5 - FIAR Spt TO 0001 PM Spt FINAL PWS.docx

Solicitation No. FA4890-10-R-0001 AF FIAR Support Task Order 0001 – Contractor Program Management Support PWS Solicitation No. FA4890-12-R-0006

PERFORMANCE WORK STATEMENT

FOR

AIR FORCE

FINANCIAL IMPROVEMENT & AUDIT READINESS (FIAR)

SUPPORT

TASK ORDER 0001

CONTRACTOR PROGRAM MANAGEMENT SUPPORT

Contract No. FA4890-12-D-000X-0001

TABLE OF CONTENTS

APPENDICES

TABLES

1.0 BACKGROUND.

1.1 Mission. The Financial Improvement and Audit Readiness (FIAR) requirement is owned by the Assistant Secretary of the Air Force (Financial Management and Comptroller) (SAF/FM), and managed by Air Combat Command (ACC) Acquisition Management and Integration Center (AMIC). SAF/FM has the responsibility for providing the financial management and analytical services necessary for the effective and efficient use of Air Force (AF) resources, to include more than 650,000 military and civilian personnel and a budget of more than $160 billion. SAF/FM serves as the Secretary of the AF's trusted advisor by providing high-quality support to decision makers on budgetary, financial, cost and economic issues while continuously improving the quality, efficiency and customer-focus of AF financial services and operations. SAF/FMP is responsible at the executive level for ensuring the AF complies with legislative and executive financial management mandates leading to the effective and efficient use of AF resources.

1.2 Scope.

1.2.1 SAF/FM produces AF financial statements to assist financial managers in their decision-making processes by providing relevant and reliable financial information to help the AF meet the requirements of the FIAR. A major objective of SAF/FM is for these financial statements to achieve an unqualified or “clean” audit opinion for each AF financial statement. The conduit developed to assist in obtaining audit readiness is through Financial Improvement Plans (FIP). In response to the FIP, each AF organization is responsible for identifying measureable steps to ensure that each financial End to End business process is auditable, resulting in resolution of all major accounting and reporting deficiencies, and determination of dates when approved areas will be ready for validation and audit by independent external auditors.

1.2.2 The FIP process requires developed assertion packages that fully describe “audit trail” information for each assessable unit/statement and provide compliance information for each primary and feeder system involved in the development of these financial statements and are in compliance with Office of Secretary of Defense (Comptroller) (OUSD (C)) guidance. This information is compiled and incorporated into each management assertion package and maintained as part of an ongoing sustainment effort.

1.3 Reference. Air Combat Command (ACC) Performance Work Statement (PWS) for the AF FIAR Support contract.

2.0 TASK ORDER REQUIREMENTS.

2.1 Objective. The objective of this task order is to provide Advisory and Assistance (A&AS) Contractor program management support, auditing expertise, and oversight to all work related to the AF FIAR Support contract.

2.2 Performance Schedule. The Contractor shall perform the tasks detailed in this task order for five (5) years from 30 July 2012 to 29 July 2017 (or five years from the award date) as a task order with a one (1) year base period and four (4) one-year options.

2.3 Performance Locations.

2.3.1 Ongoing performance under this contract will be required at:

· National Capital Region (NCR)

· Wright Patterson Air Force Base (AFB), OH

2.3.2 Program Management oversight support may be required at the below locations to execute contract requirements as determined by the Contractor and approved by the Government.

· Air Force Accounting and Finance Office (AFAFO), Denver, CO

· Defense Finance and Accounting Service (DFAS)-Columbus, OH

2.4 Travel. Travel may be required as detailed in ID/IQ PWS paragraphs 1.2.7, 1.2.8 and 2.6.4 and subparagraphs.

2.5 Key Positions. Any positions proposed as key for this task as part of the ID/IQ proposal will be considered binding key positions for the life of this task order.

2.6 Kick-Off Meeting. The Contractor shall attend a kick-off meeting in the NCR, within 10 business days of contract award, as part of the scheduled ID/IQ Kick-Off meeting, with the members of the Government Program Management Office (PMO), the Contracting Officer Representative(s) (COR), SAF/FMP leadership, and other officials as designated by the Government. See Table 1 – Contract Deliverables for details.

2.7 General Program Management Requirements. The Contractor shall:

2.7.1 Be responsible for contract performance in accordance with (IAW) the major objectives of the AF FIAR Support indefinite delivery/indefinite quantity (ID/IQ) PWS, this PWS and each and every other task order PWS.

2.7.2 Provide a program management capability to manage the ID/IQ contract.

2.7.3 Maintain key personnel deemed critical to managing the overall performance of the ID/IQ contract IAW the ID/IQ PWS, Table 9 - Labor Descriptions. Changes to the Contractor-identified Key Personnel listed in Appendix D, Table 9, or as otherwise incorporated into the contract, shall be submitted to the CO for approval prior to implementation of change. The Contractor shall provide a detailed description of the change to include the title and criteria required in Table 9 demonstrating the appropriate expertise and credentials to properly manage the entire requirement and any applicable task order requirements.

2.7.4 Provide primary point(s) of contact to work with the Government on all ID/IQ issues.

2.7.5 Respond to Government Contracting Officer (CO) or Program Manager (PM) requests in a timely manner.

2.7.6 Support and/or participate in meetings as follows:

· Weekly Management Update with SAF/FMPA

· Monthly FIAR Sub-committee Meeting

· Monthly Integrated Project Team (IPT)/Executive Steering Committee (ESC) Meetings (The IPT and ESC are each held every other month, on a rotating basis, with one of these meetings held each month)

· Monthly In-Progress Reviews (IPR) for each assessable unit

· Weekly Team Update Meeting (TUM) for each SBR assessable unit with SAF/FMPA COR; may also be required for Government leads/COR assigned to each Statement

· Support only typically required for the following:

· Monthly FIAR Committee Meeting

· Quarterly FIAR Governance Board

2.7.7 Notify the CO of direction received from Government personnel that the Contractor considers outside the scope of PWS requirements prior to performing the work.

2.7.8 Have or obtain a Top Secret/Sensitive Compartmented Information (TS/SCI) facility clearance prior to performance start for any work associated with Special Programs as detailed in AF FIAR Support ID/IQ PWS paragraph 5.2.3.

2.7.9 Possess the requisite skills in AF FIAR Support ID/IQ Contract paragraphs 2.5.1 and 2.5.3 to provide the necessary oversight and program management necessary to ensure contractor success in achieving audit readiness by the established deadlines (complete by 30 September 2017).

2.7.10 Review Working Capital Fund (WCF) finished work products prepared (outside of this contract or any associated task orders) by the WCF office.

2.8 Performance Reviews.

2.8.1 Program Management Reviews (PMR). Attend scheduled PMRs, as notified by the Government. Government personnel, as appropriate, will meet at least quarterly with the Contractor to review performance. PMRs will be held in the NCR. The Government will conduct PMRs via teleconference whenever possible to mitigate travel costs; therefore, PMRs will be considered part of the cost of doing business and not a separate line item for reimbursement. PMRs will cover status and feedback on performance measures, Contractor performance, and any significant events. PMRs are intended to serve as an opportunity for open and frank discussions on the current status of the contract. The Government will provide advance copies of PMR agendas, seeking Contractor input/discussion items, and will provide meeting minutes for Contractor review and approval prior to making them official. The Contractor shall provide written notice to the Government identifying any areas of non-concurrence.

2.8.2 Other Performance Reviews. In addition to PMRs, the Government may meet with the Contractor, at Government or Contractor request, to discuss Contract-specific issues.

2.9 Management Reports. The Contractor shall prepare and submit a Weekly Activity Report (WAR) by assessable unit in the format established by the Government (see Appendix B, Table 4 - Mandatory Supplemental Documentation for current format). See Table 1 – Contract Deliverables for delivery schedule.

2.10 Template Management. The Contractor shall:

2.10.1 Manage all existing templates for audit readiness, as well as those for administrative support (see PWS Appendix B, Table 4 - Mandatory Supplemental Documentation) for currency, fit, form, function and content for all deliverables required by performance to ensure standardization.

2.10.2 Utilize existing templates and make recommendations for improvement to applicable COR prior to implementation.

2.11 AF Major Command (MAJCOM) / Direct Reporting Unit (DRU) Liaison Support.

2.11.1 The Contractor shall provide lead/liaison support between MAJCOMs/Functional Community and the Audit Readiness Office (SAF/FMPA) for each Air Force MAJCOM to gather and disseminate required data and assist with obtaining assertion package documentation necessary for Air Force Audit Readiness. Support may impact/support work performed on other task orders. Support may include but is not limited to:

· Assisting with general FIAR understanding of the requirements assigned

· Data mining

· Document retrieval

· Document scanning/uploading to CoP/SharePoint

2.11.2 COR located in SAF/FMPA.

3.0 OTHER APPLICABLE DATA. The Contractor shall abide by all parameters set forth in AF FIAR Support ID/IQ Contract, as follows:

3.1 Travel. Paragraph 2.6.4 and subparagraphs. Contractor travel for PMRs and performance reviews is considered a cost of doing business.

3.2 Administrative Considerations. Paragraph 2.7 and subparagraphs unless otherwise specified in this task order.

3.3 Environmental, Safety and Health. Paragraphs 3.0 and 4.0.

3.4 Security.

3.4.1 Paragraphs 5.0, 5.1, 5.2, 5.3, 5.5, 5.6 and 5.7 and subparagraphs (ID/IQ 5.4 applies at the ID/IQ level).

3.4.2 Paragraph 5.3.3 if a subcontractor is contracted to perform the work on a task order requirement.

3.4.3 Prior to performance, all Contractor personnel involved in overseeing, reviewing or otherwise privy to any actions related to the Special Programs portion of this requirement (see TO 0002, Statement of Budgetary Resources (SBR) Audit Readiness PWS paragraph 2.6.3 and subparagraphs) shall possess a Top Secret/Sensitive Compartmented Information (TS/SCI) security clearance and must adhere to the Joint Air Force-Army-Navy (JAFAN) security manuals.

3.5 Government Furnished Items. Paragraph 8.0 and subparagraphs. In addition to the Supplemental Documentation listed in the ID/IQ contract, Appendix B, this task order is subject to additional documentation listed in this PWS at Appendix B, Table 4 – Mandatory Supplemental Documentation.

4.0 PERFORMANCE EVALUATION. The Contractor shall abide by all parameters set forth in AF FIAR Support ID/IQ Contract paragraph 7.0 and subparagraphs.

4.1 Deliverables.

4.1.1 If a deliverable due date falls on a weekend or holiday, the Contractor shall submit the deliverable on the last work day prior to the due date.

4.1.2 The Contractor shall develop and provide thorough and detailed deliverables that shall be in editable and searchable versions of Microsoft Office 2007 or 2010, Portable Document Format (PDF) using Acrobat Adobe 8.0 or 9.0 (or the latest Government versions). Deliverable requirements are as follows:

Table 1 – Contract Deliverables

Due Date: As specified in each FIP Details: As part of each Test Plan deliverable, the Contractor shall populate “Population and Sample Size” and “Test Results” rows of Test Plan with confidence and assurance levels required to achieve a minimally acceptable level of confidence/assurance (see AF FIAR Support ID/IQ PWS paragraph 6.2.1.1 and sub-bullets).

Due Date: WAR: Close of Business (COB) each Wednesday Details: Regular delivery day/time may change based on requirements, but will not be due more than once a week/month.

Due Date: Attend within 10 calendar days of contract award Details: Government PMO responsible for setting up meeting.

Due Date/Details:

· Verbal and electronic notification identifying the nature of the issue to the COR within three (3) business hours of identification.

· Written recommendations and corrective actions required to meet FIP and AF Acceleration Plan milestones/timelines within eight (8) business hours of identification, unless otherwise approved in writing by the applicable COR.

Due Date: As developed for Government acceptance

4.1.3 Meeting the contract performance schedule is critical to the success of this requirement. Thus the contractor shall notify in writing the applicable COR, Quality Assurance Manager (QAM), and CO at any point during contract performance if they believe the Government has not provided requested information in a reasonable amount of time or if the information provided does not meet accuracy or completeness needs for continued successful performance. Appropriate Government personnel will then work to resolve the situation and final resolution and dispensation will be documented for the record by the CO.

4.2 Services Summary. This Services Summary identifies critical success factors for the contract. The Services Summary:

4.2.1 Lists performance objectives for the required service that the Government will surveil. The Government reserves the right to surveil all services called for in this PWS to determine whether the performance objectives and goals were met. The absence of any contract requirement from the Services Summary shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract.

4.2.2 States the performance objective, standard, and threshold (accept/reject point) for each critical success factor.

4.2.3 Will be used as the baseline to develop a Quality Assurance Surveillance Plan (QASP). The QASP will identify the audit methods/procedures the Government will use to evaluate the contractor's performance.

Table 2 – Services Summary

qualifications, certifications and experience as identified in Management Plan Performance is acceptable when:

a) Qualified key personnel are on the job at contract start, unless previously negotiated by the CO.

b) Vacancies are filled with qualified key personnel within 14 days of vacancy, unless approved in writing or otherwise directed in advance by the CO

AND

c) There is no mission impact due to position vacancies or unqualified personnel.

packages delivered on or before FIP due date No major nonconformance allowed.

a) 100% of major FIP work product deliverables (bolded items) are submitted for update in the FIAR Planning Tool (FIAR-PT), when any changes occur, daily on contractually required work days; AND

b) 90% of lower level line items are submitted for update in the FIAR-PT, when any changes occur, daily on contractually required work days; remaining 10% are submitted for update in the FIAR-PT, when any changes occur, within two days on contractually required work days.

a) 100% of deliverable requirements are met and received on time AND

b) Critical information is accurate.

Initial Contract Performance Review (see AFI 63-101)

APPENDICES

Table 3 – Contract Acronyms

APPENDIX B MANDATORY SUPPLEMENTAL DOCUMENTATION

Table 4 – Mandatory Supplemental Documentation

Sample/Template

See all Mandatory Supplemental Documentation listed in the AF FIAR Support ID/IQ PWS

AF FIAR Support Task Order 0001 - Contractor Program Management Support PWS image2.emf

WAR Template Weekly Status Report

Assessable Unit

Accomplishments for the week of Date

Status of Work Products and Deliverables

· Worked on…

· Contacted…

· Completed…

· Began…

Team’s Accomplishments

Team Member A’s Accomplishments

Team Member B’s Accomplishments

Team Member C’s Accomplishments

Planned Accomplishments for the week of Date:

· To be completed…

· Will begin… image1.emf

Primary/Feeder Systems List Sheet1

1 ANG/FM A1XI AROWS USAF 5 5 4 1 2 5 1 1 2 4 4 97 0.97

2 SAF/FM DEAMS USAF 5 5 4 97 0.97

3 AFMC/A4 A4LM SCS USAF 5 5 4 97 0.97

4 AFMC/FM A4LM FIABS USAF 4 5 5 90 0.90

5 AF/A4/7 A7CRT ACES USAF 5 4 4 90 0.90

6 AFMC/PK ConWrite USAF 5 3 5 87 0.87

7 SAF/AQ CCARS LEGACY USAF 3 4 5 73 0.73

8 AFMC FMPC ABS USAF 5 1 5 73 0.73

9 SAF/IA FMPC SAMIS USAF 5 1 5 73 0.73

10 SAF/FM FIRST USAF 4 2 5 70 0.70

11 AFMC/PK FMPC ACPS USAF 5 1 4 70 0.70

12 AF/A1 A1XI AF-IPPS USAF 5 1 4 2 1 5 5 1 5 5 5 70 0.70

13 AF/A4/7 FMPC ECSS USAF 5 1 4 70 0.70

14 AF/A4/7 A4LM ILS-S USAF 5 1 3 5 4 2 5 5 2 4 5 67 0.67

15 SAF/FM SAF/FM FMSuite USAF 2 4 5 5 4 0 3 3 5 1 4 4 63 0.63

16 SAF/IA FMPC CMCS USAF 4 1 5 63 0.63

17 AFMC eMTS USAF 4 1 5 63 0.63

18 SAF/FM SAF/FM JOCASII USAF 1 5 5 5 3 0 3 5 5 1 4 4 60 0.60

19 AF/A1 A1XI MILPDS USAF 4 1 4 1 5 1 1 1 4 4 60 0.60

20 SAF/FM Efin USAF 4 1 4 60 0.60

21 AF/A4/7 RACER USAF 4 1 3 57 0.57

22 SAF/AQ PMRT USAF 4 1 3 57 0.57

23 AF/A4/7 A7CRT IWIMS USAF 1 5 3 53 0.53

24 ANG/FM IMPS USAF 1 4 4 50 0.50

25 AFMC/A4 DMSI USAF 1 3 5 47 0.47

26 AFMC FHATS USAF 1 3 5 47 0.47

27 AFMC AF DSS USAF 3 1 3 47 0.47

28 AFMC/A4 CAV - AF USAF 3 1 3 47 0.47

29 AF/A4/7 NexGen IT USAF 3 1 3 47 0.47

30 AF/A1 A1XI MPES USAF 1 3 4 1 1 5 2 1 2 5 4 43 0.43

31 AF/A4/7 A4LM CMOS USAF 2 2 3 43 0.43

32 SAF/FM SAF/FM AFM USAF 1 2 5 5 3 3 1 3 5 2 4 3 40 0.40

33 AFRC FMXS RTS USAF 1 2 5 5 3 1 1 5 5 2 4 2 40 0.40

34 AFMC WAPDS USAF 1 2 5 40 0.40

35 AFRC FMXS AROWS-R USAF 1 2 4 1 3 3 5 1 1 2 4 4 37 0.37

36 SAF/FM SAF/FM ABSS USAF 1 1 5 5 1 1 1 4 5 4 4 4 33 0.33

37 AFMC AFCORP USAF 1 1 5 33 0.33

38 AFMC DCAST USAF 1 1 5 33 0.33

39 AFMC ISMART USAF 1 1 5 33 0.33

40 SAF/FM LeaveWeb USAF 1 1 4 5 1 3 1 5 5 1 4 4 30 0.30

41 SAF/FM SAF/FM CRIS USAF 1 0 5 0 3 1 3 0 1 2 4 4 27 0.27

42 SAF/FM OARS USAF 1 1 3 27 0.27

43 AF/A4/7 OLVIMS LEGACY USAF 1 1 3 27 0.27

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