Industry Questions 3 Apr 12.docx

Government Answers to Industry Questions – 3 April 2012

Section 6-5.4.5

The Draft DD 254 (Block 10, Items e.1 and f) states that Special Access Program will be required but Not SCI. Please clarify.

A Top Secret facility clearance is required and a TS/SCI clearance is required for all personnel with access to or working on the Special Programs piece of the SBR requirement (whether as part of task order 0001 or task order 0002). An updated version of the Draft DD 254 will be posted with Amendment 0001.

Block 1a. has been changed to Top Secret

Block 10, Items e.1 & 2 have been checked “YES”

Instructions: Provide evidence to support how the contract reference has relevant experience and demonstrates the ability to perform AF FIAR Support PWS requirements, and explain how the referenced contract is relevant IAW the relevancy definitions at 7-3.2.3.1.“ It is our understanding that “subfactor/aspect under the Technical Factor” refers to “7-3.1.1 Technical Subfactors” which covers Subfactor 1: Management/Staffing Plan, Subfactor 2: Organizational Conflict of Interest (OCI) Plan, and Subfactor 3: Transition Plan.

It is also our understanding that “IAW relevancy definitions at 7-3.2.3.1” refers to the table under section 7-3.2.3.1 that includes 1) Financial statement audit and audit readiness support within the DoD, 2) Application of Federal Information System Controls Audit Manual procedures for a federal agency, 3) Experience with FIAR Guidance resolving complex audit issues and developing assertion packages, and 4) Experience managing multiple tasks and programs at multiple locations simultaneously.

Please confirm this is correct, and that the Government expects us to respond to the technical subfactors AND the relevancy definitions in the PPI Reference Sheet.

That is correct.

0. Competition at the task order level, which can provide flexibility, allowing the Government to select based on “best value” for more complex tasks, and LPTA for less complex tasks

0. The Government will have access to a broader pool of qualified personnel across various geographical locations to support the Air Force FIAR effort

0. The Air Force will have lower exposure to Organizational Conflict of Interest (OCI) issues allowing for greater flexibility to use a group of qualified contractors.

The Air Force did consider making this ID/IQ a multiple award contract but determined that a single award ID/IQ is in the Government’s best interest.

This is now Exhibit A to RFP Amendment 0001.

a. What is the reason for inclusion/intent for this CLIN?

b. Are offerors required to provide this CLIN?

c. The CLIN also states: “The contractor shall provide a sample license as part of its proposal.” Please confirm that the sample license should be included as an attachment to the Price Volume.

· The intent of this CLIN is to ensure that the government can get the government purpose rights to any data developed during the FIAR contract. For instance, if a contractor developed a better procedure to do data mining then the government would be able to use those procedures within the government or for future contracts.

· Offerors may propose as determined appropriate with respect to this CLIN.

· The sample license should be included as an attachment to the Price Volume in Part B, as now reflected in Amendment 0001.

The Offeror shall put an “X” in either ( ) has or ( ) does not in the clause itself.

By putting an “X” in “( ) has,” the Offeror is stating that all information that has been entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete.

a. Are offerors to submit one CD-ROM or CD-R that contains electronic versions of all three volumes?

b. Conversely, are offerors to submit three CD-ROM or CD-R (one per volume)?

c. If the latter, are offerors required to store each file in a “folder that corresponds to the proposal volume it represents.”

d. This section states: “Each volume shall be in a single searchable file.” Please confirm that this requirement does not apply to Volume III (Price), which will consist of Microsoft Excel and narrative (Microsoft Word or PDF) information, including an electronic copy of the signed SF 1449.

Offerors shall submit a single CD-ROM or CD-R that includes all three volumes. Offerors shall name files in an unambiguous manner, using plain language text, which facilitates the Government’s ease of accessing the files for evaluation, using standard naming conventions (e.g., Offeror name-volume name). Each volume shall be in a single searchable file, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents. Offerors shall NOT submit any documents in PDF that cannot be electronically searched (except those requiring scanned signatures).

Copies/Page Limit

a. Are offerors required to identify Key Personnel by name?

b. Conversely, are offerors required only to identify the types of/minimum qualifications (expertise and credentials) for Key Personnel?

c. Does the Government wish to review resumes? If so, please confirm that resumes will not count toward page limits.

Key personnel do NOT need to be identified by name and the government does NOT require resumes. Identify key personnel by expertise and credentials. As previously addressed in response to questions posted with the final RFP on 23 Mar 12, key personnel are not necessarily tied to a full labor category such that a group of key personnel may belong to a certain proposed labor category, but not all personnel in that labor category will necessarily be key personnel. This is at the discretion of the offeror.

Paragraph 6-9.2.6 (formerly 6-9.2.7) has been further expanded in Amendment 0001.

a. The IDIQ PWS does not have a paragraph 1.2.4.1. Please clarify this reference.

CDRL A001 Amendment 0001 includes the correct reference of ID/IQ PWS paragraph 7.5.1.

Please provide CDRL A001 Attachment 1.

In Amendment 0001, the CDRL A001 Block 16 reads “See ID/IQ PWS Paragraph 7.5.1 and Data Item Description Exhibit B for guidance.

Block 1a. of the DD Form 254 has been changed to Top Secret

Paragraph 6-9.2.5 in the RFP has been updated in Amendment 0001.

Based on the above paragraph, if a vendor chooses not to submit PPIs will the vendor be determined to be “acceptable” and not be penalized?

Offerors will be evaluated as per the guidance in Section 7 of the Solicitation.

· Immediate understanding of landscape

· Leveraged relationships in user community and across MAJCOMs

· Strengthened communications (Air Force speak)

· PM skills that are based on deliverables not financial statements.

See answers to Questions #19 and #51.

Task Order 0002 & 0003 – FFP LOE

Task Order 0001, 0002, & 0003 will use CLIN 0003 for Travel.

All task orders will have a mix of CLINs – typically one for labor (0001 or 0002), as a minimum; use of CLIN 0003 will be dependent on whether or not the task order includes a travel requirement.

· 16.207 Firm-fixed-price, level-of-effort term contracts

· 16.207-1 Description.

A firm-fixed-price, level-of-effort term contract requires:

· The Contractor to provide a specified level of effort, over a stated period of time, on work that can be stated only in general terms

· The Government to pay the contractor a fixed dollar amount.

Based on this information, since the Government can only define the work in general terms, will the vendor be able to increase/decrease staff based on workload during execution? If Government review times are longer than anticipated will the vendor have the opportunity to modify or increase funding and staffing levels to stay on schedule? For work as loosely defined as “MAJCOM liaison support” will the vendor have the opportunity to negotiate and increase personnel once the Government more accurately defines the requirement?

The level of effort must be agreed upon at contract award. This will be the total price for the level of effort paid monthly. For any new work, a new task order would have to be justified, solicited and awarded.

The embedded PowerPoint slide provides the systems for E&C. This has been added to Appendix B of the ID/IQ PWS.

If so, would the Government suggest revising Subsections 2.5.3.1.1 and 2.5.3.1.2 to read as follows:

“2.5.3.1.1 All Contractor senior executive support personnel who: (1) oversee the entire project; (2) provide primary interface with client management personnel regarding strategic (vice task order specific) issues; and (3) serve as the final authority in the conduct of engagements and full responsibility for the work performed, including overall project management and final review shall possess:

· A Certified Public Accountant (CPA) by examination, licensed by the appropriate state licensing authority;

· A minimum of ten (10) years of financial statement audit experience; and

· Experience performing financial statement audits in DoD, federal agencies, or commercial Fortune 400 organizations

OR

· Twenty (20) years of financial management experience

· Fifteen (15) years of program management experience

· Or any combination of the above

2.5.3.1.2 All contractor personnel who supervise contractor personnel and/or oversee Statements (SBR or E&C of Mission Critical Assets, for instance) shall possess:

· A CPA by examination, licensed by the appropriate state licensing authority OR an advanced degree (master’s or above), in an area pertinent to the work performed, from an accredited institution;

· Eight (8) years of progressive experience in leading financial management services and related projects;

· Experience performing financial statement audits in DoD, federal agencies, or commercial Fortune 400 organizations; or Fifteen (15) years of program management experience or financial statements.”

Amendment 0001 changed to, “A minimum of ten (10) years of financial statement audit experience OR ten (10) years of AF Financial Management experience (or combination thereof equaling ten (10) years) within the last 15 years;”

The RFP attachment # 3 entitled “Subcontracting Plan Example Spreadsheet” has been corrected. An updated version of Attachment #3 will be posted in Amendment 0001. The attachment is now entitled “Proposal Small Business Subcontracting Requirements” and the spreadsheet reflects the requirement of 25%.

image1.emf

E&C Systems 03.15.12

Existence and Completeness (E&C)

Currently 10 E&C systems have been identified, 8 are Air Force owned and managed

Accountability from Flightline to Bottomline image3.emf

Microsoft_Excel_Worksheet1.xlsx

FIAR IT Listing

System Acronym System Name Functional Owner Unistalled Missile Motors Spare Engines Real Property Munitions General Equipment - Other (GE) Medical Equipment (GE-ME) Government Furnished Equipment (GE-GFE) Weapon System Spares/AF-managed Weapon System Spares/Contractor-managed, AF-possessed Weapon System Spares/Contractor-managed, Contractor-possessed Environmental Liabilities Total # of Assessable Units

ACES

Stephanie1.Schnaith: Stephanie1.Schnaith:

Modules include: ACES-RP, ACES-FM Automated Civil Engineer System AF/A4/7 � 1

AFEMS Air Force Equipment Management System AF/A4/7 � � 2

CEMS (D042) Comprehensive Engine Management System AF/A4/7 � 1

DEAMS Defense Enterprise Accounting and Management System SAF/FM � 1

DMLSS

Sarah.Rose: Sarah.Rose:

MEDLOG Defense Medical Logistics Standard Support TMA � 1

GAFS-R General Accounting and Finance System - Reengineered DFAS � 1

ILS-S

Stephanie1.Schnaith: Stephanie1.Schnaith:

Module: SBSS Integrated Logistics Systems-Supply AF/A4/7 � � 2

IMDB Integrated Missile Data Base USAF � 1

IWIMS Interim Work Information Management System AF/A4/7 � 1

RAMPOD Reliability, Availability, Maintainability Logistics Support System for Pods AFMC � 1

Total Number of Systems per Assessable Unit 1 1 2 1 1 1 1 1 1 0 2

Last Updated: March 9, 2012 image1.png