Part_2_633_CONS_List_of_FA4800-13-R-0004_Questions.docx

BOS Questions / Answers - Con’t

QUESTION 1:

Reference: Questions 18 – “According to PWS Paragraph 5.2.4.8.9 : The contractor is responsible for the purchase (when authorized) , delivery of, removal, transportation and proper disposal of old appliances. See updated PWS Paragraph 5.2.4.8.9 for historical data.”

Question: Please clarify if the cost of the replacement appliance falls under the SO’s liability limit or is government reimbursed? ANSWER: The contractor is responsible for the replacement cost of failed appliances under the SO limit.

QUESTION 2:

Reference: Government Furnished Equipment Question: Is the newer Volvo Equipment going to be provide as GFE on this new contract? ANSWER: Yes. We recently acquired three pieces of Volvo Equipment that will be included as GFE. Technical Exhibit 1-003 will be revised to add a Volvo Excavator, Frontend Loader, and a Trencher.

QUESTION 3:

Page 39 of Q&As released 4/24/13 Question: The answer to whether or not resumes need to be furnished with the proposal is contradictory to the rest of the (earlier) Q&As. Are resumes required with proposal submission or not? Will the Government be updating the PWS and RFP accordingly? ANSWER: The last response was incorrect - Resume WILL NOT required in the proposal, once awarded resumes will be reviewed.

QUESTION 4:

Reference: Page 34 of Q&As released 4/24/13 Question: The Q&As indicate that SF30s need to be submitted for each Amendment. Will the Government be releasing SF30s? ANSWER: Previously answered.

1. Will the Government provide historical workload data on RWP to include avg costs ANSWER: All historical workload data that is available has been provided

2. How many rooms are in the barracks? Do these units have shared latrines or individual latrines?

ANSWER: Previously answered with Data attached. Barracks are different. Some have Gang Latrines and some share 1 latrine for 2 rooms.

3. At what point within the system will the contractors’ responsibility begin, given the privatization of the water utilities?

ANSWER: Point of demarcation (at meter entering the facility or Five Feet from the facility)

4. Are street lights the responsibility of the contractor or are they included in the electrical privatization?

ANSWER: All streetlights & parking lot lights are privatized with DVP

5. Re: TE 3-002 (GFE). Will the government provide condition status for the shop equipment and heavy equipment such as snow removal equipment, grader, backhoe etc.? This information is necessary to develop pricing.

ANSWER: Rating would be subjective..we have provided description, model and age of all GFE equipment.

6. What level of responsibility does the contractor have for the lodging facility, AAFES and DECA?

ANSWER: Lodging and AAFES facilities have their own maintenance technicians however we maintain major systems (chillers, boilers, etc) and pest control. The DECA facility is maintained by them. .

What is the service call threshold for work that falls under the Davis Bacon Act? (i.e. roof replacement, painting etc.)

ANSWER: this contract falls under SCA not DBA

7. Re PWS 5.2.3.2.3: Contractors are required to have a current NICET Level III certification. This is an individual certification and is not typically required of a company. What is the rationale for the company certification requirement? Is this applicable only for work orders requiring an engineer with the NICET Level III certification?

ANSWER: Tradesman should already be certified when hired.

8. Re PWS 5.2.3.5.1.3: Will the government provide historical data for the requirements? Most of the items listed usually fall under a service order and would not be considered predictive or preventative maintenance.

ANSWER: Any work performed by FMO Barracks Technicians is on a reoccurring basis (SOO)

9. Will the government provide historical data on the grading of roads and gravel parking areas be provided (i.e. the number of occurrences)?

ANSWER: Previously answered

10. Re RFP Subfactor 2 Instructions to Offers: A Quality Assurance (QA) Plan is requested. Will the government consider the QA Plan requirement to be counted outside of the technical volume 30 page allotment? A QA plan could take all or most of the allowed page count. If not, is it the governments’ intention that a QA summary be provided?

ANSWER: A QA Summary is fine

11. How many backflow prevention devices require testing?

ANSWER: Previously Answered

12. Will the government provide a steam trap list? Are current steam traps tagged?

ANSWER: Previously answered

13. Where is the Ice Bank Chiller system located? What is the size of this system?

ANSWER: Ice bank chillers are at various buildings on base

14. Will the government provide actual equipment model and serial number for Ice Bank system to include chiller?

ANSWER: See TE 5-001 Installed Serviceable Equipment

15. Please provide actual building locations of cooling towers and tonnage ratings?

ANSWER: Not Available

16. Will the government provide Chiller information on cooling tower system (i.e. size, quantity etc)?

ANSWER: See TE 5-001 Installed Serviceable Equipment

17. Under the current contract are real property generators maintained by the incumbent or an outsider service contractor?

ANSWER: –all are maintained by BOS Contractor or incumbent

18. How many building boilers are on natural gas, vs. oil vs electric?

Answer: The majority of boilers are running Natural Gas and Central Heating plants have Dual Fuel NG/Oil capabilities.

19. Are there any active underground steam and condensate mains? If so, how is the repair to be handled if needed?

ANSWER: Yes, we have minimal distribution lines for steam. Most are above ground. Repairs are made by BOS contractor under unscheduled service orders.

20. How many of the domestic hot water heaters are electric? How many are natural gas? How many are oil?

ANSWER: Data unavailable. However, most of our domestic hot water equipment runs on natural gas.

21. How many storage tanks are underground and how many are above ground? RFP references underground storage tanks only.

ANSWER: See Tech Exhibit 1-003

22. In addition to the emergency generators, what do the underground and above ground tanks service?

ANSWER: We use Con Vaults for any equipment requiring #2 Fuel Oil

23. Is the awarded contractor required to utilize the local union for the facility maintenance work under this contract?

ANSWER: There is a CBA with this requirement and CBA has been posted.

24. Re PWS 5.4.4.7- EMCS: Please provide a list of EMCS field components - manufacturer and model numbers if possible.

ANSWER: A facility library is maintained by current BOS Contractor and will be available for new contractor

25. Re PWS 5.4.4.7 – EMCS: If contractor is responsible for maintaining calibrations of field EMCS components, please provide field control documentation for proper estimations.

ANSWER: Not available

26. Re PWS 5.4.4.7 – EMCS: Is contractor responsible for maintaining Application specific software?

ANSWER: NO - software belongs to JCI.

27. Re PWS 5.4.4.7 – EMCS: Please verify that equipment listed as JCI service is not duplicated on Technical Exhibit 5-001.

ANSWER: Not Duplicated

28. Re PWS 5.4.4.7 – EMCS: Is there a response time requirement for JCI contracted equipment?

ANSWER: See JBLE-Eustis ESPC DO-01 & DO-2 Decision Tree in PWS page 496.

29. Re PWS 5.4.4.7 – EMCS: Is CES responsible to ensure that JCI serviced equipment is properly maintained as required by equipment manufacturer?

ANSWER: Any JCI components from Building NAE to device are the responsibility of BOS Contractor.

30. Re PWS 5.5.3.1 - HVAC Change-over: Will government provide date required for cooling or heating change over?

ANSWER: Yes, Seasonal changeover dates are based upon Air Force standards and designated by Mission Support Group (MSG) Commander according to weather conditions.

31. Re PWS 5.5.3.3 - Boiler Maintenance and Operations: What is the steam pressure of the current central boiler plants?

ANSWER:

1. 409 (15) Seasonal plant

2. 587 (80)

3. 1411 (50) Seasonal plant

4. 2701 (100)

32. Per AFI32-1068: Steam pressure over 15 PSI and over 5 MMBTU/hr requires two inspections every 8 hour shift while less than 15 PSI steam and over 5 MMBTU/hr requires one inspection per operating day. Please clarify requirement.

ANSWER: Yes, you are correct per AFI32-1068. We have these requirements in the BOS contract.

33. Re PWS 5.5.3.3 - Boiler Maintenance and Operations: Does the roving plant operator require a different certification level than stationary plant operators?

ANSWER: No

34. Re PWS 5.5.3.3.2.1: Please define in which buildings the 15 HPS boilers reside and the fuel source.

ANSWER: All have dual fuel capabilities Natural Gas & #2 fuel oil

1. 2701 - 3 Boilers

2. 587 - 3 Boilers

3. 1411 – 2 Boilers How many personnel are on the contract? What is their rate of pay?

Answer: It is incumbent on each bidder to figure out staffing plan to meet PWS requirements.

35. Will the government provide a fixed value for ODC’ for equitable comparison of offers?

ANSWER: No-ODCs are built into historical data information for service orders.

1. Individual Battery Powered Lighting Units

2. Central Battery Powered Lighting Systems

3. Emergency Generator Powered Lighting Systems

4. Please provide the number of individual fixtures and the percentage of batteries/unitized fixtures expected to be replaced each year of the contract.

-Option 1 - The offeror can price future year including current CBA labor rates with inflation in their proposal. This will enable the contractor to submit an “Actual Wage Determination Increase Adjustment” at the end of each contract year if there were any increases beyond the inflated rate used.

-Option 2 - The offeror, knowing the CBA will continue, can incorporate a projected CBA rate for all future years in the proposal, however with this option you cannot request an “Actual Wage Determination Increase adjustment” if the CBA rates increase higher than what was projected.

1) REF: TECHNICAL EXHIBIT 5-004 (FIXED STAFFING REQUIREMENTS)

QUESTION: There is no staffing number assigned to General Maintenance for the two facilities listed. Please clarify.

Answer: Referencing TE 5-004, 2 for B950 represents staff assigned, 1 for B661 represents staff assigned.

2) Ref: Technical Exhibit 5.7-009 (Sites Requiring Tick Survey) Question: The reference provides a number of site locations by name but does not provide size of the requirement (i.e. linear feet, square feet, acreage, etc) without which only the incumbent can accurately estimate the staffing and related cost. Please provide the requested data to facilitate a proper and accurate cost estimate.

Answer: Historical data indicates that surveying is conducted in frequented and high traffic areas and sampling size is generally 1000 Square Feet. Area surveys are subject to change based on results.

3) Ref: Technical Exhibit 5.7-010 (Sites Requiring Poison Ivy Survey) Question: The reference provides a number of site locations by name but does not provide size of the requirement (i.e. linear feet, square feet, acreage, etc) without which only the incumbent can accurately estimate the staffing and related cost. Please provide the requested data to facilitate a proper and accurate cost estimate.

Answer: Historically data indicates that tree lines as well as frequented and high traffic areas (referenced in TE 5.7-010: Training Areas, Ranges, Recreational Areas, and Playgrounds) are visually surveyed to manage poison ivy on the base. Exact size is unavailable.

5. RFP Ref: Page 22 of 62 Discussion: Although a “cover sheet” is prescribed for inclusion in each proposal book, there is no requirement for pages representing proposal organization and administration that are usually found in proposals: transmittal letter, table of contents, list of acronyms and abbreviations, and list of figures and tables.

Question: Would the Government please clarify whether the transmittal letter, table of contents, list of acronyms and abbreviations, and list of figures and tables will be exempt from the proposal page count?

6. ANSWER: All will included in the total page count

7. RFP Ref: (none) Discussion: The solicitation does not include the SCA wage determination for the Fort Eustis-Story local area.

Question: Can the government please provide the current SCA wage determination for the local area? ANSWER: SCA wage determination has been posted on FBO and we do not sevice Ft Story

8. RFP Ref: 1.2.7.10.9 Pest Control Applicators, Pest Control Supervisors, Pest Control Quality Control Personnel. Personnel mixing and applying pesticides, advising, supervising, performing Quality Control shall be certified under the DOD pest control certification program and in accordance with Public Law 92-516; Federal Insecticide, Fungicide, and Rodenticide Act; DOD Directive 4150.07, The DoD Pest Management Program; and AFI 32-1053, AF Pest Management Program, or be certified by the Virginia Department of Agriculture and Consumer Services. At minimum all pest management personnel shall be Certified in categories 2 (Forest Pest Control), 3A (Ornamental pest Control), 3B ( Turf Pest Control), 5 (Aquatic Pest Control), 6 Right-of-Way Pest Control, 7A (General Pest Control), 7B (Wood Destroying Pest Control), 7D (Vertebrate Pest Control), and 8 (Public Health Pest Control) In addition, personnel shall also be certified in the specific areas of pest control in which they are working, i.e. termite control and household pest control. All Pest Control personnel shall be recertified in all required and optional areas 3 months prior to their certification expiration date.

Discussion: The cited PWS paragraph seems to state that, in addition to pest control applicators and supervisors, personnel from the Quality Control function must also be certified under the DoD pest control certification program or by the Virginia Department of Agriculture and Consumer Services.

Question: Can the government please clarify if personnel from the Quality Control function will require the same pest control certification as is required for pest control applicators?

ANSWER: Not needed

8. RFP Ref: ADDENDUM TO 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) Evaluation Criteria – Factor 1 Technical (highlight added) Sub-Factor 1: Offeror’s proposal demonstrates a complete plan that demonstrates a understanding through the plan of the technical aspects of the base operations and maintenance work as required at a DOD installation and described in the Performance Work Statement. Offeror must demonstrate a knowledge of working in the customer support business for a Service Order DOD Prioritized work system which includes infrastructure and equipment maintenance, HVAC maintenance, Barracks maintenance, pest management and appliance repair. Each technical aspect will be evaluated on an acceptable/unacceptable basis.

-Offeror’s proposal signifies an ability to work in a demanding customer service environment. Ref PWS 5.2, 5.3, 5.4, 5.5, 5.6, 5.7 Sub-Factor 2: Offeror’s proposal demonstrates a complete plan that demonstrates an understanding of the personnel requirements of the work described in the Performance Work Statement. Offeror should clearly demonstrate ability to hire and retain qualified tradesmen experience in BOS at a DOD installation as described in the Performance Work Statement. Each technical aspect will be evaluated on an Acceptable/Unacceptable basis.

-Offeror’s proposal signifies an ability to hire and retain personnel experienced in operating and maintaining real property on a larger, multiple site, multiple facilities, complex installation. Ref PWS 1.0 -Offeror’s proposal signifies an ability to hire and retain personnel with in-depth experience on a variety of industrial HVAC systems. Ref PWS 1.0 -Offeror’s proposal signifies an ability to hire and retain personnel with proven experience in their field and that are fully certified in their trade. Ref PWS 1.0 -Offeror’s proposal signifies an ability to hire and retain managers with a proven capability to manage BOS contracts. Ref PWS 1.0

- Offeror’s proposal signifies an ability to maintain and operate buildings and structures, and surface areas. Ref PWS 5.2, 5.3, 5.4

- Offeror’s proposal signifies an ability as a Prime contractor to manage and operate a public works shop dispatch center on a DOD base. Ref PWS 5.1 -Offeror’s proposal signifies ability using a software system to manage and track Service Orders under the DOD (1-3) prioritization system. Ref PWS 5.1 -Offeror’s proposal signifies a knowledge and ability to manage large, complex projects on multiple sites, multiple facilities, at a complex site. Ref PWS 5.2, 5.3, 5.4, 5.5, 5.6, 5.7 -Offeror’s proposal signifies an ability to perform Operation and Maintenance on a large variety of HVAC Systems. Ref PWS 5.2, 5.3, 5.4, 5.5 -Offeror’s proposal signifies an ability to perform repair and maintenance on small appliances and large commercial Dining Equipment. Ref 5.6 support business for a Service Order DOD Prioritized work system which includes infrastructure and equipment maintenance, HVAC maintenance, Barracks maintenance, pest management and appliance repair. Each technical aspect will be evaluated on an acceptable/unacceptable basis.

-Offeror’s proposal signifies an ability to work in a demanding customer service environment. Ref PWS 5.2, 5.3, 5.4, 5.5, 5.6, 5.7 Discussion: The evaluation criteria for the Technical Factor has a paragraph that appears out of order – see highlighted paragraph. The highlighted paragraph also appears to be missing introductory language such as, “Offeror’s proposal…” Question: Can the government please clarify the highlighted paragraph and provide additional introductory text to enable bidders to properly understand and address in their proposal all the specific areas that will be addressed in the government’s evaluation of the Technical Factor? RFP has been updated to clarify the paragraph.

9. RFP Ref: RFP Reference: (highlight added)

5.2.4.6 Sign Work. The Contractor shall repair, install, replace, remove, lay out, paint, stencil, laminate, and mount permanent and temporary signage throughout the Fort Eustis Campus to include directional, regulatory, informational, and other types of signs. Sign work shall also include, but not be limited to, fabricating, painting, and installing safety signs. The Contractor shall perform all sign work in strict conformance with standards set forth in the Manual of Uniform Traffic Control Devices for Streets and Highways as well as the Installation Design Guide and CED rules pertaining to Standardization, Fabrication, Erection, and Maintenance of Exterior Signs and Traffic Pavement Markings. The Contractor shall maintain signs along streets so that they are properly positioned, clean, and legible at all times. The contractor shall provide and maintain a pricing list for manufacture and installation of the various types of signage present on the installation. This pricing list shall be updated on a semiannual basis and shall bind the contractor between updates.

Discussion: The CLIN schedule included in Section B of the RFP and in the Bid Schedule attachment provided with the solicitation reference only FFP (Firm-Fixed Price) CLIN items. However, the highlighted language in the reference cited above seems to imply an IDIQ or cost-plus requirement.

Question:

a. Can the government please clarify if sign manufacture/installation requirements will be performed as an IDIQ or cost-plus requirement? ANSWER: - The regulatory and street signs are to be done under SO as a priority 3 when required.

b .If no, can the government please clarify how the highlighted language will apply to the FFP sign requirements in this contract? ANSWER: Highlighted signage language should be ignored in PWS. Statement is not correct for FFP contract. Government cannot dictate how contractor meets the signage requirement in PWS under the FFP unscheduled tasks sceanario.

and

Q&A Posted to FBO on 4/24/13; Page 39, Question 19 Question 13 and the related answer state the following:

Reference: RFP page 22 – a. Part I – Price Proposal “The offeror shall provide a staffing plan to accurately reflect key personnel with the required experience.”

Reference: PWS 1.2.7.1 Key Personnel. “These are defined as “Key Personnel” and are those persons whose resumes should be submitted for evaluation of the proposal.”

Question #1: Is this the section where resumes shall be placed? Or should they be placed in the Personnel section in the technical response? Resumes are not required in the proposal, once awarded resumes will be reviewed. (Highlight added) Question #2: Are resumes included in the page count? See above

And Question 19 and the related answer state the following:

Reference: Proposal Preparation Instructions, PWS Section 1.2.7.1 Key Personnel Question:

1) Are resumes of key personnel required to be furnished with the proposal submission? If so, in which section should they be located?

ANSWER: Yes, previous response. (Highlight added)

Question 13 and the related answer state that resumes are not required as a part of the proposal and not required until after award. However, in contrast, the answer to Question 19 seems to indicate that resumes are required. Based on the input from the Government on the 19th of April, actions associated with pursuit and preparation of resumes for submission were halted and proposals were adjusted based on the fact that resumes were not to be included. However, on the 24th of April the Government appears to indicate that resumes are now required and the response references us back to the previous response which actually indicates that resumes are not required.

In addition to the above, Question 5 on Page 13 of the Q&A also states that resumes are not required.

Will the Government please clarify if resumes are required with the proposal? And if they are required, will the Government consider an extension to the submission date given the impact to proposal efforts that would occur by introducing the resumes into the limited page count?

Answer: The last response was incorrect - Resume WILL NOT required in the proposal, once awarded resumes will be reviewed.

1. Reference: Past Performance Instructions (Page 26)

“The purpose of the past performance evaluation is to allow the Government to make an evaluation of the offeror’s ability to perform the effort described in the RFP, based on the offeror’s demonstrated present and past performance. Past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement will be taken into account when such information is relevant to this acquisition. Past performance information may include data on efforts performed by other divisions, critical subcontractors, or teaming contractors, if such resources will be brought to bear or significantly influence the performance of the proposed effort.”

Question: Since the Govt. will allow and evaluate the experience/past performance of proposed subcontractors, will the Govt. be providing a “Subcontract Consent Letter” or something similar (e.g., Form) to allow evaluators to inquire and verify as to a proposed subcontractor’s experience/past performance?

ANSWER: The government will evaluate subcontractors past performance if submitted as it would a prime contractor.

2. Reference: Technical Exhibit 1-004.

Question: TE 1-004 provides a list of the solicitation CDRLs. Will the Government please provide the actual CDRLs so the Offerers can better understand when the initial and subsequent data is due and what content and format the report should include?

ANSWER: This is the actual list of CDRLs for the contractor to provide.

3. Reference: PWS paragraphs 1.2.2 & 1.2.2.1; Transition, Phase-In, and Phase-Out Periods

Question: Paragraph 1.2.2 requires the Contractor to submit a completed Transition Plan within 30 days of the Contract award date. Paragraph 1.2.2.1 states the phase-in period will be approximately 30 calendar days between the Contract award date and the Contract start date. This indicates that the Transition Plan could be turned-in at the end of the phase-in period. Will the Government please verify that these two paragraphs accurately state the requirement?

ANSWER: Yes, the two paragraphs accurately state the requirement.

4. Reference: PWS 1.2.7.1 "These are defined as “Key Personnel” and are those persons whose resumes should be submitted for evaluation of the proposal."

Question 1: What part of our proposal should we put key personnel resumes? ANSWER: Resumes WILL NOT required in the proposal, once awarded resumes will be reviewed.

Question 2: Are key personnel resumes part of the page limits for the assigned section? ANSWER: Resumes WILL NOT required in the proposal, once awarded resumes will be reviewed.

5. Reference: PWS 1.2.5.4

Reference states that "A list of service contracts currently in place is provided in Technical Exhibit 1- 004". However, Technical Exhibit 1-004 is the "Contract Data Requirements Lists (CDRLs)".

Question: Where can we find the current list of service contracts currently in place?

ANSWER: Previously Answered.

6. Reference: PWS 1.2.9.1 Automation Systems and Workload Data; Reference: PWS 5.1.2.8.2 MAXIMO

[The Government's work management system of record is Maximo.]

Question 1: Is the government providing site licenses to the contractor? If so, how many site licenses are being provided? ANSWER: Previously Answered.

Question 2: If approved by the Government will the contractor be allowed to put essential software on Government provided computers (e.g., Microsoft Project, Payroll and accounting interface software, etc.?) ANSWER: No, installation of software only by government.

7. Reference: PWS 1.2.9.2 Standing Operating Procedures (SOPs)

Question 1: Are current SOPs Government owned documents? Per Paragraph – ANSWER: Contractor shall develop SOPs.

Question 2: If so, can these SOPs be provided to bidders for assistance in proposal preparations?

ANSWER: See Paragraph 1.2.9.2 Question 3: If SOPs cannot be provided to bidders will the selected contractor have access to these SOPs after contract award?

ANSWER: See Paragraph 1.2.9.2

8. Reference: PWS 1.1 “Work subject to Construction Wage Rate Requirements statutes may be performed.”

Question: Does this mean it will not be performed or it might be performed?

ANSWER: BOS contract task orders may require work that will come under the Construction Wage Rate Requirements.

9. Reference: PWS 1.2 PWS Para. 1.2.7.10.11 is followed by Para. 1.2.7.10.13

Question: Is there a Para. 1.2.7.10.12 for this PWS? ANSWER: Paragraph 1.2.7.10.13 should be 1.2.7.10.12.

10. Reference: PWS 1.4.5.2

Question 1: Provide content for Para. 1.4.5.2 in order to support PWS Para. 5.1.2.6.4 found on page 89 of the PWS.

ANSWER: Paragraph 1.4.5.2 is Hazardous or Toxic Materials. The content is in the sub-paragraphs below where the numbering is off for the sub-paragraphs in this section. Sub-paragraph 1.4.5.1.2 should be 1.4.5.2.1. Emergency Generators should be 1.4.5.2.2; Cross Connection Control should be 1.4.5.2.3; Ground Water Removal should be 1.4.5.2.4; Ozone Depleting Chemicals should be 1.4.5.2.5; and Boiler Plant Operation should be 1.4.5.2.6.

11. Reference: PWS 1.4.7.3

Question 1: Please identify specific physical work areas that require this action and specific physical work areas that will use a Government escort and not require the NAC?

Reference: PWS Para. 3.1.2.1.2 “recorded on DVD”

ANSWER: Previously Answered.

12. Question: Should the DVD be Still images and does AF 20-110 provide enough guidance to capture and report an inventory that can be enforced once placed onto the DVD? ANSWER: Yes.

Can Video be included with bulk victory items to reduce the amount of still images required? ANSWER: No.

Does the Government have a preferred format for the 100% inventory DVD? ANSWER: Standard Formats (AVI. MPG, and WMV)

13. PWS Para 3.1.2.2.3 Special Inventories

Question: How many special inventories are requested a year by the KO or CEO?

ANSWER: FY12 – One (As required basis).

14. PWS Para 3.4.1 GFE, TE 3-002-1 Government Furnished Equipment

Question: IAW the Office of Management and Budget, Circular number A-76-- Revised Appendix 3, Useful Life and Disposal Value all the equipment listed in TE 3-002-1 Government Furnished Equipment for this contract with a year built before 1995, this GFE exceeds the Federal Guideline of useful life with specific residual value that can be applied to each piece of GFE. Please provide within TE 3-002-1 and additional column stating the Government assessment of the Condition of each GFE as Poor, Fair, Good or Excelent, along with a Column showing the Status of this GFE as either Red for not functioning, yellow for able to use but has problems, and green for fully operational as found in DOD Unit Reporting guidelines for similar Government inventory and operational status? This is requested based upon Contractor responsibilities to replace this GFE as directed by the KO and the need for more initial assessment of equipment condition for cost analysis.

ANSWER: Previously Answered.

PWS Para 3.5.2.2 Record Drawings

Question: It is assumed the incumbent contractor has the same responsibility to update As-Builts as defined in this reference? Please advise what level of accuracy the Government assigns to the As-Builts (70%, 80%) and provide input/methodology on the quality control plan used such that the level of accuracy can be increased by improvement of oversight to the as-built process to eliminate redundant work.

ANSWER: Previously Answered.

16. PWS 3.5.2.3 Commercial Publications

Question: Need a reference or list of commercial publications required on the contract? None are provided with the PWS requirement.

ANSWER: The commercial publications are those that the contractor should process in their normal course of performance. (Examples: MSDS sheets, EPA regulations, NEC, etc.).

17. PWS 3.5.3 Standby Stock

Question: Government only states a requirement to maintain standby stock and not how this stock is estimated for cost and who the cost obligation fall on (Contractor or Government) for purchasing stock to maintain levels required by the Government.

ANSWER: Previously Answered.

18. PWS Para 4.4 Storage

Question 1: Is Off Site Storage of materials to be used on the Government facility approved? ANSWER: No.

Question 2: Is the incumbent providing Materials from off-site storage? ANSWER: No.

Question 3: Are there any special security measure(s) in place to process off-site storage of materials used on Fort Eustis into the base for use on the contract?

ANSWER: There is no Off-Site Storage. The paragraph addresses ‘exposure’ issues. Additional guidance is in State and Federal Regulations.

19. PWS Para 5.1.2.6.4 Disposal

Question: Reference to PWS Para 1.4.5.2 which is missing from PWS is required for further guidance on how Hazardous Material is disposed of.

ANSWER: Paragraph 1.4.5.2 is addressed in question 10. Paragraph 5.1.2.6.4 gives guidance “Disposal.”

20. PWS Para 5.2.3.1.1 Grounding Points, Ammunition Supply Checkpoints

Question: Including the Railcars how many grounding points are located at each of the locations referenced in the TE 5.2-002 for inspection every 14 months for this task? (QTY is not provided)

ANSWER: Previously Answered.

21. PWS Para 5.2.3.3.1 Winterization

Question: Does the Fort Eustis Club pool have an existing cover for use in the winterization process? ANSWER: Yes.

If not is this Government or Contractor provided? ANSWER: Government Provides.

22. PWS Para 5.2.3.4.3 Outdoor Pools

Question: Technical Exhibit 5.2-004 shows 3 outdoor pools for maintenance and Technical Exhibit 5.2- 005 shows only 2 outdoor pools for maintenance - Please advise how many outdoor pools require maintenance?

ANSWER: Previously Answered.

23. PWS Para 5.2.3.4 Swimming Pools

Question: No inventory is provided in any of the Technical Exhibits for Filter systems, and or existing chemicals stored for maintenance and testing services as required by the contractor. Please provide a list of these items and further identify how Chlorine and Acid is distributed to these pools and where these products are stored and what alarm systems are in place for leak detection?

ANSWER: Previously Answered.

24. PWS Para 5.2.3.5.1.3 Dedicated Barracks Support

Question: Please provide an inventory list showing type and number of Light Bulbs, Filter sizes, specific type of paint, specific floor coverings for floors and stairs, and an inventory of all fixtures found or used in the Barracks?

ANSWER: Previously Answered.

25. PWS Para 5.2.3.7 Quarterly Inspection of 12.5% of all rooms Question: Please provide the quantity of all Barracks Rooms?

ANSWER: Previously Answered.

26. PWS Para 5.2.3.11 Gutter and Downspout Question: How many linear feet of Gutters are serviced at Fort Eustis by the Contractor?

ANSWER: Unavailable.

27. PWS Para 5.3.3.1 Paved Surface Sweeping & Cleaning and 5.3.3.3 Street Sweeping

Question: PWS 5.3.3.1 says NO magnetic bar on sweeper on airfield and PWS 5.3.3.3 says sweeper will have magnetic bar on airfield? Please advise which PWS item is correct.

ANSWER: Magnetic bar is used at the Airfield, not the Broom. Both PWS items are correct.

28. PWS Para 5.4.3.1.2 Fire System Booster Pumps, TE 5.4-002

Question: The PWS shows three locations and the TE shows an actual service of 1 pump. Please provide the correct number of pumps for inspection?

ANSWER: Previously Answered.

29. PWS Para 5.4.3.1.3 Oil Water Separators, TE 5.4-002

Question: The PWS calls for monthly inspection of these systems. The TE shows only annual inspection. Please provide the inspection frequency?

ANSWER: Previously Answered.

30. PWS Para 5.4.3.3.3.1 Ball Field and Tennis Court Lights

Question: Is there any contractor responsibility to Calibrate or execute any light testing with the replacement of lights at these locations to recreational, school/amateur League, little League, Amateur Softball Association, or College Foot candle or Lux levels?

ANSWER: No.

31. PWS Para 5.4.3.4 Fuel Storage Systems

Question: Should the CDRL be 504R004 and not 505R004? The CDRL numbering system is not being followed if 505R004 is utilized.

ANSWER: CDRL numbering is ‘as-listed.’

32. Ref. TE 5-002 FY 2009 Workload

Question 1: the Failure Code BHO was only utilized in FY 2009 and never repeated for the subsequent fiscal year information. Is this Failure Code specific to Barracks and is it now being recorded on a different software system?

Answer: No this failure code is not specific to Barracks and it was only for one year and is not being recorded on a different software system.

Question 2: The sum of transactions for 2009 is shown as 13,277 and the actual sum of the information presented is 13,231 leaving 46 transactions unaccounted for in hours and by Failure Code. Will you please provide the Failure Codes and Number and Hours for these 46 transactions or re-evaluate your data to clarify the error in summation of transactions?

ANSWER: No, the 46 transactions failure codes were miscellaneous.

Question: Will the Government please provide a definition to the Failure Code titles being utilized? E.g. Doors: defined as electronic door entry system. The specific Failure Code definition becomes important in understanding how qualified labor is assigned against each code.

ANSWER: The Failure Code titles are for work specific categories.

CBA:

Question 1: Numerous Labor titles such as General Maintenance Worker have multiple numerical designators which is assumed to relate directly to tasks or obligations specific to a level of work/service that one can perform and not another, e.g., General Maintenance Worker 3 vs. General Maintenance Worker 2. In short, can the Government provide the work descriptions for multiple labor titles as identified by a number following the labor title?

ANSWER: The description based upon labor titles such as General Maintenance Worker level I, II, and III are industry standards. See below for job descriptions available from salary.com:

General Maintenance Worker I (Entry Level)

Performs maintenance service and repairs in the areas of plumbing, carpentry, painting, plastering, machine servicing, electrical, or vehicle servicing. Is knowledgeable in the procedures and safety measures in area(s) of specialty. Requires 0-2 years of experience in the field or in a related area. Has knowledge of commonly-used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job. Works under immediate supervision. Primary job functions do not typically require exercising independent judgment. Typically reports to a supervisor or manager.

General Maintenance Worker II

Performs maintenance service and repairs in the areas of plumbing, carpentry, painting, plastering, machine servicing, electrical, or vehicle servicing. Is knowledgeable in the procedures and safety measures in area(s) of specialty. May require a high school diploma and 2-4 years of experience in the field or in a related area. Familiar with standard concepts, practices, and procedures within a particular field. Relies on limited experience and judgment to plan and accomplish goals. Performs a variety of tasks. Works under general supervision; typically reports to a supervisor or manager. A certain degree of creativity and latitude is required.

General Maintenance Worker III Performs maintenance service and repairs in the areas of plumbing, carpentry, painting, plastering, machine servicing, electrical, or vehicle servicing. Is knowledgeable in the procedures and safety measures in area(s) of specialty. Requires a high school diploma and at least 4 years of experience in the field or in a related area. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals. Performs a variety of complicated tasks. Typically reports to a supervisor or manager. A wide degree of creativity and latitude is expected.

Question 2: In the interest of the CBA reference to Article 4 – Union Security: Is Ft. Eustis considered a Federal Enclave?

ANSWER:

Question 3: Appendix A: Wage and Fringe Benefits lists the Job Titles covered by the CBA, however, Job Descriptions are not provided in the CBA nor are corresponding descriptions for most of the listed positions found in the SCA Directory of Occupations (Fifth Edition). Will the Government please provide the Job Descriptions for all positions listed in the CBA or provide the reference where these can be found?

ANSWER: Page 23 of CBA has a lit of classifications used used in this contract

35. Ref. PWS Section. 1.2.7.1 Key Personnel & item c., 22/62 of RFP Question 1: Please confirm/verify that:

Key Personnel Resumes will be required as part of offeror’s proposal? After Award The Govt. will not be identifying/designating/mandating which positions are “Key”?

Question 2: How exactly will these resumes be evaluated, e.g., acceptability? If these proposed individual’s resumes will be evaluated for acceptability, please clarify acceptability requirements, e.g., required experience.

Question 3: Could the Govt. please clarify what is meant by “the most cost efficient and effective number of key personnel?”

Question 4: Please clarify what Part of the proposal these resumes are required to be submitted in and notwithstanding which Part, will these resumes be part of the associated page count of that Part and?

ANSWER: Resume WILL NOT required in the proposal, once awarded resumes will be reviewed.

Question 4: Is the requirement for Key Personnel Resumes still necessary considering the Non- displacement of Qualified Workers clause contained in the RFP? CONS

36. Ref. CLIN 0004 of Section B

Question: Will Govt. be issuing DBA General Decisions for work that is covered by the Davis Bacon Act?

ANSWER: Previously Answered

37. Ref. Contract Administration – Section G of RFP

Question: In light of sequestration, will the Govt. consider a Variation in Quantities Clause?

ANSWER: No

38. Ref. (Various) to Ammunition Supply Point & Ammo Storage Facilities

Question: Please clarify contractor’s responsibility as it relates to Ammunition Supply Point/Storage Facilities. Specifically, are the contractor’s duties & responsibilities limited to PWS Sect. 5.2.3.1.1 & TE 5.2-002?

ANSWER: The duties and responsibilities are limited to this section and in accordance with the TE at the present time.

39. Ref. Historical Data TE 5-002, 5-003 & 5-003-1

Question: Can the referenced Historical Data please be provided for FY 12

ANSWER: Previously Answered

40. Ref. PWS Sect. 5.2.3.2.3.

Question: It is offeror’s understanding that the NICET Certifications apply at the individual/personnel level. Considering this, please clarify the requirement for contractor to have a Level II Certification.

ANSWER: The requirement for Level II Certification is stated in the referenced paragraph.

41. Ref. TE 5-003

Question: Can the Govt. please break down this $4.7m, e.g., percentage attributed to materials & supplies?

ANSWER: The TE is provided for historical information on what has been performed in the past. The percentages attributed to materials and supplies are not available.

42. Ref. (Various, e.g., TE 3-004, PWS Sect. 3.4, et al..) relating to contractors responsibility for providing vehicles

Question 1: Please confirm/verify that the Govt. will not provide any Govt.-furnished Vehicles (GFVs) to support contract requirements to include street sweepers/machines & snow removal equipment.

ANSWER: Previously Addressed.

Question 2: Please also confirm/verify that the vehicle listing on TE 3-004 is sufficient to support all PWS requirements?

ANSWER: TE 3-004 is a listing of GSA Vehicles for historical purposes only. GSA vehicles will not be available

Questions 3: If the contractor is responsible for providing all vehicles in support of this contract, will:

sufficient parking (to include security) and maintenance facility/ies, be provided by the Govt.

ANSWER: The same parking that is available for present contractor will be available upon contract award.

43. Ref. (Various), related to proposal preparation

Question: Are 11” x17” paper and other fold-outs, allowed? If so, will they be counted as two/2 pages?

ANSWER: Only 81/2 x 11 paper can be used.

Question: In light of these questions, respectfully request the Govt. allow adequate time from issuance of Questions & Answers to offer due date to allow offerors to consider and incorporate the responses into their offers.

ANSWER: At this time there will not be an extension, the proposals are due no later than 4:30pm on May 6, 2013

What are the two GFE Dell Servers used for? ANSWER: Service Order Management Using Maximo Software

Is Rapidgate in use at JBLE? Answer: NO

Is the contractor required to cover GFE vehicles on its insurance? Answer : NO

Will the Government provide the April 17th site visit attendee list? List has been posted

The current proposal response date is May 6, 2013, which is a Monday. Will the Government consider moving the response date to a Wednesday or Thursday to better accommodate overnight delivery without weekend interruption thereby allowing out-of-town Offerors more equitable time for completion/submission of the proposal? At this time all proposals must be delivered by 5/6/13 @ 4:30 - no extentions