FA4890-24-R-0012_Section L_REV FINAL.docx

L. Instructions, Conditions, and Notices to Offerors or Respondents

L-1. GENERAL INSTRUCTIONS

L-1.1 Notice to Offeror(s). Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation either before or after the closing date for receipt of proposals. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs incurred in the development of the proposal. This solicitation will not permit foreign contractor participation. The procurement will require the disclosure of classified military information and controlled unclassified information (CUI) in which foreign contractors are considered non-qualified suppliers and thus are prohibited from submitting proposals.

L-1.2 Proposals in response to this solicitation will be valid for 365 calendar days. Block 12 of Standard Form 33 is completed to read 365 calendar days.

L-1.3 This section of the Request for Proposal (RFP) provides general guidance for preparing proposals as well as specific instructions on the format and content of the required proposal volumes. Each proposal shall include all data and information requested in the RFP. The Offeror shall comply with the solicitation requirements as stated in the Performance Work Statement (PWS). The Offeror’s proposal shall reflect a thorough understanding of the services required and display a logical development of the Offeror's plans to implement PWS requirements as assessed by the RFP evaluation criteria.

L-1.4 The proposal shall be clear, concise, and shall include sufficient detail to provide for adequate evaluation and for substantiation and validity of stated claims. Submitted documents must contain adequate information to enable the evaluation team to fully ascertain an Offeror's capability to perform contract requirements, must meet the requirements of the RFP, and must address the evaluation factors for award.

L-1.5 Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each Standard Form 30 Amendment of Solicitation/Modification of Contract and include it in Volume III Price of the proposal. Failure to comply with RFP requirements may deem an offeror nonresponsive. Award CANNOT be made to a nonresponsive offeror.

L-1.6 Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C. §§2101-2107) (hereinafter referred to as “the Act”) as implemented in the FAR. Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information Act (FOIA).

L-1.7 Organizational Conflict of Interest (OCI). Offerors shall submit with the proposal an assessment of potential or actual Organizational Conflict of Interest issues, if any, as related to this contract vehicle and future work, as delineated in FAR 9.5. The prime Offeror shall provide such assessment, considering OCI issues as they pertain to not only the prime offeror, but its subcontractors, affiliates, subsidiaries, and team members thereunder. OCI issues include, but may not be limited to, the inability to render impartial assistance or advice to the Government, the inability to objectively perform contract work, unequal access to nonpublic information, or the unfair competitive advantage created by current or previous contractual efforts with the Government. In this proposal (Volume IV), Offerors will clearly and unequivocally state that no potential or actual OCI issues exists, or alternatively submit a mitigation plan with the proposal for government consideration. A potential or actual OCI which may not be mitigated may be basis for exclusion from the source selection, and the Contracting Officer’s determination with respect to an actual or potential OCI shall be considered a responsibility determination under FAR Part 9 and not an evaluation matter

L-2 ACCESS TO BIDDERS’ LIBRARY

L-2.1 Air Force Instructions, manuals, drawings, technical orders, or other publications referenced in the solicitation are either available on SAM.gov, the AF e-Publishing site (http://www.e-publishing.af.mil), or will be available at the Bidders’ Library.

L-2.2 The Bidders’ Library will be located at Creech AFB, Nevada. Information on the Bidders’ Library has been posted to SAM.gov to include dates when the library will be available and detailed information regarding access. The announcement can be found by entering “FA4890-24-R-0012” in the Keyword / Solicitation field and clicking the “Search” button. The Bidders’ Library will be available by appointment only through the proposal closing date. Access to the Bidders’ Library will require a Defense Information System for Security (DISS) visit request. E-mail the CO and CM at christopher.hebert.5@us.af.mil and emma.elmore@us.af.mil at least five (5) business days in advance to arrange access. Title the e-mail “Bidders’ Library Appointment – Company Name” (example: “Bidders’ Library Appointment – ABC Company”). Hours of availability will be determined at the time of request. Only one offeror with no more than two (2) representatives per offeror may use the library at any given time. One laptop computer will be available in the Bidders’ Library. There will be no ability to send, print or copy files and no pictures are allowed; handwritten notes can be taken and removed from the library if they do not contain Communications Security (COMSEC) information and are within CUI distribution guidelines.

L-3 FORMAL COMMUNICATIONS. Any formal communication such as requests for questions, clarification, discussions, and information concerning this solicitation should be submitted in writing (via email) to the POCs below:

ACC AMIC/PKCA

ATTN: Mr. Christopher Hebert/Ms. Emma Elmore Reference: Solicitation No. FA4890-24-R-0012, RPA Maintenance (Mx) E-mail: christopher.hebert.5@us.af.mil and emma.elmore@us.af.mil

L-3.1 OFFEROR QUESTIONS REGARDING THE RFP. After the RFP is released, any Offeror questions or comments on this solicitation shall be sent to the CO and CM via email.

Questions and comments are due no later than XX Month 2024 at 10:00 AM EST.

Questions submitted after this date/time may not be answered. The deadline for submitting inquiries will not be extended as a result of an extension to the due date for the receipt of offers unless authorized by the CO.

L-4 SITE VISIT. The Government will host a site visit to explain the requirements of this solicitation and respond to questions raised by potential offerors. The site visit will be hosted by ACC AMIC. At the time of solicitation release, the date, time schedule, agenda, and reservation instructions will be posted on SAM.gov.

L-5 SUBMISSION OF PROPOSALS

L-5.1 PIEE Solicitation Module. All referenced documents for this solicitation can be found on the PIEE Solicitation Module at https://piee.eb.mil. The SAM.gov posting will reroute viewers to the PIEE Solicitation Module. The PIEE Solicitation Module is a vendor portal for solicitations within the PIEE platform to automate and secure the process for capturing solicitations, attachments, and responses from Industry.

Additional information and training resources are available at the links below. There are two vendor roles (Proposal Manager, Proposal View Only) for the PIEE Solicitation Module. The Proposal Manager role is required to submit an offer to a solicitation posted in the PIEE Solicitation Module. The Government strongly recommends offerors add a Proposal Manager role in the PIEE Solicitation Module early and to familiarize themselves with the system to ensure timely proposal submission.

Available trainings:

https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml Overview of Solicitation Module: https://dodprocurementtoolbox.com/cms/sites/default/files/resources/2021-08/Solicitation%20Module%20Overview%2020210414.pdf Vendor Access Instructions and Account Support Contact Information:

https://www.acq.osd.mil/asda/dpc/ce/cap/docs/piee/PIEE_Solicitation_Module_Vendor_Access_Instructions.pdf Proposal Manager Instructions in the Solicitation Module:

https://pieetraining.eb.mil/wbt/sol/Proposal_Manager.pdf All Vendors can view the solicitation in the PIEE Solicitation Module by selecting “Search” once logged in and entering FA4890-24-R-0012 into the “Solicitation Number” search criteria.

Proposals shall only be submitted via the PIEE Solicitation Module. The offeror shall establish a Proposal Manager account in sufficient time to access documents and submit offers within the RFP’s submission deadline. It is the Offeror’s responsibility to be fully knowledgeable and capable regarding PIEE. Offerors must not rely on the Government to assist Offerors in understanding how to use PIEE or transmit proposals within PIEE. If there are issues, please refer to the PIEE resources and PIEE help desk for assistance.

Offeror’s proposals shall be created and saved using Microsoft Word 2016 (.docx format only) or later, and/or searchable Adobe PDF Version XI or later for all volumes, except volume III IDIQ price matrix located in Section B, attachment Table B - Pricing Table, and Task Order pricing, shall be submitted in Microsoft Excel format. Offerors shall NOT submit any documents in PDF that cannot be electronically searched and shall NOT submit any zip files. Files shall be named in an unambiguous manner, using plain language text. Include the file name in the header of each document. For example, [Offeror Name] FA4890-24-R-0012, Volume IV: Small Business Participation. The total combined file size for all files uploaded simultaneously can be up to 1.9 GB.

Proposals must be received no later than 2:00 PM EST on XX MONTH 2024. Offerors are strongly encouraged to plan accordingly, submit proposals well in advance of the designated submission deadline, and ensure affirmative receipt of proposals. After successfully submitting the proposal, a success message of the submission will be displayed in the Solicitation module and the offer display will collapse. The “message of submission”, a red lined box, will be your confirmation and should state something like: “The offer was submitted on 2023-04-25 10:51:07 AM Eastern Daylight Time (2023-04-25 15:51:07 UTC) by Proposal Manager. Please print this page and maintain for your records.” The Solicitation Module automatically tracks the date and time of all submissions.

L-5.2 Offerors are cautioned to strictly comply with all solicitation instructions to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in the proposal being unacceptable to the Government and not considered for award. The Government will not accept any changes to offerors’ proposals after the closing date of this solicitation (see FAR 15.208 for further information regarding late proposals). If the Government determines discussions are warranted Evaluation Notices (ENs) will be sent via email and responses will not be required to be submitted through PIEE.

L-5.3 Offeror shall provide the following contact information for their proposal volumes:

L-5.3.1 Names, titles, addresses, telephone, and email addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation.

L-5.3.2 Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority even if that evidence has previously been furnished to the issuing office.

L-6 DISPOSITION OF PROPOSALS

In compliance with FAR Subpart 4.8, the Government will retain one (1) electronic copy of all unsuccessful proposals. Extra copies of unsuccessful proposals will be destroyed. No destruction certificate will be provided.

L-7 PROPOSAL PREPARATION INSTRUCTIONS

L-7.1 The instructions below prescribe the format of proposals and describe the approach for the development and presentation of the proposed data. The proposal shall include all the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation.

L-7.2 Offerors are required to meet all solicitation requirements to be eligible for award. The Government may incorporate into this contract, by reference or full text, portions of the successful Offeror’s proposal submitted in response to this solicitation, as may be revised, and as may be supplemented through the final proposal revision (FPR).

L-7.3 A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation.

L-7.4 Proposal Volumes. A complete proposal consists of the five (5) separate and distinct volumes:

Volume I – Pass/Fail Volume II – Technical Capability Volume III –Past Performance Volume IV – Price L-7.5 Proposal Format L-7.5.1 Page Format. Specific guidance regarding format and content is discussed in the following paragraphs. Pages provided by the Offeror more than the stated limitations shall not be evaluated. The proposal content shall be formatted as follows:

i. Text: Single-spaced and printed on single-sided paper, no duplex printing.

ii. Font Size: Microsoft Office Word, Times New Roman, 12-point font.

iii. Font Size for charts, tables, graphs, and figures shall be no smaller than Microsoft Office Word, Times New Roman, 10-point font.

iv. Margins: One Inch (1”) left, right, top, and bottom.

v. Paper Size: 8 ½” x 11” with a background color of white or ivory stock only. Fold-outs shall not exceed 11” x 17” and shall count as two (2) pages.

vi. Page Numbering: Sequential (i.e., 1 through 50) L-7.5.2 What Is Considered a Page. A page shall be an 8 ½” x 11” sheet of paper. Fold-outs shall not exceed 11” x 17” and shall count as two (2) pages. Fold-outs shall be kept to a minimum and shall be used only where a table or other graphic cannot be accommodated by a single 8 ½” x 11” page. All material shall be contained within the page count limit identified for each volume to include appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., with exception of items stated in L-7.5.3.

L-7.5.3 What Is Not Included in Page Count. The acronym list and cross reference matrix will not be included in the page count. Covers for volumes, tables of contents, indices, title pages, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” and without any additional information will not be counted.

L-7.5.4 Page Limit. Information submitted shall not exceed the page limits stated below for each volume. Evaluators will only read up to the maximum number of pages specified in the table below. If the page limit is exceeded, any pages more than the limit will be removed from the applicable volume and will not be considered as part of the evaluation. Data submitted prior to the proposal submission will not be considered in the Government’s evaluation; therefore, such data should not be relied upon or incorporated in the proposal by reference. Page limitations for each volume are as follows:

Price (See Note) Part A – IDIQ Price Matrix Part B – Task Order Pricing Part C – Proposal Documentation Organizational Conflict of Interest (OCI) None

L-7.5.5 Offerors shall not cross reference between Volumes. Each Volume I, II, III, IV, and V shall be written on a stand-alone basis and should be clear and complete. Information required for proposal evaluation, which is not found in its designated Volume, shall be assumed to have been omitted from the proposal.

L-8 EXCEPTIONS

L-8.1 The Government reserves the right to award without discussions; therefore, Offerors are advised that taking exception to any requirements specified in this solicitation may result in the Government finding the offeror’s proposal non-responsive. If offerors still find it necessary to take exception to any of the requirements specified in this solicitation, clearly identify each exception in the overview section of the appropriate volume along with a complete explanation of why the exception was taken and the resulting benefit to the Government. An overview section shall only be included if the Offeror takes exception to any requirement in the solicitation (the overview section will be included in the technical capability proposal page limitation described above). While offerors may propose exceptions to the solicitation requirements, the Government is not obligated to accept such offers. Any change to the requirement as a result of accepting an exception shall be reflected in an amendment to the solicitation. In the event the Offeror takes no exception to the stated requirements, a statement to this effect shall be included at the front of the subject volume.

L-8.2 DEBRIEFINGS

The CO will notify Offerors if a decision is made by the Source Selection Authority (SSA) to exclude the Offeror from the competitive range. If excluded from the competitive range, the Offeror may request and receive a debriefing IAW FAR 15.505. Offerors excluded from the competitive range are entitled to no more than one debriefing; they may request a pre-award debriefing, or they may choose to wait until after the source selection decision to request a post-award debriefing. The CO will notify unsuccessful Offerors within the competitive range of the source selection decision IAW FAR 15.506. Upon notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing shall make their request IAW FAR 15.505 or 15.506, as applicable.

L-9 PASS/FAIL (FACTOR 1)

L-9.1 Factor Evaluation To facilitate evaluation, Volume I, Factor 1 Pass/Fail (hereinafter referred to as the “Pass/Fail Volume”) shall be specific, detailed, and complete to demonstrate the Offeror has a clearly and thorough understanding of the Remotely Piloted Aircraft (RPA) Maintenance IDIQ-level PWS requirements.

The Offeror’s proposal must meet Pass/Fail Volume Subfactors before advancing in the proposal evaluation process. This section will be evaluated at the subfactor level, and each subfactor must receive a “pass” rating to be eligible for award evaluated further. Pursuant to FAR 15.306(c)(2), the contracting officer may also limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

L-9.2 Pass/Fail Subfactors L-9.2.1 Subfactor A: Facility Security Clearance The offeror, subcontractors, Teaming Partners, or Joint Venture as required, must possess, or acquire prior to proposal submission, a facility clearance equal to the highest classification specified on the DD Form 254 (Attachment X) attached to this solicitation and be entitled to COMSEC information without additional authorization (i.e. National Interest Determination (NID)). 2.1. If applicable, the offeror submitting a request for authorization to subcontract COMSEC work for each subcontractor. Therefore, all facility clearances must be approved and Foreign Ownership Control or Influence (FOCI) issues in accordance with DoD 5220.22-M, must be mitigated prior the time of proposal submission. If an Offeror does not have the required FCL at the time of proposal submission, the proposal will not be evaluated and is not eligible for award. However, an FCL equal to the highest classification specified on the DD Form 254 is not required for the Joint Venture (JV) itself if the Offeror is an unpopulated JV and all members of the JV possess an FCL equal to the highest classification specified on the DD Form 254. A JV without its own FCL will not have access to classified information and all access will solely be through the cleared JV members. Therefore, a JV without its own FCL is required to submit, as part of its proposal, a Security Plan/Standard Operating Procedure which, at a minimum, includes the following:

a. Identification of the JV member that will be responsible for implementing and managing all security program requirements.

b. A description of the JV and JV members’ roles and responsibilities to ensure compliance with 32 Code of Federal Regulations (CFR) Part 117, NISPOM.

c. A copy of the JV agreement(s) relating to the establishment of the JV and any subcontracts awarded to the individual JV members as they relate to this solicitation and all security responsibilities.

d. A completed Standard Form 328, "Certificate Pertaining to Foreign Interests" for the JV.

e. Execute a formal exclusion resolution stating that the JV will not require and will not have access to classified information.

f. The JV members and all subcontractors shall execute similar resolutions excluding the JV from access to classified information.

L-9.2.2 Offeror shall provide information from DD Form 254, items 6a through 6c for offeror and 7a through 7c for each subcontractor, with proposal submission.

L-9.2.2 Subfactor B: Small Business Plan L-9.2.2.1 Small Business Participation (Applicable to both Large and Small Business Contractors) Offeror shall demonstrate how at least ten percent (10%) of the proposed total estimated amount (CONUS Locations ONLY) of the contract will address small business concerns. Offeror shall provide sufficient information to demonstrate that the tasks assigned to the selected small business subcontractors are meaningful in the overall success of the program. The approach shall address use of Small Business Concerns, Small Disadvantaged Business Concerns, Women-Owned Small Business Concerns, Hub Zone Small Business Concerns, Veteran-Owned Small Business Concerns, and Service-Disabled Veteran-Owned Small Business Concerns.

L-9.2.2.2 Small Business Subcontracting Plan A subcontracting plan is required IAW FAR 52.219-9 for Other than US Small Businesses only. Provide a Small Business Subcontracting Plan that complies with FAR Part 19 Small Business Programs and its supplements. Identify the percentage of intended business with each of the following small business socioeconomic categories: Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUB-Zone Small Business, Small Disadvantaged Business, and Women-Owned Small Business. Pursuant to DAFFARS 5319.704, all small business subcontracting goals shall be expressed in terms of percent of contract value at the IDIQ contract level, in addition to percent of subcontracted amount. Each offeror shall complete and submit the Small Business Subcontracting Plan Checklist (Section L, Attachment 5) with the plan. Reference minimum requirements at M.2.2.2. The Subcontracting Plan will be evaluated as part of Subfactor B: Small Business Plan for each Offeror.

L-9.2.2.3 The subcontracting plan shall be included in the offer, and the approved subcontracting plan shall be incorporated into the contract under Section J.

L-9.1.4 Subfactor C: QMS AS9110 Certification

i. Provide prime contractor’s documentation of AS9110 registration/certification with proposal.

L-10.0 TECHNICAL CAPABILITY (FACTOR 2)

L-10.1 Factor Evaluation L-10.1.1 To facilitate evaluation, Volume II, Factor 2 Technical Capability (hereinafter referred to as the “Technical Volume”) shall be specific, detailed, and complete to demonstrate the Offeror has a clear and thorough understanding of the Remotely Piloted Aircraft (RPA) Maintenance PWS requirements. This factor of the proposal shall provide combined technical proposal solutions and considerations for risks.

L-10.1.2 The Offeror shall provide a clear and concise description of how the proposal meets or exceeds the requirements of the RFP, specifically identifying any innovations or efficiencies that would result in cost reductions, cost avoidance, or qualitative improvements to the PWS and technical evaluation subfactors that the technical team determines to be a benefit to the Government. Statements that an Offeror understands, can, or will comply with the PWS (including referenced AF publications, T.O.s, etc.); statements paraphrasing the PWS or parts thereof (including applicable AF publications, T.O.s, etc.; and phrases such as “standard procedures will be employed” or “well known techniques will be used” or “work will continue as it has in the past” will be considered unacceptable.

L-10.1.3 The proposal shall also cross-reference any offeror identified risk(s) to each subfactor(s). The Offeror shall provide the risk rating (high, moderate, low) for each risk area and justification for the rating. Describe the approach to minimize the impact of these risks on the overall success of the effort and how the risk(s) will be managed/mitigated. Specifically identify any performance standards and metrics the Offeror has established in each risk area and explain how performance standards will be used to manage risk. Offerors should note that data submitted prior to the proposal submission will not be considered in the Government’s evaluation; therefore, such data should not be relied upon or incorporated in the Technical Volume of the proposal by reference only. The Technical Volume shall not contain any pricing data.

L-10.2 Attachments: Cross-Reference Matrix and Glossary L-10.2.1 As part of each offeror’s proposal, a separate cross-reference matrix shall be completed and submitted with the Technical Volume see (Section L: Attachment 4). All referenced paragraphs include subsequent subparagraphs (for example, 5.0 includes 5.1, 5.2, 5.2.1, etc.). Offeror shall fill in the columns related to their proposal. This is only a tool to assist in the proposal preparation process. Offerors are ultimately responsible for ensuring their proposals fully address all matrix areas and that all requested information is completed in accordance with Sections L – Instructions, Conditions, and Notices to Offerors or Respondents and Section M – Evaluation Factors for Award of this solicitation. Offerors shall complete the last column of the matrix with paragraph number references from the Technical Volume. Offerors may provide additional references to the other columns as deemed necessary.

L-10.2.2 Glossary of Abbreviations and Acronyms. Offerors shall provide an abbreviation and acronym list as an attachment within the Technical Volume.

L-10.3 Technical Subfactors L-10.3.1 Subfactor A: Transition and Sustainment Implementation Plan (Task Order 1)

i. Provide management plan and milestone chart that reflect transition tasks to execute the proposed approach in the mandated 90-day timeframe across all task orders and identify any potential scheduling impact(s).

ii. Provide a process for identifying and transferring open and pending actions that delineate how tasks will be assigned, and ownership accepted during the transition phase.

L-10.3.2 Subfactor B: OCONUS Support

i. Provide a process for global personnel movement and contingency plans to mitigate potential commercial transportation disruptions.

ii. Provide a Maintenance Recovery Team (MRT) support plan for aircraft repair, regeneration, and relaunch capability at alternate locations for diverted aircraft IAW PWS para 4.10 that describes specific methods and innovations while maintaining operational support for combat line generation.

iii. Describe a plan for providing agile aircraft maintenance IAW PWS para 4.11 to include specific methods and innovations for supporting short notice agile taskings while maintaining combat line support.

iv. Provide an approach to ensure compliance with foreign government requirements for contractor personnel to include, but not limited to, country entry and exit requirements, work visas, work permits and/or residency permits.

L-10.3.3 Subfactor C: Management and Integration

i. Describe and/or illustrate an integrated management approach to provide an organizational structure that consists of an appropriate leadership hierarchy, manning levels by position, skill levels by position, utilization of personnel to include details regarding any specific plans for cross-utilization, assigned roles and responsibilities, and lines of authority to meet provided workload data and execute all PWS requirements.

ii. Provide CONUS and OCONUS Manning Matrices using the Appendix L format. Do not include manning for munitions support requirements in PWS Paragraph 4.15 in the Manning Matrix.

iii. Provide a comprehensive communication approach with lines of communication, reporting, progress checkpoints, and interfaces between management, technical staff, subcontractors/teaming partners, and the Government to ensure continuity and mission success.

L-10.3.4 Subfactor D: Task Orders 2-7 Support L-10.3.4.1 ACC AMIC requires MQ-9 O-level maintenance support at the following locations:

i. RPA Task Order 2 - PWS (Creech AFB)

ii. RPA Task Order 3 - PWS (Nellis AFB)

iii. RPA Task Order 4 - PWS (Ellsworth, Shaw, and Whiteman AFBs)

iv. RPA Task Order 5 - PWS (ANG)

v. RPA Task Order 6 - PWS (DP-58)

vi. RPA Task Order 7 - PWS (DP-80) L-10.3.4.2 The task order objective is to provide O-level maintenance to military units tasked for CONUS and OCONUS missions. Reference the individual task order PWS documents attached to this solicitation and propose to each task order. These responses shall be utilized to award the successful offeror task orders immediately following the award of the basic contract. Offerors shall address the following criteria pursuant to task order PWS performance provided within the RFP:

i. Provide any potential scheduling impact(s) and a plan to meet mission requirements IAW each task order PWS.

ii. Address any deviations from the proposed IDIQ manning matrices (Appendix L) and justify why the proposed deviations are reasonable based on individual Task Order PWSs.

L-11.0 PAST PERFORMANCE (FACTOR 3)

L-11.1 Factor Evaluation L-11.1.1 To facilitate evaluation, Volume III, Factor 3 Past Performance (hereinafter referred to as the “Past Performance Volume”) shall be specific, detailed, and complete.

L-11.2 Past Performance Volume Contents Offerors shall submit a Past Performance Volume containing the following:

PAST PERFORMANCE VOLUME CONTENTS

See paragraph L-11.2.1

See paragraph L-11.2.3 (Attachment 2)

See paragraph L-11.2.4

L-11.2.1 Past Performance Summary. For references submitted, describe the roles / relationships to the Offeror, subcontractors, teaming partners, and/or joint venture partners in relation to proposed past performance information IAW paragraph L-10.1.2. Include any Award Fee and/or Incentive Fee periods, Award Fee and/or Incentive Fee percentage earned, Award Fee and/or Incentive Fee grading criteria and grading scale, if applicable. Include a detailed explanation of how each past performance reference meets the relevancy criteria defined in paragraph M-2.3.3. Also include an explanation of how the combination of all submitted references submitted as a team (where primes propose with subcontractors), or on an individual basis for contractors proposing alone, meets the relevancy criteria.

L-11.2.2 Past Performance Reference Sheets (Section L: Attachment 1). Offerors shall provide all past performance information in accordance with Attachment X Past Performance Reference. Submit separate past performance reference sheets on contracts that are recent and considered most relevant in demonstrating the Offeror’s ability to perform the proposed effort. This information is required on the Offeror, subcontractors, teaming partners, and/or joint venture partners that will perform major or critical portions of the effort. The offeror shall submit a maximum of six (6) references; three (3) of the references provided should be on the Offeror (Prime Contractor). The remaining references may be provided for supporting entities (including affiliates/sister companies, subcontractors, teaming partners, and/or joint venture partners which will meaningfully contribute to successful contract performance.” three (3) references shall be provided for subcontractors, teaming partners, and/or joint venture partners that will perform major or critical portions of the effort. Refer to paragraph L-10.1.3 for required consent letter. Each past performance reference shall only address one (1) performance effort. An offeror may provide an Indefinite Delivery Indefinite Quantity (IDIQ) contract or Blanket Purchase Agreement (BPA) as a reference, if the contractor served as a Prime on the IDIQ contract or BPA. In these cases, the Government will assess performance at the IDIQ or BPA level for single award and not on each individual underlying task/delivery order. An offeror may also submit individual (stand-alone) task/delivery orders under an IDIQ as a separate contract reference on a separate reference, even if the offeror submitted the IDIQ as a reference. Offerors using single-award IDIQ contract numbers as a contract reference shall include BOTH the IDIQ contract number AND the individual task order number(s) in order to verify and validate that the IDIQ being referenced is in fact a single-award IDIQ contract. Only task orders that meet the recency (L-8.3) and relevancy (L-8.4) criteria shall be used. A maximum of three (3) relevant task orders issued against a single award IDIQ can be combined and counted as one (1) contract reference to address the criteria. A method of quality assessment shall be provided to or obtainable by the Government (i.e., Contractor Performance Assessment Report (CPAR)/Past Performance Questionnaire (PPQ)) for each contract reference.) Multiple-award Indefinite-Delivery Indefinite-Quantity (IDIQ). Multiple award IDIQ contract numbers are not allowed to be used as a reference; however, an individual task order issued against the multiple-award IDIQ is allowed. Multiple task orders issued against a multiple-award IDIQ cannot be combined and counted as one (1) contract reference. CPARs for each task order submitted as a PPI shall be submitted; if CPARs don’t exist for a task order, a PPQ will be used. For cases in which the offeror was a subcontractor performing under a Prime on an IDIQ, the offeror shall submit each related task/delivery order on a separate past performance sheet and shall not submit the IDIQ as a reference. If an offeror would like assessment of a C-type contract, or a single task/call/delivery/purchase order, the offeror shall submit each reference on a separate past performance sheet. Past Performance sheets will be treated as source selection information in accordance with FAR Part 2.101 and 3.104.

L-11.2.3 Subcontractor/Joint-Venture/Teaming Partner Consent Letter (Section L: Attachment 2). Past Performance references concerning subcontractor, joint-venture or teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a Prime contractor is a private party, the Government will need consent before disclosing subcontractor/joint-venture/teaming partner past performance reference information to the Prime during exchanges. Completed consent letters shall be submitted as part of the Past Performance Volume for all subcontractors, teaming partners, and/or joint venture partners considered critical to successful performance of the requirement, whether a past performance is submitted on the subcontractor/joint-venture/teaming partner.

L-11.2.4 Authorization Letter. To validate an Offeror’s past performance as a subcontractor on a submitted past performance contract reference, Offerors are required to provide written authorization for the Government to contact the prime contractor on the contract referenced in the submitted past performance reference.

L-11.2.5 Organizational Structure Change History. Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate the Government’s past performance evaluation, Offerors shall include in this proposal volume a detailed “roadmap” describing all such organizational changes (if applicable), to include specific names of “sister”, predecessor, or subsidiary companies with their applicable CAGE codes, DUNS numbers, Unique Entity Identifier (UEI), and dates of organizational changes. Submit the current CAGE codes and UEI numbers of the Prime/Joint Venture (JV) offeror and each team member, partner, and subcontractor included in the Offerors proposal in this section.

L-11.3 Recency Determination. Each reference submitted shall have demonstrated performance (minimum of 12 months) during the last three years preceding the RPA Mx final solicitation issuance date. This includes contracts that were awarded prior to this period, but still had performance (minimum of 12 months) during the last three (3) years.

L-11.3.1 Relevant Contracts. Offerors shall submit references on contracts they consider relevant demonstrating their ability to perform the RPA MX requirement in accordance with (IAW) the PWS. Offerors are required to explain how/why the referenced contracts are relevant IAW the relevancy definitions at M-2.3.3. The Government is not bound by the Offeror’s opinion of relevancy.

L-11.3.2 Past Performance Questionnaires (PPQ) (Section L: Attachment 3). If an offeror is submitting a past performance reference that does not have a formally documented Contractor Performance Assessment Report (CPAR), the Government may use the attached PPQ as a tool for conducting email interviews. When a completed Contractor Performance Assessment Report (CPAR) is available to reflect past performance data, a PPQ is not required. Offerors without formal documented Government CPARs shall send a PPQ to the POC identified in each reference cited in the offeror’s Past Performance Volume. All PPQs are to be submitted by the submitting past performance reference POC and sent via email directly to christopher.hebert.5@us.af.mil and emma.elmore@us.af.mil. Any PPQs submitted directly by offerors will be ignored and will not be considered as part of the evaluation. The Government may also use the attached PPQ as a tool in collecting past performance data on additional sources the Government finds on a particular offeror (see L-10.5). In the event a PPQ is used, it will be treated as source selection information in accordance with FAR Part 2.101 and 3.104.

L-11.4 Other Sources. The Government may utilize references other than those identified by Offerors in evaluation of an Offeror’s past performance. This includes past performance of the prime and any subcontractors, teaming partners, and/or joint venture partners considered critical to successful performance of the requirement. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant past performance reference that demonstrates the ability to perform this requirement rests with each Offeror.

L-11.5: Responsibility Determination. Even though the assessment of past performance is separate and distinct from the Determination of Responsibility required by FAR Part 9.1, past performance references contained herein may be used to support the Determination of Responsibility for the successful Offeror.

L-12. PRICE (FACTOR 4)

L-12.1 Factor Evaluation To facilitate evaluation, Volume IV, Factor 4 Price (hereinafter referred to as the “Price Volume”) shall be specific, detailed, and complete to demonstrate the Offeror has a clearly and thorough understanding of the Remotely Piloted Aircraft (RPA) Maintenance PWS requirements.

L-12.2 Part A – IDIQ Price Matrix L-12.2.1 Labor Rates. Offerors shall provide fully loaded labor rates for CONUS and OCONUS locations in the IDIQ price matrix located in Attachment 3 – Manpower, Labor Rates, and Pricing Tables which will be incorporated into the contract at award. Proposed fully loaded labor rates will be used to price task order requirements at contract award and serve as the ceiling rate for additional task orders throughout the life of this contract. Pricing table for CONUS locations will serve as the baseline for negotiations for adding sites that were not included in the price matrix at contract award. Identify each labor category, to include subcontracted personnel, as exempt or non-exempt, and if classified as a Service Contract Labor Standard (SCLS) position. Proposed labor category titles must be cross referenced to the SCA Directory of Occupations 5th Edition, where applicable. Labor rates identified as non-exempt may be eligible for adjustment IAW FAR 52.222-43.

L-12.3 Part B – Task Order Pricing L-12.3.1 Submit complete and accurate price proposals for the task order PWS requirements. Labor categories and rates shall be based on the prices contained in the IDIQ price matrix located in Attachment 3 – Manpower, Labor Rates, and Pricing Tables. Adjustments to the manpower requirements identified in the manning matrix provided in Volume I are permitted but shall be justified based on the proposed technical solution for the task order requirements and must be clearly identified in the proposed price. This information will be used to assess whether prices proposed are fair and reasonable for the work to be performed and are consistent with the offeror’s proposed technical approach.

L-12.3.2 The Cost-Reimbursable (CR) CLINs (Government Directed Travel) include an Estimated Not to Exceed (NTE) amount that has been pre-established for the CR CLINs. Offerors shall not change the pre-established NTE amounts for these CLINs. The estimated ODCs amounts do not account for any company specific burdens. Offerors shall propose all applicable burdens in accordance with its disclosure statement. This CLIN will be utilized for all locations and shall include technical training, non-routine TDY, MRT and Agile Travel.

L-12.3.3 Total Evaluated Price (TEP). The total evaluated price of the Offeror’s proposal shall consist of the total proposed price for all task order CLINs for all task orders and performance periods (transition, base year, and all four option years) and to include Government provided amounts for Government directed travel plus any proposed indirect rates to be applied in accordance with the offeror’s accounting system. The TEP will include an optional 6-month extension period IAW FAR 52.217-8, calculated as 50% of the Option Year 4 price for all task orders. The TEP will not include any amounts for the award fee.

L-12.3.4 Other than Certified Cost or Pricing Data. Certified cost or pricing data is not required; however, other than certified cost and pricing data is required. This data should explain the methodology used in developing proposed CLIN labor rates. The data includes, at a minimum, breakdown (by CLIN) of labor (labor category, number of positions and productive hours), breakout of Other Direct Costs (ODCs), indirect rates, and subcontract costs. The data may be submitted in a format selected by the offeror. This information shall be submitted in the most recent Microsoft Excel format and the Excel information can be supplemented with a Microsoft Word document as needed.

L-12.3.5 Service Contract Labor Standards. Offerors shall comply with clause 52.222-43 for their price proposal regarding employees covered by the Service Contract Labor Standards. Proposed task order option year prices shall not include allowances for any contingency to cover increased wage or benefits costs for which contract price adjustment is provided by clause 52.222-43.

L-12.4 Part C - Proposal Documentation. In addition to the pricing information requested above, Volume IV shall also contain the following documents:

L-12.4.1 Section A. Complete in its entirety the “Offeror” portion of the SF 33; an official having the authority to bind the offeror contractually must sign the SF 33 IAW FAR 4.102. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP Sections A through K. These sections constitute the model contract. One copy of the SF 33 must bear an original signature.

L-12.4.2 Sections C Through K. Complete the necessary fill-ins and certifications, and provide any information requested in Sections C through K. For Sections C through I, the Offeror shall submit only those pages that require a fill-in. For Section K, complete Representations, Certifications and Other Statements of Offerors, or provide a copy of completed Online Representations and Certifications (ORCA) located at https://www.sam.gov.

L-12.4.3 Amendments. See paragraph L-1.5.

L-12.4.4 Description of any exceptions and deviations to the RFP even if noted in any other volume. See paragraph L-8 L-12.4.5 Adequate Accounting System. Offeror shall identify the cognizant Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) field offices that have oversight to the Offeror’s organization. Provide information concerning the adequacy of the offerors accounting system pertaining to accumulation of costs for the cost reimbursable CLINS. If DCAA has already determined the offeror’s accounting system adequate, the Offeror shall provide the referenced DCAA audit report number and report date. In addition, provide the most recent review date of the offerors estimating system and identify any deficiencies identified by DCAA and the resolution of the deficiencies. If an offeror has never dealt with DCAA, Offerors shall review the website at www.dcaa.mil and identify the cognizant DCAA office. Offerors shall also provide any information that pertains to a recent DCMA or DCAA financial capability assessment. Offeror shall provide evidence of indirect rates and factors used in the price schedule have been audited/approved by DCAA.

L-12.4.6 Financial Statements. The offeror shall provide information regarding the general financial condition of the firm and specific plans for financing the proposed contract, for use in the Government determining the apparent offeror’s responsibility IAW FAR 9.104-1. The Financial Statements requested will only be used to establish if the company is responsible and will not be used to evaluate the offeror’s price. The offeror shall provide their previous three (3) fiscal year-end financial statements (income and balance sheet) to include notes to the statements. Also include documentation to show capability to access credit markets if necessary.

L-12.4.7 Subcontracting Classified COMSEC Work. If the offeror plans to subcontract COMSEC work to a subcontractor, they must comply with NISPOM 9-407, Subcontracting COMSEC Work, which states “Subcontracts requiring the disclosure of classified COMSEC information shall be awarded only upon the written approval of the Government Contracting Activity (GCA).” Offeror's request for authorization to subcontract classified COMSEC work shall be included in the proposal.

L-12.4.8 Department of Labor Equal Employment Opportunity (EEO) Clearance. In accordance with FAR Part 22.805, the Contracting Officer is required to request pre-award clearance for each proposed contract and for each proposed first-tier subcontract of $10 million or more from the appropriate Office of Federal Contract Compliance Programs (OFCCP) regional office. Each offeror is required to submit a copy of their certificate of compliance from the OFCCP’s National Pre-award Registry database (http://www.dol-esa.gov/preaward/pa_reg.html) for Government verification as part of the proposal submission for each proposed contract and any first-tier subcontracts of $10 million or more. If no compliance certificate is available from the OFCCP database, offerors shall state as such in their proposal and the government will make a request for EEO clearance to OFCCP.

L-12.4.9 Changes Resulting From Discussions. In the event any adjustment of price becomes necessary to reflect changes resulting from discussions, if discussions are held, a complete traceable trail shall be provided to show how the changes took place.

Section L - Attachment 1 Past Performance Reference Sheet

CAGE Code

Program Name:

Contract/Task Order Number:

Phone #:

Email:

Phone #:

Email:

Phone #:

Email:

Contract Type:

Period of Performance:

Total Value of Award:

Indicate if Prime Contractor or Subcontractor on Reference: (If the offeror was a subcontractor on the reference, then the offeror shall provide an explanation of its role in contract performance as well as the dollar value of its subcontract.)

-For each reference, the offeror shall also provide a written explanation describing the work that was performed and how the work was or is relevant to the work being proposed in this solicitation, including details about how it is similar in scope, magnitude, and complexity to this solicitation.