Solicitation-Attch_4_Special_Contract_Requirements.docx

1. INSURANCE-WORK ON A GOVERNMENT INSTALLATION (IAW FAR 28.306)

Reference FAR clause entitled "Insurance . . ." the Contractor shall, at its own expense, procure and thereafter maintain the following kinds of insurance with respect to performance under the contract.

a. Workmen’s Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such State will be satisfactory. The required Workmen's Compensation insurance shall extend to cover employer's liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

2. POLLUTION PREVENTION (P2)

3. ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS) (As prescribed by AFFARS 5323.890-7 and IAW AFFARS 5352.223-9000)

May not include any specification, standard, drawing, or other document that requires the use of a Class I ODS in the design, manufacture, test, operation, or maintenance of any system, subsystem, item, component, or process; and

Substance Application/Use Quantity (lbs) [List each Class I ODS, its applications or use and the approved quantities. If "None," so state.]

d. To assist the Air Force in implementing this policy, the offeror/contractor is required to notify the contracting officer if any Class I ODS not specifically listed above is required in the performance of this contract.

4. ENVIRONMENTAL COMPLIANCE (IAW FAR 23.302)

The contractor will be briefed on Ellsworth AFB’s Hazardous Material / Waste Management Plan at the pre-construction conference.

5. HAZARDOUS MATERIAL HANDLING

(1) A copy of the NRC license or the agreement state license and NRC Form 241. [Reiterated in the EAFB Supplement to AFI 48-101, para A11.3.6.4]

6. TAXES

It is the responsibility of contractors, particularly out of state contractors, to investigate the South Dakota state sales, use, and excise taxes. It is highly recommended that you contact the South Dakota Department of Revenue, Rapid City Regional Office, 4447 S. Canyon Rd., Suite 6, Rapid City SD 57702-1889. Telephone: 605-394-2332 for information. As a reminder, the contract price includes all applicable federal, state, and local taxes and duties as stated in Contract Clause titled Federal, State, and local Taxes.

7. UTILITIES

The following utilities will be furnished at the job site at no cost to the contractor (Check all that apply):

Natural Gas

8. BASE CIVIL ENGINEER WORK CLEARANCE REQUEST (AF FORM 103), “DIGGING PERMIT.” (If Applicable)

1. Digging Permits: The contractor will be responsible for coordinating a government supplied, Base Civil Engineer Work Clearance Request (AF Form 103) prior to performing digging of any type. The contractor shall process the digging permit by coordinating with and obtaining signatures from responsible representatives of the organizations listed on the AF Form 103 prior to obtaining final approval from the Air Force Base Civil Engineer or his approved representative. The area requested for clearance for each individual permit shall be limited to a maximum of two (2) weeks production for an individual permit. The contractor will be given assistance, by the government, in the execution of the initial two (2) Work Clearance Requests. Thereafter, government assistance will be limited to an as-needed basis in the event of unusual circumstances. It will be the contractor’s responsibility to coordinate the completion of the necessary AF Form 103 and arrange to have existing utilities located as indicated on the completed form, prior to the beginning of digging operations in the individual areas. This coordination is anticipated to take approximately three (3) working days to complete per request, and may require coordination with as many as twenty (20) individuals located on or near the base. A blank copy of the AF Form 103 is available fromhttp://www.e-publishing.af.mil/forms/formlist.asp?puborg=AF&series=0100-0199 . Any unusual delay in obtaining approval from any particular organization will be reported immediately to the Chief of Construction Management.

2. UTILITY OUTAGES: The contractor shall be responsible for coordination of all utility outages at individual facilities. This will include execution of a government-furnished utility outage form which must be reviewed and signed by representatives of all appropriate base organizations prior to approval by the Contracting Officer for the outage. The contractor will be provided a list of building managers and other appropriate points of contact and will be given assistance by the Government, in the execution of the initial two (2) outage forms. Thereafter, government assistance in the execution of the outage clearances will be limited to an “as needed” basis, in the event of unusual circumstances. It shall be the contractor’s responsibility to initiate and coordinate utility outage forms. Coordination of the outage form must be completed a minimum of fourteen (14) calendar days, prior the requested outage date, and require coordination with as many as twenty (20) individuals located on or near the base. A blank copy of the utility outage form is available from Civil Engineering. Any unusual delay in obtaining clearance from any particular organization will be reported immediately to the Contracting Officer’s representative for assistance.

Water service interruptions to the users shall be limited to one day between the hours of 8:30 a.m. and 4:30 p.m. unless otherwise approved by the Contracting Officer.

3. WELDING PERMIT. Contractor must obtain a welding permit from base Fire Department Technical Services prior to any work utilizing an open flame.

9. SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS

1. Listing Of Employees. The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number and type of investigation if contract work involves unescorted entry to Air Force restricted areas or other sensitive areas designated by the installation commander. The list shall be provided to the Program Manager. An updated listing shall be provided when an employee's status or information changes.

2. Security Training. The contractor ensures all contractor employees receive initial and recurring security education training from the sponsoring agencies security manager. Training must be conducted IAW DOD 5200.1-R, Information Security Program Regulation, and AFI 31-401, "Information Security Program Management". Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31- 101, The Air Force Installation Security Program.

3. Pass And Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles.

4. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc.

5. Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

6. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on Ellsworth AFB, SD.

7. For Official Use Only (FOUO). The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

8. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

9. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

10. ENVIRONMENTAL AND OCCUPATIONAL HEALTH MANAGEMENT SYSTEM (EOHMS) TRAINING REQUIREMENT (In accordance with Executive Order [EO] 13148, Greening the Government through Leadership in Environmental Management).

Ellsworth AFB has an Environmental and Occupational Health Management System (EOHMS) in place. The purpose of this EOHMS is to reduce impacts of base activities on the environment and occupational health. As part of the overall base EOHMS, specific EOHMS plans have been developed to address the activities conducted by contractors on Ellsworth. To obtain a copy of this mandatory training, contact the EOHMS Program Manager at extension 605-385-6625. Each contractor shall comply with the EOHMS plan and review the training and the specific EOHMS plan with all employees. Once training has been completed, the contractor shall submit a listing of employees on company letterhead with their full name, job title/specialty, and date training was received to the EOHMS Program Office at:

EOHMS Program Manager

28 CES/CEVC

2103 Scott Drive Ellsworth AFB SD 57701

This training is only required one-time for each employee. New employees shall be trained within 30 days of starting work. For questions on EOHMS, contact the Base EOHMS Program Manager at 605-385-6625