Attachment_6,_PWS__-__23_FG_UDM_(2).pdf

RFP#: FA4830-17-R-S001

Contract No.: FA4830-17-C-XXXX Contract Title: Unit Support Services (USS2) Attachment 6

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23D FIGHTER GROUP

PERFORMANCE WORK STATEMENT (PWS)

UNIT DEPLOYMENT MANAGER (UDM)

SUPPORT FUNCTIONS

Date: 1 Dec 2016

23d Contracting Squadron Moody Air Force Base, Georgia

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TABLE OF CONTENTS

PARAGRAPH TITLE

1 DESCRIPTION OF SERVICES.

1.1. General Description

1.2. Specific Task Description

1.3. Specialty Qualifications

2 SERVICES SUMMARY (SS).

3 GOVERNMENT-FURNISHED EQUIPMENT, FACILITIES,

MATERIALS, PROPERTY, AND SERVICES.

3.1. General Information

3.2. Government-Furnished Services

3.3. Government-Furnished Publications and Forms

4 GENERAL INFORMATION.

4.1. Contractor Personnel

4.2. Quality Control

4.3. Government’s Quality Assurance

4.4. Re-performance of Nonconforming Service

4.5. Hours of Operation

4.6. Security Requirements

4.7. Safety Requirements

4.8. Continuation of Essential DoD Contractor Services During Crisis

4.9. Government Performance of Services During Labor Strikes

4.10. Employee Training

4.11. Contractor Manpower Reporting

4.12. Records Management

5 APPENDICES.

Appendix A. Definitions Appendix B. Estimated Workload Data Appendix C. List of Government-Furnished Equipment Inventory

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1. DESCRIPTION OF SERVICES.

1.1. General Description.

1.1.1. Unit Mission. The mission of 23d Fighter Group is to fly and maintain operations for the USAF's largest A- 10C fighter group, consisting of two combat-ready A-10C squadrons and an operations support squadron. The Group ensures overall combat training and readiness for over 90 pilots and 180 support personnel.

1.1.2. Contractor Unit Deployment Manager (UDM). The FG UDM shall be responsible for the readiness of Fighter Group personnel and equipment responsibilities to include all Squadron TDYs, Flag Exercises, contingency taskings, Area of Responsibility (AOR) deployments and individual augmentee deployments. The UDM shall ensure mobility requirements, scheduling, programming, and Unit Type Codes (UTCs) for personnel and equipment ready for tasked movements. Effective checklist usage and record-keeping are essential to providing the required continuity in a dynamic work environment.

1.1.3. Prerequisite for UDM. Contractor must have a “Secret” security clearance, experience as a logistics planner, or other military experience directly related to unit mobility responsibilities, be competent with computer systems, and be capable of operating a forklift.

1.2. Specific Task Descriptions. The UDM shall accomplish the following:

1.2.1. Prepare the unit by providing management of the mobility program.

1.2.1.1. Be available at any hour(s) as designated by the Unit Commander and/or the Unit Director of Operations.

If, at any time, the UDM cannot be available, he/she will coordinate for a qualified representative, (see paragraph 4.5.1.).

1.2.1.2. Attend all meetings at the unit, group, and wing level, to include, but is not limited to: weekly commander’s staff meetings and deployment-working-group meetings.

1.2.1.3. Supervise and coordinate unit personnel and equipment processing through the Personnel Deployment Function (PDF) and Cargo Deployment Function (CDF).

1.2.1.4. UDM shall ensure that all Logistics Module (LOGMOD) databases are maintained and all Deployment Schedule of Events (DSOE) are built by the Deployment Control Center (DCC) to include all UTCs that are tasked for any 23 FG TDY, Flag Exercise, contingency tasking, AOR deployment or individual augmentee deployment

1.2.1.5. UDM shall provide all movement documentation requirements and Emergency and Special Program (ESP) Codes to the DCC and 23 FG Resource Advisor for all orders, Miscellaneous Obligation/Reimbursement Documents (MORDs), and movement specific requirements to include all resupplies and personnel movement to and from the deployed location. Provide mobility personnel, equipment, and Level IV data requirements to the Installation Deployment Officer. UDM shall ensure final validation and accuracy of squadron Time Phase Force Deployment Data (TPFDD).

1.2.2. Ensure squadron personnel meet world-wide mobility training and records requirements, to include but is not limited to: individual security clearances; Law of Armed Conflict (LOAC); weapons qualifications; immunizations;

Force Protection (FP); and Information Assurance (IA). UDM shall provide a monthly report on the squadron personnel and equipment mobility status to the 23 FG Squadron Commanders.

1.2.2.1. Build, monitor and track Personnel Readiness Folders (PRF) for all FG personnel. The PRFs shall be maintained and checked for 100% accuracy in accordance with Air Force Instructions, anticipated Area of Responsibility and 23 Wing guidance. Discrepancies will be identified and resolved as soon as possible. Additionally, the UDM shall ensure all PRFs receive 180-day inspections (at a minimum).

1.2.2.2. Coordinate with the unit training section to provide the training essential to personnel readiness.

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1.2.2.3. Track the 23 FG squadrons’ readiness status (personnel and equipment) at all times, in case of a rapid deployment tasking.

1.2.3. Provide monthly Aerospace Expeditionary Force (AEF) Reporting Tool (ART) report, Air Force Reporting Instruction Tool (AFRIT), Defense Readiness Reporting System (DRRS) and any additional readiness report through the 23 FG Squadron Commanders to the Wing Command Post.

1.2.4. Provide a monthly Fighter Group (FG) War-fighter Report.

1.2.5. Be responsible for the unit’s War Reserve Mobility (WRM) program to include, but is not limited to: storage and serviceability of mobility containers, pallets, and netting. Contractor UDM shall provide a monthly WRM status report to the 23rd Logistics Readiness Squadron Commander and Unit Commander.

1.2.6. UDM shall ensure that all 23 FG UTCs are validated annually with personnel and equipment to fulfill mission taskings. UDM will identify and initiate UTC corrections coordinated through the 23 FG commander. Manage the build-up, resupply of mobility UTCs and coordinate with other unit deployment managers (UDMs) outside of the unit. Annual UTC reviews are mandatory and shall require the Contractor UDM to attend.

1.2.7. Oversee mobility equipment packing and will identify equipment shortfalls to the 23 FG Squadron Commanders.

1.2.7.1. Monitor the status of Internal Airlift/Helicopter Slingable Container Unit (ISUs), coordinating to reconstitute them after deployments, and as otherwise required. Contractor UDM shall coordinate with ARMS personnel to ensure the current status is reflected in the SORTS report.

1.2.7.2. Provide all mobility documentation to include, but is not limited to: Load Lists, Hazardous Declaration Forms (HAZDEC), shipping labels and placards, Duty Availability Codes (DAV), packing lists, and individual 4005’s.

Hazardous Declaration Forms (HAZDEC) for which the UDM is a technical specialist.

1.2.8. Issue, store, and maintain personal protective equipment (PPE), to include, but is not limited to: chemical warfare ground training gear, flak vests, aircrew body armor, Kevlar helmets, web gear, and load-bearing equipment. The UDM shall maintain equipment inventory on appropriate forms. The UDM will ensure that all 23 FG Equipment Accounts that are authorized Mobility Items are updated in each account with the correct Use Code and Equipment Details to fulfill the 23 FG UTC Taskings.

1.2.9. Manage plans and contracts that involve the unit’s readiness program, to include, but is not limited to:

building expansion and equipment purchases, etc.

1.3. Specialty Qualifications.

1.3.1. Knowledge. The Contractor UDM must possess knowledge of principles, policies, and procedures of Air Force mobility programs; training requirements; mobility computer systems and products; reporting procedures;

TPFDD requirements; and the buildup and marshalling of equipment to the CDF.

1.3.2. Education. For entry into this position, completion of high school or general educational development equivalency is mandatory. Competence with computer systems is essential. Experience with Microsoft Word, Excel, and PowerPoint is required. Microsoft Access experience is highly desired, but not required and logistics background is preferred

1.3.3. Training. If not trained, the Contractor shall be trained by on-base training programs or at the unit’s expense in HAZDEC, LOGMOD, ART and future mobility computer programs. Individual must be able to obtain the following qualifications: forklift, all-terrain vehicle (ATV), flight line driver’s license.

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1.3.4. Experience. Individual shall have a minimum of one (1) year experience as a unit deployment manager or equivalent military experience directly related to unit mobility responsibilities. Completion of a military Logistics Planner course is preferred.

1.3.5. Security. The contract UDM must currently hold a “Secret” security clearance and be capable of obtaining a SIPRNET account and a restricted area line badge.

1.3.6. Other. For entry and retention of position—The Individual must be able to read, write, speak and understand English, able to operate computer systems, and possess the ability to multi-task.

2. SERVICE SUMMARY (SS).

2.1. The Contractor’s service requirements are summarized into performance objectives and performance thresholds that relate directly to mission essential items. This determines acceptable and unacceptable performance of a task.

The SS table indicates the minimum acceptable levels of service required for each objective. These objectives and thresholds are critical to mission success and promote continuous improvement in Contractor performance. The Government expects the Contractor to perform at a minimum, the identified acceptable levels throughout the life of the contract.

2.2. UDM Specific.

Performance Objective PWS Paragraph Performance Threshold

SS-1

Mobility Meetings.

1.2.1.1.

1.2.1.2.

Attend 100% of the UDM related meetings at the unit, group, and wing level, to include, but is not limited to: weekly commander’s staff meetings and deployment-working-group meetings, or coordinate for a replacement.

SS-2

Oversight of personnel/equipment processing.

1.2.1.1.

1.2.1.3.

Be available and on site, or ensure a qualified representative is present, to supervise personnel and cargo during processing. Ensures 100% accountability of support from tasked outside agencies (LRS, etc).

SS-3

Mobility Folders.

1.2.2.

1.2.2.1.

1.2.2.2.

1.2.2.3.

Ensure all mobility folders and unit readiness are monitored at all times, tracking currencies and correcting all discrepancies. 100% of all 180-days.

reviews are to be completed on schedule.

SS-4

Aerospace Expeditionary Force Reporting Tool (ART).

1.2.3. Ensure submission of a 100% accurate and on-time

monthly ART and associated readiness reporting tools through the 23 FG Squadron Commanders to the Wing Command Post. Report due date will be dictated by Wing Command Post. Should the due date fall on a weekend or holiday, the report will be submitted one (1) day prior.

SS-5

FG War-Fighter Report.

1.2.4 Ensure submission of a 100% accurate and on-time

monthly FG War-Fighter Report to the FG. Report due date will be dictated by the FG. Should the due date fall on a weekend or holiday, the report will be submitted one (1) day prior.

SS-6

War Reserve Material Report.

1.2.5. Ensure submission of a 100% accurate and on-time

monthly WRM Report to 23 LRS/CC and 23 FG Squadron Commanders. Report due date will be dictated by the 23 LRS. Should the due date fall on a weekend or holiday, the report will be submitted one

(1) day prior.

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SS-7

Equipment Management.

1.2.7.

1.2.7.1.

1.2.7.2.

Ensure HAZDEC, ISU load plans, and ISU load lists are accurate and all equipment is accounted for (AIE, radios, etc.) 100% of the time on the appropriate forms. ISUs returning from deployment shall be inventoried and all discrepancies reported within 3 duty days (including all paperwork in order).

SS-8

Personal Protective Equipment

(PPE).

1.2.8. Ensure maintenance and issue of PPE to include (but

is not limited to) body armor, chemical defense ensemble, flak vests, aircrew body armor, Kevlar helmets, web gear, and load-bearing equipment.

100% of all PPE shall be inventoried and accounted for on appropriate forms.

SS-9

Validation of all movements, to include 23 FG TDYs, Flag Exercises, contingency taskings, AOR deployments or individual augmentee deployments

1.2.1.4.

1.2.1.5.

Ensure 100% of Taskings from HHQs are reviewed to identify the ESP Code for funding of each taskings and provide this information to the 23 FG Resource Advisor as well as to each of the 23 FG Squadron Commanders to ensure that the funding is identified in a timely manner. Ensure all Taskings from HHQs are reviewed to identify the correct tasking location and all required uniform items, weapons to carry or not to bring, Chew Warfare Decon Kits (LIDS), Pilot DECON, number of Aircraft tasked, etc... are identified to each of the Squadron Commanders (to include 23 OSS Aircrew Flight Equipment).

SS-10

UTC Validation.

1.2.6 UDM shall ensure that all 23 FG UTCs are validated

annually with personnel and equipment to fulfill mission taskings. UDM will identify and initiate UTC corrections coordinated through the 23 FG commander. Manage the build-up, resupply of mobility UTCs and coordinate with other unit deployment managers (UDMs) outside of the unit.

Annual UTC reviews are mandatory and shall require the Contractor UDM to attend.

SS-11

Readiness plans and contracts.

1.2.9. Manage plans and contracts that involve the unit’s

readiness program, to include, but is not limited to:

building expansion and equipment purchases, etc.

SS-12

Contractor UDM Training and security clearance.

1.3.2.

1.3.4.

Maintain currency in the following qualifications:

HAZDEC, LOGMOD, ART, UDM, and forklift and any others as required by the unit. UDM maintains Secret clearance and SIPR access.

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3. GOVERNMENT-FURNISHED EQUIPMENT, FACILITY, MATERIALS, PROPERTY, AND

SERVICES.

3.1. General Information. The Government will provide the following facilities, equipment, materials, services, technical order, publications and forms.

3.1.1. Government-Furnished Facility. The Government will furnish work space at 23 OSS, Building 709, 8233 Chenault Way, Moody AFB GA.

3.1.2. Government-Furnished-Equipment. See Schedule “A” at the end of this PWS for complete equipment inventory list.

Type of Equipment Quantity Computer (with required software) 1 Printer (shared through LAN) 1 Desk 1 Chair 1 Telephone 1 Forklift 1

3.1.2.1. Equipment Inventory. An inventory of Government-furnished equipment (Contractor control) shall be accomplished not later than five (5) days after start of the contract, within ten (10) days of the start of any option periods, and not later than ten (10) days before completion of the contract period. The Contractor and Contracting Officer’s Representative (COR) shall conduct a joint inventory of all Government-furnished equipment, and the Contractor shall sign a receipt for all equipment provided by the Government. Items of equipment missing or not in working order shall be recorded and the Contracting Officer (CO) shall be notified in writing. The Contractor and the COR shall jointly determine the working order and condition of all equipment and document their findings on the inventory. In the event of disagreement between the Contractor and the Government representative on the working order and condition of equipment, the disagreement shall be referred to the CO for resolution.

3.1.2.2. Obtaining Replacement of Government-Furnished Equipment. The Contractor shall request for replacement of Government-furnished equipment to the COR for processing. Such requests shall specify the reason for replacement request.

3.1.2.3. Equipment Accountability. The Contractor shall be liable for loss or damage to Government-furnished property and equipment beyond fair wear and tear in accordance with clause of the contract. The Contractor shall report all lost, damaged or destroyed Government-furnished equipment to the COR and/or the CO within seventy-two (72) hours of discovery. In the case of loss or damage beyond economical repair to property and equipment, the CO shall determine the amount of the Contractor’s liability.

3.1.2.4. Equipment Turn In. The Contractor shall coordinate any equipment to be submitted to the Defense Reutilization Marketing Organization (DRMO) with the COR and CO.

3.1.2.5. Government-Furnished Materials. The Government will provide consumable office materials (pens, paper, etc) for performance of services by the Contractor for the duration of the performance period of this contract.

Should the Contractor require specific (or additional) material not normally held in stock by the Government, the Contractor shall request such material(s) by providing a written request to the COR. The Contractor and the COR shall inventory any material provided not later than five (5) days after provision. At the conclusion of the contract period, including any option period, the Contractor shall return all residual inventories to the Government.

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3.2. Government-Furnished Services.

3.2.1. Telephone Services. Use of Government-furnished telephones is provided solely for official Government business and shall not be used to transact personal business by the Contractor or his employees. The Contractor shall contact the COR for repair service. The Government will not be responsible for charges for long-distance telephone calls made or accepted by Contractor personnel. Telephone services will be subject to the standard monitoring requirements of the Government telephone network, as listed in the MDY Clause 02-19, Telephone Communications Security Monitoring.

3.2.2. Base Distribution. The Contractor may use the Base Information Transfer Center (BITC) to send mail on base.

3.2.3. Refuse Collection. The Contractor may use existing dumpsters for official use only.

3.2.4. Recycling Program. The Contractor shall be required to participate in the base-recycling program.

3.2.5. Emergency Medical Service. Moody Air Force Base clinic will provide emergency (cases where loss of life, limb, sight or hearing is possible) medical transport, if required, on a reimbursable basis. The Contractor shall be responsible to reimburse the Government.

3.2.6. Utilities. The Government will furnish reasonable amounts of utilities to include electricity, water, sewage, and heating. The Contractor shall exercise responsible use of all utilities.

3.3. Government-Furnished Publications and Forms.

3.3.1. The Contractor shall maintain current copies of the necessary publications and forms via the LAN and for the (UDM) at Internet at http://afpubs.hq.af.mil.

3.3.2. The Government will notify the Contractor as follow-on requirement changes occur. Supplements or amendments to listed publications from any organization level may be issued during the life of the contract. The Contractor shall immediately implement those changes that result in a decrease or no change in the contract price and notify the CO in writing of such change. Should a decrease in contract price result, the Contractor shall provide a proposal for a reduction in the contract price to the CO within ten (10) days. Before implementing any change that will result in an increase in contract price, the Contractor shall submit a price proposal to the Unit Commander within thirty (30) days following receipt of the change by the Contractor. Failure of the contractor to submit a price proposal within thirty (30) days following receipt of the change may endanger contract performance. Upon completion of the contract, the Contractor shall return to the Government all issued publications and forms.

3.3.3. Forms. Forms required are listed below, including all future changes and revisions.

UDM Specific:

Form Number Title Date AF Form 4005 Individual Deployment Requirements 20 Jan 15 AF Form 4006 Unit Deployment Shortfalls 2 Apr 14 AF Form 245 Deployment Locator Card 1 Sep 99 AF Form 623 On-The-Job Training Record 1 Oct 96 AF Form 141 Leave and Earnings Statement n/a DD Form 2AF Military Identification Card n/a AF Form 1199 Restricted Area Badge 5 May 99 AF Form 1297 Temporary Issue Receipt 1 Jul 87 AF Form 522 Grounds Weapons Training Data 1 Jul 99 AF Form 422 Notification of Air Force Member’s Qualification Status 25 Oct 07

4. GENERAL INFORMATION.

http://afpubs.hq.af.mil/

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4.1. Contractor Personnel.

4.1.1. Contract Manager. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of the Contract Manager and an alternate(s), who shall act for the Contractor when the manager is absent, shall be designated in writing to the CO prior to contract start date.

4.1.1.1. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

4.1.1.2. The contract manager or alternate shall be available during standard duty hours within sixty (60) minutes to meet via telephone with Government personnel (Squadron Commander, Functional Expert, COR and/or CO) to discuss problem areas. After standard duty hours the manager or designated alternate shall be available within two

(2) hours of notification.

4.1.1.3. The Contract Manager and alternate(s) shall be able to read, write, speak, and understand English.

4.1.2. Contractor Employees. The CO may restrict the employment under the contract of any Contractor employee, or prospective contract employee, who is identified as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

4.1.2.1. Contract personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee’s name. The Contractor shall acquire an appropriate number of badges, shirts and/or uniforms to meet their need at their own expense.

4.1.2.2. The Contractor shall ensure that employees have current and valid professional certifications before starting work. Vehicle operators shall have a valid driver’s license.

4.1.2.3. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person could create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DOD 5500.7-R Joint Ethics Regulation (JER), Chapter 2. In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities, paragraph 3. Also, the Contractor must not engage in off-duty employment that is prohibited by statute or regulation, would detract from readiness or would pose a security risk IAW ACCI 51-901.

4.1.2.4. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall or active duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this contract. Also, the Contractor must not engage in off-duty employment that is prohibited by statute or regulation, would detract from readiness or would pose a security risk IAW ACCI 51-901.

4.2. Quality Control.

4.2.1. The Contractor shall provide a comprehensive Quality Control Plan (QCP) for all work required by the Contractor COS and UDM. The written QCP shall be submitted to the CO for validation no later than the pre-performance conference. The CO will notify the Contractor of validation or if any required modification(s) may be necessary to the plan; however, any modification(s) required, as a result of the initial review of the plan, shall be submitted to the CO within five (5) days after the initial notification.

4.2.2. The plan shall include, at a minimum:

4.2.2.1. A description of the inspection system to cover all services listed on the Services Summary (SS). The description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of

10 of 19 Pages inspections, submission of QC schedule and the title and organizational placement of the quality control inspectors (QCIs). Additionally, control procedures for any Government-furnished keys or lock combinations shall be included.

4.2.2.2. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

4.2.2.3. A description of the records that will be kept to document inspections and corrective or preventive actions taken. This includes the use and distribution of required forms and reports.

4.2.3. The records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.3. Government’s Quality Assurance.

4.3.1. Quality assurance refers to actions accomplished by the Government. The Government COR shall inspect the Contractor’s performance, and surveillance shall be accomplished by periodic inspections and customer complaints/feedback. Inspections shall be conducted in accordance with the Quality Assurance Surveillance Plan (QASP) with the intent of verifying compliance with contract requirements. Also, contract requirements not listed on the SS will be inspected during the performance period of the contract. The Government will record all surveillance observations.

4.3.2. Acceptable Performance is achieved when the minimum contract threshold(s)/standards are met.

4.3.3. Unacceptable performance exists when the minimum contract threshold(s)/standards are not met.

4.3.3.1. All performance will be documented on either a locally generated form or the SAF/AQC PAR by the COR.

4.4. Re-performance of Nonconforming Service.

4.4.1. When service performed does not conform to contract requirements, the Contractor shall re-perform the service in conformity with the contract specifications at no additional cost to the Government. Re-performance of the services shall commence immediately upon notification by the CO’s representative, and the Contractor shall have a sufficient workforce dedicated to ensure corrections are accomplished by noon the next day without degradation to standard services.

4.5. Hours of Operation.

4.5.1. Standard Duty Hours. The Contractor may be required to work other than standard duty hours (7:30 a.m. to 4:30 p.m.), which may include evenings, and/or weekends. “Other than the standard” duty hours will be required only when essential for mission accomplishment, such as hurricane evacuations, and short-notice deployments.

4.5.2. Holidays. Subject to the need for any “other than standard” duty-hour requirements detailed in paragraph 4.5.1., the Contractor is not required to provide services on the days listed in the DOL Wage Determination as listed below:

New Year’s Day 1 January Martin Luther King’s Birthday 3rd Monday in January

President’s Day 3rd Monday in February Good Friday Friday before Easter

Memorial Day Last Monday in May Independence Day 4 July

Labor Day 1st Monday in September Columbus Day 2nd Monday in October

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Veterans Day 11 November Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

4.5.3. Holiday Services. Services scheduled for a certain day of the week, but cannot be performed due to a holiday, shall be performed either the day before or the day after the holiday. If a service is scheduled on Monday and that Monday is a holiday, then the service shall be performed on the day after the holiday (Tuesday). Services scheduled for Friday and a holiday is on Friday, then the service shall be performed on the Thursday before the holiday.

4.5.4. The Contractor may substitute the “Good Friday” holiday time-off for the day after Thanksgiving, which is usually considered a “family day” for the general base population. If the Contractor takes advantage of this option, this arrangement must be finalized between the CO, Contractor, and COR, a minimum of two (2) weeks, prior to the holiday.

4.5.3.1. Base Down Days and/or Family Days are not to be considered holidays for the Contractor. The COR/Building Custodian/Facility Manager are responsible for coordinating with the Contractor regarding these days. If access and/or required escorts are provided, then the Contractor shall perform the regularly scheduled service. If no access and/or required escorts are provided, then the Contractor shall not be required to reschedule services.

4.6. Security Requirements.

4.6.1. Pass and Identification. The Contractor must have a current “Secret” security clearance. Pass and identification items required for contract performance shall be obtained for Contractor personnel and non- Government-furnished vehicles. Procurement of the appropriate passes and identification items are the responsibility of the Contractor.

4.6.2. The Contractor shall obtain personnel pass application forms from their Contract Administrator. The Contractor employee shall complete and carry the forms to the Security Forces’ Pass and Registration Office.

4.6.3. The COR shall retrieve all pass and identification items from any Contractor employee upon termination of employment or just prior to contract expiration. These items must be turned in to the Pass and ID Office.

4.6.4. COR must not approve final payment of contract until confirmation that all passes have been turned into the Pass and ID office. In the event, the Contractor does not turn in expired passes, the COR responsible for approving the final invoice, should not approve the final invoice, but contact the CO, request withholding of invoice and inform SFS of the issue.

4.6.4. Key Control. The Contractor shall establish and implement methods to ensure all keys and vault combinations issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

4.6.4.1. In the event keys, other than master keys, are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system; and the total cost deducted from the monthly payment due to the Contractor.

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4.6.4.2. The Contractor shall prohibit the use of keys or vault combination, issued by the Government, by any persons other than the Contractor’s employees. The opening of locked areas by Contractor employees to permit the entrance of persons other than Contractor employees engaged in the performance of contract work requirements in the area(s) is prohibited.

4.6.4.3. Traffic Laws. The Contractor and its employees shall comply with base speed limits and other traffic laws.

4.6.4.4. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately-owned vehicle while on Moody AFB.

4.6.4.5. Physical Security. The Contractor shall be responsible for safeguarding all Government property and controlled forms provided for Contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

4.6.5. Suitability Investigations. Contractor personnel shall successfully complete, as a minimum, a National Agency Check (NAC), before operating unclassified automated information systems (AIS), for unescorted entry into restricted areas, or for access to unclassified sensitive information or sensitive equipment. The Government shall submit these investigations, at no additional cost, to the Contractor. The Contractor shall comply with the requirements of DoDR 5200-2, Personnel Security Program, and AFI 33-119, Electronic Mail (E-Mail) Management and Use.

4.6.6. For Official Use Only (FOUO). The Contractor shall comply with DoD 5200.1R, Appendix C, Section 2, Information Security Program requirements. This regulation sets policy and procedures for marking, handling, transmitting, and safeguarding FOUO material.

4.6.7. Employment Restrictions. The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well being, or operational mission of the installation and its population.

4.6.8. Listing of Employees. The Contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number, and type of investigation if contract work involves access to Government automated information systems (AIS), unescorted entry to Air Force restricted areas or other sensitive areas designated by the installation commander, or for access to unclassified sensitive information or sensitive equipment. The list shall be provided to the CO and the sponsoring agency’s Security Manager. An updated listing shall be provided when an employee's status or information changes.

4.7. Safety Requirements.

4.7.1. Safety of personnel and performance shall conform to Office of Safety and Health Administration (OSHA) requirements as specified in AFI 91-202, Air Force Consolidated Occupational Safety Instruction.

4.7.2. Cell Phone Usage. Cell phone use while driving on base is prohibited unless a completely “hands-free” device is used.

4.8. CONTINUATION OF ESSENTIAL DOD CONTACTOR SERVICES DURING CRISIS.

4.8.1. All services or any specifically designated portions of the functions accomplished under this contract shall be performed during any wartime operations. Wartime operations are those actions, including contingency planning, which would be required to support current or future United States Air Force wartime requirements. Functions that will be continued during wartime-related contingencies include continued support of unit mobility functions at home stations. The Contractor will not deploy to support forward wartime operations. Notwithstanding any other provision of this contract, the Contractor agrees that, in the event of the occurrence of any wartime-related contingency, the Government shall have the unilateral right to extend performance of this contract as long as the wartime contingency(ies) exist. Contract payment will be in accordance with the existing contract rate. The

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Contractor shall provide a list of all Contractor personnel working during any extended hours or during any contingency or crisis to the CO by the pre-performance conference date.

4.8.1.1. The Contractor is directed to clauses 252.237-7023—Continuation of Essential Contractor Services and 252.237-7024--Notice of Continuation of Essential Contractor Services included in this contract. The Contractor is responsible for completing and turning in to the CO all information and/or data requested from the cited clauses at the pre-performance conference.

4.8.1.2. The Contractor’s Contract Manager shall be notified by telephone and email twelve (12) hours prior to such extension of performance hours during a crisis.

4.9. Government Performance of Services During A Labor Strike.

4.9.1. The services required of the Contractor UDM are of critical importance to the Air Force. As such, the Government reserves the right to take over performance in the event of a labor strike by the Contractor’s employees which would impair the Contractor’s ability to satisfactorily perform the contract. In such event, the Government may elect to perform services with exclusively Government personnel in accordance with AFI 64-106, Air Force Industrial Labor Relations Activities.

4.9.2. Under such circumstances and at the direction of the CO, the Contractor agrees to remove its non-striking force from the performance site and not to interfere in any way with Government performance.

4.9.3. The Contractor further agrees, under such circumstances, to permit the Government to use any essential Contractor-furnished property. The Government will equitably compensate the Contractor for use of such property.

4.9.4. The Contractor shall not be entitled to payment for any performance period or parts thereof during which the Government assumes performance.

4.10. Employee Training.

4.10.1. The Contractor shall receive additional or refresher training by qualified Moody AFB personnel. The Contractor shall be trained, if necessary, to operate a forklift. The Contractor shall receive a Government driver’s license, flight line driver’s license and training, and restricted area badge. Records of training, qualifications, and certification shall be maintained by the Contractor on file and made available for Government review upon request.

4.10.2. The Government will provide the required training listed at 1.3.3 inclusive, if the Contractor employee(s) do not have this training.

4.11. Contractor Manpower Reporting.

4.11.1. The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Customer Support Specialist at Moody AFB via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecrma.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

4.11.2. Reporting Period: Contractors are required to input data by 31 October of each year.

4.11.3. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

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4.11.4. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link.

However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil. Contractors may direct questions to the help desk at http://www.ecmra.mil.

4.12. Records Management.

4.12.1. All records, files, documents, regardless of media (e.g., paper, electronic, etc.), as described in the PWS, that are the responsibility of the Contractor, are the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, paragraph 10, Air Force Manual (AFMAN) 33-363, paragraph 6.4, Air Force Manual (AFMAN) 33-364, paragraph 2.10., and the Air Force Records Disposition Schedule which may be accessed from the AF-RIMS Link located on the Air Force Portal.

4.12.2. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Moody AFB Records Management Office (23 CS/SCXKR), 257-3500, will provide assistance and training to the Contractor to ensure compliance with Federal record keeping requirements.

5. APPENDICES.

A. Definitions B. Estimated Workload Data

C. Schedule A – List of Government-Furnished Equipment Inventory List

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APPENDIX A

DEFINITIONS

General Definitions.

Aerial Port Squadron (APS)—An Air Force organization that operates and provides the functions assigned to aerial ports, including processing personnel and cargo; loading equipment; preparing air cargo and load plans;

loading and securing aircraft, and supervising units engaged in aircraft loading and unloading operations. (JP 1-02) Aerospace Expeditionary Forces (AEFs)—Wings, groups, and squadrons assigned and attached to an Aerospace Expeditionary Task Force (AETF) or attached to an in-place numbered air force (NAF) by Department of the Air Force (DAF) orders.

Aerospace Expeditionary Task Force (AETF)—A deployed numbered air force (NAF) headquarters or command echelon subordinate to a NAF headquarters and assigned and attached operating forces (command element plus operating forces).

AFPC PALACE Programs—PALACE BLITZ—The project name the MPF, PERSCO Team and supporting and supported component commands use to reclaim personnel levies and request filler and replacement personnel during contingency, wartime and emergency operations.

Cargo Deployment Function—The installation focal point for monitoring all deployment and redeployment cargo processing activities.

Cargo Movement Operations System (CMOS)—An Air Force system that automates base shipment processes in support of peacetime and contingency operations. CMOS serves as the source data system essential to In-Transit Visibility of cargo and passenger movements.

Collocated Units—Units located on the same installation, regardless of host or tenant status, that planners may integrate into the base deployment guidance.

Contingency Operation/Mobility Planning and Execution System (COMPES)—The Air Force standard automated data processing subsystem of the Joint Operation Planning and Execution System (JOPES) that operations, logistics, and personnel planners at all command levels use to develop and maintain force packages and task requirements for operation plan time-phased force and deployment data.

Contingency—emergency involving military forces caused by natural disasters, terrorists, subversives, or by required military operations. Contingencies require plans, rapid response, and special procedures to ensure the safety and readiness of personnel, installations, and equipment.

Contingency Operations—Operations involving the use of US military forces to achieve US objectives, usually in response to an emerging or unexpected crisis. Contingency operations may evolve into sustained military operations.

Contracting Officer (CO). The only person who can bind, limited to the extent of the authority delegated by the head of the agency, through a warrant or certificate of appointment. The CO enters into, administers, or terminates contracts and makes related determinations and findings.

Contracting Officer’s Representative (COR). Individuals designated to perform quality assessment functions, and oversee performance in accordance with the Quality Assurance Surveillance Plan (QASP). They serve as on-site technical managers assessing contractor performance against contract performance standards.

Convoy—A group of vehicles organized to ensure controlled and orderly movement with or without escort protection.

Defective Service. A service output that does not meet the standard of performance specified in the contract for that service.

Deliberate and Crisis Action Planning and Execution System (DCAPES)—Replacement system for COMPES.

Provides integrated planning and execution support system for operations, logistics, manpower and personnel functional communities. Integrates AF planning and execution automated processes into JOPES.

Deployment—The relocation of forces and material to desired areas of operations. Deployment encompasses all activities from origin or home station through destination, specifically including within the United States, inter-theater, and intra-theater movement legs, staging, and holding areas. (JP 1-02) Deployment Availability (DAV) Codes—Personnel codes that identify an individual's current medical, legal, and administrative status for deployment eligibility (See Attachment 2).

Deployment Control Center (DCC)—The installation focal point for deployment operations. The DCC is responsible for all command and control requirements.

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Deployment Echelon—A capability within a UTC that commanders must deploy as a single entity. Deployment echelons facilitate deployment planning by identifying a unit's capabilities, materiel, and personnel requirements and designating the sequence of movement. (Attachment 3, JCS Pub 6, Vol V, Part 4, MEFPAK or LOGMOD System Help and LOGMOD Users Guide.)

Deployment Data File (DDF)—File consisting of the LOGPLAN subsystem of LOGMOD and the mobility and plans files of the MANPER-B subsystem. Units use the two subsystems to prioritize deploying cargo and personnel.

Deployment Processing Function (DPF)—The installation focal point for monitoring all personnel processing activities.

Deployment Work Centers—Activities activated during deployments or exercises that process deploying personnel and equipment. These work centers include the deployment control center, cargo processing function, and the Personnel Deployment Function.

Deployment Schedule of Events (DSOE) (DSOE Module of LOGMOD)—Software application used to schedule, monitor and control deployment operations at an installation.

Designed Operational Capabilities (DOC) Statement—The document prepared by the parent MAJCOM that outlines each measured unit's capabilities and contains the unit's identification, mission tasking narrative, mission specifics, and measurable resources. The DOC statement is used for the purposes of organizing, training and equipping the unit. It is not a tasking document for crisis operations (see MISCAP).

Explosive Ordnance Recognition (EOR) Training—Training to provide familiarization with the identification and marking of common threat unexploded ordinance (UXOs).

Force Sizing (FORSIZE)—Process that quantifies and reports the total Air Force manpower requirements.

Functional Commander/Functional Director (FC/FD). The person responsible for a functional area at the Squadron level. For example, the Civil Engineer Squadron Commander is the Functional Commander for the Civil Engineering performance-based work statements.

Geographically Separated Units (GSUs)—Any unit separated from its servicing military personnel flight beyond a reasonable commuting distance.

Hazardous Materials—A substance or material that is capable of posing an unreasonable risk to health safety, and property when transported and has been so designated by AFJMAN 24-204. May also be referred to as hazardous cargo or dangerous goods.

Host Unit—The organization designated by the host MAJCOM or HQ USAF to furnish support to a tenant unit.

The host unit develops, publishes, and maintains the base deployment guidance to support the deployment of all Air Force units from a particular base. ANGRC/LGX or AFRC/LGX makes these designations for Air Force-gained Air National Guard and US Air Force Reserve Command (AFRC) units, respectively.

Increment of Materiel—Equipment, supplies, and spare parts that units use to plan and assemble loads for deploying cargo aircraft. Units normally design increments to fit a standard 463L pallet, but may combine material that supports more than one deployment capability to form an increment if space remains on the pallet. The increment 1) serves as the primary method of organizing material for deployment, 2) provides a means to establish a sequence for deployment and redeployment of deployment assets, 3) allows a shorthand method of communicating for cargo shipments, 4) provides a reference point for deployment planning in support of a specific operation plan,

5) provides a reference point for tailoring “non-standard UTCs to support the deployed mission, 6) provides a point of reference for control of equipment processing during deployments, 7) provides the basic planning element during aircraft load planning and cargo manifesting, and 8) provides the reference point for establishing and maintaining standardization among units with like weapons systems. NOTE: Use UTC increments to maintain standardization through the pilot or non-pilot unit concept. Wheeled equipment constitute a single increment of materiel.

Installation Deployment Officer (IDO)—The host unit officer who maintains base deployment guidance and directs and coordinates base deployments under the direction of the installation commander.

Installation Deployment Plan (IDP)—A plan, supplement, checklist, or any other means that provides detailed procedures, instructions, and comprehensive data required to expeditiously deploy people and equipment.

Integrated Deployment System (IDS)—System that integrates the following: Logistics Module(LOGMOD), Manpower and Personnel Module Base-Level (MANPER-B), Cargo Movement Operations System (CMOS) In-Transit Visibility (ITV)—The capability provided to a theater combatant commander to have visibility of units, personnel, and cargo while in-transit through the Defense Transportation System.

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Joint Operation Planning and Execution System (JOPES)—A continuously evolving system that provides the foundation for conventional command and control by national- and theater-level commanders and their staffs. It is designed to satisfy their information needs in the conduct of joint planning and operations. JOPES includes joint operation planning policies, procedures, and reporting structures supported by communications and ADP systems.

JOPES is used to monitor, plan, and execute mobilization, deployment, employment, and sustainment activities associated with joint operations.