2025 PWS for Cameras (new).docx

Performance Work Statement

DORMITORY CCTV PROJECT

HOLLOMAN AFB, NEW MEXICO

18 February 2025

1. DESCRIPTION OF SERVICES: The Contractor shall provide all management, tools, supplies, equipment, and labor necessary for the purchase/installation/testing of a video surveillance and Digital Video Recording (DVR) system for 100 percent coverage of common areas in designated Holloman AFB dormitories, in a manner that will ensure their full serviceability and operation. Contractor shall use established technical criteria for ensuring continuity of service and traffic without damage or degradation of government facilities. If there’s room in the existing dorm buildings’ conduit to install the cable installations, the contractor shall use those conduits. If there’s not room in the existing dorm buildings’ conduit for cable installations, the contractor will have to install a new conduit. Troubleshoot and repair any/all issues.

1.1 Work Site Preparation/Schedule: Prior to commencing any work the contractor shall coordinate the dates/times with the Contracting Officer and CES technical representative. Contractor will provide a site survey and indicate placement location of Contractor support equipment.

1.1.1. Work Locations (3): Buildings 331, 333, 334, and all parking lots. Each building has 3 floors. Except building 331 it has 2 floors.

1.1.2. Permits: The contractor shall ensure all permits, manifests, environmental requirements, etc., are accomplished prior to beginning work.

1.1.3. Waste Removal: The contractor shall remove all debris from the work site daily and place it in contractor provided disposal containers/vehicles. The contractor shall dispose of waste at a permitted off-base waste site. Upon completion of services, all Government facilities/grounds shall be completely free of any contractor generated waste.

1.1.4. Manual and/or Warranty Documents: Upon completion of the contract, the contractor shall provide the Contracting Officer with a digital copy of all necessary maintenance manuals and warranty documents. The contractor shall also provide copies of all permits, weight tickets, shipping manifests, etc., upon completion of project; as applicable.

2. VIDEO SURVEILLANCE AND RECORDING SERVICES

2.1 Contractor will provide a drawing for each building with proposed camera and monitoring/recording equipment, locations.

2.2. Features

2.2.1. Contractor furnished cameras (NDAA Compliant) and monitoring system must be NEW and include, but are not limited to, the following per quote dated 2.25.25:

(a) Cameras must be Axis M3126-LVE Vandal Resistant Cameras with IR for interior areas

(b) Cameras must be Axis P3268-LVE Vandal Resistant Dome Cameras.

(c) Cameras must be Axis P4707-PLVE Vandal Resistant Dual Lens Cameras.

(d) Cameras must be Axis M4318-PLVE Vandal Resistant 360 Degree Cameras.

(e) Cameras must be Axis P3818-PVE and P3738-PLVE 180 Degree Cameras for parking areas.

(f) Cameras must be Axis P3268-LVE Vandal Resistant Dome Cameras.

(g) NVR must be Axis D4114 4 Channel Poe Channel Switch, S2216 16 MK II 8TB, or AXIS D8004 4-Port Unmanaged PoE Switch with 60 W PoE power budget.

(h) and S2224 24 MK II 12TB Server with POE.

(i) NVR Monitors must be 32” Viewsonic VX3211-4K model, with mount.

(j) DVD burner must be LG Super Multi Blade Drive AP70NS50

(k) Software must be able to provide full range of enhancement capabilities (i.e. facial enhancement, noise reduction, etc) as well as watermark each DVD so that it can be used for evidence.

(l) UPS must be Tripp Lite UPS 1500VA Battery Backups.

(m) Wall mount must be lockable 9U wall mounts.

(n) Altelix weatherproof enclosures for poles.

(o) Point to point radios to connect parking lot cameras to servers.

(l) Each building’s system will be fully stand-alone.

(m) CAT6 cabling will be utilized.

(n) Metal conduit (to prevent tampering) as needed for installation

3. PROGRAMMING, TRAINING, AND MAINTENANCE OF VIDEO SURVEILLANCE SYSTEM

3.1. PROGRAMMING OF CAMERAS AND NVR: The Contractor shall program all cameras and NVRs. All programming shall be done at no additional cost to the Government.

3.2. Customer Training: The Contractor shall provide on-site training and operational documentation to the user upon turn-over of video surveillance system to Government representatives.

3.2.1. Contractor will provide a system troubleshooting session to a group of 10-12 government representatives. This training will provide the government technician the ability to determine the type of failure the unit is experiencing (infrastructure/subscriber).

3.2.2. Contractor shall provide system/software maintenance as needed to ensure full operability during warranty period. Any system/security patches required during warranty period will be provided by Contractor at no additional cost to the Government.

4. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

4.1. Government Furnished Facilities: The Government will not provide facilities, other than restrooms, in the performance of this contract. The Contractor is responsible for providing storage for all materials throughout contract performance as the Government will not be responsible for any damage/losses to contractor equipment/supplies/materials.

4.1.1 Contractor will propose laydown areas for each dormitory before performance begins. Government approval is required for any proposed areas.

4.2. Government Furnished Services: The Government will provide emergency medical transportation and treatment if required. The contractor shall reimburse the Government for the cost of these medical services at current rates. For emergencies, please call 911 and provide your location on Holloman AFB. For Security Forces, please contact 575-572-7171 for on-base emergency services.

4.3. Government Furnished Utilities: The Government will provide electricity inside/outside of facilities.

5. GENERAL INFORMATION

5.1. Contract Manager: The contractor shall designate a primary, and at least one alternate, contract manager. This person will be responsible for the duration of the contract. They will be responsible for performance, employees, clean-up, problem identification, training, scheduling, etc., to ensure complete contract success. These individuals will be appointed in writing upon contract award and provided to the Contracting Officer. The contract manager and alternate(s) must be able to read, write, speak, and understand English fluently. The manager(s) shall have at least three years’ experience in work related to this project to ensure successful contract completion.

5.2. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

5.3. Conflict of Interest: The contractor shall not employ any individual who is an employee of the United States Government if the employment of that individual would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval of the employment in accordance with DODD 5500-7, Standards of Conduct. In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities.

5.4. Safety Equipment: The contractor is responsible for providing all safety equipment for contractor employees. Safety equipment shall always be used during the performance of this contract and all tasks shall be performed in safe manner. The Government has the right to terminate this contract should the contractor perform work in an unsafe manner or fail to properly use safety equipment.

5.5. Work Areas: The contractor shall, always, keep work areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials that are not actively being used. Upon completion of the contract, or when away from the work sites, the contractor shall leave the work area and premises in a clean, neat, safe, and workmanlike condition. See paragraph 1.3 above for additional information.

5.6. Inspection of Services: The contractor’s work shall be subject to inspect at any time by Government personnel. The presence or absence of the inspector shall not relieve the contractor from strict compliance with the requirements of the PWS, nor shall the presence of an inspector relieve the contractor from any deficiency that may be noted during the final inspection. Upon completion of work in each building, the contractor shall notify the Facility Manager, and a joint inspection shall be made with the contractor.

5.7. Smoking in Air Force Facilities: Contractors are advised that the Air Force has banned use of all tobacco products on Air Force bases except in designated outdoor locations. Contractor employees and visitors are subject to the same restrictions as are Government personnel.

5.8. Security: The contractor will be responsible for safeguarding all contractors' property and Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials will be secured.

5.8.1. The contractor is subject to installation access requirements. Attachment 2, Base Access Instructions, provides the Visitor Access Request (VAR) form with security background check information. This form will be required to be completed for the site visit and for contract performance. Any contractor personnel that do not pass this background check, will not be permitted access to the installation. The form will be required to be completed and emailed to the Contracting Officer no less than 3 days prior to the site visit.

5.8.2. The contractor shall adhere to all traffic regulations while on Holloman AFB. Employees are subject to random personnel and vehicle searches, speed control checks, etc. Contractor personnel cited for traffic violations may suffer loss of base driving privileges, and thereby base access. The use of cell phones is prohibited while driving on Holloman AFB unless hands-free capabilities are utilized. Seat belt use is mandatory for all occupants in a vehicle.

5.9. Hours of Operation: The official hours of operation are 7:00 a.m. – 4:00 p.m., Monday- Friday; excluding federal holidays and base down days/family days.

5.9.1. The contractor is not restricted to perform services within the above hours of operation; however, the contractor is advised that performance outside of these hours will require advanced coordination with the Contracting Officer. A minimum five-day notice shall be given for any requests to work outside of these hours as the dormitory area is a 24- hour quiet location. The Contracting Officer shall approve/deny all requests to work outside designated hours.

5.10 Holidays: The Contractor will not be authorized to work on Federal Holidays or AETC Family Days without prior consent from the Contracting Officer and CES representative. Requests to work on these days are required to be submitted via email to the Contracting Officer no later than 10 business days prior to the desired date. Submitting a request does not guarantee approval. The following holidays/family days are shown for planning/scheduling purposes.

5.10.1. Federal Holidays:

U.S. Holidays may change year to year, but current list can be found at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/.

* If a holiday falls on a Saturday, for most Federal employees, the preceding Friday will be treated as a holiday for pay and leave purposes. (See 5 U.S.C. 6103(b).) If a holiday falls on a Sunday, for most Federal employees, the following Monday will be treated as a holiday for pay and leave purposes.

** This holiday is designated as "Washington’s Birthday" in section 6103(a) of title 5 of the United States Code, which is the law that specifies holidays for Federal employees. Though other institutions such as state and local governments and private businesses may use other names, it is our policy to always refer to holidays by the names designated in the law.

5.10.2. AETC Family Days:

DATE

23 May 2025

20 June 2025

7 July 2025

29 August 2025

28 November 2025

26 December 2025

2 January 2026 image1.png