Attachment_3,_PWS__-__71_RQS.pdf

RFP NO.: FA4830-17-R-S001

Contract No.: FA4830-17-C-XXXX Contract Title: Unit Support Services (USS2) Attachment 3

71ST RESCUE SQUADRON

PERFORMANCE WORK STATEMENT (PWS)

71st RQS CURRENT OPERATIONS SCHEDULER (COS) 71st RQS UNIT DEPLOYMENT MANAGER (UDM)

SUPPORT FUNCTIONS

Date: 1 Dec 2016

23rd Contracting Squadron Moody Air Force Base, Georgia

TABLE OF CONTENTS

PARAGRAPH TITLE

1 DESCRIPTION OF SERVICES.

1.1. General Description

1.2. Specific Task Description; COS

1.3 Specific Task Description; UDM

1.4 Specialty Qualifications

2 SERVICES SUMMARY (SS).

3 GOVERNMENT-FURNISHED EQUIPMENT, FACILITIES,

MATERIALS, PROPERTY, AND SERVICES.

3.1. General Information

3.2. Government-Furnished Services

3.3. Government-Furnished Publications and Forms

4 GENERAL INFORMATION.

4.1. Contractor Personnel

4.2. Quality Control

4.3. Government’s Quality Assurance

4.4. Re-Performance

4.5. Hours of Operation

4.6. Security Requirements

4.7. Safety Requirements

4.8. Continuation of Essential DoD Contractor Services During Crisis

4.9. Government Performance of Services During Labor Strikes

4.10. Employee Training

4.11. Records Management

4.12. Manpower Reporting

5 APPENDICES.

Appendix A. Definitions Appendix B. Estimated Workload Data Appendix C. List of Government-Furnished Equipment Inventory

1. DESCRIPTION OF SERVICES.

1.1. General Description.

1.1.1. Unit Mission. The mission of 71st Rescue Squadron (RQS) is to rapidly deploy to austere airfields and operate in denied territory executing GCC directed, expeditionary, adverse weather personnel recovery operations to include airdrop, air land, HAR, and FARP missions. In addition when tasked, the 71 RQS conducts Humanitarian Assistance Operations, Disaster Response, Security Cooperation/Aviation Advisory, Emergency Aeromedical Evacuation, NEO, and Human Space Flight Operations Support.

1.1.2. Contractor Current Operations Scheduler (COS). The unit COS shall schedule, manage, and track all aspects of the unit’s annual Flying Hour Program (FHP). Because of the extremely important and dynamic nature of squadron combat flying training and wartime operational sorties, the COS shall perform duties including, but are not limited to, the following: manage the unit’s annual flying hour program (FHP); coordinate sortie customer requirements; schedule necessary air and ground resources; ensure aircraft diplomatic clearances are obtained; input flight-related information into scheduling databases and archives; and attend all required meetings related to these functions.

1.1.3. Contractor Unit Deployment Manager (UDM). The unit UDM shall be responsible for the readiness of unit personnel and equipment; this is critical to the successful execution of unit deployments. The UDM shall ensure mobility requirements, scheduling, programming, and Unit Type Code (UTC) equipment and supplies are prepared and ready for immediate deployments. Effective checklist usage and record-keeping are essential to providing the required continuity in a dynamic work environment.

1.1.4. Prerequisite for COS. Contractor must have a “Secret” security clearance, military experience, or experience directly related to unit scheduling responsibilities, and be competent with computer systems.

1.1.5. Prerequisite for UDM. Contractor must have a “Secret” security clearance, experience as a logistics planner, or other military experience directly related to unit mobility responsibilities, be competent with computer systems, and be capable of operating a forklift.

1.2. Specific Task Description for COS.

1.2.1. Flying Hour Program (FHP). Contractor COS shall manage the unit’s annual FHP. In order to accomplish this, COS responsibilities shall include, but are not limited to:

1.2.1.1. Estimate and program the required fiscal year (FY) flying hour requirement based on factors that include

(1) the Ready Aircrew Program’s (RAP) annual training requirements; (2) estimated contingency hours; (3) required maintenance-related flying hours; and (4) aircraft availability.

1.2.1.2. Manage the FHP by (1) maintaining the squadron FHP spreadsheet depicting the current flying hour progress and status; (2) integrating the FHP into the Patriot Excalibur (PEX) scheduling database with all required flight information; and (3) adjusting the FHP based on projected deviations and trends.

1.2.1.3. Generate and archive mission reporting sheets and MAFB Forms 2 (AF Form 2407) for all local and off-station missions.

1.2.1.4. Generate and archive weekly, monthly, quarterly, and annual FHP reports that (1) depict past and present flying hour status and deviations; (2) project anticipated future status and deviations; and (3) provide solutions required to maintain/sustain proper flying hour expenditure.

1.2.1.5. Attend all necessary base-wide meetings relating to the FHP.

1.2.2. Customer Requirements. Contractor COS shall coordinate all customer requirements. In order to accomplish this, COS responsibilities shall include, but are not limited to:

1.2.2.1. Coordinate with 23 WG/XP, 347 OSS, 23 AMXS, and SQ/DO to determine acceptability and priority of customer requests that have been channeled through these organizations. Once accepted, customer requests will be input into the flying schedule and coordinated directly with customers to ensure all requirements are met.

1.2.2.2. Coordinate with squadron maintenance for proper aircraft configuration, equipment, and personnel required to meet customer requirements for each flying sortie.

1.2.2.3. Complete all required paperwork prior to scheduling customer requests to include, but are not limited to:

SOCOM Form 111 and 23 WG/XP CPS inputs.

1.2.2.4. Facilitate aircrew-customer communication by supplying both with all applicable logistical information for the sortie.

1.2.2.5. Attend all required on-base and off-base scheduling meetings.

1.2.2.6. Train members of the scheduling shop (DOS) on shop related duties and responsibilities as required in order to maintain required continuity.

1.2.3. Resource Scheduling. Contractor COS shall schedule all necessary air and ground resources required for mission accomplishment. These resources shall include, but are not be limited to: Warning and Restricted Areas;

Military Operating Areas (MOAs); ranges; Helicopter Air Refueling (HAR) Tracks; low-level routes; drop zones;

and landing zones. In order to accomplish this, COS responsibilities shall include, but are not limited to:

1.2.3.1. Coordinate with customers to ensure all required air and ground resources are scheduled as required for each sortie.

1.2.3.2. Coordinate all required notifications, to include, but is not limited to, NOTAMS and agency notification as required by applicable AF, FAA, local regulations, Letters of Intent (LOIs), and publications.

1.2.3.3. Attend all required 23 WG range scheduling meetings.

1.2.4. Flying Schedules. The COS shall be the unit’s central point of contact ensuring the 23 WG monthly schedule is coordinated to reflect unit and maintenance requirements, based on prior coordination with all appropriate agencies.

1.2.4.1. The COS shall maintain the weekly schedule, reflecting all current changes to the corresponding monthly schedule. Any changes to the flying schedule that are generated by the flying squadron will be annotated on the MAFB Form 2 (AF Form 2407). The COS shall coordinate all required signatures and disseminate the form to maintenance, ranges, customers, and other required organizations.

1.2.4.2. The COS shall enter all projected monthly mission information into the appropriate databases (e.g., PEX).

1.2.5. Mission Scheduling. The COS shall be responsible for all mission essential coordination, including, but is not limited to: ensuring aircraft diplomatic clearance requests are obtained; following published foreign clearance guide (FCG) procedure; obtaining required aircraft call signs, and obtaining Prior Permission Required (PPRs) codes.

1.2.6. Mission Input and Tracking. The COS shall be responsible for inputting all off-station missions into GDSS, and M3C databases. COS shall also coordinate with Command Post, 23 WG/XP, DMS, and Wing CPS. The COS shall be prepared at all times to provide squadron leadership with mission progress and status.

1.2.7. Contractor Availability. Contractor COS shall be available at any hour(s) as designated by the Unit Commander (SQ/CC) and/or the Unit Director of Operations (SQ/DO), (see paragraph 4.5.1). If, at any time, the COS cannot be available, he/she shall send a representative equally qualified with the same knowledge, education, and training possessed by the COS.

1.3. Specific Task Descriptions. The UDM shall accomplish the following:

1.3.1. Assist the unit by providing management of the mobility program.

1.3.1.1. Be available at any hour(s) as designated by the Unit Commander and/or the Unit Director of Operations.

If, at any time, the UDM cannot be available, he/she will coordinate for a qualified representative, (see paragraph 4.5.1.).

1.3.1.2. Attend all meetings at the unit, group, and wing level, to include, but is not limited to: weekly commander’s staff meetings and deployment-working-group meetings.

1.3.1.3. Supervise unit personnel and equipment processing through the Personnel Deployment Function (PDF) and Cargo Deployment Function (CDF).

1.3.1.4. Oversee the in-processing/out-processing, temporary duty (TDY), and leave coordination for the mobility shop, to include mobility information verification and personnel availability (71 RQS).

1.3.1.5. Maintain applicable unit recall rosters (71 RQS).

1.3.2. Ensure squadron personnel meet world-wide mobility training and records requirements, to include but is not limited to: individual security clearances; Law of Armed Conflict (LOAC); weapons qualifications; immunizations;

Force Protection (FP); and Information Assurance (IA). Contractor UDM shall provide a monthly report on the status of the individual’s mobility status to the Unit Commander, respective flight commanders, and crew position functional managers.

1.3.2.1. Monitor and track personnel mobility folders for all unit and attached personnel. The mobility folders shall be maintained and checked for completeness and accuracy in accordance with a unit-provided example. Discrepancies shall be identified and resolved as soon as possible. Additionally, the UDM shall ensure all mobility folders receive 180-day inspections (at a minimum).

1.3.2.2. Coordinate with the unit training section to provide the training essential to personnel readiness. Contractor UDM shall coordinate with unit training section to provide essential non-aircrew personnel readiness.

1.3.2.3. Shall coordinate with the Dental Clinic to schedule annual dental appointments, ensuring squadron personnel are world-wide mobility qualified.

1.3.2.4. Shall coordinate with the Public Health Office to obtain medical clearances ensuring all Squadron personnel are cleared for world-wide mobility.

1.3.2.5. Shall coordinate with 23rd Logistics Readiness Transportation Management Office to coordinate troop movements for deploying and redeploying personnel.

1.3.2.6. Know the unit’s readiness status (personnel and equipment) at all times, in case of a rapid deployment tasking.

1.3.3. Provide a monthly Aerospace Expeditionary Force (AEF) Reporting Tool (ART) report through the Unit Commander to the Wing Command Post.

1.3.4. Provide a monthly Operations Group (OG) War-fighter Report.

1.3.5. Provide mobility personnel, equipment, Level IV data, and aircraft diplomatic clearance requirements to the Installation Deployment Officer, Wing Manpower, and Wing XP. Contractor UDM shall ensure final validation and accuracy of squadron Time Phase Force Deployment Data (TPFDD).

1.3.6. Be responsible for the unit’s War Reserve Mobility (WRM) program to include, but is not limited to: storage and serviceability of mobility containers, pallets, and netting. Contractor UDM shall provide a monthly WRM status report to the 23rd Logistics Readiness Squadron Commander and Unit Commander.

1.3.7. Manage the build-up and resupply of mobility UTCs. Annual UTC reviews are mandatory and shall require the Contractor UDM to coordinate with other unit deployment managers (UDMs) outside of the unit. Contractor UDM is responsible for coordinating UTC change requests through 23 RQW/XP.

1.3.7.1. Oversee mobility equipment packing and will identify equipment shortfalls to the Unit Commander.

1.3.7.2. Monitor the status of Internal Airlift/Helicopter Slingable Container Unit (ISUs), coordinating to reconstitute them after deployments, and as otherwise required. Contractor UDM shall coordinate with ARMS personnel to ensure the current status is reflected in the SORTS report.

1.3.8. Provide all mobility documentation to include, but is not limited to: Load Lists, Hazardous Declaration Forms (HAZDEC), shipping labels and placards, Duty Availability Codes (DAV), packing lists, and individual 4005’s.

Hazardous Declaration Forms (HAZDEC) for which the UDM is a technical specialist.

1.3.9. Issue, store, and maintain personal protective equipment (PPE), to include, but is not limited to: chemical warfare ground training gear, flak vests, aircrew body armor, Kevlar helmets, web gear, and load-bearing equipment. The UDM shall maintain equipment inventory on appropriate forms.

1.3.10. Manage plans and contracts that involve the unit’s readiness program, to include, but is not limited to:

building expansion and equipment purchases, etc.

1.3.11. Be designated the unit’s equipment custodian (71 RQS). This specifically includes, but is not limited to, all Alternate Insertion/Extraction (AIE) equipment and its associated weight checks and refurbishment schedules (71 RQS). Additionally, combat radios (PRC-117, TRC-176, INMARSAT, and LMRs) shall be tracked and scheduled for maintenance (71 RQS). Other unit equipment shall be tracked, as required.

1.4. Specialty Qualifications.

1.4.1. Knowledge. The following knowledge is required of the Contractor COS and UDM.

1.4.1.1. COS Specific. Knowledge of AF operational principles, policies, procedures, training requirements, aircraft/aircrew scheduling computer systems and products, and reporting procedures is essential. Also required is a familiarity with DoD and FAA agencies, regulations, and publications.

1.4.1.2. UDM Specific. Knowledge of principles, policies, and procedures of Air Force mobility programs; training requirements; mobility computer systems and products; reporting procedures; TPFDD requirements; and the buildup and marshalling of equipment to the CDF is essential.

1.4.2. Education. For entry into this position, completion of high school or general educational development equivalency is mandatory. Competence with computer systems is essential. Experience with Microsoft Word, Excel, and PowerPoint is required. Microsoft Access experience is highly desired, but not required (UDM).

Experience as an aircrew member is preferred (COS) and logistics background is preferred (UDM).

1.4.3. Training. If not trained, the Contractor shall have to be trained by on-base training programs or at the unit’s expense in the following:

1.4.3.1. COS Specific. PEX, GDSS/M3C, and DMS and future scheduling computer programs.

1.4.3.2. UDM Specific. HAZDEC, LOGMOD, ART and future mobility computer programs.

1.4.4. Experience. The following experience is mandatory as indicated:

1.4.4.1. COS Specific. Individual shall have a minimum of one (1) year experience as a scheduler or experience in AFSCs 1AX (Aircrew Operations), 11HX (Combat Rescue Pilot), or 12HX (Combat Rescue Combat Systems Officer), or equivalent military experience directly related to a flying unit current operations and scheduling responsibilities.

1.4.4.2. UDM Specific. Individual shall have a minimum of one (1) year experience as a unit deployment manager or equivalent military experience directly related to unit mobility responsibilities. Completion of a military Logistics Planner course is preferred.

1.4.4.3. Individual must be able to obtain the following qualifications: forklift, all terrain vehicle (ATV), flight line driver’s license, and restricted area line badge.

1.4.5. Other. The following is mandatory for COS and UDM as indicated: must currently hold a “Secret” security clearance and be capable of obtaining a SIPRNET account.

1.4.5.1. For entry and retention of position—The Individual must be able to read, write, and understand English, able to operate computer systems, and possess the ability to multi-task.

2. SERVICE SUMMARY (SS).

2.1. The Contractor’s service requirements are summarized into performance objectives and performance thresholds that relate directly to mission essential items. This determines acceptable and unacceptable performance of a task.

The SS table indicates the minimum acceptable levels of service required for each objective. These objectives and thresholds are critical to mission success and promote continuous improvement in Contractor performance. The Government expects the Contractor to perform at a minimum, the identified acceptable levels throughout the life of the contract.

2.2. COS Specific. COS shall accomplish the following:

Performance Objective PWS Paragraph Performance Threshold

SS-1

Reports.

1.2.1.4.

1.2.4.

Ensure 100% of Flying Hour Program reports and mission-related reports are submitted on-time (or as pre-coordinated) and error-free.

SS-2

Meetings.

1.2.1.5.

1.2.2.5.

1.2.3.3.

Attend 100% of all current operations-related meetings, or ensure a qualified representative attends.

SS-3

Diplomatic Clearances.

1.2.5. Contractor shall ensure 100% of all diplomatic

clearances are coordinated on time (as dictated in the most current foreign clearance guide), causing no mission delays.

SS-4

Mission input.

1.2.6. Ensure input of 100% of all off-station and/or

overnight missions into GDSS, and M3C with no errors.

SS-5

COS Availability.

1.2.7. Be available for duty at any time(s), or have a

qualified representative notified and available.

Should the COS be called into work outside of standard duty hours, COS shall arrive NLT 2 hours upon notification, unless pre-coordinated with unit leadership.

2.3. UDM Specific.

Performance Objective PWS Paragraph Performance Threshold

SS-1

Squadron Mobility Report.

1.3.1.

1.3.2.

Ensure submission of a 100% accurate and on-time monthly Mobility Report to the Unit Commander.

SS-2

Mobility Meetings.

1.3.1.

1.3.1.2.

Attend 100% of the following meetings on-time, or coordinate for a replacement: weekly staff meetings, Deployment Working Group meeting and other meetings as required.

SS-3

Oversight of personnel/equipment processing.

1.3.1.

1.3.1.3.

Be available and on site, or ensure a qualified representative is present, to supervise personnel and cargo during processing. Ensures 100% accountability of support from tasked outside agencies (LRS, etc).

SS-4

Unit Recall Rosters (71 RQS).

1.3.1.

1.3.1.5.

Ensure the maintenance of unit comm-in and comm-out recall rosters. An updated roster shall be submitted to the unit DO by the last duty day of each month. 10 of 12 rosters must be turned in on-time.

SS-5

Mobility Folders.

1.3.1.

1.3.2.-1.3.2.3.

Ensure all mobility folders and unit readiness are monitored at all times, tracking currencies and identifying all discrepancies. 100% of all 365-days.

reviews are to be completed on schedule.

SS-6

Aerospace Expeditionary Force Reporting Tool (ART).

1.3.1.

1.3.3.

Ensure submission of a 100% accurate and on-time monthly ART report through the Unit Commander to the Wing Command Post. Report due date will be dictated by Wing Command Post. Should the due date fall on a weekend or holiday, the report will be submitted one (1) day prior.

SS-7

OG War-Fighter Report.

1.3.1.

1.3.4.

Ensure submission of a 100% accurate and on-time monthly OG War-Fighter Report to the OG. Report due date will be dictated by the OG. Should the due date fall on a weekend or holiday, the report will be submitted one (1) day prior.

SS-8

War Reserve Material Report.

1.3.1.

1.3.6.

Ensure submission of a 100% accurate and on-time monthly WRM Report to 23 LRS/CC and Unit Commander. Report due date will be dictated by the 23 LRS. Should the due date fall on a weekend or holiday, the report will be submitted one (1) day prior.

SS-9

Equipment Management.

1.3.1.

1.3.7.-1.3.7.2.

1.3.11.

Ensure HAZDEC, ISU load plans, and ISU load lists are accurate and all equipment is accounted for (AIE, radios, etc.) 100% of the time on the appropriate forms. ISUs returning from deployment shall be inventoried and all discrepancies reported within 3 duty days (including all paperwork in order).

SS-10

Personal Protective Equipment

(PPE).

1.3.1.

1.3.9.

Ensure maintenance and issue of PPE to include (but is not limited to) body armor, chemical defense ensemble, flak vests, aircrew body armor, Kevlar helmets, web gear, and load-bearing equipment.

100% of all PPE shall be inventoried and accounted for on appropriate forms.

SS-11

In-processing/Out-processing, Leave/Pass, and ADAPTS.

1.3.1.

1.3.1.4.

Ensure the in-and-out processing of all unit personnel and ensure coordination the leave/pass process as it pertains to the mobility function and document 100% of appropriate unit checklists.

SS-12

Contractor UDM Training.

1.4.1.2.

1.4.3.2.

1.4.5.1.

Maintain currency 100% of the time in the following qualifications: HAZDEC, LOGMOD, ART, UDM, and forklift and any others as required by the unit.

3. GOVERNMENT-FURNISHED EQUIPMENT, FACILITY, MATERIALS, PROPERTY, AND

SERVICES.

3.1. General Information. The Government will provide the following facilities, equipment, materials, services, technical order, publications and forms.

3.1.1. Government-Furnished Facility. The Government will furnish office space at 71st RQS, Building 643, 8007 Sijan Road, Moody AFB GA.

3.1.2. Government-Furnished-Equipment. See Schedule “A” at the end of this PWS for complete equipment inventory list.

Type of Equipment Quantity Computer (with required software) 2 Printer (shared through LAN) 1 Desk 2 Chair 2 Telephone 2 Forklift (UDM only) 1

3.1.2.1. Equipment Inventory. An inventory of Government-furnished equipment (Contractor control) shall be accomplished not later than five (5) days after start of the contract, within ten (10) days of the start of any option periods, and not later than ten (10) days before completion of the contract period. The Contractor and Contracting Officer’s Representative (COR) shall conduct a joint inventory of all Government-furnished equipment, and the Contractor shall sign a receipt for all equipment provided by the Government. Items of equipment missing or not in working order shall be recorded and the Contracting Officer (CO) shall be notified in writing. The Contractor and the COR shall jointly determine the working order and condition of all equipment and document their findings on the inventory. In the event of disagreement between the Contractor and the Government representative on the working order and condition of equipment, the disagreement shall be referred to the CO for resolution.

3.1.2.2. Obtaining Replacement of Government-Furnished Equipment. The Contractor shall request for replacement of Government-furnished equipment to the COR for processing. Such requests shall specify the reason for replacement request.

3.1.2.3. Equipment Accountability. The Contractor shall be liable for loss or damage to Government-furnished property and equipment beyond fair wear and tear in accordance with clause of the contract. The Contractor shall report all lost, damaged or destroyed Government-furnished equipment to the COR and/or the CO within seventy-two (72) hours of discovery. In the case of loss or damage beyond economical repair to property and equipment, the CO shall determine the amount of the Contractor’s liability.

3.1.2.4. Equipment Turn In. The Contractor shall coordinate any equipment to be submitted to the Defense Reutilization Marketing Organization (DRMO) with the COR and CO.

3.1.2.5. Government-Furnished Materials. The Government will provide consumable office materials (pens, paper, etc) for performance of services by the Contractor for the duration of the performance period of this contract.

Should the Contractor require specific (or additional) material not normally held in stock by the Government, the Contractor shall request such material(s) by providing a written request to the COR. The Contractor and the COR shall inventory any material provided not later than five (5) days after provision. At the conclusion of the contract period, including any option period, the Contractor shall return all residual inventories to the Government.

3.2. Government-Furnished Services.

3.2.1. Telephone Services. Use of Government-furnished telephones is provided solely for official Government business and shall not be used to transact personal business by the Contractor or his employees. The Contractor shall contact the COR for repair service. The Government will not be responsible for charges for long-distance telephone calls made or accepted by Contractor personnel. Telephone services will be subject to the standard monitoring requirements of the Government telephone network, as listed in the MDY Clause 02-19, Telephone Communications Security Monitoring.

3.2.2. Base Distribution. The Contractor may use the Base Information Transfer Center (BITC) to send mail on base.

3.2.3. Refuse Collection. The Contractor may use existing dumpsters for official use only.

3.2.4. Recycling Program. The Contractor shall be required to participate in the base-recycling program.

3.2.5. Emergency Medical Service. Moody Air Force Base clinic will provide emergency (cases where loss of life, limb, sight or hearing is possible) medical transport, if required, on a reimbursable basis. The Contractor shall be responsible to reimburse the Government.

3.2.6. Utilities. The Government will furnish reasonable amounts of utilities to include electricity, water, sewage, and heating. The Contractor shall exercise responsible use of all utilities.

3.3. Government-Furnished Publications and Forms.

3.3.1. The Contractor shall maintain current copies of the necessary publications and forms via the LAN and for the (UDM) at Internet at http://afpubs.hq.af.mil.

3.3.2. The Government will notify the Contractor as follow-on requirement changes occur. Supplements or amendments to listed publications from any organization level may be issued during the life of the contract. The Contractor shall immediately implement those changes that result in a decrease or no change in the contract price and notify the CO in writing of such change. Should a decrease in contract price result, the Contractor shall provide a proposal for a reduction in the contract price to the CO within ten (10) days. Before implementing any change that will result in an increase in contract price, the Contractor shall submit a price proposal to the Unit Commander within thirty (30) days following receipt of the change by the Contractor. Failure of the contractor to submit a price proposal within thirty (30) days following receipt of the change may endanger contract performance. Upon completion of the contract, the Contractor shall return to the Government all issued publications and forms.

3.3.3. Publications. Publications required are listed below, including all future changes and revisions.

COS Specific.

Publications No. Title Date AFI 11-2HC-130V1 HC-130 Aircrew Training 2 May 07

AFI 11-2HC-130V3

347 RQG Sup 1

HC-130 Operations Procedures 30 Jun 07 9 Oct 07

AFPD 11-1 Flying Hour Program 10 Aug 04 AFI 11-101 Management Reports on the Flying Hour Program 1 Nov 02 AFI 11-102 Flying Hour Program Management 5 Apr 02 AFSOCI 11-102 Flying Hour Program 1 Nov 04 AFSOCI 21-165 Aircraft Flying and Maintenance Scheduling 1 Aug 05

AFI 11-209

Moody Sup 1 Attachment 9

Air Force Aerial Events/Moody AFB Aerial Events Electronic Aerial Event Request Memorandum

10 Jan 07 Draft

AFI 11-401 Aviation Management 25 Apr 08 MAFBI 11-250 Aircrew Operational Procedures/Air Traffic Control/Airfield

Management 4 Jan 08

23 WG OI 10-01 Consolidated Planning Schedule Procedures Draft

AFI 90-201_ACC SUP

1, Addendum J

Unit Compliance Inspection (UCI) (Includes ACC IGS/IGSM IC 03-1, 16 Jul 03)

16 Nov 01

AFI 90-201_ACC SUP Combat Search and Rescue (CSAR) Operational Readiness 19 Aug 08 http://afpubs.hq.af.mil/

1, Addendum G Inspection (ORI)

UDM Specific.

Publications No. Title Date AFI 10-403 Deployment Planning and Execution 13 Jan 08 DOD 4500.9 Defense Transportation Regulation, Part II Cargo Movement Nov 04 DOD 4500.9 Defense Transportation Regulation, Part III Mobility Movement Aug 07 AFI 24-201 Cargo Movement 10 Mar 05 AFI 51-401 Training and Reporting to Ensure Compliance with the Law of

Armed Conflict 19 Jul 94

AFCSM 25-710V3 LOGMOD (TG) SIP Users Manual N/A IDP 10-403 Installation Deployment Plan, Moody AFB 1 Mar 05 AFMAN 24-204 Preparing Hazardous Material for Military Air Shipments 15 Apr 07 ACC Sup 1 AFI10-403 Special Operations Support Planning 16 Aug 02 AFH 10-416 Personnel Readiness and Mobilization 22 Dec 04 AFI 10-400 Aerospace Expeditionary Force Planning 16 Oct 02 AFSOC 90-205, CL-29 LGX Inspection Checklists 1 Oct 03 AFSOC 90-205, CL-48 Communications Planning and Implementation Inspection

Checklist 1 Jul 04

AFMAN 10-401V1 Operation Plan and Concept Plan Development and Implementation

19 May 03

AFMAN 10-401V1

MAFB Sup 1

Wing Plans Development and Management 1 Feb 01

AFI 10-244 Reporting Status of Aerospace Expeditionary Forces 19 Feb 02

AFI 90-201_ACC SUP

1, Addendum J

Unit Compliance Inspection (UCI) (Includes ACC IGS/IGSM IC 03-1, 16 Jul 03)

16 Nov 01

AFI 90-201_ACC SUP

1, Addendum G

Combat Search and Rescue (CSAR) Operational Readiness Inspection (ORI)

19 Aug 08

3.3.4. Forms. Forms required are listed below, including all future changes and revisions.

COS Specific:

Form Number Title Date 23 WG OI 10-01 Consolidated Planning Schedule Procedures Draft MAFB FORM 2 (2407) Weekly/Daily Flying Schedule Coordination n/a SOCOM FORM 111 Request for AFSOC Support n/a

UDM Specific:

Form Number Title Date AF Form 4005 Individual Deployment Requirements 28 May 02 AF Form 4006 Unit Deployment Shortfalls 1 Jan 98 AF Form 245 Deployment Locator Card 1 Sep 99 AF Form 623 On-The-Job Training Record 1 Oct 96 AFSOC Form 10 Individual Dive Record Aug 95 AF Form 141 Leave and Earnings Statement n/a DD Form 2AF Military Identification Card n/a AF Form 1199 Restricted Area Badge 5 May 99 AF Form 1297 Temporary Hand Receipt 1 Jul 87 AF Form 522 Grounds Weapons Training Data 1 Jul 99 AF Form 422 Physical Profile Serial Report 1 Apr 89 DD Form 93 Record of Emergency Data 1 Aug 98 SGLV 8286 Serviceman’s Group Life Insurance n/a

4. GENERAL INFORMATION.

4.1. Contractor Personnel.

4.1.1. Contract Manager. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of the Contract Manager and an alternate(s), who shall act for the Contractor when the manager is absent, shall be designated in writing to the CO prior to contract start date.

4.1.1.1. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

4.1.1.2. The contract manager or alternate shall be available during standard duty hours within sixty (60) minutes to meet via telephone with Government personnel (Squadron Commander, Functional Expert, COR and/or CO) to discuss problem areas. After standard duty hours the manager or designated alternate shall be available within two

(2) hours of notification.

4.1.1.3. The Contract Manager and alternate(s) shall be able to read, write, speak, and understand English.

4.1.2. Contractor Employees. The CO may restrict the employment under the contract of any Contractor employee, or prospective contract employee, who is identified as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

4.1.2.1. Contract personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee’s name. The Contractor shall acquire an appropriate number of badges, shirts and/or uniforms to meet their need at their own expense.

4.1.2.2. The Contractor shall ensure that employees have current and valid professional certifications before starting work. Vehicle operators shall have a valid driver’s license.

4.1.2.3. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person could create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DOD 5500.7-R Joint Ethics Regulation (JER), Chapter 2. In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities, paragraph 3.

4.1.2.4. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall or active duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.2. Quality Control.

4.2.1. The Contractor shall provide a comprehensive Quality Control Plan (QCP) for all work required by the Contractor COS and UDM. The written QCP shall be submitted to the CO for validation no later than the pre-performance conference. The CO will notify the Contractor of validation or if any required modification(s) may be necessary to the plan; however, any modification(s) required, as a result of the initial review of the plan, shall be submitted to the CO within five (5) days after the initial notification.

4.2.2. The plan shall include, at a minimum:

4.2.2.1. A description of the inspection system to cover all services listed on the Services Summary (SS). The description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, submission of QC schedule and the title and organizational placement of the quality control inspectors (QCIs). Additionally, control procedures for any Government-furnished keys or lock combinations shall be included.

4.2.2.2. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

4.2.2.3. A description of the records that will be kept to document inspections and corrective or preventive actions taken. This includes the use and distribution of required forms and reports.

4.2.3. The records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.3. Government’s Quality Assurance.

4.3.1. Quality assurance refers to actions accomplished by the Government. The Government COR shall inspect the Contractor’s performance, and surveillance shall be accomplished by periodic inspections and customer complaints/feedback. Inspections shall be conducted in accordance with the Quality Assurance Surveillance Plan (QASP) with the intent of verifying compliance with contract requirements. Also, contract requirements not listed on the SS will be inspected during the performance period of the contract. The Government will record all surveillance observations.

4.3.2. Acceptable Performance is achieved when the minimum contract threshold(s)/standards are met.

4.3.3. Unacceptable performance exists when the minimum contract threshold(s)/standards are not met.

4.3.3.1. All performance will be documented on either a locally generated form or the SAF/AQC PAR by the COR.

4.4. Re-performance of Nonconforming Service.

4.4.1. When service performed does not conform to contract requirements, the Contractor shall re-perform the service in conformity with the contract specifications at no additional cost to the Government. Re-performance of the services shall commence immediately upon notification by the CO’s representative, and the Contractor shall have a sufficient workforce dedicated to ensure corrections are accomplished by noon the next day without degradation to standard services.

4.5. Hours of Operation.

4.5.1. Standard Duty Hours. The Contractor may be required to work other than standard duty hours (7:30 a.m. to 4:30 p.m.), which may include evenings, and/or weekends. “Other than the standard” duty hours will be required only when essential for mission accomplishment, such as hurricane evacuations, and short-notice deployments.

4.5.2. Holidays. Subject to the need for any “other than standard” duty-hour requirements detailed in paragraph 4.5.1., the Contractor is not required to provide services on the days listed in the DOL Wage Determination as listed below:

New Year’s Day 1 January Martin Luther King’s Birthday 3rd Monday in January

President’s Day 3rd Monday in February Good Friday Friday before Easter

Memorial Day Last Monday in May Independence Day 4 July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October Veterans Day 11 November

Thanksgiving Day 4th Thursday in November Christmas Day 25 December

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

4.5.3. Holiday Services. Services scheduled for a certain day of the week, but cannot be performed due to a holiday, shall be performed either the day before or the day after the holiday. If a service is scheduled on Monday and that Monday is a holiday, then the service shall be performed on the day after the holiday (Tuesday). Services scheduled for Friday and a holiday is on Friday, then the service shall be performed on the Thursday before the holiday.

4.5.4. The Contractor may substitute the “Good Friday” holiday time-off for the day after Thanksgiving, which is usually considered a “family day” for the general base population. If the Contractor takes advantage of this option, this arrangement must be finalized between the CO, Contractor, and COR, a minimum of two (2) weeks, prior to the holiday.

4.5.3.1. Base Down Days and/or Family Days are not to be considered holidays for the Contractor. The COR/Building Custodian/Facility Manager are responsible for coordinating with the Contractor regarding these days. If access and/or required escorts are provided, then the Contractor shall perform the regularly scheduled service. If no access and/or required escorts are provided, then the Contractor shall not be required to reschedule services.

4.6. Security Requirements.

4.6.1. Pass and Identification. The Contractor must have a current “Secret” security clearance. Pass and identification items required for contract performance shall be obtained for Contractor personnel and non- Government-furnished vehicles. Procurement of the appropriate passes and identification items are the responsibility of the Contractor.

4.6.2. The Contractor shall obtain personnel pass application forms from their Contract Administrator. The Contractor employee shall complete and carry the forms to the Security Forces’ Pass and Registration Office.

4.6.3. The Contract Manager shall retrieve all pass and identification items from any Contractor employee upon termination of employment or just prior to contract expiration. These items must be turned in to the Contract Administrator and/or the CO.

4.6.4. Key Control. The Contractor shall establish and implement methods to ensure all keys and vault combinations issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

4.6.4.1. In the event keys, other than master keys, are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system; and the total cost deducted from the monthly payment due to the Contractor.

4.6.4.2. The Contractor shall prohibit the use of keys or vault combination, issued by the Government, by any persons other than the Contractor’s employees. The opening of locked areas by Contractor employees to permit the entrance of persons other than Contractor employees engaged in the performance of contract work requirements in the area(s) is prohibited.

4.6.4.3. Traffic Laws. The Contractor and its employees shall comply with base speed limits and other traffic laws.

4.6.4.4. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately-owned vehicle while on Moody AFB.

4.6.4.5. Physical Security. The Contractor shall be responsible for safeguarding all Government property and controlled forms provided for Contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

4.6.5. Suitability Investigations. Contractor personnel shall successfully complete, as a minimum, a National Agency Check (NAC), before operating unclassified automated information systems (AIS), for unescorted entry into restricted areas, or for access to unclassified sensitive information or sensitive equipment. The Government shall submit these investigations, at no additional cost, to the Contractor. The Contractor shall comply with the requirements of DoDR 5200-2, Personnel Security Program, and AFI 33-119, Electronic Mail (E-Mail) Management and Use.

4.6.6. For Official Use Only (FOUO). The Contractor shall comply with DoD 5200.1R, Appendix C, Section 2, Information Security Program requirements. This regulation sets policy and procedures for marking, handling, transmitting, and safeguarding FOUO material.

4.6.7. Employment Restrictions. The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well being, or operational mission of the installation and its population.

4.6.8. Listing of Employees. The Contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number, and type of investigation if contract work involves access to Government automated information systems (AIS), unescorted entry to Air Force restricted areas or other sensitive areas designated by the installation commander, or for access to unclassified sensitive information or sensitive equipment. The list shall be provided to the CO and the sponsoring agency’s Security Manager. An updated listing shall be provided when an employee's status or information changes.

4.7. Safety Requirements.

4.7.1. Safety of personnel and performance shall conform to Office of Safety and Health Administration (OSHA) requirements as specified in AFI 91-301, Air Force Occupational Safety and Health Program.

4.7.2. Cell Phone Usage. Cell phone use while driving on base is prohibited unless a completely “hands-free” device is used.

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4.8. CONTINUATION OF ESSENTIAL DOD CONTACTOR SERVICES DURING CRISIS.

4.8.1. All services or any specifically designated portions of the functions accomplished under this contract shall be performed during any wartime operations. Wartime operations are those actions, including contingency planning, which would be required to support current or future United States Air Force wartime requirements. Functions that will be continued during wartime-related contingencies include continued support of unit mobility functions (UDM) and current operations scheduling (COS) at home stations. The Contractor will not deploy to support forward wartime operations. Notwithstanding any other provision of this contract, the Contractor agrees that, in the event of the occurrence of any wartime-related contingency, the Government shall have the unilateral right to extend performance of this contract as long as the wartime contingency(ies) exist. Contract payment will be in accordance with the existing contract rate. The Contractor shall provide a list of all Contractor personnel working during any extended hours or during any contingency or crisis to the CO by the pre-performance conference date.

4.8.1.1. The Contractor is directed to clauses 252.237-7023—Continuation of Essential Contractor Services and 252.237-7024--Notice of Continuation of Essential Contractor Services included in this contract. The Contractor is responsible for completing and turning in to the CO all information and/or data requested from the cited clauses at the pre-performance conference.

4.8.1.2. The Contractor’s Contract Manager shall be notified by telephone and email twelve (12) hours prior to such extension of performance hours during a crisis.

4.9. Government Performance of Services During A Labor Strike.

4.9.1. The services required of the Contractor Unit Deployment Manager (UDM) and Current Operations Scheduler (COS) are of critical importance to the Air Force. As such, the Government reserves the right to take over performance in the event of a labor strike by the Contractor’s employees which would impair the Contractor’s ability to satisfactorily perform the contract. In such event, the Government may elect to perform services with exclusively Government personnel in accordance with AFI 64-106, Air Force Industrial Labor Relations Activities.

4.9.2. Under such circumstances and at the direction of the CO, the Contractor agrees to remove its non-striking force from the performance site and not to interfere in any way with Government performance.

4.9.3. The Contractor further agrees, under such circumstances, to permit the Government to use any essential Contractor-furnished property. The Government will equitably compensate the Contractor for use of such property.

4.9.4. The Contractor shall not be entitled to payment for any performance period or parts thereof during which the Government assumes performance.

4.10. Employee Training.

4.10.1. The Contractor shall receive additional or refresher training by qualified Moody AFB personnel. The Contractor shall be trained, if necessary, to operate a forklift. The Contractor shall receive a Government driver’s license, flight line driver’s license and training, and restricted area badge. Records of training, qualifications, and certification shall be maintained by the Contractor on file and made available for Government review upon request.

4.10.2. The Government will provide the required training listed at 1.4.3 inclusive, if the Contractor employee(s) do not have this training.

4.11. Records Management.

All records, files, documents, regardless of media (e.g., paper, electronic, etc.), as described in the PWS, that are the responsibility of the Contractor, are the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, paragraph 10, Air Force Manual (AFMAN) 33-363, paragraph 6.4, Air Force Manual (AFMAN) 33-364, paragraph

2.10., and the Air Force Records Disposition Schedule which may be accessed from the AF-RIMS Link located on the Air Force Portal.

4.11.1. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Moody AFB Records Management Office (23 CS/SCXKR), 257-3500, will provide assistance and training to the Contractor to ensure compliance with Federal record keeping requirements.

4.12. Contractor Manpower Reporting

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Satellite Television (SATV) services at Moody AFB via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

4.12.1. Reporting Period : Contractors are required to input data by 31 October of each year. Example:

Fiscal Year (FY) 15 ends 30 September 2015. Manpower Reporting inputs for FY15 is due no later than 31 October 2015.

4.12.2. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.12.3. User Manuals: Data for Air Force Service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

5. APPENDICES.

A. Definitions B. Estimated Workload Data

C. Schedule A – List of Government-Furnished Equipment Inventory List http://www.ecmra.mil/ http://www.ecmra.mil/

APPENDIX A

DEFINITIONS

General Definitions.

Aerial Port Squadron (APS)—An Air Force…