Multiple_Award_Construction_Contract_Solicitation_RFIs.pdf

Multiple Award Construction Contract Solicitation

FA4814-14-R-0008

Request For Information (RFI)

1. In lieu of submitting past performance surveys, can CCASS Reports be submitted. This will provide essentially the identical information requested in the surveys. This will greatly decrease the amount of paperwork received by LGCM. CCASS reports are now being permitted on the majority of RFP solicitations.

Response: Nine of the requested 14 projects do not have to be on DoD installations and therefore would not necessarily have CCASS reports. Further, the customer evaluation questionnaire requests different information than the CCASS report. Thus, for consistence in evaluating proposals, we would like the past performance survey on all submitted projects.

2. Please respond to the following questions regarding Part III – Past Performance Information of Page 57 of 65 of the solicitation.

Paragraphs (a) i. and (a) ii. permit the submission of up to 9 general design and construction projects and up to 5 DOD design and construction projects. Please confirm that a total of up to 14 projects can be submitted. Do all of these projects have to be design-construct or can there be a combination of design-construct type and construct type?

Response:

Q1: Please confirm that a total of up to 14 projects can be submitted.

R1: As written, the current solicitation allows the offeror to submit up to up to 9 general design and construction projects and up to 5 DOD design and construction projects for a total of 14 design and construction projects. The offer must fully meet the criteria for 8 of the 9 general design and construction projects and 3 DoD design and construction projects for a total of 11 design and construction projects to support a “substantial confidence” rating. That remains unchanged.

Q2: Do all of these projects have to be design-construct or can there be a combination of design-construct type and construct type?

R2: Most of the projects that will be solicited using this MACC Contract Vehicle will be design/build. Therefore, it is essential to this solicitation that the offeror substantiates that he or his joint venture team has the capability to successfully complete a full range of general construction projects. However, we understand that a contractor may propose a team that brings a designer that has the full range of experience desired, and a constructor that also has the full range of experience desired, but neither has the design/build qualification in all areas. Therefore, we are amending the solicitation to allow consideration of standalone design projects and standalone construction projects as long as they are accomplished by joint venture that will be performing the future MACC work. We are also reducing the DoD experience requirement from design/build to construction only. Thus the offeror has three alternatives in submitting his/her projects:

Alternative (1): The Offeror may still satisfy the requirements by submitting (9) design/build projects that meet the general construction solicitation requirements and (5) construction projects that meet the DoD requirement for a total of 14 projects.

Alternative (2): The Offeror can submit (9) design projects that meet all the general construction requirements and (9) construction projects that meet all the general construction requirements and (5) DoD construction projects for a total of (23) projects.

Alternative (3) The Offeror can submit a combination of design/build and standalone design and construction projects that have the equivalent of (9) qualifying design projects, (9) qualifying construction projects. and (5) DoD construction projects.

To support a “substantial confidence” rating, the contractor must provide a sufficient number of general construction projects that meet the criteria for (8) design, and 8 construction projects. He/she must also have 3 DoD construction projects that meet the criteria. The solicitation has been amended to include this clarification.

If 5 of the 9 general design and construction projects are DOD project construction experience, do the five projects in Paragraph (a)ii. have to be submitted?? Ninety percent (90%) of our work is strictly DOD.

Response: Yes, you will need to show the additional DoD projects

Paragraph (a)i.5. requires the submission of one pavement project. Can this be asphalt pavement or must it be concrete pavement?

Response: Either Asphaltic or Concrete pavement project will be acceptable for this submission.

Paragraph (a)i.6 requires the submission of one roofing project. Can this be a new construction project or a renovation project that has roofing in them?

Response: You may submit a renovation project with roofing work, but the submission must detail the level of effort and the value of the roof work. The roof work alone must exceed $500K. Additionally you cannot use the same project to fulfill any other submission requirement..

Paragraph (a)i.3 requires the submission of two HVAC/Energy Projects. Can the HVAC projects be ones that have totally new systems installed in a renovation type project?

Response: You may submit a renovation project with HVAC work, but the submission must detail the level of effort and the value of the HVAC work. The HVAC work alone must exceed $500K. Additionally you cannot use the same project to fulfill any other submission requirement..

3. Section M, Paragraph M-6.4 Bonding, requires the offeror to provide proof that their firm has $5M bonding capability availability. However Section L does not reference or require the submission of this information. Is bonding capacity information a requirement?

Response: You must provide support that your company has the capability of receiving a bid guarantee for $5M

4. Section L, Paragraph L-2.3, PART III – Past Performance Information. Up to 9 general project construction experience can be submitted. Can some of these 9 projects also be submitted as 5 of the DOD projects?

Response: No, L-2.3 Part III (a) Provides specific clarification on relevant performance experience.

5. For the Past Performance evaluation, offerors are required to use Attachment 4 (past performance survey) to solicit past performance information from their references for each of the 11-14 projects included in Part III. Providing contractor performance information on projects is an important and necessary part of the procurement process, but we also understand that these questionnaires are a burden on our clients. For projects where the government client/reference has already completed a CCASS evaluation, would the 6th Contracting Squadron allow offerors to provide those CCASS evaluations in their proposals instead of sending Attachment 4 to the references?

Response: No, see answer to question 1

6. Page 57, (Part III-Past Performance Information (a) i. General Project Construction Experience)

a. The requirement says “Experience in design and construction of up to nine (9) but no less than eight (8) construction projects…” However, if you reference page 62 (Section M – Evaluation Factors for Award, M-3.3 Past Performance) the General Project Construction section does not state that the experience needs to be design and construction. Please clarify if the General Project Construction Experience projects need to be construction or design and construction.

Response: Design and Construction. The response to Question 2 (above) provides information of how a bidder can submit additional separate design and construction efforts to meet the solicitation requirement.

7. Page 57, (Part III-Past Performance Information (a) i. General Project Construction Experience)

a. The requirement does not specify the time frame for the completion of these projects.

However, if you reference page 62 (Section M – Evaluation Factors for Award, M-3.3 Past Performance) the General Project Construction states that “All project were construction complete and accepted by the facility owner within 5 years of release of this solicitation.” The General Project Construction Experience instructions do not give a time frame for project completion however the Evaluation Factors give a 5 year time frame. Please clarify.

Response: The solicitation has been amended to include the 5 year requirement on general project construction.

8. Page 57, (Part III-Past Performance Information (a) i. General Project Construction Experience)

a. Will a project qualify under this section if it is built by the Prime Contractor and designed by the Owner’s consultant?

Response: The response to Question 2 provides some clarification on this subject. It appears this project would qualify to meet the construction requirement. But, we can’t consider design efforts from a previous source that will not be part of the team being proposed.

9. Page 57, (Part III-Past Performance Information (b) Performance Surveys)

a. We understand that we must provide a performance reference for each of the relevant projects listed in the General Project Construction Experience and DoD Project Construction Experience sections. Are we to forward these to the Contracting Officer in advance or do we submit them along with our proposal on July 29, 2014?

Response: The performance surveys (Attachment 4) are required to be sent to the customer who will then send the completed survey to the government. The past performance reference attachment can with the proposal; however, we will accept them in advance.

10. Page 57, (Part III-Past Performance Information)

It is highly unlikely that General Project Construction Experience (Design and Build) requirements for 8 out of 9 projects in the categories described will be achievable by a small business in today’s construction environment, particularly at the $500,000 level for each category. While it is understandable that MacDill is looking for Prime Contractors with a broad range of experience, it is extremely restrictive to zero in on finite experiences, scope and magnitude that eliminates the vast majority of competition for this requirement. We respectfully offer alternatives to the stated requirement:

Reduce the magnitude from $500,000 to $200,000 on all categories with the exception of renovation.

Response: At MacDill, we have a very challenging range of project requirements. It includes all the types of work you would expect from a small city with an airport, large industrial and administrative facilities, and utility infrastructure. Based on analysis of MACC projects awarded in the last 5 years, and those programmed in the next 2 years, we expect the average MACC project to be over $1.3M and some to exceed $5M. We must have contractors with a design/construction team and experience that can execute this magnitude and range of work. The minimum will remain at $500,000.

i. Limit the experience in Construction and Design to Construction or Design.

Response: Most of the work that will be accomplished through this MACC vehicle will be design/build. To meet our requirements, the Bidder must be able to design and construct the full range of projects described in the solicitation. The answer to question 2 (above), may be helpful if trying to qualify a joint team.

ii. Lower the requirement of up to nine (9) but no less than eight (8) construction projects to up to nine 9) but no less than six (6) construction projects.

Response: The project number and categories were selected based on an analysis of past and future workload at MacDill. The contractors we select must be able to competently bid, design, and construct the full range of projects we solicit. This will remain as written.

iii. Allow the Prime Contractor to choose which project categories in which they want to submit multiple projects. For example, a Prime Contractor can submit 2 roofing projects instead of 2 HVAC projects or 2 Electrical projects instead of 2 Airfield projects.

Response: See Response to 10.a. iii

11. Is there any licenses required of the Prime Contractor for this RFP?

a. If “No” then how does the non licensed Prime Contractor comply with Florida Construction Law. Specifically the law that indicates that a non licensed contractor can not hire licensed sub contractors.

The General Contractor must have a current Florida License and the A&E firm must have a current Professional Registration. The solicitation has been amended to include this requirement.

b. If “Yes” what are the licensing requirements?

Response: Florida Registered A&E firm, Florida Licensed General Contractor

12. Question deadline date:

a. L-1.3 Pre-proposal conference states; Questions received after 2 July 2014 shall not accepted

b. L-1.3 Notice to Offerors states; Offerors are encouraged to submit all questions and requests for clarifications in writing no later than ten (10) days prior to the RFP closing date

c. Which is it?

Response: 2 July 2014 is the correct deadline for questions. Questions received after 2 July 2014 will not be considered.

13. Will CCASS Evaluations be accepted in lieu of Attachment 4, Performance Survey on FA4814-14-R-0008, MACC/IDIQ MacDill ?

Response: No, see response to Question 1.

14. How can we obtain CADD drawings for the Sample Project?

Response: 6 CES will establish a file transfer protocol (ftp) site to allow bidders to download the CADD files. Proposers must provide a primary and alternate POC with e-mail addresses to allow access to download the files.

The 6 CES point of contact is Mr. Michael Cooley. Mr. Cooley can be reached via email at Michael.cooley.4@us.af.mil. Provide Mr. Cooley with a primary and alternate point of contact with an email addresses to access the CADD files. The file transfer protocol will be in effect until 1 August 2014. Request received after 1 August 2014 will not be taken.

15. Cover page of the SF 1442, 13 B. states that an Offer guarantee not required; however, on page 40 (a) states ” Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid. AND (c) states that “the amount of the bid guarantee shall be 20% percent of the bid price or $$3,000,000.00, whichever is less”.

Response: You must provide support that your company has the capability of receiving a bid guarantee for $5M. Page 40 contains the Bid Guarantee clause which applies to task orders issued from the MACC. A bid guarantee is not required for the sample project.

16. Are pages 3-9 that follow the SF 1142 (Section B - Supplies or Services and Prices;

Section E - Inspection and Acceptance; Section F - Deliveries or Performance to be included in our response? Please clarify the Note on page 7 SECTION B that states prices are not required for this section. Prices will be requested for each task order.

Response: Yes, pages 3-9 shall be included in the offeror’s response. The MACC is an indefinite-quantity contract that provides for an indefinite quantity, within stated limits, for construction services during a fixed period. The sample project is an example of an mailto:Michael.cooley.4@us.af.mil order for construction services that will be placed against an established contract; the MACC. The proposal price is based on the sample project, not the MACC. The SF 1142 is used to establish the MACC which will be used to issue task orders. Appendix B shall be used for proposal prices.

17. Page 61; Paragraph M-2.0 makes reference to a “competitive, best value, trade off source selection” process, however, several other paragraphs (M3.0 – Evaluation; M6.0 – Basis of Award) refer to a “lowest priced, technically acceptable” selection process. With a “seed” project that is “for evaluation purposes only” this solicitation appears to be focused on “lowest price”. If not, please clarify what pricing evaluation process will be utilized in order to “stack rank” offerors pricing proposals..

Response:

M-3.0, A technical analysis will be conducted to evaluate the offeror's ability to perform the contract successfully. To assist in this analysis, offeror's shall utilize the Construction Specification Institute (C.S.I.) format in their proposal. A performance confidence assessment shall only be conducted on the lowest priced, technically acceptable offerors.

Technical evaluations will begin with the lowest price proposal.

M-3.1 Price: Initially, the Government will "rack & stack" the sample project offers by price from lowest to highest.

L-2.3 Specific Instructions: Price will be evaluated in terms using techniques established in FAR 15.404-1 to ensure the Government receives a fair and reasonable, balanced price.

18. Paragraph L2.3; Part III (i) indicates that only projects where the offeror performed as a “Prime Contractor” are acceptable. The Contractor Evaluation Questionnaire appears to allow projects where offeror performed as a Subcontractor to be evaluated. Is it acceptable to submit projects where the offeror performed work as a subcontractor, if those subcontract SOW’s were of sufficient complexity?

Response: No. The purpose of this solicitation is to hire prime contractors that have the full range of experience in designing, managing, and executing a full range of projects.

The Block on the contractor evaluation form is to ask the customer to verify the offeror acted as the Prime Contractor. If it is determined the offeror was acting as a subcontractor, that project will be deemed unacceptable, and not counted.

19. Who prepared the sample project drawings?

Response: 6 Civil Engineer Squadron

20. The sample project drawings included in the RFP are missing A409 and A410 (conditions of wash wrack office and fiberglass shop)

Response: Sheets A-409 and A-410 are not relevant to this project. The references should be deleted.

21. In Part III-Past Performance paragraph (a) i.2., the RFP states that two airfield projects must be provided, and that “it does not include terminals, parking structures, and pavement/electrical work not used or traversed by aircraft”. Does that mean if we submit any terminals, parking structures, and pavement/electrical work not used or traversed by aircraft that they will not count?

Response: Correct, they will not count.

Also, If we do not have both design and construction experience listed in section (a), i.2.a., does this render [company] unqualified to bid on this project if we meet the other 6 project types listed?

Response: You can still meet this experience requirement if your provide separate design and construction projects that meet that it. Details are included in the response to question 2. Also, not having the required airfield experience will not disqualify you from competing in this solicitation. But the offeror may receive a less than “substantial confidence” rating on the performance confidence assessment ratings.

22. Please provide CAD files for 30% RFP documents.

Response: See response to RFI #14

23. Are the specifications for the 65% submittal required to be book specifications or drawing specifications?

Response: Drawing Specifications

24. Please provide the CAD files for the RPR (SUS) Hangar 1 Corrosion Control Deficiencies Phase I Sample Project?

Response: See response to RFI #14

25. If a Final CCASS has been completed for a project, may we submit the CCASS in lieu of asking our client to complete a Performance Survey (Attachment 4)?

Response: No. See response to question 1.

26. Can the pavement project be asphalt and/or concrete?

Response: See response to RFI #2.iii

27. Does the proposal need to be in one Word document or can there be separate, read only files for each section/project? Would PDFs of the SF 1442, Section A, B, G & K be accepted?

Response: PDFs of the SF1442 are acceptable.

28. At pre-bid site visit, it was indicated that the CAD and As-Built drawings would be posted to FBO. When can we anticipate those documents to be available?

Response: See response to RFI #14

29. Will signed CCASS evaluations be accepted in place of PPQ’s?

Response: No. See response to question 1.

30. Can you submit PPQs completed for past RFP’s

Response: No, The PPQs need to be current, accurate, and correctly formatted to this solicitation.

31. In section L-2.3 Part III, i. General Project Construction Experience it states “up to nine

(9) but no less than eight (8) projects. 9 project examples are being requested are we allowed to eliminate one required project without penalty? Please clarify.

Response: Yes, if your 8 projects fully meet the requirements. See answer to question 1 for further clarification.

32. In section L-2.3, Part II Subfactor 2 – Specifications Are specifications to be submitted in a separate document or is it acceptable to show them on the drawings?

Response: See response to RFI #23

33. Will proof of registration on SAM.gov suffice for current ORCA or should a hard copy be included?

Response: A hard copy is preferred.

34. In Section L-2.4.4 mention is made of an Executive Summary but no mention is made of it in the L-2.3 Part II. Can you elaborate on its requirements & content?

Response: An executive summary is a brief document that summarizes the contents of an offeror’s proposal. The intent of the executive summary is to provide the evaluation team an overview of the proposal before beginning the assessment. There are no specific requirements or content for the executive summary. The executive summary is not evaluated.

35. If an offeror does not have a specific past performance example (ie, Airfield, HVAC/Energy, Electrical, Pavement or Roofing) as required in section L-2.3 Part III, i. General Project Construction Experience, will they be automatically eliminated from consideration? If not, what will be the evaluating criteria for non compliance?

Response: If the offeror does not have an example of a required specific project type, they will not be eliminated from consideration, but may receive a less than “substantial confidence” rating on the performance confidence assessment ratings.

36. FYI in Section L-2.3, Part II, 1. Project Content The sample project is referred to as “seed” project.

Response: This is a typo. The correct reference should be “sample” not “seed” project

37. How soon will we receive CADD files for the sample project?

Response: See response to RFI #14

38. Reference pages 56-57

For Part III – Past Performance Information, does the 5 page limitation include the project summary (using the format of Attachment 3) for each of the six (6) types of projects (up to 9 project examples) listed in section i. General Project Construction Experience and each of the 3- 5 projects for section ii. DoD Project Construction Experience? In summary, a maximum of 5 pages is allowed for each project, so theoretically, a maximum of 45 pages is allowed in response to i. General Project Construction Experience and a maximum of 15-25 pages is allowed in response to ii. DoD Project Construction Experience. Please clarify.

Response: The 5 page limit applies to each project submitted for consideration on each Attachment 3. We believe most projects will only take 2 pages to provide the necessary data on attachment 3. If the Offeror submits 14 design/build projects to meet the section PART III (a) requirements, he/she can submit a maximum total of (5 pages X 14 project performance references) = 70 pages. If the Offeror chooses to submit separate design and construction projects IAW the answer to question 2 above, he/she can submit a maximum of (5 pages X 23 project performance references) = 115 pages.

39. On pg 54 para. L-1.5 Teaming/Partnering Offerors: “The offeror shall provide all required solicitation information for all parties, including a hard copy of the TA…”

In addition to the teaming agreement, does “all required solicitation information” mean the SF 1442 only? If so, does that include the Reps and Certs?

Response: Information must be submitted in accordance with the RFP.

40. RE: Section L (Page 53 of 65), Paragraph L-1.3, Pre-Proposal Conference;

the last sentence states, "All questions regarding this RFP must be submitted by 1000 hours (EST) on 2 July 2014. Questions received after 2 July 2014 shall not be accepted."

The first sentence of the paragraph entitled "Notice to Offerors" at the bottom of the same page states, "Offerors are encouraged to submit all questions and requests for clarifications in writing no later than ten (10) days prior to the RFP closing date. Since the closing date is specified as 29 Jul14, then this would make the RFI date 19 Jul14.

The 02 July date only provides potential offerors with four (4) business days to distribute the RFP documents to our subcontractors & suppliers for their review, receive their questions, then in turn provide those same questions to you. Factor in that next Friday is the 4th of July holiday and many of those same subs & suppliers will be closed for the entire holiday week, it would seem more appropriate to allow questions up to 10 days prior to the RFP closing date.

Can you please confirm which date is correct and give ample consideration for allowing the "10 days prior to the closing date" as the suspense date for providing RFP questions?

Response: 2 July 2014 is the correct deadline for questions. Questions received after 2 July 2014 will not be considered.

41. On page 57 under Past Performance Information, General Project Construction Experience:

The RFP reads “Experience in design and construction of up to nine (9) but no less than eight

(8) construction projects, as identified below, as the Prime Contractor equal to or greater than $500,000, similar scope and magnitude of effort and complexities this solicitation requires.”

The RFP then lists six different project types, with some overlap, which combined equal nine total projects.

Our question is as to whether this technical requirement can be satisfied in the aggregate, average, or in the alternative? We are not sure whether the requirement is for at least eight different projects in the past five years, each in excess of $500,000. Another reading is that the “similar scope” language could be interpreted to mean that an offeror’s past performance must be similar in size and scope as the work detailed in the RFP, the value of which is still undetermined.

What we are most stuck on is the $500,000 requirement. Due to the diversity of the different enumerated projects, that numeric requirement would be much more difficult to satisfy in some projects than in others. Could the eight submitted projects average $500,000 in order to satisfy this technical requirement? Was there a particular reason for the $500,000 requirement based on expected performance costs?

Response: Please see the answers to questions 2 and 10 above. Also, section L-2.3 Part III (a) Provides specific clarification on relevant performance experience. Aggregate, average, and alternatives will not meet the requirement.

42. AF Form 66 (Submittals) For submittals, when it says 65% and (X) days before or (X) days after, does that mean that both, 65% and (X) days before or (X) days after, are to be submitted with the proposal?

Response: Proposals shall include all AF 66 items that are identified as due BEFORE 65%. Submittals identified AFTER the 65% are not required. EXCEPTION: Line item

V1, “ASBESTOS NESHAP SURVEY AND LEAD-BASED PAINT SCREENING

RESULTS” is not required.

43. Submittals Are the submittals to be included in the Technical Proposal section? If not, in which section should they be?

Response: Technical Proposal Section

44. Page 54, (L-1.5 Teaming/Partnering Offerors) If teaming, do all parties have to be small businesses?

Response: IAW FAR Part 19.101(7)(vi) Size determination for teaming arrangements. For size determination purposes, apply the size standard tests in paragraphs (7)(i)(A) and (B) of this section when a teaming arrangement of two or more business concerns submits an offer, as appropriate.

FAR Part 19.101(7) Control through contractual relationships.

(i) Definition of a joint venture for size determination purposes. A joint venture for size determination purposes is an association of persons or concerns with interests in any degree or proportion by way of contract, express or implied, consorting to engage in and carry out a single specific business venture for joint profit, for which purpose they combine their efforts, property, money, skill, or knowledge, but not on a continuing or permanent basis for conducting business generally. A joint venture is viewed as a business entity in determining power to control its management.

(A) For bundled requirements, apply size standards for the requirement to individual persons or concerns, not to the combined assets, of the joint venture.

(B) For other than bundled requirements, apply size standards for the requirement to individual persons or concerns, not to the combined assets, of the joint venture, if—

(1) A revenue-based size standard applies to the requirement and the estimated contract value, including options, exceeds one-half the applicable size standard; or

(2) An employee-based size standard applies to the requirement and the estimated contract value, including options, exceeds $10 million.

Yes, all parties have to be a small business.

45. Page 53, (L-1.3 Pre-Proposal Conference and Notice to Offerors) Please clarify when questions are due. One section says: “All questions regarding this RFP must be submitted by 1000 hours (EST) on 2 July 2014. Questions received after 2 July 2014 shall not be accepted.” However, if you look three paragraphs down, there is a section that says: “Offerors are encouraged to submit all questions and requests for clarification in writing no later than ten (10) days prior to the RFP closing date.” The RFP closing date is 29 July 2014 so ten days prior would be 19 July 2014. Is the deadline for questions 2 July 2014 or 19 July 2014?

Response: 2 July 2014 is the correct deadline for questions. Questions received after 2 July 2014 will not be considered.

46. Page 55, (Part II – Technical Proposal) Please clarify what information goes in the Technical Proposal section. We understand that the Sample Project information goes here, but it seems there are 40 pages available to use in addition to that.

Response: You are not required to use all 40 pages.

47. Page 62, (Sample Project Proposal Accuracy) The Sample Project Proposal Accuracy section starts with #8. Where can we find #1-7?

Response: This is a typo. Number 8 should be number 1.

48. Page 63, (M-3.3 Past Performance) The first sentence of the second paragraphs reads: “The performance confidence assessment is accomplished by reviewing all aspects of an offeror’s company information and capabilities in addition to past and/or current performance, focusing on and targeting projects relevant to the scope of the solicitation.” Our question has to do with the word “current” in that sentence. The solicitation asks for past performance however, according to the sentence above, we are being evaluated on current performance as well. Where do we include information about our current projects?

Response: You do not need to provide current projects.

49. Page 65, (M-6.4 Bonding) In which section should we put the bonding letter?

Response: Include the bonding in Part II, TECHNICAL PROPOSAL.

50. Page 58, (Evaluation of Past performance information) The last paragraph of Part III Past Performance Information states; The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Does this mean that we can use past performance of predecessor companies or key personnel or subcontractors to satisfy the requirements of the PART III Past Performance Information, General Construction experience and/or DOD Construction experience?

Response: Prime experience only.

51. Are we able to obtain a copy of the CAD drawings for the Corrosion Control seed project?

Response: See response to RFI #14

52. When will the CAD files of the 30% drawings become available and where can we download them?

Response: See response to RFI #14

53. What is the preferred construction scheduling program for the 6th Cons?

Response: Microsoft Project 2010. This is preferred, but not required.

54. Is there a Life Safety Plan available for Hanger 1 and Hanger 3?

Response: No.

55. ETAP performs the same calculations as Easy Power. Is ETAP an acceptable alternative power calculation program?

Response: ETAP is not acceptable. MacDill AFB uses Easy Power for all calculations.

56. The 30% design does not have any information on the sprinkler system. Please confirm we need to provide a sprinkler design. I would assume so as it is typical with a UFC complaint design package. I find it odd there is nothing in the 30% design. If this needs to be done per UFC we will need to engage a Fire Protection Engineer and will need flow testing in order to complete the hydraulic calculations. I do not see any flow testing in the docs.

Response: For purposes of a 65% design submittal, there is no fire suppression requirement.

57. The 30% does not include a furniture or equipment layout. We need a furniture and equipment layout included with a 65% design. How can we get this info?

Response: All necessary furniture and equipment layout information is included on sheets A-406 and A-408.

58. May we submit CCASS ratings/documentation in lieu of Attachment 4 Performance Survey on our past projects in response to PART III – Past Performance Information?

Response: No, See the response to question 1.

59. Section L-2.3, “PART III – PAST PERFORMANCE INFORMATION” – Item (b) “Performance Surveys,” top of page 58 of 65 of the solicitation states that, “The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.”

Attachment 3, “Project Submittal”, Item 5, states, “Project will not be considered unless Contractor acted as the Prime.”

a. These two statements seem to contradict each other. Please clarify which projects the Government will accept – projects only performed by the Prime contractor, projects performed by major subs on the offeror’s team, and/or projects performed by key personnel on the offeror’s team but not necessarily while employed by Prime contractor.

Response: Prime only.

60. Do past projects have to be completed at time of proposal submission?

Response: Yes.

61. Regarding Section L-2.4, Item 9. - For the electronic copies submitted on CD, may we submit our proposal information in searchable PDF format instead of Microsoft Word?

Response: No.

62. Will there be an opportunity to schedule an additional site visit of sample project prior to submission of proposals on July 29, 2014?

Response: No

63. SF 1442, Block 13.B., states no offer guarantee is required but contract clause FAR 52.228-1, Bid Guarantee (page 39/40 of 65), states the bid guarantee “shall be 20% of the bid price.” Is a bid bond/guarantee required for submission with the proposal response?

Response: You must provide support that your company has the capability of receiving a bid guarantee for $5M

64. Section L, paragraph L-1.3, Pre-Proposal Conference, indicates “all questions regarding this RFP must be submitted by 1000 hours (EST) on 2 July 2014. Questions received after 2 July 2014 shall not be accepted.” In the Notice to Offerors section of this same paragraph, it states “offerors are encouraged to submit all questions and requests for clarifications in writing no later than ten (10) days prior to the RFP closing date.” Please clarify the actual date that RFIs are due.

Response: 2 July 2014 is the correct deadline for questions. Questions received after 2 July 2014 will not be considered.

65. Section L, paragraph L-1.4, Joint Venture Offerors. The first sentence of the second paragraph states “…after the proposal due date of 15 August 2014.” The SF 1442, Block 13.A.

states that offers are due by 10:00 AM on 29 July 2014. Please clarify the closing date for proposal submission.

Response: The RFP closing date is 30 July 2014.

66. Section L, paragraph L-1.5, Teaming/Partnering Offerors. This paragraph requires submission of teaming agreements, etc. but paragraph L-2.3, Specific Instructions, doesn’t require inclusion of these documents in either volume of the proposal response. Please clarify if this information is required in the proposal response and more specifically if the Government will require submission of the Design teaming partner’s information. If teaming partner information is required, what information is required?

Response: If the Offeror submits design only projects to qualify (IAW) Question 2, he/she will have to submit (1) The information required on each qualifying project, (2) Proof they are formally included in the team/partnership, and (3) A copy of the design firms current professional registration.

67. Is it permissible for a teaming partner to be a Large Business if the teaming agreement stipulates this entity will be a subcontractor to the Small Business prime contractor and the Large Business Subcontractor will be in no way in privity to the Owner? (Our firm would like to use a subcontracted design entity that is a Large Business, therefore answering this question well in advance of the proposal due date is paramount.)

Response: See question #44 for teaming with a large business. A large business may be used as a subcontractor.

Reference Section L-2.3 (b) of the RFP Specific Instructions (Page 57 of 65), Performance Surveys):

68. Being the last quarter of the year, duty station transfers, holidays and not wanting to ask again for what has been performed and readily available, please allow contractors to provide PIRRS or CCASS in place of Attachment 4?

Response: See response to question 1.

Reference Section M, M-2.0 (Page 61 of 65) Basis for Contract Award:

69. As this project is a “Sample” project, would the USAF please consider the use of “Best Value” evaluation instead of “Lowest Price Technically Acceptable”?

Response: Technically, LPTA is a “Best Value” procedure. The lowest price technically acceptable source selection process is appropriate when best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

Reference Section L-2.3 of the RFP (Page 56 of 65), Specific Instructions, No. 6:

70. Which scheduling software would you prefer we use for the Subfactor 4 Gant Chart?

Response: See response to RFI #53.

Reference Appendix E of the RFP (Page 2 of 2), Para. R:

71. Please elaborate on your requirements for the color board, do you want a finish schedule or do you want actual color samples?

Response: Appendix E states “r. Comprehensive material and color board with all intended primary materials clearly identified by location. “ Additionally, AF 66, Item G9 requires “COMPLETE MATERIALS & COLOR BOARD.

Reference Section L-1.3 of the RFP. Paragraph 1 of Section 1.3 states: “All questions regarding this RFP must be submitted by 1000 hours (EST) on 2 July 2014. Questions received after 2 July 2014 shall not be accepted.” Paragraph 4 of Section L-1.3 states: “Offerors are encouraged to submit all questions and requests for clarifications in writing no later than ten (10) days prior to the RFP closing date.” We understand this date to be July 19, 2014.

72. What is the due date for questions: 2 July or 19 July?

Response: The correct date is 2 July 2014.

Reference Section L.2-4 Paragraph 3(b) which states that “Typing shall be not less than 12 pitch, Times New Roman.

73. We respectfully request a smaller pitch for tables, graphs, figures and other illustrations (such as 9 Times New Roman)?

Response: Typing shall not be less than 12 pitch, Times New Roman.

Reference Section J – (page 45 of 65) identifies Appendix B as “Sample Project Proposal.” The document released in FBO is identified as “Appendix B “Project Bid Schedule.”

74 – Please confirm whether Appendix B is properly labeled as “Project Bid Schedule.”

Response: Project Bid Schedule is the correct label. This will be changed in a forthcoming amendment.

Reference Section L-2.4 (Page 58 of 65) – Item 8 states “Offerors are encouraged to number the proposal paragraphs consistent with the instructions contained in Section M.”

75 – Does this provision mean that all “paragraphs” should be so numbered or does it mean “sections” should be so numbered?

Response: The recommendation is for paragraphs, not sections. The decision is up to each offeror.

76 – We have organized our proposal according to the submission requirements found in Section L of the RFP. Where a submission requirement also has an evaluation consideration found in Section M, we will apply the number from Section M. Is this the guideline that the Contracting Office requires Offerors to follow?

Response: The organization of the offeror’s proposal is the sole responsibility of the offeror and shall meet all requirements of the RFP.

77. No specific reference: Can we get the 30% CAD Drawings and when can we expect them?

Response: See response to RFI #14

78. L-2.4 paragraph 4 states, “Technical proposals shall be limited to 40 pages excluding the Executive Summary and the Sample project drawings and specifications…” However, an Executive Summary is not outlined in L.2-3 Specific Instructions. Please clarify: Is an Executive Summary required in Part II – Technical Proposal?

Response: Yes

79. Will the Government accept projects from prime subcontractors/teaming partners to meet the i. General Project Construction Experience and ii. DoD Project Construction Experience requirements in (a) Relevant Performance Experience? If yes, will projects submitted demonstrating prime subcontractor/teaming partner experience be rated as highly as projects performed by the Prime Offeror?

Response: The response to question 2 outlines how separate design firms and construction firms in a current, formal teaming agreement can jointly submit projects to meet the experience requirements. If submitted as separate projects, the A&E must be the designer of record to have the design qualify and the constructor must have been the prime contractor.

80. L-1.3 references questions states that questions must be submitted by 2nd July 2014 at 1000 am EDT. This section also states, "Notice to Offerors: Offerors are encouraged to submit all questions and requests for clarifications in writing no later than ten (10) days prior to the RFP closing date. The decision whether to respond to questions and requests for clarification made less than ten (I 0) days prior to the RFP closing shall be at the sole discretion of the Contracting Officer." Please clarify: are questions due July 2nd or July 19th (10 days prior to the RFP closing)? We are requesting that the due date for questions be extended to July 19th per Section L-1.3 to ensure adequate time for technical design questions.

Response: Question deadline remains unchanged.

81. The RFP states that a task order will not be issued for this sample project. Will the drawings be used for any other purpose than awarding MACC participants?

Response: This particular drawing set will NOT be used for anything other than the MACC solicitation.

82. Will the sample project be constructed?

Response: This project will not be awarded with the scope identified in the MACC RFP.

83. Will successful MACC teams be held to sample project proposal pricing if the project becomes real in the future?

Response: No, this project will not be awarded with the scope identified in the MACC

RFP.

84. A separate specifications book appears to be required as part of the submittal. Will outline specifications meet the intent of the 65% submittal or are fully edited specs required? If fully edited specs are required, should redlines be turned on?

Response: See response to RFI #23

85. Are physical samples required for the material and color boards or will photographs/scans be acceptable?

Response: Photographs are acceptable, but not scans.

86. Is a Florida licensed architect required or will registration in another US state be acceptable?

Response: Florida licensed architect.

87. Are all engineers required to be licensed in Florida?

Response: Yes

88. Is a licensed fire protection engineer required?

Response: Not for the 65% design

89. Will FF&E be GFGI, GFCI, or CFCI? Should FF&E be included as part of the submittal?

Response: FF&E is NOT required for the 65% design.

90. When will CAD files be provided?

Response: See response to RFI #14

91. Are additional photos required to be part of the submittal?

Response: No.

92. Please confirm that asbestos and lead abatement design will not be required as part of the submittal, but that it should be included in pricing.

Response: Confirmed, the asbestos and lead abatement design IS NOT required as part of the submittal. The Asbestos and lead abatement shall be included in pricing.

93. Files downloaded from FBO “Attachment_1,_MACC_Statement_of_Work_(SOW).pdf” and “Attachment_1,_MACC_Statement_of_Work_(SOW)-Amendment_01.pdf” appear to be identical. Is there a narrative of the changes?

Response: There is not a narrative of changes for the SOW amendment.

94. The On-Ramp/Off-Ramp Provision in the RFP is similar to, but does not match the description given during the site visit. It was stated during the meeting that new teams would not be on-ramped if one of the original on-ramped teams was off-ramped. In the event a team is off-ramped, will a new team be on-ramped to replace it?

Response: During the site visit meeting, offerors were informed to refer to the RFP requirements/language if something stated during the site visit meeting contradicts the RFP requirements. Refer to L.3 ON/OFF RAMP PROVISION for guidance.

95. Will the spaces requiring renovations be occupied during construction.

Response: Refer to paragraph 2.B.1 of the SoW regarding phasing. The proposer shall consider including transition time between phase 1 and phase 2 to allow the occupant to move into the new spaces.

96. Will the contractor have to move furniture. If so, will the contractor be required to provide a temporary storage space for it.

Response: The user will move/store furniture and equipment with the exception of those items identified in current Fiberglass shop.

97. Will any user swing space be required while renovation is ongoing in the affected areas.

Response: No, however H3 must be completed first to allow movement of the E&E Admin and Battery shop, which then frees up the space in H1 for renovation. See “Phasing” in

SOW.

98. The RFP drawings do not contain sheets A-409 and A-410. Are these available?

Response: See RFI #14 response

99. Please clarify what room picture 24 is depicting. It appears to be mislabeled.

Response: Refer to sheet A-404 for the location of this photo.

100. Drawing A-408 Keynote 3 states: “Floor Drain. See Plumbing”. There is no plumbing drawing for this area. Is there any plumbing work for the floor drain required for this area.

Same question applies to Keynotes 4 and 5.

Response: Refer 2.A.iv of the Statement of Work

101. Sheet A-403 Keynote 2 states existing sink to be replaced. Sheet M-404 Keynote 1 states existing 3 compartment sink to remain. Please clarify conflict.

Response: A-403, Keynote 2 is in error. The sink shall remain per Sheet M-404, Keynote 1.

102. General question regarding achieving ventilation rates that meet UFC3-410-04N and 3- 401-1. This is being asked of existing systems. Basic balancing adjustments can be made but no guarantees can be made of achieving anything more than the existing equipment can produce. Please clarify the intent of the Keynotes if more is required of the contractor. The only way to guarantee that the UFC can be met is to replace the systems.

Response: The contractor shall provide calculated IAW the appropriate UFC. We acknowledge the possibility the existing system may not meet the calculated rates.

However the contractor shall assume the existing system is adequate and price accordingly.

103. Sheet E-407 Keynote 2 states to provide circuits and disconnect switches for all new mechanical equipment. This equipment is not indicated on the drawings. Please provide a list of equipment and load requirements for such equipment.

Response: We do not anticipate any changes to the existing mechanical equipment in this space.

104. Will the government provide dwg. files for the RFP drawings?

Response: See RFI #14 response

105. Will the government provide base maps and desired title sheet in dwg. Format

Response: See RFI #14 response

106. Sheet A-402 keynote 4 states that all doors to be patched, primed and painted. Page 8 of the power point calls for new doors. Please clarify which is correct.

Response: Slide 8 is in error. Sheet A-402 is correct.

107. Please provide all existing facility as builts. As builts will be necessary to design the 65% drawings to the expectations of the SOW.

Response: See response to question number 14.

108. Attachment 2, #6c Electrical, states that Easypower be utilized to provide a riser diagram of the electrical panel affected by the scope of work back to Hangar 3. It states the contractor will perform the site survey and circuit tracing to complete this requirement. Will the gov’t provide the relevant information in lieu of having each contractor perform a circuit tracing?

Response: Yes, Assume the following:

The existing 225A rated MLO panel board within the work area is feed by a 200A breaker from a 225A Westinghouse panel board named LH in the Hangar Bay. LH is feed from the 208Y/120V distribution QED panel board "LDP" with micro logic breakers in the main mechanical room.

The transformer feeding the 208Y/120V distribution panel board LDP is 500KVA from 480Y/277 distribution QED panel board with micro logic breakers "MDP" which is fed from the 1MVA service transformer approximately 75 feet from the MDP panel board.

The 1MVA transformer has standard assumed impedance

The 13200 KV distribution substation has 8500AIC approximately 1.25 miles from this location.