Attachment_4,_PWS__-_347_OSS.pdf

RFP NO.: FA4830-17-R-S001

Contract No.: FA4830-17-C-XXXX Contract Title: Unit Support Services (USS2) Attachment 4

347th OPERATIONS SUPPORT SQUADRON (OSS)

PERFORMANCE WORK STATEMENT (PWS)

CURRENT OPERATIONS SCHEDULER (COS)

UNIT DEPLOYMENT MANAGER (UDM)

SUPPORT FUNCTIONS

Date: 19 Jan 2017

23rd Contracting Squadron Moody Air Force Base, Georgia

TABLE OF CONTENTS

PARAGRAPH TITLE PAGE(S)

1 DESCRIPTION OF SERVICES.

1.1. General Description

1.2. Specific Task Description; COS

1.3. Specific Task Description; UDM

1.4. Contractor Availability

1.5. Specialty Qualifications

2 SERVICES SUMMARY (SS).

3 GOVERNMENT-FURNISHED EQUIPMENT, FACILITY,

MATERIALS, PROPERTY AND SERVICES.

3.1. General Information

3.2. Government-Furnished Services

3.3. Government-Furnished Publications and Forms

4 GENERAL INFORMATION.

4.1. Contractor Personnel

4.2. Quality Control

4.3. Government’s Quality Assurance

4.4. Re-Performance of Nonconforming Service

4.5. Hours of Operation

4.6. Security Requirements

4.7. Safety Requirements

4.8. Continuation of Essential Contractor Services

During Crisis

4.9. Government Performance of Services During Labor Strikes

4.10. Employee Training

4.11. Records Management

4.12. Contractor Manpower Reporting

5 APPENDICES.

Appendix A. Definitions Appendix B. Estimated Workload Data Appendix C. Schedule “D”—Government-furnished Equipment

Inventory List

1. DESCRIPTION OF SERVICES.

1.1. General Description.

1.1.1. Unit Mission. The mission of the 347th Operations Support Squadron (OSS) is to enable all training and deployment for the 347th Rescue Group’s HC-130J, HH-60G, and Guardian Angel Squadrons. The Squadron directs support for Weapons and Tactics; Current Operations; Host Aviation Resource Management; Intelligence;

Training; Aircrew Flight Equipment; Mobility; Flying Hour Program management; Survival Evasion Resistance and Escape; and Medical Operations. The 347 OSS supports sister group and tenant training requirements with Survival, Evasion, Resistance and Escape personnel; implements contingency and theater war plans; rapidly mobilizes, deploys and employs to all regions of the world, in all physical environments, enabling the employment of the assets of the 347th Rescue Group (RQG) and the 23d Wing supporting US national interests in a joint environment.

1.1.2. Contractor Current Operations Scheduler (COS). The unit COS shall schedule, manage, and track all aspects of the 347 RQG Flying Hour Program (FHP), as well as assist the 347 OSS Current Operations Flight.

Additionally, the contractor shall provide required coordination as primary 347 RQG training scheduler to ensure that RQG personnel have the opportunity to receive all required ground training for peacetime, contingency, deployment operations and scheduled/required training to comply with new or deployment-specific requirements.

Because of the extremely important and dynamic nature of squadron combat flying training and wartime operational sorties, the COS shall perform duties including, but are not limited to the following: (1) management of the RQG flying hour program (FHP); (2) coordinate the RQG Consolidated Planning Schedule; (3) schedule necessary air and ground resources with appropriate outside agencies that affect training requirements for block training; (4) obtain aircraft diplomatic clearances as required to support off station training, deployments or large force exercise participation; (5) input flight-related information into scheduling databases and archives; and (6) attend/coordinate all required meetings related to these functions. In addition, the COS shall coordinate (7) Notices to Airmen; (8) familiarization/orientation and incentive flights; (9) aerial demonstration requests; and (10) airfield operating hours extensions/weekend airfield operations requests, as necessary; and (11) coordinate with external agencies as required to facilitate completion of ground training requirements for RQG aircrew personnel. (12) Lastly, the COS shall coordinate all individual aviation taskers related to the 347 RQG. The contractor shall perform and conform to the professional standards as identified in this contract, and shall follow all applicable instructions and directives as identified by this PWS. Contractor tasks are listed throughout this PWS. The contractor shall submit reports and documentation as identified throughout this PWS, and requests for such reports, documentation, and responses may be coordinated through the Contracting Officer’s Representative (COR).

1.1.3. Contractor Unit Deployment Manager (UDM). The 347 OSS UDM shall be responsible for the readiness of unit personnel and equipment; this is critical to the successful execution of unit and 347 RQG deployments. The UDM shall ensure mobility requirements, scheduling, programming, and Unit Type Code (UTC) equipment and supplies are prepared and ready for immediate deployments. Effective checklist usage and record-keeping are essential to providing the required continuity in a dynamic work environment. Because of the extremely important and dynamic nature of squadron combat flying training and wartime operational sorties, the UDM shall perform duties including, but are not limited to the following: (1) attend required UMD/IDO/DEPORD related meetings;

(2) maintain capability to update monthly ART/AF-IT/DRRS products for the squadron commander; (3) build, manage and update unit mobility folders in accordance with 23d Wing IDO direction; (4) build, update and manage squadron recall rosters; (5) process unit members for exercises and deployments in accordance with wing, NAF, MAJCOM, Air Force and AOR policies/requirements; (6) coordinate the building and maintenance of necessary cargo handling/processing (i.e.., Hazardous Declaration Forms (HAZDEC)) in advance of unit deployments or exercises; (7) attend required UDM training (as necessary); (8) build and manage unit UTCs via required mobility/logistical constructs (i.e., LOGMOD); (9) brief squadron director of operations or commander on most recent unit deployment statistics. The contractor shall perform and conform to the professional standards as identified in this contract, and shall follow all applicable instructions and directives as identified by this PWS.

Contractor tasks are listed throughout this PWS. The contractor shall submit reports and documentation as identified throughout this PWS, and requests for such reports, documentation, and responses may be coordinated through the Contracting Officer’s Representative (COR).

1.1.4. Prerequisite for COS. Contractor must have a “Secret” security clearance, military experience or other experience directly related to unit scheduling responsibilities, and should be competent with computer systems.

1.1.5. Prerequisite for UDM. Contractor must have a “Secret” security clearance, experience as a logistics planner or other military experience directly related to unit mobility responsibilities, be competent with computer systems, and be capable of operating a forklift.

1.2. Specific Task Description. COS.

1.2.1. Flying Hour Program (FHP). Contractor COS shall manage the 347 RQG Flying Hour Program. In order to accomplish this, COS responsibilities shall include, but are not limited to:

1.2.1.1. Coordinate with the RQG flying squadrons to estimate and program the required fiscal year (FY) flying hour requirement based on factors that include (1) the Ready Aircrew Program’s (RAP) annual training requirements; (2) estimated contingency hours; (3) required maintenance-related flying hours; and (4) aircraft availability.

1.2.1.2. Manage the RQG FHP by (1) maintaining the RQG FHP spreadsheet depicting the current flying hour progress and status; (2) integrating the FHP into the PEX scheduling database (with all required flight information);

and (3) adjusting the FHP based on projected deviations and trends.

1.2.1.3. Generate and archive weekly, monthly, quarterly and annual FHP reports that (1) depict past and present flying hour status and deviations, (2) project anticipated future status and deviations, and (3) provide solutions required to maintain/sustain proper flying hour expenditure, (4) update as needed, and assist in the review process of the 347 RQG/CC 6-month outlook calendar.

1.2.1.4. Attend all necessary base-wide meetings relating to the FHP.

1.2.2. Consolidated Planning Schedule (CPS). Contractor COS shall coordinate all aspects of the CPS for the 347 RQG. In order to accomplish this, COS responsibilities shall include, but are not limited to:

1.2.2.1. Coordinate with 23 WG/XPO; 347 RQG; 23 MXG; and SQ/DO to determine acceptability and priority of external and internal CPS requests that have been channeled through these organizations. Once accepted, requests shall be input into the flying/simulator schedule and coordinated directly with customers to ensure all requirements are met. If required, these requests shall include all Rescue Group and Wing exercises

1.2.2.2. Attend required 347 RQG scheduling meetings; and may be required to chair the meeting in absence of the Flight Commander. If a scheduling meeting is not required, the COS shall post scheduling information weekly on-line via the squadron SharePoint site.

1.2.2.3. Complete all required products and coordination prior to scheduling CPS requests to include, but are not limited to: 23 WG/XP CPS form, RQG CPS tracker, RQG CPS slides, and the RQG/CC CPS binder.

1.2.2.4. Facilitate aircrew-customer-staff agency communication by supplying both with all applicable mission scheduling and logistical information.

1.2.2.5. Attend all required scheduling meetings, and ensure that CPS reflects the most current data available.

1.2.3. Resource Scheduling. If required, Contractor COS shall assist with scheduling all necessary air and ground resources required for mission accomplishment. Required resources shall include, but are not be limited to:

Warning and Restricted areas; military Operating Areas (MOAs); Ranges; Helicopter Air Refueling (HAR) Tracks;

Low-Level Routes; Drop Zones; and Landing Zones. In order to accomplish this, COS responsibilities shall include, but are not limited to.

1.2.3.1. If required, Contractor COS may assist with the notifications and coordination of NOTAMS as required by the Air Force, FAA, and locally generated Letters of Intent (LOI).

1.2.3.2. Shall coordinate with squadron scheduling and training offices (as required) as well as with other external agencies to facilitate completion of RQG aircrew training requirements. Shall coordinate as feasible to assist and support 23d Fighter Group (23 FG) aircrew training requirements, when such requests are generated.

1.2.3.3. Attend as needed, 23 OSS range scheduling meetings.

1.2.4. The COS shall enter all projected monthly mission information into the appropriate databases or as directed to a Wing or Group SharePoint Site.

1.2.5. Orientation/Familiarization/Incentive Flight/Simulator Scheduling. Coordinate approval for and schedule all RQG orientation, familiarization, incentive flight/simulator requests IAW AFI 11-401 and HH-60, & HC-130, and local command directives.

1.2.6. Contractor COS will construct and present upon request, a continuity book outlining COS duties, and the latest Performance Objectives as listed in paragraph 2.0, Services Summary. Book may be in electronic or hard-copy format as required, and be accessible by the government.

1.2.7. If required, The COS shall utilize SIPRNET to communicate tasking requirements as needed to secure classified materials.

1.2.8. Contractor Availability. Contractor COS shall be available during all standard hours (See para 4.5.1.). If contingency occurs requiring different/additional hours, Unit CC, DO or COR must seek CO approval first. Also, designation should be in writing if time permits, however, verbal authorization is permissible. Contractor and Contract employee must be immediately notified after CO approval. If, at any time, the COS cannot be available during standard or nonstandard hours, the COS or Contractor will coordinate for a qualified representative with the same knowledge, education, and training possessed by the COS.

1.3. Specific Task Description. UDM.

1.3.1. Contractor Unit Deployment Manager shall assist the unit by providing management of the mobility program.

1.3.1.1. Contractor UDM shall be available during all standard hours (See para 4.5.1.). If contingency occurs requiring different/additional hours, Unit CC, DO or COR must seek CO approval first. Also, designation should be in writing if time permits, however, verbal authorization is permissible. Contractor and Contract employee must be immediately notified after CO approval. If, at any time, the UDM cannot be available during standard or approved nonstandard hours, the UDM or Contractor will coordinate for a qualified representative with the same knowledge, education, and training possessed by the UDM.

1.3.1.2. The contractor UDM shall attend all meetings at the unit, group, and wing level, to include, but is not limited to: weekly commander’s staff meetings and deployment working group meetings.

1.3.1.3. The contractor UDM shall supervise unit personnel and equipment processing through the Personnel Deployment Function (PDF) and Cargo Deployment Function (CDF).

1.3.1.4. Contractor UDM shall oversee the in-processing/out-processing, temporary deployment (TDY) and leave coordination for mobility purposes, to include the mobility information verification and personnel availability.

1.3.1.5. Contractor UDM shall maintain, update, and distribute applicable unit recall rosters.

1.3.2. Contractor UDM shall verify squadron personnel meet world-wide mobility training and records requirements, to include but is not limited to: individual security clearances, Law of Armed Conflict (LOAC), weapons qualifications, immunizations, Force Protection (FP), Information Assurance (IA). Contractor UDM shall provide a monthly report on the status of the individual’s mobility status to the unit commander and respective flight commanders.

1.3.2.1. Contractor UDM shall monitor and track personnel mobility folders for all unit and attached personnel. The mobility folders shall be maintained for completeness and accuracy in accordance with a unit-provided example.

Discrepancies will be identified and resolved as soon as possible. Additionally, the UDM shall ensure all mobility folders receive inspections as required by AFI 10-403.

1.3.2.2. Contractor UDM shall coordinate with the unit training section to provide the training essential to personnel readiness.

1.3.2.2.1. Contractor UDM shall coordinate with units of the RQG and 23D Wing as required for Individual Aviation Task Management and the issuance of Personnel Protective Equipment required prior to deployment.

1.3.2.3. Contractor UDM shall know the unit’s readiness status (personnel and equipment) at all times, in case of a rapid deployment tasking.

1.3.3. Contractor UDM shall provide a monthly Aerospace Expeditionary Force Reporting Tool (ART) report to the unit commander monthly. Additionally, if required the UDM shall be capable of providing monthly unit updates through the squadron commander for all required (i.e., Defense Readiness Reporting System (DRRS) and Status of Resources and Training (SORTS)) reporting to comply with the AFI, and as directed by leadership. The Contractor shall maintain currency in HAZDEC, LOGMOD, use of the Forklift/ATV, and any others as required by the unit.

1.3.4. Contractor UDM shall provide a monthly written or electronic Readiness Report.

1.3.5. Contractor UDM shall provide mobility personnel, equipment, Level IV data, and aircraft diplomatic clearance requirements to the Installation Deployment Officer, and Wing Manpower. Contractor UDM shall ensure final validation and accuracy of squadron Time Phase Force Deployment Data (TPFDD).

1.3.6. Contractor UDM shall be responsible for the storage and serviceability of mobility containers, pallets, and netting. .

1.3.7. Contractor UDM shall manage the build-up and resupply of mobility UTCs. Annual UTC reviews are mandatory and shall require the contractor UDM to coordinate with other unit deployment managers (UDMs) outside of the unit. Contractor UDM is responsible for coordinating UTC change requests through the Installation Deployment Officer (IDO).

1.3.7.1. Contractor UDM shall oversee mobility equipment packing and will identify equipment shortfalls to the unit commander. Additionally, the UDM shall coordinate with unit functional area managers to mitigate/fill required unit taskings.

1.3.7.2. Contractor UDM shall monitor the status of Internal Airlift/Helicopter Slingable Container Unit (ISUs), coordinate to reconstitute them after deployments, and as otherwise required The Contractor UDM shall coordinate for the HARM office for an Individual Training Summary (ITS) to ensure currency for mobility readiness.

1.3.8. Contractor UDM shall provide all mobility documentation to include, but not limited to: Load Lists, HAZDECs, shipping labels and placards, Duty Availability Codes (DAV), packing lists and individual 4005’s.

1.3.9. Contractor UDM shall construct a continuity book. Book shall contain all the latest unclassified Performance Objectives as required as part of the Services Summary at paragraph 2.0. The Book must be accessible by the government, and may be in either electronic or hard-copy form.

1.3.10. The UDM shall utilize SIPRNET to communicate tasking requirements as needed to secure classified materials.

1.4. Contractor Availability. Contractor UDM shall be available during all standard hours (See para 4.5.1., also see para 1.3.1.1.) and any/all approved nonstandard hours. If, at any time, the UDM cannot be available, he/she shall send a representative equally qualified with the same knowledge, education, and training possessed by the

UDM.

1.5. Specialty Qualifications.

1.5.1. Knowledge. The following is required of the contractor COS and UDM.

1.5.1.1. COS Specific. Knowledge of AF operational principles, policies, procedures, training requirements, aircraft/aircrew scheduling computer systems and products ((FHOL (Flying Hours Online), PEX, ePEX, WinPEX, SharePoint, All Window’s Microsoft Office Suite)), and reporting procedures is essential. Also requires a basic familiarity with DOD and FAA agencies, regulations, instructions and publications.

1.5.1.2. UDM Specific. Knowledge of principles, policies, and procedures of Air Force mobility programs, training requirements, mobility computer systems and products (CMOS, GATES, LOGMOD, AALPS, SMS, GDSS, ART, ADLS, BLSDM, SFMIS, PEX, SharePoint, All Window’s Microsoft Office), reporting procedures, TPFDD requirements, and the build- up and marshalling of equipment to the CDF is essential.

1.5.2. Education. For entry into this position, completion of high school or general educational development equivalency is mandatory. Competence with computer systems is essential. Experience with Microsoft Word, Excel, and PowerPoint is required. Microsoft Access experience is highly desired, but not required.

1.5.3. Training. If not currently trained, the contractor will have to be trained via on-base training programs or at the unit’s expense in the following:

1.5.3.1. COS Specific. PEX, GDSS/M3C, and DMS and future scheduling computer programs.

1.5.3.2. UDM Specific. HAZDEC, LOGMOD, ART and future mobility computer programs updated or changed as the discretion of the Air Force.

1.5.4. Experience. The following experience is mandatory as indicated:

1.5.4.1. COS Specific. Individual shall have a minimum of two-(2)-year experience as a scheduler or equivalent military experience directly related to unit current operations and scheduling responsibilities.

1.5.4.2. Past experience with Air Force rescue units and/or the rescue mission area is highly desired.

1.5.4.3. UDM Specific. Individual shall have a minimum of two-(2)-year experience as a unit deployment manager or equivalent military experience directly related to unit mobility responsibilities.

1.5.4.4. Individual must be able to obtain the following qualifications: forklift, all-terrain vehicles (ATV), flight line driver’s license, and restricted area line badge.

1.5.4.5. Past experience with Air Force rescue units and/or the rescue mission area is highly desired.

1.5.5. Other. The following is mandatory for COS and UDM as indicated: Must currently hold a “Secret” security clearance and be capable of obtaining a SIPRNET account.

1.5.5.1. For entry and retention of position: The ability to understand, read, write, and speak English clearly and distinctly; able to operate computer systems, and ability to multi-task. See para 1.5.1.2., 1.5.2. and 1.5.3.2. for computer sytems.

2. SERVICES SUMMARY (SS).

2.1. The contractor’s service requirements are summarized into performance objectives and performance thresholds that relate directly to mission-essential items. This determines acceptable and unacceptable performance of a task.

The SS table indicates the minimum acceptable levels of service required for each objective. These performance thresholds are critical to mission success. The government expects the contractor to perform, at a minimum, the identified acceptable levels throughout the life of the contract.

2.2. COS Specific.

Performance Objective PWS Paragraph Performance Threshold

SS-1

Reports.

1.2.1. - 1.2.6. Contractor shall ensure 100% of Flying Hour Program reports, mission-related CPS reports, and the RQG/CC 6-month outlook calendar are reviewed and submitted on-time (or as pre-coordinated) and error-free.

SS-2

Meetings.

1.2.1. - 1.2.6. Contractor shall attend 100% of all current operations-related meetings, or ensure a qualified representative attends. Additionally, contractor shall coordinate and hold the RQG scheduling meeting and the applicable RQG Flying Hour meetings.

SS-3

Flying Hour Program.

1.2.1. Contractor shall ensure 100% accuracy of all

planning, auditing, and reporting of the RQG Flying Hour Program.

SS-4

CPS.

1.2.2. Contractor shall ensure 100% accuracy of all CPS

information. Also, contractor shall ensure all necessary communication and correspondence within and outside the RQG is completed in a timely manner to execute the CPS.

2.3. UDM Specific.

Performance Objective PWS Paragraph Performance Threshold

SS-1

Squadron Mobility Report.

1.3.1. - 1.3.2. Contractor shall ensure submission of a 100% accurate and on-time monthly Mobility Report to the unit commander.

SS-2

Mobility Meetings.

1.3.1., 1.3.1.2. Contractor shall attend 100% of the following meetings on-time, or coordinate for a replacement:

weekly staff meetings, Deployment Working Group meetings, and other meetings as required.

SS-3

Unit Recall Rosters.

1.3.1., 1.3.1.5. Contractor shall ensure the maintenance of unit comm-in and comm-out recall rosters. An updated roster will be submitted to the unit DO by the last duty day of each month. All rosters must be turned in on time to squadron and group leadership, and be 100% accurate.

SS-4

Mobility Folders.

1.3.1., 1.3.2. - 1.3.2.3. Contractor shall ensure all mobility folders and unit readiness are monitored at all times, tracking currencies and identifying all discrepancies. 100% of all 180-day reviews are to be completed on schedule.

SS-5

Reporting Tools.

1.3.1., 1.3.3. Contractor shall ensure submission of a 100% accurate and on-time monthly report through the unit commander. Such reporting tools will include ART, DRRS and SORTS. Should the due date fall on a weekend or holiday, the report will be submitted as required by AFI, or as directed by leadership.

SS-6

RQG Readiness Report

1.3.1., 1.3.4. Contractor shall ensure submission of a 100% accurate and on-time monthly RQG Readiness Report to the RQG/CC. Report due date will be dictated by the RQG/CC. Should the due date fall on a weekend or holiday, the report will be submitted as required by AFI, or as directed by leadership.

SS-7

Equipment Management.

1.3.1, 1.3.7. - 1.3.7.2., 1.3.11.

Contractor shall ensure HAZDEC, ISU load plans, and ISU load lists are accurate and all equipment is accounted for 100% of the time on the appropriate forms.

3. GOVERNMENT-FURNISHED EQUIPMENT, FACILITY, MATERIALS, PROPERTY, AND

SERVICES.

3.1. General Information. The government will provide the following for both the COS and UDM positions:

facility, equipment, materials, services, technical orders, publications and forms.

3.1.1. Government-Furnished Facility. The 347 OSS will provide office space for completion of Contractor duties, Moody AFB GA.

3.1.2. Government-Furnished Equipment. See Appendix C--Schedule “D” at the end of this PWS for equipment inventory list.

Type of Equipment Quantity Computer (with required software) 2

Printer (shared through LAN) 2 Desk 2 Chair 2

Telephones 2

3.1.2.1. Equipment Inventory. An inventory of government-furnished equipment (contractor control) shall be accomplished not later than five (5) days after start of the contract, within ten (10) days of the start of any option period, and not later than ten (10) days before completion of the contract period. The contractor and the Contracting Officer’s Representative (COR) shall conduct a joint inventory of all government-furnished equipment, and the contractor shall sign a receipt for all equipment provided by the government. Items of equipment missing or not in working order shall be recorded and the Contracting Officer (CO) shall be notified in writing. The contractor and the COR shall jointly determine the working order and condition of all equipment and document their findings on the inventory. In the event of disagreement between the contractor and the government representative on the working order and condition of equipment, the disagreement shall be referred to the CO for resolution.

3.1.2.2. Obtaining Replacement of Government-Furnished Equipment. The contractor shall direct request(s) for replacement of government-furnished equipment to the COR for processing; such requests shall specify the reason for replacement request.

3.1.2.3. Equipment Accountability. The contractor shall be liable for loss or damage to government-furnished property and equipment beyond fair wear and tear, in accordance with clause of the contract. The contractor shall report all lost, damaged, or destroyed government-furnished equipment to the COR and/or the CO within seventy-two (72) hours of discovery. In the case of loss or damage beyond economical repair to property and equipment, the CO shall determine the amount of the contractor’s liability.

3.1.2.4. Equipment Turn-In. The contractor shall coordinate any equipment to be submitted to the Defense Reutilization Marketing Organization (DRMO) with the COR and CO.

3.1.2.5. Government-Furnished Materials. The government will provide the materials listed for performance of services by the contractor for the duration of the performance period of this contract. The contractor and the COR shall inventory the initial stock of materials provided not later than five (5) days after contract start. If additional material(s) are required, the contractor shall request such additional material(s) by providing a written request to the COR. At the conclusion of the contract period, including any option period, the contractor shall return all residual inventories to the government.

3.2. GOVERNMENT-FURNISHED SERVICES.

3.2.1. Telephone Services. Use of government-furnished telephones is provided solely for official government business and shall not be used to transact personal business by contractor or his/her employees. The contractor shall contact the COR for repair service, if required. The government will not be responsible for charges for long-distance telephone calls made or accepted by contractor personnel. Telephone services will be subject to the standard monitoring requirements of the government telephone network, as listed in the MDY Clause 02-19, Telephone Communications Security Monitoring.

3.2.2. Base Distribution. The contractor may use the Base Information Transfer Center (BITC) to send mail on base.

3.2.3. Refuse Collection. The contractor may use existing dumpsters for official use only.

3.2.4. Recycling Program. The contractor will be required to participate in the base-recycling program.

3.2.5. Emergency Medical Service. The Moody Air Force Base Clinic will provide emergency (cases where loss of life, limb, sight or hearing is possible) medical transport, if required, on a reimbursable basis. The contractor shall reimburse the government.

3.2.6. Utilities. The government will furnish reasonable amounts of utilities to include electricity, water, sewage, and heating. The contractor shall exercise responsible use of all utilities.

3.3. GOVERNMENT-FURNISHED PUBLICATIONS AND FORMS.

3.3.1. The contractor shall maintain current copies of the necessary publications and forms via the Local Area Network (LAN) and the Internet at http://www.e-publishing.af.mil and http://www.dtic.mil/whs/directives (UDM).

3.3.2. The government will notify the contractor as follow-on requirement changes occur. Supplements or amendments to listed publications from any organization level may be issued during the life of the contract. The contractor shall immediately implement those changes that result in a decrease or no change in the contract price, and notify the CO in writing of such change. Should a decrease in contract price result, the contractor shall provide a proposal for a reduction in the contract price to the CO. Before implementing any change that will result in an increase in contract price, the contractor shall submit a price proposal to the Unit Commander within thirty (30) days following receipt of the change by the contractor. Failure of the contractor to submit a price proposal within thirty

(30) days may endanger contractor performance. Upon completion of the contract, the contractor shall return to the government all issued publications and forms.

3.3.3. Publications. Publications required are listed below, including all future changes and revisions.

3.3.3.1. COS Specific:

Publications No. Title AFI 11-2HC-130V1 HC-130 Aircrew Training AFI 11-2HH-60V1 HH-60 Aircrew Training http://www.e-publishing.af.mil/ http://www.dtic.mil/whs/directives

AFI 11-2HC-130V3

MAFB Sup 1

HC-130 Operations Procedures

AFI 11-2HH-60V3

MAFB Sup 1

HH-60 Operations Procedures

AFPD 11-1 Flying Hour Program AFI 11-101 Management Reports on the Flying Hour Program AFI 11-102 Flying Hour Program Management ACCI 11-102 Flying Hour Program ACCI 21-165 Aircraft Flying and Maintenance Scheduling

AFI 11-209

23 WG Sup 1 Attachment 9

Air Force Aerial Events/ Moody AFB Aerial Events Electronic Aerial Event Request Memorandum

AFI 11-401

ACC Sup 1

Aviation Management

AFI 11-421 Aviation Resource Management MAFBI 11-250 Aircrew Operational Procedures/Air Traffic Control/Airfield

Management 347 RQG OI 10-01 Consolidated Planning Schedule Procedures

3.3.3.2. UDM Specific:

Publications No. Title AFI 10-403 Deployment Planning and Execution DOD 4500.9 Defense Transportation Regulation, Part II Cargo Movement DOD 4500.9 Defense Transportation Regulation, Part III Mobility Movement AFI 24-201 Cargo Movement AFI 51-401 Training and Reporting to Ensure Compliance with the Law of

Armed Conflict AFCSM 25-710V3 LOGMOD (TG) SIP Users Manual IDP 10-403 Installation Deployment Plan, Moody AFB AFMAN 24-204 Preparing Hazardous Material for Military Air Shipments AFH 10-416 Personnel Readiness and Mobilization AFI 10-401 Aerospace Expeditionary Force Planning ACC DIR 90-2336 LGX Inspection Checklists ACC DIR 90-2327 Communications Planning and Implementation Inspection

Checklist AFI 10-401 Operation Plan and Concept Plan Development and

Implementation AFI 10-244 Reporting Status of Aerospace Expeditionary Forces

3.3.4. Forms. Forms required are listed below, including all future changes and revisions.

3.3.4.1. COS Specific.

Form Number Title 23 WG CPS Consolidated Planning Schedule Procedures MAFB FORM 2 (2407) Weekly/Daily Flying Schedule Coordination

3.3.4.2. UDM Specific.

Form Number Title AF Form 4005 Individual Deployment Requirements AF Form 4006 Unit Deployment Shortfalls

AF Form 245 Deployment Locator Card AF Form 623 On-The-Job Training Record AF Form 141 Leave and Earnings Statement DD Form 2AF Military Identification Card AF Form 1199 Restricted Area Badge AF Form 1297 Temporary Hand Receipt AF Form 522 Grounds Weapons Training Data AF Form 422 Physical Profile Serial Report DD Form 93 Record of Emergency Data SGLV 8286 Serviceman’s Group Life Insurance

4. GENERAL INFORMATION.

4.1. CONTRACTOR PERSONNEL.

4.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of the contract manager and an alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the CO prior to contract start date.

4.1.1.1. The contract manager, or alternate, shall have full authority to act for the contractor on all contract matters relating to the daily operation and coordination of this contract.

4.1.1.2. The contract manager or alternate shall be available during standard duty hours within (plus or minus) sixty

(60) minutes to meet via telephone with government personnel (squadron commander, functional expert, COR and/or CO) to discuss problem areas. After standard duty hours the manager or designated alternate shall be available within two (2) hours of notification.

4.1.1.3. The contract manager and alternate(s) shall be able to read, write, speak, and understand the English language.

4.1.2. Contractor Employees. The CO may restrict the employment under this contract of any contractor employee, or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.1.2.1. Contract personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing clothing/uniforms bearing the name of the company or by wearing appropriate badges, which contain the company name and employee’s name. The contractor shall acquire an appropriate number of badges, shirts and/or uniforms to meet their need at their own expense.

4.1.2.2. The contract employees should have current and valid professional certifications before starting work.

Vehicle operators shall have a valid driver’s license for any vehicle they are required to operate. All vehicles shall be operated in accordance with base traffic regulations.

4.1.2.3. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person could create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DOD 5500.7-R Joint Ethics Regulation (JER), Chapter 2. In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities, paragraph 3. Also, the Contractor must not engage in off-duty employment that is prohibited by statute or regulation, would detract from readiness or would pose a security risk IAW ACCI 51-901.

4.1.2.4. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall or active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform duties required to fulfill the contract. Their absence at any time shall not constitute an excuse for nonperformance under this contract. Also, the Contractor must not engage in off-duty employment that is prohibited by statute or regulation, would detract from readiness or would pose a security risk IAW ACCI 51- 901.

4.2. Quality Control.

4.2. 1. The contractor shall provide a comprehensive Quality Control Plan (QCP) for all work required by the contractor COS and UDM. The written QCP shall be submitted to the CO for validation no later than the pre-performance conference. The CO will notify the contractor of validation or if a modification(s) may be required to be made to the plan; however, any modification(s) required as a result of the initial review of the plan shall be submitted to the CO within five (5) days after the initial notification.

4.2.2. The plan shall include, at a minimum:

4.2.2.1. A description of the inspection system to cover all services listed on the Services Summary (SS). The description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, submission of QC schedule, and the title and organizational placement of the quality control inspectors (QCIs). Additionally, control procedures for any government-provided keys or lock combinations shall be included.

4.2.2.2. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

4.2.2.3. A description of the records that will be kept to document inspections and corrective or preventive actions taken. This includes the use and distribution of required forms and reports.

4.2.3. The records of inspections shall be kept and made available to the government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.3. Government’s Quality Assurance.

4.3.1. Quality assurance refers to actions accomplished by the government. The government COR shall inspect the contractor’s performance and surveillance shall be accomplished by periodic inspections and customer complaints/feedback. Inspections shall be conducted in accordance with the Quality Assurance Surveillance Plan (QASP) with the intent of verifying compliance with contract requirements. Also, contract requirements not listed on the contract SS will be inspected during the performance period of the contract. The government will record all surveillance observations.

4.3.2. Acceptable Performance is achieved when the contractor meets the minimum performance thresholds or standards as stated in the SS table as provided for each objective.

4.3.3. Unacceptable Performance is exhibited when the contractor does not meet the minimum performance thresholds or standards for each objective as outlined in the SS table. Such performance will be documented on a locally generated form by the COR.

4.4. Re-performance of Nonconforming Service.

4.4.1. When service performed does not conform to contract requirements, the contractor shall re-perform the service in conformity with the contract specifications at no additional cost to the government. Re-performance of the services shall commence immediately upon notification by the CO’s representative and the contractor shall have a sufficient workforce dedicated to ensure corrections are accomplished by noon the next day without degradation to standard services.

4.5. Hours of Operation.

4.5.1. Standard Duty Hours. There may be times that the contractor may be required to work other than standard duty hours (7:30 a.m.-4:30 p.m.), which may include evenings, and/or weekends. “Other than the standard” duty hours will be required only when essential for mission accomplishment, such as hurricane evacuations, and short-notice deployments, and when coordinated with the COR.

4.5.2. Holidays. Subject to the need for any “other than standard” duty-hour requirements detailed in paragraph 4.5.1. , the contractor is not required to provide services on the days listed in the DOL Wage Decision as follows:

Holidays Date New Year’s Day 1 January

Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February

Good Friday Friday before Easter Memorial Day Last Monday in May

Independence Day 4 July Labor Day 1st Monday in September

Columbus Day 2nd Monday in October Veterans Day 11 November

Thanksgiving Day 4th Thursday in November Christmas Day 25 December

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday. It should be noted that this listing of federal holidays will be tertiary to any coordinated and staffed MAJCOM-level guidance as disseminated by the 23d Wing.

4.5.3. Holiday Services. Services scheduled for a certain day of the week, but cannot be performed due to a holiday, shall be performed either the day before or the day after the holiday. If a service is scheduled on Monday, and that Monday is a holiday, then the service shall be performed on the day after the holiday (Tuesday).

If services are scheduled for Friday, and a holiday is on Friday, then the service shall be performed on the Thursday before the holiday.

4.5.3.1 Base and Wing Down Days and/or Family Days are not to be considered holidays for the contractor. The COR is responsible for coordinating with the contractor regarding these days. If access and/or required escorts are provided, the contractor shall perform the regularly scheduled service. If no access and/or required escorts are provided, the contractor shall not be required to reschedule services.

4.5.3.2. The contractor may substitute the “Good Friday” holiday time-off for the day after Thanksgiving, which is usually considered a “Family Day” for the general base population. If the contractor takes advantage of this option, this arrangement must be finalized between the CO, contractor, and COR, a minimum of two (2) weeks prior to the holiday.

4.6. Security Requirements.

4.6.1. Pass and Identification. The contractor must have a current “Secret” security clearance. Pass and identification items required for contract performance shall be obtained for contractor personnel and non-government-furnished vehicles. Procurement of the appropriate passes and identification items are the responsibility of the contractor.

4.6.2. The contractor shall obtain personnel pass application forms from the CO. The contractor employee shall complete and carry the forms to the Security Forces, Pass and Registration Office. Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles to be registered.

4.6.3. The contract manager shall retrieve all pass and identification items from any contractor employee upon termination of employment or just prior to contract expiration. These items must be turned in to the contract administrator and/or the CO.

4.6.4. Key Control. The contractor shall establish and implement methods of ensuring all keys and vault combinations issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons.

4.6.4.1. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system and the total cost deducted from the monthly payment due to the contractor.

4.6.4.2. The contractor shall prohibit the use of keys or vault combination(s), issued by the government, by any persons other than the contractor’s employees; also, the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas is prohibited.

4.6.5. Traffic Laws. The contractor and its employees shall comply with base speed limits and other traffic laws.

4.6.6. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately-owned vehicle while on Moody AFB, GA.

4.6.7. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.6.8. Suitability Investigations. Contractor personnel shall successfully complete, as a minimum, a National Agency Check (NAC), before operating unclassified automated information systems (AIS), for unescorted entry into restricted areas, or for access to unclassified sensitive information or sensitive equipment. The government shall submit these investigations, at no additional cost to the contractor. The contractor shall comply with the requirements of DoDR 5200-2, Personnel Security Program, and AFI 33-119, Electronic Mail (E-Mail) Management and Use.

4.6.9. For Official Use Only (FOUO). The contractor shall comply with DOD 5200.1R, Appendix C, Section 2, Information Security Program requirements. This regulation sets policy and procedures for marking, handling, transmitting, and safeguarding FOUO material.

4.7. Safety Requirements.

4.7.1. Safety of personnel and performance shall conform to Office of Safety and Health Administration (OSHA) requirements as specified in AFI 91-301, Air Force Occupational Safety and Health Program.

4.7.2. Cell Phone Usage. Cell phone usage is prohibited while driving any vehicle on base, unless a completely “hands-free device is used.

4.8. Continuation of Essential Contractor Service During Crisis.

4.8.1. All services or any specifically designated portions of the functions accomplished under this contract shall be performed during any wartime operations. Wartime operations are those actions, including contingency planning, which would be required to support current or future United States Air Force wartime requirements. Functions that will be continued during wartime-related contingencies include continued support of unit mobility functions UDM and current operations scheduling (COS) at home stations. This contractor will not deploy to support forward wartime operations. Notwithstanding any other provision of this contract, the contractor agrees that, in the event of the occurrence of any wartime-related contingency, the government shall have the unilateral right to extend performance of this contract as long as the wartime contingency(ies) exist. The contractor’s CM shall be notified by telephone and/or email no later than twelve (12) hours prior to such extension of performance hours. Contract payment will be in accordance with the existing contract rate.

4.8.2. Listing of Employees. The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number, and type of investigation if contract work involves access to government automated information systems (AIS), unescorted entry to Air Force restricted areas or other sensitive areas designated by the installation commander, or for access to unclassified sensitive information or sensitive equipment.

The list shall be provided to the CO and the sponsoring agency’s Security Manager. An updated listing shall be provided when an employee's status or information changes.

4.9. Government Performance of Service During Labor Strikes.

4.9.1. The services required of the contractor Unit Deployment Manager (UDM) and Current Operations Scheduler (COS) are of critical importance to the Air Force. As such, the government reserves the right to take over performance in the event of a labor strike by the contractor’s employees which impairs the contractor’s ability to satisfactorily perform the contract. In such event, the government may elect to perform services with exclusively government personnel in accordance with AFI 64-106, Air Force Industrial Labor Relations Activities.

4.9.2. Under such circumstances and at the direction of the CO, the contractor agrees to remove its non-striking force from the performance site and not to interfere in any way with government performance.

4.9.3. Contractor further agrees under such circumstances to permit the government to use any essential contractor-furnished property. The government will equitably compensate the contractor for use of such property.

4.9.4. Contractor shall not be entitled to payment for any performance period or parts thereof during which the government assumes performance.

4.10. Employee Training.

4.10.1. The Contractor shall receive additional or refresher training by qualified Moody AFB personnel. The contractor shall be trained, if necessary, to operate a forklift and ATV. The contractor will receive a government driver’s license, flight line driver’s license, training, and a restricted area badge. Records of training, qualifications and certification shall be maintained by the contractor on file and available for government review upon request.

4.11. Records Management.

4.11.1. All records, files, documents, regardless of media (e.g., paper, electronic, etc.), as described in this PWS, that are the responsibility of the contractor are the property of the government and shall remain so upon termination or completion of the contract.

4.11.2. The contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, paragraph 10, Air Force Manual (AFMAN) 33-363, paragraph 6.4, Air Force Manual (AFMAN) 33-364, paragraph 2.10, and the Air Force Records Disposition Schedule which may be accessed from the web address cited below:

https://www.my.af.mil/afrims/afrims/afrims/rims.cfm.4

4.11.3. Records shall be turned over to the government upon completion of the contract unless otherwise stated.

All records are subject to the Freedom of Information and Privacy Act. The Moody AFB Records Management Office (23 CS/SCXKR), 257-3500, will provide assistance and…