur with minutes, the contractor will set out in writing to the Contracting Officer any areas of non-concurrence within 10 calendar days following receipt of the minutes.

IDENTIFICATION OF CONTRACTOR EMPLOYEES

Each contractor employee shall, while on duty, wear in plain view on the upper portion of their outer garment a metal or plastic identification badge to be furnished by the contractor, containing the company name, employee name, and the section where the employee works. In addition, all contractor employees shall clearly distinguish themselves as such in mail, e-mail, and verbal communication. Contractors with access to the base Local Area

Network (LAN) shall include their company name or the designation “CTR” in their global address.

REIMBURSABLE TRAVEL EXPENSES

Reimbursable, Government-directed contractor travel will be required in performance of this contract. The contractor shall follow Joint Travel Regulation guidelines in incurring travel costs and seek the most favorable available commercial air rates. The contractor will be reimbursed for actual travel costs incurred. Invoices shall be submitted after travel is complete and shall include actual receipts for each cost to be reimbursed. The contractor shall notify the Government when 80% of the Not to Exceed (NTE) amount has been reached. No profit shall be paid in support of cost reimbursable CLINS.

EXERCISE OF OPTIONAL CLINS – IF APPLICABLE

This is a Firm Fixed-Price contract for specific services to be furnished IAW the Performance Work Statement

(PWS). The contractor is required to provide, and the Government guarantees payment, for all Contract Line Item

Numbers (CLINs) awarded in Section 3. If applicable, Optional CLINs may be awarded as funding becomes available. The contractor shall be provided a written notification 60 days prior to award of an optional CLIN. The contractor will be required to provide, if ordered by execution of a Standard Form 30, any and all services listed in the schedule as “Optional CLINs”. Government maintains the unilateral right not to exercise any optional CLIN(s) when exercising all optional periods under this contract. If a previously exercised optional CLIN(s) is not exercised on a subsequent option period, termination costs for services provided under such optional CLINs will not be applicable.

INVOICING INSTRUCTIONS

Services performed under this contract maybe invoiced on a monthly basis. Invoices shall be submitted electronically using Wide Area Work Flow (WAWF) combo invoicing procedures (determined by decentralized contracting office), in US dollars, to DFAS Limestone in accordance with DFARS 252.232-7003, Electronic

Submission of Payment Requests. http://wawf.eb.mil/

DATA RIGHTS

The Government shall acquire unlimited rights to all data and deliverables developed at Government expense, under and for this contract. If data is developed or gathered but not delivered to the Government, the contractor shall still maintain the information in a Master File in appropriate electronic format. The contractor shall grant the

Government unlimited or Government purpose rights (as appropriate) to the Master File information at any time.

The Master File shall be maintained such that the information contained therein is organized and is consistent with any regulatory and statutory rules including proper safeguarding.

DISSEMINATION OF INFORMATION

1. There shall be no dissemination or publication, except within and between the contractor and any subcontractor(s), of information developed under this contract or contained in the reports to be furnished pursuant to this contract without prior written approval of the Contracting Officer.

2. No news release (including photographs, film, public announcements or denial/confirmation of same) or any part of the subject matter of this contract or any phase of any program hereunder, shall be made without coordination with applicable host base Public Affairs and written approval of the Contracting Officer.

BUDGET CUTS

In the event of congressionally mandated budget cuts, the scope of work for this contract will be reduced as required if the Weapons School program is affected.

SECTION 6

SECTION 6 of the Solicitation - INSTRUCTIONS TO OFFERORS

ADDENDUM TO 52.212-1 - INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

(OCT 2015)

52.215-1 Instructions to Offerors—Competitive Acquisition. (Jan 2004) FAR Clause 52.215-1(d) Offer expiration date. Proposals in response to this solicitation will be valid for 180 calendar days.

Notice to Offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

1. GENERAL INSTRUCTIONS

1.1. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate volumes; Part I –– Technical, and Part II–

Price Proposal.

1.2. ONLY THE MINIMUM AMOUNT OF INFORMATION REQUIRED TO PROVIDE FOR PROPER

EVALUATION IS REQUESTED. EFFORTS SHOULD BE MADE TO KEEP OFFERS AS CONCISE

AS POSSIBLE WITH THE EMPHASIS BEING ON PROVIDING INFORMATION ESSENTIAL FOR

http://wawf.eb.mil/

PROPER EVALUATION. The proposal shall be clear, concise, and include sufficient detail to provide for adequate evaluation and for substantiation of the validity of stated claims. Submitted documents must contain adequate information to enable the evaluation board to fully ascertain offerors capability to perform contract requirements, must meet the requirements of the RFP, and must address the evaluation factors for award.

1.3 All information contained in the proposal that an offeror feels is “Proprietary Information” and therefore not releasable under the Freedom of Information Act (FOIA), should be labeled “Source Selection

Information—See FAR 2.101 and 3.104.”

1.4. Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each Standard Form 30, Amendment of Solicitation/Modification of Contract, and including it in Volume

II, Price, of the proposal.

1.5 The Contracting Officer has determined there is a high probability of adequate price competition for this acquisition so offerors are cautioned to submit their best pricing and technical information up-front.

2. FORMAL COMMUNICATIONS

2.1. Any formal communication shall be submitted in writing (via email) to the POCs below. It is the offeror’s responsibility to confirm receipt of all formal communications.

ACC AMIC/PKB

Ms. Catherine Artis and Capt Hannah Kosirog

129 Andrews Ave., Suite 110

Langley AFB, VA 23665-2788

Email: catherine.artis@us.af.mil and hannah.kosirog.1@us.af.mil

Reference: Solicitation FA4890-16-R-0040 mailto:catherine.artis@us.af.mil mailto:hannah.kosirog.1@us.af.mil

3. PRE-PROPOSAL CONFERENCE

3.1. The pre-proposal conference will be held at USAF Weapons School, 4269 Tyndall Ave, Bldg 282, Nellis AFB, NV, 89191-6074 on 1 Feb 2017 at 0900 hours local time. All potential offerors are encouraged to attend. Offerors desiring to attend the conference must pre-register prior to the Pre-Proposal Conference. Offerors that do not pre-register will not have access to the base/facilities. Full details pertaining to the conference can be found in Section 6 of the solicitation under clause AFFARS Clause 5352.215-9001 NOTICE OF PRE-BID/PRE- PROPOSAL

CONFERENCE (MAY 1996). The Government will not be liable for any expense incurred by offerors prior to contract award.

3.2. Registration. The number of attendees shall not exceed 3 per company or 5 per joint venture/partner arrangement. The registration information shall include the company name, individual name(s), phone number and social security number of each attendee for security purposes and access to the base. The Government requests this information under the authority of 10 U.S.C. 8013. Offerors must submit their pre-registration notification by e-mail to Ms. Catherine Artis and Capt Hannah Kosirog.

3.3. Advance Questions. Questions concerning this solicitation should be submitted under separate cover, clearly marked as "Advance Questions" to include solicitation number, name of person submitting the question(s), company name and phone number. Each question should reference the specific section, paragraph and/or attachment number of the solicitation or PWS (as applicable). These questions must be received by ACC AMIC/PKB, prior to the Pre-

Proposal Conference in order for an appropriate response to be given at the conference. Please submit your advance questions and registration information by email to Ms. Catherine Artis and Capt Hannah Kosirog.

3.4. Remarks and Explanations. Remarks and explanations at the conference shall not alter the terms and conditions of the solicitation unless the solicitation is formally amended. Any oral statements by Government representatives shall not be binding upon the Government; the CO will make all necessary changes in writing via an amendment if required. If an offeror discovers discrepancies or omissions in any portion of the solicitation, the matter should be submitted in writing and provided to the CO as soon as the discrepancy is noted or not later than ten (10) days prior to the proposal due date.

4. SUBMISSION OF PROPOSALS

4.1. The original proposal and copies as specified in this document shall be sent to the issuing office listed in

Block 9 of Standard Form (SF) 1449; Solicitation, /Contract/Order for Commercial Items; on or before the date and time specified in Block 8 of SF 1449. Please mark all packages as follows:

DO NOT OPEN IN MAIL ROOM

ATTN: Ms. Catherine Artis and Capt Hannah Kosirog

ACC AMIC/PKB

Solicitation No. FA4890-16-R-0040, Volume # and Title

4.2. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in the proposal being considered non-responsive to the Government and eliminated from consideration for award. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.” If the proposal is received late, the Government will retain the unopened proposal.

However, the proposal will not be evaluated or considered for award.

5. PROPOSAL PREPARATION INSTRUCTIONS

5.1. The following instructions prescribe the format for proposals, and describe the approach to be used for the development and presentation of the proposal data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation and may result in a determination that the proposal is non-responsive. A proposal that merely reiterates or promises to accomplish the requirements of the PWS will be considered unacceptable. A proposal that is orderly and sufficiently documented will enable the Government to easily understand the proposal and perform a thorough and fair evaluation of it. The Government may incorporate into the contract by reference or full text portions of the successful offeror’s proposal as revised and supplemented through the Final Proposal Revision submitted in response to the solicitation.

5.2. Proposal Volumes. Proposals shall be prepared in two (2) separate and distinct volumes:

Volume I – Technical

Volume II –Price

5.3. Proposal Format. Specific guidance regarding format and content is discussed in the following paragraphs.

The Government will only read/evaluate the maximum number of pages allowed. The proposal content shall be formatted as follows:

a. Text: Single-spaced and printed on single-sided paper - no duplex

b. Font Size: Microsoft Office Word, Times New Roman, 12 font

c. Margins: One Inch (1”) left, right, top and bottom

d. Paper Size: 8½” x 11” with a background color of white or ivory stock only

e. Page Numbering: Sequential (i.e., 1 through 100)

Note: The font size requirement does not apply to charts, (i.e., Workload Manning Charts); however the font size must be reasonable and easily readable. Also, page numbering must be sequential throughout the entire document, and that new chapters/sections do not restart the page numbering.

5.4. Legal Size Paper/Fold-Outs. Any page within the proposal over the standard 8½” x 11” size paper shall be kept to a minimum, and only used where a table or other graph cannot be accommodated by a single 8½” x 11” page. Any text included in the fold-out shall be directly related to the fold-out contents. Fold-outs will be counted as the appropriate number of pages based on the number of folds (i.e., fold-outs with one fold shall count as one page; each additional fold counts as one additional page). All material shall be contained within the page limit identified for each volume.

5.5. Electronic Copies. Electronic copies shall be submitted on CD-ROM, CD-R or DVD using Microsoft Office

97 through Microsoft Office 2013 or Adobe PDF Version 8 or earlier, except for Volume II, Price, Section 3 of the

RFP. Section 3 shall be submitted in Microsoft Excel format only. Offerors may use JPEG for charts or screen shots. Offerors shall name files using standard naming conventions (i.e., filename.doc for MS Word, filename.xls for MS Excel, filename.PDF for Portable Document Format, etc.). Do NOT submit any documents in PDF format that are copied as “images” or Windows Photo Gallery etc. PDF files shall enable textual search and copy functions.

Each volume shall be in a single searchable, editable file and stored in a folder that corresponds to the proposal volume it represents. The files shall be named in an unambiguous manner, using plain language text, which facilitates the evaluator’s ease of accessing the files for evaluation. Offerors shall insert the file name in the header of each document. All disks shall be virus checked prior to submission. Replacement disks will be required to update the final proposal resulting from any discussions should they occur. Electronic copy(s) of all proposal information is required for each volume. Information submitted in the electronic format shall not exceed the page limits stated below for each hard copy volume. If there are variances between the paper copy and the electronic copy, the paper copy will take precedence.

5.6. Copies and Page Limit. Evaluators will only read up to the maximum number of pages specified. All pages provided by the offeror in excess of the stated limitations will be returned to the offeror unread. Copy requirements and page limitations are as follows:

VOL TITLE PAPER

COPIES

CD ROM Page Limit Closing Date

I** TECHNICAL 6 1 100 27 Feb 2017

II PRICE 3 1 None 27 Feb 2017

** Executive Summary shall be included in Volume I – Technical – limit is 2 pages

5.7. One copy of each Volume shall be marked “Original”. Page limitation is subject to exclusions stated in the paragraph titled “Exceptions” below. Further, the Government will not include the following in the page limitation: Cover page(s), title pages or tables of contents, tab/section-divider pages, technical definition page(s), acronym list, cross reference matrix. Note: These pages will be counted if they contain any other information, (i.e., diagrams, extraneous data, etc). Pages marked “This Page Intentionally Left Blank” will also not be counted.

6. EXCEPTIONS

6.1. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, clearly indicate such exception(s) in the appropriate volume along with a complete explanation of why the exception was taken and what benefit accrues to the Government. All substantive exceptions to the solicitation requirements and supporting rationale shall be identified as such and consolidated into an overview section of the subject volume. An overview section is only required if the offeror takes exception to any requirement in the solicitation (the overview section will not be included in the proposal page limitation described above). While offerors may propose exceptions to the solicitation requirements, the Government is not obligated to accept or consider such exceptions. Further, exceptions could result in an unacceptable offer. Any change to the requirement as a result of accepting an exception shall be reflected within the resultant contract.

6.2. In the event the offeror takes no exception to the stated requirements, a statement to this effect is required at the front of each subject volume.

6.3. Additional Data

For the purposes of contractor responsibility determination, past performance informationmay be obtained from sources such as the Government’s Past Performance Information Retrieval System (PPIRS), the Defense Contract

Management Agency, interviews with Program Managers, COs, and Award Fee Determining Officials, and other sources known to the Government. The Government reserves the right to obtain more past performance data from any source that it deems appropriate.

7. INSTRUCTIONS FOR VOLUME I – TECHNICAL

7.1. To facilitate the evaluation, the technical volume should be specific, detailed, and complete to clearly and fully demonstrate that the offeror has a thorough understanding of the requirements for the accomplishment of the effort.

Statements that the offeror understands, can, or will comply with the PWS (including Air Force (AF) publications, technical requirements, etc.); statements paraphrasing the PWS or parts thereof; and phrases such as “standard procedures will be employed” or “well known techniques will be used” etc., will be considered unacceptable.

Offerors should note that data submitted prior to the proposal submission including data submitted for current contracts and other solicitations will not be considered in the Government’s evaluation. Therefore, such data should not be relied upon nor incorporated in the technical proposal by reference. Offerors shall address the requirements noted in this section by imperative verbs regardless of whether such requirements are preceded by “the offeror shall”. The offeror’s proposal shall at a minimum be prepared in a form consistent with the technical criteria set forth in Section 7, Evaluation Criteria, of this solicitation. All information that the offeror deems appropriate to address for this factor and its subfactors must be included in the proposal in an orderly format. The technical volume shall address all the technical subfactors.

http://www.ppirs.gov/

7.2. Technical Contents

A. Table of Contents – A table of contents shall be included in Volume I. Each subfactor/aspect/section shall be clearly marked and tabbed for easy reference. The pages shall be numbered sequentially in a consistent manner as stated under Proposal Preparation Instructions.

B. Glossary of Abbreviations and Acronyms – Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

C. Executive Summary – Included in this volume is the offeror’s Executive Summary (limit is 2 pages).

D. Cross Reference Matrix – Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

The offeror shall fill out the cross reference matrix indicating the proposal reference information as it relates to the

RFP, PWS, and CLIN references found therein.

E. Technical Section – The purpose of this section is to allow the offeror to set forth in the most comprehensive manner its understanding of the program requirements and to demonstrate its ability to meet the evaluation requirements of Section 7, Evaluation Criteria; Factor 2, Technical. In this section the offeror shall present a clear and concise description of how it plans to meet contract requirements. The offeror shall describe the performance standards that have been established in each area and explain how performance standards will be met or exceeded.

This section shall not contain any pricing data. The technical section shall be completed as follows:

i. Subfactor A: Manning Requirements and Analysis – The offeror shall describe their proposed understanding of the program requirements and demonstrate their ability to meet the evaluation requirement of, Aspect 1) Manning Requirements and Workload Analysis as described in Section

7, Evaluation Factors for Award.

Workload Analysis Charts – Offerors shall provide a workload analysis, based on PWS workload tables, that depicts the proposed labor categories for both full time and any part time positions, to include cross-matrixing of requirements, with full explanation of the offerors methodology for figuring personnel requirements. The analysis must address all direct, indirect and ancillary work hours. The Government also requires a Courseware Development Workload Chart to explain how staffing levels are determined to include estimated development times for each product.

Offerors are encouraged to use the sample charts provided at (Appendix 1) in developing the breakdown to assist the Government in the evaluation process. Staff support positions specified as productive hours in Appendix 1 do not require workload analysis, but these positions must be reflected in the total manning proposed.

ii. Subfactor B: Training Management and Approach – The offeror shall describe their proposed understanding of the program requirements and demonstrate their ability to meet the evaluation requirement of, Aspect 1) Training Management and Approach; Aspect 2) Effective Management of

Personnel Resources, and Aspect 3) USAF Weapons School Academic/Training Database.

iii. Subfactor C: Courseware Development Approach, Instructional Systems Development Management

Plan (ISDMP), – The offeror shall describe proposed understanding of the program requirements and demonstrate their ability to meet the evaluation requirements of, Aspect 1) Courseware Development

Approach and ISD Management Plan.

iv. Subfactor D: All Other Plans and Contractor Furnished Equipment – The offeror shall describe their proposed understanding of the program requirements and demonstrate their ability to meet the evaluation requirements of, Aspect 1) Phase-In/Phase-Out Plan, Aspect 2) Training and Certification

Plan, and Aspect 3) Contractor’s Quality Control Plan as described in Section 7, Evaluation Factors for

Award.

7.3. Failure to include all information requested may adversely affect the evaluation and may result in a determination that the proposal is non-responsive. Award CANNOT be made to a nonresponsive offeror.

8. INSTRUCTIONS FOR VOLUME 2 -- PRICE PROPOSAL

8.1. The offeror shall complete Section 3 of the solicitation (Schedule of Supplies and Services (CLINS)) by inserting the price elements (unit price and extended amount) for all Firm Fixed Price (FFP) contract line item numbers (CLINS) for Phase-In, Base Year and all Option Years. For ease of administration, all pricing should be rounded to whole dollar amounts and evenly divisible by 12. Cost Reimbursable Travel and Reproduction CLINS: A

Not to Exceed (NTE) amount has been pre- established for these CLINS. These pre-established amounts are to be included in the offerors proposal. The price proposal shall also contain the following:

8.2. Complete in its entirety the "Offeror" portion of the Standard Form 1449. An official having authority to legally bind the company contractually must sign and date the Standard Form 1449. One copy of the Standard Form

1449 must bear an original signature and if applicable, all amendments. Failure to acknowledge any amendments to the solicitation can result in an offeror being deemed nonresponsive. Award CANNOT be made to a nonresponsive offeror. Note: Be sure to sign and date where required.

8.3. Representations and Certifications. Complete the required Representations and Certifications or indicate if information is contained in the System for Award Management (SAM) located at https://www.sam.gov.

8.4. Supporting Price Backup Data. Certified cost or pricing data is not required. However, supporting data is requested to verify that pricing is balanced per FAR 15.404-1(g). Supporting data should explain the methodology used in developing proposed CLIN prices. Supporting data shall be provided in a table format, to include, at a minimum, a breakdown (by CLIN) of labor (labor category, number of positions and productive hours), breakout of

Other Direct Costs (ODC), direct and indirect rates, and subcontract costs. Supporting data may be submitted in a format selected by the offeror, but should not exceed 3 pages. The Government reserves the right to request additional pricing information after receipt and evaluation of proposals.

9. DEBRIEFING OF OFFERORS

9.1. Debriefings are conducted with the goal of identifying to unsuccessful offerors where changes can be made to improve future source selection participation.

9.2. Successful or unsuccessful offerors may request debriefings by providing a written request to the Procuring

CO. Debriefings shall be conducted in accordance with FAR 15.505(a) (1) for pre-award debriefings and FAR

15.506(d) for post-award debriefings.

10. DISPOSITION OF UNSUCCESSFUL PROPOSALS

10.1. In compliance with FAR Subpart 4.8, the Government will retain one hard copy of all unsuccessful proposals;

all additional copies will be destroyed by the Government.

https://www.sam.gov/

Appendix 1 to Section 6

Sample Manning Charts

Table 1 – Sample Overall Manning Chart for all contract years by CLIN

SAMPLE OVERALL MANNING CHART FY13

SITE Skill / Position Category Site Manager I/SME ID ET GA IT Position as needed Position as needed

CAT 0.5 0.3 0.2

CWD 0.7 0.7 0.7

Administrative 1.0 0.3 0.1 Position as needed Position as needed Off-Site 0.4 Total

Proposed Manning 1.0 1.0 1.0 1.0 4.0

The following positions are for reference only; use what is required per the PWS

I/SME – Instructor/Subject Matter Expert

ID – Instructional

Developer ET- Education

Technologist GA-

Graphic Artist

IT – Information Technology

The CWD chart (Table 2) is to include the breakdown for Interactive Courseware (ICW) and Instructor-Led Non-

ICW development. The breakdown should show the estimated development effort for a one-hour lesson package showing the percentage of work each specialty on the CWD team contributes.

Table 2 – Sample CWD Chart

Courseware Development Effort per Hour/Unit

Product SME ID ET GA/LL CBT As Needed Total Hours per Unit

ICW (Hrs) 3 5 4 8 10 30

Non ICW 100 50 500 19 1 670

Instructor Handbook

Phase Manuals

Syllabus

Tests

Total Hours 103 55 504 27 11 0

Table 3 – Sample CWD Manning Chart SITE Skill / Position

PRODUCT

I/SME (hrs)

ID (hrs)

ET (hrs)

GA

IT

Position as needed

Position as needed

Total

Hours/Unit

New

Equivalents*

Total Hrs

Annual

Interactive Courseware 3.0 6.0 9.0 3.0 21.0 9.4 169.2

Instructor Led Package 4.0 5.0 7.0 16.0 38.8 620.8

Test Package 1.0 2.0 3.0 6.0 1.5 9.0

Training Manual 1.0 3.0 2.0 6.0 2.5 15.0

BRI Products 2.0 1.0 4.0 2.0 2.0 11.0 5.0 55.0

IRC 1.0 3.0 2.0 2.0 8.0 0.4 4.8

Additional As Needed 0.0 Proposed Manning 12.0 17.0 26.0 2.0 3.0 4.0 4.0 873.8

* New Equivalents are equal to adding the revision, reviews and new requirements. For example 100 reviews at .1 is equal to 10 new equivalents

Note: Numbers and position information presented in the tables above are for clarification purposes only. These tables are not a representative profile of workload effort for this solicitation.

SECTION 7

SECTION 7 of the Solicitation - EVALUATION FACTORS FOR

AWARD 52.212-2 EVALUATION--COMMERCIAL ITEMS (Oct 2014)

1. BASIS OF AWARD

1.1. This competitive best value source selection will be conducted using the Lowest Price Technically

Acceptable (LPTA) source selection process in accordance with Air Force Federal Acquisition Regulation

(FAR) Part 15, Contracting by Negotiation, Department of Defense (DoD) Source Selection Procedures effective

31 Mar 2016 and Air Force Federal Acquisition Regulation Supplement (AFFARS) Mandatory Procedures

5315.3 Source Selection Interim Change per Policy Memo 16-C-04 dated 17 May 2016. One award will be made as a result of this solicitation to the offeror who is deemed responsible in accordance with FAR Part 9, whose proposal conforms to the solicitations requirements, is the lowest evaluated price with an “Acceptable” rating in all technical subfactors respectively. If an offeror fails to meet all solicitation requirements, the

Government may not make an award to that offeror. The LPTA source selection process does not permit tradeoffs between price and non- price factors.

1.2 IAW FAR 15.306, Exchanges With Offerors After Receipt of Proposals, and 52.215-1, The Government intends to evaluate proposals and make award without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

1.3. The Government reserves the right to incorporate into this contract, by reference or full text, portions of the successful offeror’s proposal submitted in response to this solicitation and as revised and supplemented through the date of Final Proposal Revision (FPR). The Performance Work Statement (PWS) and the terms and conditions of this contract take precedence over any ambiguity in the contractor’s proposal. In those areas where the contractor’s proposal exceeds the stated PWS requirements, the contractor’s proposal is binding and prevails. The contractor is expected and required to adhere to their proposed approach in meeting the contract requirements.

1.4. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

2. FINAL PROPOSAL REVISION (FPR)

2.1. The Government reserves the right to open discussions, or to award without discussions based on the initial proposals submitted. Therefore, offerors are cautioned to submit their best proposal initially. However, discussions may be held and result in Final Proposal Revisions (FPRs). The intent of FPRs is for price changes only, however, technical changes will be evaluated. The Government cautions offerors not to change material aspects of their technical proposals as this could render the offeror’s proposal technically unacceptable and therefore unawardable. This provision is not intended to restrict the offeror’s opportunity to revise figures (i.e., prices, discounts, percentages, rates, etc). Rather, it is intended to preclude any misunderstandings by the Government which could result if new or revised terms and conditions are submitted in the FPR that have not been fully disclosed, discussed and understood during discussions or negotiations.

Hence, such new or revised terms and conditions are not solicited and, if submitted in the FPR, may render the offer unacceptable to the Government. The Government intends to award without obtaining any further revisions or conducting any further discussions.

3. EVALUATION METHODOLOGY

3.1. The award decision will be made on the basis of Lowest Price Technically Acceptable. In order to be eligible for award, offerors are required to meet all solicitation requirements, such as terms and conditions; representations and certifications; evaluation factor requirements; and be deemed responsible in accordance with FAR Part 9. If an offeror fails to meet all solicitation requirements, the Government may not make an award to that offeror.

3.2. Proposals will be evaluated using two (2) Factors: (1) Technical, and (2) Price. There are four subfactors under the technical factor. They are (A) Manning Requirements and Analysis, (B) Training Management and Approach,

(C) Courseware Development Approach and Instructional Systems Development Management Plan (ISDMP), and

(D) All Other Plans and Contractor-Furnished Equipment. All subfactors are equal in importance in regard to technical acceptability.

3.3. Proposals will be evaluated by Technical and Price. Technical acceptability will be determined, and the price will be evaluated to determine if it is fair and reasonable. The Government reserves the right to award without discussions, open discussions, or to establish the competitive range IAW FAR 15.306(c). If discussions are utilized, Evaluation

Notices (ENs) will be issued to those offerors in the competitive range allowing them the opportunity to revise their proposals. Once the SSEB determines that all ENs have been satisfactorily answered, discussions will be closed. Once discussions have concluded, if an offeror’s proposal has an “Unacceptable” rating for any non-price subfactor, this proposal will be unawardable. Proposals shall meet the PWS requirements and the evaluation criteria requirements.

4. EVALUATION FACTORS

4.1. Factor 1 – Technical: The technical rating reflects the degree to which the offeror’s proposal meets or does not meet the…