4 - AF FIAR Spt IDIQ PWS Amendment 0002.docx

Solicitation No. FA4890-10-R-0001 AF FIAR Support ID/IQ PWS

PERFORMANCE WORK STATEMENT

FOR

AIR FORCE

FINANCIAL IMPROVEMENT & AUDIT READINESS (FIAR)

SUPPORT

INDEFINITE DELIVERY / INDEFINITE QUANTITY (ID/IQ)

Solicitation Number FA4890-12-R-0006 Amendment 0002

TABLE OF CONTENTS

4.0 SAFETY AND HEALTH REQUIREMENTS………………………………………… 13

TABLES

SECTION A DESCRIPTION OF SERVICES

1.0 BACKGROUND.

1.1 Mission. The Financial Improvement and Audit Readiness (FIAR) requirement is owned by the Assistant Secretary of the Air Force (Financial Management and Comptroller) (SAF/FM), and managed by Air Combat Command (ACC) Acquisition Management and Integration Center (AMIC). SAF/FM has the responsibility for providing the financial management and analytical services necessary for the effective and efficient use of Air Force (AF) resources, to include more than 650,000 military and civilian personnel and a budget of more than $160 billion. SAF/FM serves as the Secretary of the AF's trusted advisor by providing high-quality support to decision makers on budgetary, financial, cost and economic issues while continuously improving the quality, efficiency and customer-focus of AF financial services and operations. SAF/FMP is responsible at the executive level for ensuring the AF complies with legislative and executive financial management mandates leading to the effective and efficient use of AF resources.

1.2 Scope.

1.2.1 SAF/FM produces AF financial statements to assist financial managers in their decision-making processes by providing relevant and reliable financial information to help the AF meet the requirements of the FIAR. A major objective of SAF/FM is for these financial statements to achieve an unqualified or “clean” audit opinion for each AF financial statement. The conduit developed to assist in obtaining audit readiness is through Financial Improvement Plans (FIP). In response to the FIP, each AF organization is responsible for identifying measureable steps to ensure that each financial End to End business process is auditable, resulting in resolution of all major accounting and reporting deficiencies, and determination of dates when approved areas will be ready for validation and audit by independent external auditors.

1.2.2 The FIP process requires developed assertion packages that fully describe “audit trail” information for each assessable unit/statement and provide compliance information for each primary and feeder system involved in the development of these financial statements and are in compliance with Office of the Under Secretary of Defense (Comptroller) (OUSD (C)) guidance. This information is compiled and incorporated into each management assertion package and maintained as part of an ongoing sustainment effort.

1.2.3 The AF FIAR Support contract will provide Advisory & Assistance Services (A&AS) support in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 37.2 in the areas of Management and Professional Support Services and Studies, Analyses and Evaluations.

1.2.4 IAW FAR 37.202, A&AS services acquired under this contract may not include routine information technology services, unless they are an integral part of an A&AS contract; architectural and engineering services as defined in the Brooks Architect-Engineers Act (40 U.S.C. 1102); and research on theoretical mathematics and basic research involving medical biological, physical, social, psychological, or other phenomena.

1.2.5 Initial Task Orders Issued Upon Award of Indefinite Delivery/Indefinite Quantity (ID/IQ) Contract (Minimum Guarantee). Three (3) task orders will be issued upon award of the ID/IQ, with PWSs released with the ID/IQ solicitation. Award of these initial task orders will serve as the minimum guarantee to the Contractor.

1.2.6 Ongoing performance for the AF FIAR Support contract will be required, as specified in each task order, as follows:

Table 1 – Performance Locations

LOCATION/BASE

National Capital Region (NCR)

Wright Patterson AFB, OH

Air Force Accounting and Finance Office (AFAFO), Denver, CO

DFAS-Columbus, OH

Air Force Major Commands (MAJCOM) and Direct Reporting Units (DRU)

· MAJCOMs:

· Air Combat Command (ACC), Langley AFB, VA

· Air Education & Training Command (AETC) , Lackland AFB, TX

· Air Force Global Strike Command (AFGSC), Barksdale AFB, LA

· Air Force Materiel Command (AFMC), Wright Patterson AFB, OH

· Air Force Reserve Command (AFRC), Robbins AFB, GA

· Air Force Special Operations Command (AFSOC), Hurlburt AFB, FL

· Air Force Space Command (AFSPC), Peterson AFB, CO

· Air Mobility Command (AMC), Scott AFB, IL

· Air National Guard (ANG), NCR

· Pacific Air Forces (PACAF), Hickam AFB, HI (Outside the Continental United States (OCONUS))

· United States Forces in Europe (USAFE), Ramstein AB, GE (OCONUS)

· DRUs:

· Air Force District Washington (AFDW), Andrews AFB, MD

· United States Air Force Academy (USAFA), Colorado Springs, CO

1.2.7 Travel to support efforts may be required to multiple sites, AF bases, MAJCOMs, and DRUs throughout the Continental United States (CONUS) and Outside CONUS (OCONUS).

1.2.8 Travel will be determined in course of developing assertion packages and in sustainment (see PWS paragraphs 2.6.1 and 2.6.4 and subparagraphs, as well as ID/IQ CLIN 0003).

1.2.9 All information contained in this PWS flows down to task orders, as applicable.

1.3 Major Objectives.

1.3.1 Assist SAF/FMPA in preparation of assertion packages to achieve audit readiness in compliance with methodology established in the most current OUSD(C) FIAR Guidance (Note: 'FIAR Guidance' includes all attachments, appendices and hyperlinks) and AF Acceleration Plan, by meeting or exceeding timelines established in AF FIPs for each assessable unit/statement:

1.3.1.1 Statement of Budgetary Resources (SBR) by 31 March 2014 (currently identified assertion packages with existing FIPs - Task Order 0002);

1.3.1.2 Existence and Completeness (E&C) of most Mission Critical Assets no later than (NLT) 30 September 2015 (currently identified assertion packages with existing FIPs - Task Order 0003);

1.3.1.3 Statements of: (1) Changes in Net Cost, (2) Statement of Net Position, and (3) Balance Sheet (including Beginning Balances) NLT 30 September 2017

1.3.1.3.1 Will be placed on new task order(s) once FIPs developed by Government.

1.3.1.3.2 Will include Valuation as addressed in Wave 4 in the FIAR Guidance.

1.3.1.3.3 Will use assertion package documentation from previously prepared assessable units (SBR and E&C of Mission Critical Assets).

1.3.2 Sustainment of all completed assertion packages upon Government receipt of OUSD(C) assertion approval until the end of the last sustainment task order issued under this ID/IQ contract.

1.3.3 Adequately transfer all sustainment efforts to Government at completion of all applicable tasks orders under this ID/IQ contract.

1.3.4 Provide oversight and management necessary to ensure progress toward and achievement of audit readiness IAW established timelines (Task Order 0001).

1.3.5 Note: All efforts include Air National Guard and Air Force Reserve.

1.4 Other Objectives.

1.4.1 AF Major Command (MAJCOM) / Direct Reporting Unit (DRU) Liaison Support. The Contractor shall provide MAJCOM liaison support between MAJCOMs/Functional Community and the Audit Readiness Office (SAF/FMPA) to assist with obtaining assertion package documentation necessary for Air Force Audit Readiness. This work will be defined in later task order(s) (not Task Orders 0001, 0002, or 0003).

1.4.2 Direct MAJCOM/DRU Support:

1.4.2.1 The Contractor shall provide direct support to AF MAJCOMs and DRUs, with work to be further identified in a separate task order, and will include, but is not limited to:

· Preparing Flowcharts and Narratives of business processes

· Supporting the Performance of Inventory checks

· Supporting the Performance of Inspections

· Creation and implementation of sustainment processes (i.e., checklists)

· Sustainment work

1.4.2.2 This support will be funded and directed by the MAJCOM /DRU or Functional Community with Contracting Officer Representatives (COR) specified in applicable task order(s) (not Task Orders 0001, 0002, or 0003).

2.0 CONTRACTOR ID/IQ MANAGEMENT. See AF FIAR Support Task Order 0001, Program Management Support, for requirements related to overseeing performance at all levels (ID/IQ and task order).

2.1 Independent Public Accounting (IPA) Certification. The Primary Contractor shall be an IPA firm with the qualifications and experience to conduct financial statement audits on large, complex organizations equivalent to the AF and licensed by a recognized state board of accountancy to issue opinions on those financial statements. The Contractor shall notify the Contracting Officer (CO) immediately if, at any time during the contract, the Primary Contractor loses its authority to issue a financial statement audit opinion.

2.2 Decision Making.

2.2.1 The Contractor is not authorized to make decisions on behalf of the Government. The Contractor shall make recommendations to Government personnel for the Government’s decision-making purposes.

2.2.2 Government, not Contractor, personnel will keep SAF/FM, SAF/FMP and SAF/FMPA leadership informed of status.

2.3 Documentation/Deliverables. See PWS Section C, Table 3 – Contract Deliverables and Deliverables listed in all task order PWSs.

2.4 Meeting Participation. Contractor personnel shall support FIAR-related meetings convened at the direction of the applicable COR. The Contractor shall provide information in support of meetings and briefings in the format requested by the Government. Below is a list of regular meetings that may require Contractor attendance and/or support).

· Weekly Management Update with SAF/FMPA

· Bi-monthly meeting with Air Force Under Secretary of Management (SAF/USM)

· Monthly FIAR Committee Meeting

· Monthly FIAR Sub-committee Meeting

· Quarterly FIAR Governance Board

· Monthly Integrated Project Team (IPT)/Executive Steering Committee (ESC) Meetings (The IPT and ESC are each held every other month, on a rotating basis, with one of these meetings held each month)

· Monthly In-Progress Reviews (IPR) for each assessable unit

· Weekly Team Update Meeting (TUM) for each SBR assessable unit with SAF/FMPA COR; may also be required for Government leads/COR assigned to each Statement

2.5 Human Resources Management. The Contractor shall have the capability and experience to rapidly increase existing workforce to meet very large task order requirements with very short timelines and multiple locations of performance.

2.5.1 Personnel Qualifications.

2.5.1.1 The Contractor shall provide qualified personnel, for each task order, that meet or exceed the stated Knowledge, Skills, and Abilities (KSA) qualification requirements for required work at all levels of performance as defined in paragraph 2.5.1.2 below and in Table 8 - Contractor Labor Category Descriptions (as incorporated into the contract at award).

2.5.1.2 The Contractor shall possess the overall aggregate skills, expertise, and experience in each of the areas identified to successfully complete all ID/IQ and TO requirements.

· Generally Accepted Accounting Principles (GAAP), Government Auditing Standards (GAGAS), and internal control over financial reporting (ICOFR)

· Office of Management and Budget (OMB) Circulars:

· A-123, Management’s Responsibility for Internal Control;

· A-127, Financial Management Systems;

· A-134, Financial Accounting Principles and Standards

· A-136, Financial Reporting Requirements

· Other pertinent OMB policies and federal financial management systems requirements

· Federal Information Systems Controls Audit Manual (FISCAM) requirements

· OUSD(C) FIAR Guidance

· DoD and Air Force Financial Management

· Adherence to the Federal Accounting Standards Advisor Board (FASAB), Statements of Federal Financial Accounting Concepts (SSAC), and Statements of Federal Accounting Standards (SFFAS)

· Oracle Federal Financials functionality

· AF legacy financial management systems and processes

· Operational AF Financial Data Structure

· Operational AF Data Dictionary

· Job Order Cost Accounting System (JOCAS)

· Foreign Military Sales (FMS)

· DoD financial management policies and procedures

· AF policies, systems and procedures for personnel, acquisition, inventory, property and material management

· Current trends in information technology

· Certified Public Accountant (CPA) certification

· Defense Financial Manager (CDFM) certification

· Government Financial Manager (CGFM) certification

· Certified Internal Auditor (CIA) certification, as applicable

· Certified Information Systems Auditor (CISA) certification

2.5.1.3 All Contractor personnel shall:

· Be capable of working independently

· Competently, legibly and articulately communicate in the English language

2.5.2 Personnel Maintenance. The Contractor shall maintain minimal personnel turnover throughout the life of each task order and ensure continuation of services during personnel absences due to sickness, leave, and voluntary or involuntary termination from employment such that impact to the Government is minimal.

2.5.3 Key Personnel. Key personnel shall serve as the interface with Government personnel, to include the Government Program Management Office (PMO) and CORs.

2.5.3.1 Government-identified Key Personnel. Government-identified Key Personnel for this effort are provided below. The titles given for each area are indicative of the function(s) performed by these personnel and do not necessarily represent individual labor categories. For instance, ‘Statement/Project Areas Supervisors and Managers’ may be a subset of a ‘Supervisor/Manager’ labor category.

2.5.3.1.1 All Contractor senior executive support personnel who: (1) oversee the entire project; (2) provide primary interface with client management personnel regarding strategic (vice task order specific) issues; and (3) serve as the final authority in the conduct of engagements and full responsibility for the work performed, including overall project management and final review shall possess:

· A minimum of ten (10) years of financial statement audit experience OR ten (10) years of AF Financial Management experience (or combination thereof equaling ten (10) years) within the last 15 years The Contractor shall provide a single dedicated senior executive position to this requirement that, in addition to the above experience, shall possess:

· A Certified Public Accountant (CPA) by examination, licensed by the appropriate state licensing authority OR CISA for FISCAM senior executive support personnel; and

· Experience performing financial statement audits in DoD, federal agencies, or commercial Fortune 400 organizations

2.5.3.1.2 The Contractor shall provide a single Contractor employee to oversee/lead each assessable unit and shall not have the same contractor employee overseeing/leading more than one (1) assessable unit simultaneously while in the assertion phase. Once in Sustainment, the same contractor employee may oversee/lead more than three (3) related assessable units (for instance, MOCAS, MDAP, etc.) or two (2) unrelated assessable units (for instance, Civ Pay or Funds Distribution to Base) at one time, as long as multiple oversight does not interfere with any sustainment effort. These personnel will serve as the interface with the applicable COR on a daily basis, or as requested. All Contractor personnel who manage or supervise assessable units shall possess:

· A four (4) year degree in accounting or business management related field from an accredited institution;

· A minimum of five (5) years of accounting or financial management experience including three (3) or more years of progressive experience in leading business management and/or financial management services projects

· Experience performing financial statement audits in DoD, federal agencies, or commercial Fortune 400 organizations and/or preparation of Assertion Packages.

2.5.3.1.3 All contractor personnel (other than those specified in 2.5.3.1.1 and 2.5.3.1.2 above) who supervise contractor personnel shall possess:

· A CPA by examination, licensed by the appropriate state licensing authority OR CISA for FISCAM positions (as applicable) OR an advanced degree (master’s or above), in an area pertinent to the work performed, from an accredited institution; and

· Eight (8) years of progressive experience in leading financial management services and related projects

· Experience performing financial statement audits in DoD, federal agencies, or commercial Fortune 400 organizations

2.5.3.2 Contractor-identified Key Personnel. Changes to the Contractor-identified Key Personnel listed in Appendix D, Table 9, or as otherwise incorporated into the contract, shall be submitted to the CO for approval prior to implementation of change. The Contractor shall provide a detailed description of the change to include the title and criteria required in Table 9 demonstrating the appropriate expertise and credentials to properly manage the entire requirement and any applicable task order requirements.

2.5.3.3 Retention. The Contractor shall make every reasonable effort to retain key personnel in order to ensure continuity of services within key personnel positions (see Section C, Table 4 – Services Summary).

2.5.3.4 Turnover. If it should become necessary to substitute or replace key personnel, the Contractor shall notify the CO and the applicable COR, in writing, of any intent to substitute or replace key personnel within one (1) business days of the employee advising the Contractor of his/her intent to leave. This written notification shall include the date and time the position will be vacant, anticipated replacement date, and what management corrective action will be taken to ensure mission completion. The Contractor shall ensure that replacements/substitutions meet the minimum qualifications as proposed for the affected position. Position vacancies shall not exceed 14 calendar days unless approved in writing or otherwise directed in advance by the CO (see PWS Section C, Table 3 – Contact Deliverables and attached document for grace period associated with new awards and PWS modifications increasing the number of personnel on a task order).

2.5.3.5 The Contractor shall ensure key personnel are FIAR trained per information provided at http://comptroller.defense.gov/fiar/training.html. All Government-provided training shall be approved and scheduled through the applicable COR in advance. However, the Government may provide training to contractor personnel only if the contract requires it or it does not create a conflict or give the appearance that the Government is favoring a particular Contractor employee. No government-provided Contractor training is authorized without CO coordination and approval.

2.5.4 Contractor Identification. Each contractor employee shall, while on duty, wear in plain view on the upper portion of his outer garment a metal or plastic identification badge to be furnished by the contractor, containing the company name, employee name, and the section where the employee works. Contractor employees shall clearly identify themselves as “Contractors” at all times, in all communications and representations, including in the workplace, at meetings, in conversations, telecommunications, mail, electronic mail (e-mail), and faxes, whether with Government personnel, other Contractor personnel, or with the public. Contractors with access to the base Local Area Network (LAN) or with an official Government e-mail address shall include their company name in the signature block and the designation “CTR” in the global address.

2.5.5 Removal of Personnel at Government Request. Contractor personnel do not work for the Government; however, the Government may request removal (permanent or temporary) of personnel from performance on a task order for security, safety or health reasons, upon discovery of fraudulent qualification documentation, or when Contractor personnel behave in an unprofessional manner that would be considered unacceptable by a reasonable person.

2.6 Financial Management.

2.6.1 Billing. The Contractor shall bill for services performed under this contract on a monthly basis, by submitting a combination invoice/receiving report in Wide Area Work Flow (WAWF) in US dollars, unless otherwise approved by the CO. Billings for travel shall be invoiced for the entire trip (inclusive of all costs associated with the trip) on a single invoice. Billing for a single trip shall not be broken out into various component billings spread across multiple invoices, unless otherwise approved, in writing, by the CO for extenuating circumstances.

2.6.2 Purchasing. The Contractor shall not purchase any material billable to the Government as part of this requirement.

2.6.3 Contractor Furnished Supplies and Services. Except for those items or services specifically stated in PWS Section D, Government Furnished Items, as Government furnished, particularly in relation to work performed at Government facilities, the Contractor shall furnish the required supplies and services needed to perform this requirement.

2.6.4 Travel Reimbursement. Contractor personnel may be required to travel in support of this contract. Travel costs shall be based on estimated costs per FAR 31.205-46. All trips shall be IAW regulatory requirements.

2.6.4.1 Local Travel. Reimbursement for local area travel shall not be authorized. Local travel is considered within 50 miles of a primary place of performance.

2.6.4.2 Non-Local Travel. All travel shall occur on an “as needed” basis, and associated estimated costs (based on number of trips, number of personnel, and location per diem rate per FAR 31.205-46) shall be presented to the COR at least five (5) business days prior to date of departure, unless otherwise approved by the CO. All travel requests shall be coordinated and pre-approved in writing by the Government COR prior to any trips. The Contractor shall be responsible for all travel arrangements including airline, hotel, and rental car reservations. A Contractor shall be able to provide receipts for associated travel expenses being reimbursed by the Government.

2.7 Work at Government-owned Facilities.

2.7.1 Duty Hours. Government primary performance location (as listed in PWS paragraph 2.6.4.1 and Table 1 – Performance Locations) duty hours include core duty hours of Monday through Friday, 0900-1500 with flex start time of 0700-0900. End time is dependent upon flex start time and duration of lunch (30 minutes or one (1) hour). Whenever Contractor personnel are performing at Government-owned facilities, Government personnel must be on site. Contractor personnel shall not perform any end of day security checks.

2.7.2 Legal Holidays. The Government observes the following Federal holidays, which will also be observed for those Contractor personnel performing at Government facilities:

Table 2 – Government Legal Holidays

The Contractor shall observe any Federal holiday that falls on a weekend IAW the Government’s observation of that holiday.

2.7.3 Overtime/Holiday Time. Overtime and Holiday Time will not be separately reimbursed by the Government.

2.7.4 Base Shut Downs. In events such as a base shutdown due to severe weather or security issues (e.g. September 11, 2001), the Contractor, COR, and CO will negotiate payment terms with the final decision subject to CO approval. If Government personnel are not available in the building/location of work to oversee Contractor activities, Contractor personnel shall leave the premises. Alternate work locations must be coordinated with the COR and approved by the CO prior to performing work or costs incurred will not be reimbursed.

2.8 Kick-Off Meeting. The Contractor shall attend a kick-off meeting in the NCR, within 10 business days of contract award, with the members of the Government PMO, the COR(s), SAF/FMP leadership, and other officials as designated by the Government. See Section C, Table 3 – Contract Deliverables for details.

SECTION B ENVIRONMENTAL, SAFETY, HEALTH AND SECURITY

3.0 ENVIRONMENTAL REQUIREMENTS. The Contractor shall comply with all applicable federal, state and local environmental statutes, instructions, manuals, handbooks, regulations, guidance, policy letters and rules (including all changes and amendments), and all Presidential Executive Orders in effect on the date of award. The Contractor shall comply with the highest degree of environmental protection where any disagreements exist. For OCONUS work, the Contractor shall also comply with all applicable host nation statutes and agreements. In addition, the Contractor shall comply with the following publications: the Department of Defense (DoD) Overseas Environmental Baseline Guidance Document (OEBGD) or the Final Governing Standards (FGS), if adopted for a particular location.

4.0 SAFETY AND HEALTH REQUIREMENTS. The Contractor shall comply with all applicable Occupational Safety and Health Administration (OSHA) and Air Force Occupational Safety and Health (AFOSH) standards, technical orders, regulations and referenced publications. The Contractor shall comply with the highest degree of safety protection where any disagreements exist.

5.0 SECURITY. The Contractor and all Contractor personnel shall abide by all AF and local rules, procedures and standards of conduct.

5.1 Physical Security.

5.1.1 The Contractor shall safeguard all Government property and controlled forms provided for Contractor use and adhere to the Government property requirements contained in this contract. The Contractor shall ensure all Government equipment and materials are secured at the end of each day.

5.1.2 For Official Use Only (FOUO) and Privacy Act. Comply with requirements of DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, as well as The Privacy Act of 1974, as amended at 5 U.S.C. 552. This regulation/guidance sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting and safeguarding FOUO and Privacy Act information/material.

5.2 Personnel Security.

5.2.1 All personnel assigned to this contract shall be U.S. citizens.

5.2.2 Prior to performance, all Contractor personnel shall be able to obtain a Secret Clearance and hold either an Interim (favorably completed National Agency Check plus written Inquiries investigation (NAC-I)) or in place Secret security clearance. Contractor personnel shall have appropriate clearances prior to commencing work unless otherwise approved in writing by the CO. Contractor personnel performing any tasks in their own facilities that require classified AF information must also have an appropriate security clearance.

5.2.3 Prior to performance, all Contractor personnel involved in the Special Programs portion of this requirement (see Task Order 0002, Statement of Budgetary Resources Audit Readiness and Sustainment PWS paragraph 2.8.3 and subparagraphs) shall possess a Top Secret/Sensitive Compartmented Information (TS/SCI) security clearance and must adhere to the Joint Air Force-Army-Navy (JAFAN) security manuals.

5.2.4 Controlled/Restricted Areas. Implement local base procedures for entry to AF controlled or restricted areas where Contractor personnel shall work. The Government will complete an AF Form 2586, Unescorted Entry Authorization Certificate, completed and signed by the sponsoring agency’s Security Manager, before a Restricted Area Badge will be issued. Contractor employees shall have a favorably completed NAC-I investigation before receiving a Restricted Area Badge. Interim access shall be granted IAW AFI 31-501, Personnel Security Program Management.

5.2.5 Within 10 calendar days of award of any task order, the Contractor shall provide the Primary COR a list with the names, location of performance and clearance requirements of all company employees assigned to the task order.

5.3 Classified Information. For all tasks with classified work or access to classified information, the Contractor shall:

5.3.1 Request security clearances (submit clearance paperwork to the Defense Security Service (DSS)) for personnel requiring access to classified information within 10 calendar days after receiving a facility clearance or, if the Contractor is already cleared, within 10 calendar days after contract award. The Contractor shall also complete visit requests for each individual that will perform work in the Joint Personnel Adjudication System (JPAS) prior to performance start unless otherwise approved in writing by the CO.

5.3.2 Clearance Requirements - DD Form 254. Comply with, coordinate and complete a DD Form 254, Department of Defense Contract Security Classification Specification. Upon award, the Government will route the DD Form 254 for appropriate coordination and signature for incorporation into the contract. The hosting SAF/FM activity will provide security classification guidance for contract performance. The Government will oversee handling and storage of classified information and provide appropriate storage capability for all classified material. All classified information shall be returned to the Government prior to departing Government premises at the end of each day and week or immediately upon termination from employment, or at contract end, whichever occurs first.

5.3.3 Visitor Group Security Agreement (VGSA). Enter into a long term VGSA through the host base Information Security Program Manager, when applicable. Provide the information requested by AFFARS 5352.204-9000, Notification of Government Security Activity and Visitor Group Security Agreements. Visitor Groups shall safeguard all collateral classified information IAW DoD 5200.1-R, Information Security Program; AFI 31-401, Information Security Program Management; AFI 31-601, Industrial Security Program Management, and other directives deemed necessary by the servicing Information Protection office. In addition to the items required by AFFARS 5352.204-9000, the VGSA shall outline how the Contractor integrates security requirements for contract operations with the AF to ensure effective and economical operation on the installation, the use of security forms and conducting inspections required by DoD 5220.22-R, Industrial Security Regulation, and protection of high value pilferable property.

5.4 Facility Clearance. Industrial Security guidelines stipulate that facility clearances must be specific and that Contractor employee security clearances cannot be higher than the facility clearance of the company. The Prime Contractor shall possess a TOP SECRET facility clearance at contract start. The Prime Contractor shall ensure that any Teaming Partners or Subcontractors have the appropriate clearances for the work performed prior to beginning performance.

5.5 Theater/Country Clearances. Obtain special theater and/or country clearances, and comply with theater/country specific requirements, for applicable OCONUS work. These requirements will be identified in the Task Order PWS. The Electronic Foreign Clearance Guide at https://www.fcg.pentagon.mil/fcg.cfm states the requirements for travel to specific countries.

5.6 Communications Security (COMSEC). Contractors may require access to COMSEC information on Air Force installations. The Contractor shall not require a COMSEC account. Access will be controlled by the sponsoring agency. Access to COMSEC material by personnel is restricted to U.S. citizens holding final U.S. Government clearances.

5.7 General.

5.7.1 Security Training. Provide employees with training required by DoD 5200.1-R, Information Security Program Regulation and AFI 31-401, Information Security Program Management. The Contractor shall also provide initial and follow-on training to Contractor personnel who work in AF controlled/restricted areas IAW AFI 31-101, Air Force Installation Security Program. This training shall be provided by an appointed security manager for the on-base Visitor Group.

5.7.2 Pass and Identification Items. Obtain pass and identification items for employees and non-Government-owned vehicles required for contract performance prior to performance start date.

5.7.3 Retrieving Identification Media. Retrieve all identification media, including vehicle passes, when the contract expires or from employees who depart for any reason before the contract expires, e.g., terminated for cause, retirement, etc.

5.7.4 Traffic Laws. All Contractor employees shall comply with base traffic regulations.

5.7.5 Weapons, Firearms and Ammunition. Contractor employees shall not possess weapons, firearms, or ammunition or carry these items within Contractor-owned vehicle or privately-owned vehicles while on any installation or any office/working location covered under this contract.

5.7.6 Reporting Requirements. Immediately report to an appropriate authority (i.e., CO, PM, COR) any information or circumstances that may pose a threat to the security of DoD personnel, Contractor personnel, resources and classified or unclassified defense information.

5.7.7 Automatic Data Processing Equipment (ADPE). Establish and implement procedures to ensure all ADPE, to include laptops and other data processing devices, issued to the Contractor by the Government are not lost or misplaced, are not used by unauthorized persons or are not subject to unauthorized external devices.

5.7.7.1 The Contractor shall immediately report to the CO or PM any occurrences of lost ADPE within two (2) hours of discovery of occurrence.

5.7.7.2 In the event that ADPE is lost, the Contractor may be required, upon written direction of the CO, to replace the equipment at no additional cost to the Government. The Government may replace the equipment and deduct the cost of such from the monthly payment due the Contractor.

5.7.8 Key/Access Badge Control. Establish and implement procedures to ensure all keys/access badges issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys/access badges issued by the Government.

5.7.8.1 The Contractor shall not loan issued keys/access badges to any other persons or allow access by use of issued keys/access badges to any other persons.

5.7.8.2 The Contractor shall report to the CO or PM any occurrences of lost or duplicated keys/access badges within 24 hours of discovery of occurrence.

5.7.8.3 In the event keys/access badges are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks with no additional cost to the Government. The Government may replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor.

5.7.9 Lock Combinations. Control access to all Government-provided lock combinations to prevent unauthorized entry. The Contractor is not authorized to record lock combinations without written approval by the CO. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

SECTION C QUALITY CONTROL

6.0 INSPECTION SYSTEM.

6.1 The Contractor shall develop, implement, and maintain a comprehensive inspection system that assures compliance with all requirements of this contract IAW Federal Acquisition Regulation (FAR) Subpart 46.105, Contractor Responsibilities.

6.1.1 As part of the inspection system, the Contractor shall develop and implement procedures to identify, correct and ensure non-recurrence of unacceptable services.

6.1.2 The Contractor is required to control the quality of service delivery and offer to the Government for acceptance only services which conform to contract requirements. The overall control of quality shall meet the specified performance thresholds for each requirement in the Services Summary.

6.2 The Contractor shall develop and submit a Quality Control Plan (QCP) (see Table 3 – Contract Deliverables for delivery details) that addresses its inspection system.

6.2.1 At a minimum, the Contractor’s QCP shall contain the following items:

6.2.1.1 The Contractor’s documented processes and procedures to monitor and control:

· Objectives in Services Summary (See Table 4 – Services Summary)

· Review process for each contract deliverable, to include assertion and sustainment work products, to ensure Government acceptance and validation

· Non-conformances (see PWS paragraph 7.2 and subparagraphs)

· All phases, key tasks and associated work products outlined in Figures 14 through 24 of paragraph 3.A.5 of the FIAR Guidance dated December 2011 (or applicable updates). The Contractor shall specifically address and adhere to the following:

· Formal Test Plans.

· Develop Test Plans that achieve the level of assurance necessary for audit readiness based on the risk of material misstatement.

· Make recommendations to the applicable COR any time the achievable level of assurance necessary for audit readiness is not high enough to manage the risk of material misstatement (See FIAR Guidance dated December 2011, Appendix D (or applicable updates))

· Test of Manual Controls. The Contractor shall use Chief Financial Officer (CFO) Council guidance (see FIAR Guidance dated December 2011, Appendix D, Figure 5 (or applicable updates)) when determining the acceptable number of deviations in conducting test of manual controls. If not achievable, the Contractor shall provide written explanation, risk impact and recommended course of action.

· Support Document Testing.

· Statistical Sampling. The Contractor shall achieve a 95% confidence level when using statistical sampling (see FIAR Guidance dated December 2011, Appendix D, page D-21 (or applicable updates)); if not achievable, the Contractor shall provide written explanation, risk impact and recommended course of action.

· Non-Statistical Sampling. The Contractor shall conduct non-statistical sampling per CFO Council guidance (see FIAR Guidance dated December 2011, Appendix D, Figure 8 (or applicable updates)); if not achievable, the Contractor shall provide written explanation, risk impact and recommended course of action.

6.2.1.2 A description of how the records will be kept. Records shall document all inspections and corrective or preventive actions taken.

6.2.1.3 A description of how subcontractor oversight will be conducted to ensure work meets or exceeds PWS requirements.

6.2.2 The Contractor shall update the plan as changes occur and changes shall be submitted for review by the CO.

6.3 The Contractor shall maintain records of inspection that are available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

7.0 PERFORMANCE EVALUATION. Contractor performance outputs are subject to surveillance by a government COR to ensure compliance with this PWS. The Government COR will use a Quality Assurance Surveillance Plan (QASP) to evaluate Contractor performance and ensure PWS compliance. The Contractor shall comply with the following:

7.1 Access. The Contractor shall permit the CO or authorized representative access to all work areas, records, and data used in the performance of the contracted services. The Contractor shall provide support, and not interfere with the CO, CORs, state, federal, and other designated personnel in the performance of their official duties. Access shall be provided as soon as possible, but not to exceed one (1) workday after the request.

7.2 Nonconformance. Failure to fulfill any contract requirement is a nonconformance. The Contractor shall take immediate corrective action for any nonconformance. A nonconformance will take one (1) of two (2) forms:

7.2.1 Minor Nonconformance. See FAR subpart 46.101 for definition. A minor nonconformance is typically low risk; for example, do not impact adherence with the objectives in Services Summary or the phases, key tasks and associated work products outlined in Figures 14 through 24 of paragraph 3.A.5 of the FIAR Guidance dated December 2011 (or applicable updates). A minor nonconformance also would not impact delivery of fully developed assertion packages for any assessable unit per the FIP due dates. This type of nonconformance is communicated by the CO through a First and/or Second Notice. First notices are issued for any identified minor nonconformance; second notices are issued for a repeat nonconformance or failing to correct issues within a reasonable amount of time. As a minimum, the Contractor’s corrective action plan shall address action taken to fix the immediate problem.

7.2.2 Major Nonconformance. See FAR subpart 46.101 for definition. An example of a major nonconformance for this FIAR Support requirement is anything that negatively impacts, or has potential to impact, delivery of complete assertion packages for each assessable unit per the FIP due dates. The CO will communicate a major nonconformance on a Corrective Action Request (CAR) form with a suspense date for the Contractor’s corrective action plan. As a minimum, the Contractor’s corrective action plan shall address:

· Action taken to fix the immediate problem

· Root cause analysis of the problem to determine cause

· How performance will be returned to acceptable levels (how to get back on schedule)

· Corrective action on the cause of the problem

· Actions taken to prevent recurrence

· Follow-up actions to ensure corrective actions are effective

7.2.3 Government-identified nonconformance. Correct and provide response to each Government- identified nonconformance IAW time frames specified by the CO. Upon receipt of a nonconformance notification (first or second notice), the Contractor shall complete applicable sections and return it to the CO within time constraints directed by the CO in the notice. A formal corrective action plan is not required for notices.

7.3 Issue Notification. Any issue that impacts the Contractor’s ability to meet FIP and AF Acceleration Plan milestones/timelines requires verbal and electronic notification to the COR initially identifying the nature of the issue within three (3) business hours of identification. In these instances, the Contractor shall then provide written recommendations and corrective actions required to meet FIP and AF Acceleration Plan milestones/timelines within eight (8) business hours of identification, unless otherwise approved in writing by the applicable COR.

7.4 Performance Evaluation Meetings. The Contractor shall meet with the CO, COR, and/or other Government personnel, on a periodic basis or as deemed necessary. The Contractor may request a meeting with the CO when such a meeting is deemed necessary. The purpose of these meetings is to foster proactive continuous improvement by analyzing past performance problems as well as exceptional performance levels. The Government will provide minutes of the meetings.

7.5 Deliverables.

7.5.1 The Contractor shall complete CDRL A001 as specified in Table 3 – Contract Deliverables.

7.5.2 The Contractor shall provide deliverables as specified in the ID/IQ contract and in each task order. If a deliverable due date falls on a weekend or holiday, the Contractor shall submit the deliverable on the last work day prior to the due date.

7.5.3 The Contractor shall develop and provide thorough and detailed deliverables that are in editable and searchable versions of Microsoft Office 2007 or 2010, Portable Document Format (PDF) using Acrobat Adobe 8.0 or 9.0 (or the latest Government versions).

7.5.4 ID/IQ deliverable requirements are as follows:

Table 3 – Contract Deliverables

1. Management/Staffing Plan

2. Organizational Conflict of Interest (OCI) Plan

3. Transition Plan

4. Small Business Subcontracting Plan Reference: ID/IQ Request for Proposal Due Date: All plans listed at left will be submitted as part of the ID/IQ Proposal, and will be incorporated into the contract.

Delivery:

· All documents shall be delivered IAW the criteria established in the ID/IQ RFP Technical Criteria

· The OCI Plan shall also be submitted IAW RFP/contract section 4, paragraph 4a-6

· The Small Business Subcontracting Plan shall also be submitted IAW RFP/contract section 4, paragraph 4a-7 Updates: The Contractor shall provide any changes or updates to the Government PMO (CO, Program Manager, Quality Assurance Manager (QAM)) and COR prior to Contractor implementation.

Due Date: The Contractor shall provide a QCP to the Government PMO and COR, as specified in PWS paragraph 6.2, NLT 10 calendar days after AF FIAR Support ID/IQ contract award.

Updates: The Contractor shall provide any changes or updates to the Government PMO and COR prior to Contractor implementation.

Data Accession List CDRL

Reference: PWS paragraph 7.5.1 Due Date: Data shall be as of the last day of the contractual quarter. First submittal shall be NLT 90 days after contract start. Following submittals shall be NLT the 15th calendar day (last weekday before the 15th calendar day if it falls on a weekend or holiday) following the contractual quarter.

Updates: Quarterly per above.

Due Date: The Contractor shall attend the Kick-Off Meeting within 10 business days of contract award.

Details:

· Government PMO responsible for setting up meeting;

· Contractor shall provide list of personnel performing work on Special Program requiring TS/SCI clearance

Due Date: The Contractor shall provide a Subcontractor List to the Government PMO NLT 10 calendar days after AF FIAR Support ID/IQ contract award.

Updates: The Contractor shall disclose new teaming partners/ subcontractors prior to that entity’s participation in response to a task order solicitation. The Contractor shall coordinate with the CO prior to adding or deleting subcontractors from the prime’s subcontractor list. The Contractor shall provide timely notification to the CO of any acquisitions or mergers that impact this contract.

Due Date: The Contractor shall provide the Quarterly Lapse Rate Report every Quarter on 15th of the month using the following format:

· Provide data for three (3) full months preceding due date

· Initial Quarterly lapse rate due for first three (3) full months of performance in addition to any portion of a first month after award (for instance, if the contract is awarded 23 Jul 12, the first report would be due 15 Nov covering Aug, Sep and Oct 12 and any performance in Jul 12)

· Subsequent reports due on following quarter (Feb, May, Aug, Nov 13, etc. using example above)

Due Date: The Contractor shall submit ISR/SSR using the Electronic…