Attach_1-_SABER_IDIQ_SOW.pdf

Attachment 1

FA4690-16-R-0007 SABER

STATEMENT OF WORK

25 Aug 2016

FOR

SABER

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS

ELLSWORTH AIR FORCE BASE, SOUTH DAKOTA

1.0 PROJECT DESCRIPTION

1.1 The Simplified Acquisition of Base Engineer Requirement (SABER) contract is an indefinite delivery, indefinite quantity contract required to accomplish a broad range of construction, sustainment, restoration and modernization projects on real property at Ellsworth Air Force Base (EAFB), South Dakota (SD) that are of a suitable size and complexity to allow for quick design execution and construction. Work may include maintenance, repair, alteration renovation and new construction. Ellsworth Air Force Base is home to the 28th Bomb Wing. The Ellsworth Air Force Base (EAFB) SABER contract’s primary goal is to expedite contract award by reducing the 28th Civil Engineering Squadron’s (28 CES) design work and acquisition lead time. Prompt response and execution of all task orders is required. The Contracting Officer (CO) will issue a request for proposal (RFP) describing basic requirements for each individual task order (TO). Following review of the Contractor’s TO proposal, the CO will negotiate with the Contractor, and award an individual TO. The Contractor will be required to maintain an on-site mobilization response time of eight (8) hours for an emergency call and have a representative available to respond to emergency requests on EAFB. The Contractor will also be required to facilitate receipt of each RFP and provide other services as described in Section 3.0 – Performance Capabilities.

1.2 Each construction project will be awarded on a TO basis, issued against the basic contract.

Each TO shall specify work that may include a variety of project scopes and disciplines. The Government may choose to execute the individual task orders through a design build or build method. See Section 11 for clarification. For design build projects, the Government will provide only basic design information for each RFP. The Contractor shall provide the Government complete as-built drawings for each TO. The Contractor shall provide sufficient technical support and project management to assure quality and completeness of TO proposals, accommodate a number of concurrent active projects, provide flexibility of design staff and subcontractor pool to handle rapid increases in work volume, process submittals in a timely manner, and perform according to schedule. The Contractor may on occasion be required to provide for large unexpected fluctuations in the workload.

1.3 Standard hours are 0700-1600, Monday through Friday. All other work periods, except Federal Holidays, are considered non-standard. Approval to work outside standard hours must be approved no later than three (3) work days before commencement of work.

2.0 WORK BY THE GOVERNMENT

The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using Government workforces or other contractual vehicles.

The Government’s use of its workforces or other contract vehicles shall not breach or otherwise violate this contract.

3.0 PERFORMANCE CAPABILITIES

3.1 The successful firm selected as the SABER Contractor shall be a general construction firm, capable of providing a minimum design, and diversified construction services. The Contractor is required to furnish all materials, labor, plant, tools, transportation, equipment, testing services, quality control and incidentals necessary to provide complete and fully operational facilities and/or systems. The final product provided by the Contractor shall conform to

Government accepted commercial/industrial quality standards in regards to fit, finish, form and function as detailed in each TO’s Statement of Work (SOW), the EAFB Technical Specifications, industry standards, and Unified Facilities Guide Specifications as typically referenced to and utilized by the trades industries.

3.2 Minimum Design: The Government determines what constitutes minimum design.

Minimum design is defined as “A design effort that is incidental to accomplishing the required task”. Generally, minimum design would be exceeded if a typical general construction contractor would need to hire additional expertise in order to accomplish the project or there is a specific cost associated with the “minimum design”. However, where a simple design requires the services of a Manufacturer Certification, the Government will determine the best option to execute the project.

Incidentals related to accomplishing the required minimum design include (but are not limited to) site visits, design meetings, Contractor’s price proposal, Contractor developed drawings, Government-Contractor negotiations, final negotiated cost proposal, and any other efforts associated with the minimum design. In instances where the Government provides the minimum design, the Contractor’s effort shall include tasks such as site visits, Contractor’s price proposal, Government-Contractor negotiations, final negotiated cost proposal, and any other efforts associated with the project award.

3.3 Contractor Personnel

3.4.1. Contractor’s Contract Manager (CM): The CM will be responsible for the overall performance of this contract. The CM shall have a minimum of five (5) years experience as a primary manager with a general contracting firm engaged in multiple disciplines. This individual(s) shall have direct oversight of all project design and planning activities. The name of this person and alternates, who shall act for the Contractor when the CM is absent, shall be designated in writing to the CO seven (7) days prior to a scheduled absence. The CM shall receive the RFP and shall be responsible for all document submissions to the CO. See section 14 for all applicable documents.

3.4.2. Contractor’s Quality Control Manager (QCM): Provides quality control management for all active TOs and executes the Quality Control (QC) plan. The QCM shall have a minimum high school diploma or equivalent and 1-3 years of quality control experience with a general contracting firm engaged in multiple disciplines of commercial construction projects. The QCM shall visit each active project site daily to ensure full compliance with all safety requirements, quality conformance, and verify that the materials and workmanship are in accordance with the approved construction drawings, shop drawings, material submittals, and technical specifications.

The QCM shall create, update, and maintain project specific quality control reports and submit quality control and safety inspection reports, schedule and coordinate testing procedures, and attend all status meetings, site visits, and pre-final/final inspections. They shall verify and document materials compliance with specifications and should stop work to resolve matters that affect safety, quality, and/or inhibit the logical progress of work. This individual shall reject work which is deficient and direct superintendents and subcontractors to correct deficient work. The QCM under this contract cannot provide and execute the services of the CM or Project Superintendent.

3.4.3. Contractor’s Project Superintendent (PS): Provides on-site supervision. The PS shall have a minimum of one (1) year previous experience as a project superintendent (exclusive of time employed as a tradesman or working foreman) for a general contracting firm overseeing one or more multi-discipline construction projects. The PS shall visit each active project site daily, submit detailed progress reports (AF Form 3065) for each TO as outlined in section 14.2.4, schedule and coordinate subcontractor and material suppliers, and attend all status meetings, site visits and pre-final/final inspections. The PS duty shall include notifying the Government inspector or representative of the arrival of subcontractor at project sites. The PS cannot be the CM, QCM, and subcontractor may not perform duties of the PS.

3.5. Support Capabilities: The Contractor shall also provide and maintain the following capabilities to support the EAFB SABER contract.

3.5.1. Technical Design/Drafting: The Contractor’s staff shall have multi-discipline design experience. Areas of required technical design competence shall include (but are not limited to) civil, architectural, structural, mechanical, electrical, and drafting/surveying crafts. The Contractor shall provide quality, cost effective designs for multiple, simultaneous TOs. The Contractor shall provide a computer aided design and drafting (CADD) technician to support producing AutoCAD drawings and construction documents for each individual TO.

3.5.2. The Contractor shall provide a qualified, competent, academically and/or experienced construction Trades Craftsmen capable of performing construction in an effective, orderly, and timely manner. Trades craftsmen shall have knowledge of the most current building codes and regulations in their area of expertise.

3.5.3. Cost Estimating/Negotiating: Provide estimating/negotiating support capable of producing accurate quantity take-offs and cost estimates for multi-discipline construction projects within the time constraints specified.

3.6 Contractor Employee Requirements: The Contractor shall ensure that employees and subcontractor employees have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the Contractor’s expense.

3.6.1 The Contractor shall not employ any person who is or was an employee of the US Government, if the employment of that person would create a conflict of interest.

3.6.2 Required experience levels shall be maintained throughout the duration of the contract.

When personnel changes are required, resumes and a revised organization chart shall be submitted to the CO for approval within five (5) business days of absence of personnel.

3.6.3 The CO may require that any employee of the Contractor/subcontractor whose conduct, in the opinion of the CO, interferes with proper discipline at EAFB, be removed from the installation.

3.6.4 The Contractor is responsible for obtaining all permits necessary for construction. The Contractor is also responsible for insuring all Uniform Codes, Standards, and environmental regulations are adhered to. Any Code, Standard, or regulatory deficiencies will be corrected at the expense of the Contractor. The most common permit is the routing of the Base Civil Engineer Work Clearance Request, AF Form 103, which includes coordination with various Federal and Air Force POCs.

4.0 ON-SITE AVAILABILITY

4.1 The Contractor Field Superintendent shall be on-site during construction work. The

Contractor’s Contract Manager, or designated alternate, and PS shall be available via phone call at any time during standard working hours. The CM shall have the ability to respond to matters that arise to include the following functions: contract management, task order management, estimating, negotiating, scheduling, and construction quality control. The CM, designated alternate CMs, and the project superintendents shall be available via telephone throughout contract performance. For each TO issued, the Contractor shall establish an alternate CM, and/or superintendent to act on behalf of the Contract Manager and/or Project Superintendent during his absence from a particular jobsite.

4.2 Throughout the life of this contract, whenever there are active TOs, the CM shall be available to meet with the CO promptly after notification by telephone during normal business hours. The CM shall be available to meet with the CO at the designated facility within three (3) working days when there are no active TOs unless otherwise directed by the CO. The CM shall provide overall contract management, including full authority to develop TO proposals, negotiate and sign TOs, provide subcontract purchasing and administration, review material submittals and shop drawings, and shall attend all status meetings, site visits and pre-final/final inspections

4.3. Space will be made available for the Contractor’s job trailer and materials.

5.0 QUALITY CONTROL

5.1 It is the Contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of this Statement of Work (SOW). The QCM shall direct the execution of the Contractor’s QC Plan and should be submitted within ten (10) days of Notice to Proceed.

5.2 A finalized version of the quality control plan submitted with the technical proposal shall be submitted to the CO. Any changes to the plan shall be submitted to the Government. The QC plan shall include, but not limited to the following:

5.2.1 Inspection System: Details of the Contractors inspection system which monitors the execution of any task completed under this contract must specify the areas to be inspected on a scheduled or unscheduled basis, how often inspections will be accomplished, and titles of the individuals who will perform the inspections.

5.2.2 Deficiency Prevention: A method for identifying and preventing quality deficiencies and their causes.

5.2.3 Inspection Files: The Contractor shall maintain on site records of all the inspections conducted by the Contractor and the necessary corrective actions taken. This documentation shall be made available to the Government throughout the performance period of this contract.

6.0 WARRANTY

6.1 Response Times: Routine warranty calls shall be no later than forty-eight (48) hours after the initial notification by the Government and emergency calls shall be no later than eight (8) hours after initial notification by the Government unless otherwise directed by the CO.

6.2 The Contractor shall provide a minimum one-year warranty on all work in accordance with FAR 52.246-21, Warranty of Construction. Incidental roof work (i.e. roofing work that occurs pursuant to accomplishing a SABER task order) shall have a minimum two-year labor warranty and 20-year manufacturer warranty. The CO shall notify the CM of warranty issues.

After being notified of a problem, the CM must investigate the issue and respond within 24 hours. If the CM believes the issue is not warranty related, he may request a fact finding visit with the CO and Contract Administrator (CA). If the fact-finding meeting determines the issue is warranty related, the Contractor must repair the item within 48 hours, or as determined by the CO.

6.3 The Contractor is responsible for ensuring subcontractors fulfill warranty requirements on their work. All manufacturer warranties for equipment, roofing, etc. installed under an individual TO shall be submitted to the CO with a Material Approval Submittal Form prior to close-out.

6.4 Warranties shall not commence until the Government has accepted the project either in whole or in part. The Contractor shall warrant that work performed under this contract and any resultant task order conforms to the contract requirements and is free of any defect in equipment, material, design or workmanship performed by the Contractor and/or subcontractor or supplier at any time.

6.5 The Contractor, in coordination with the construction inspector, shall affix warranty labels on all equipment installed after final inspection and acceptance by the Government. The cost associated with this effort shall be included in the Contractor’s coefficients. The label shall be impervious to weather and include the following information:

(1) SABER Project number

(2) SABER Contract number

(3) SABER Contractor and phone number

(4) SABER Installing Contractor and phone number

(5) Scope and duration of warranty

7.0 COMPUTER REQUIREMENTS

7.1 The Contractor’s software shall be compatible with Microsoft Windows 7 (64 bit) Enterprise or current version as updated by EAFB, SD, the current version of Microsoft Office Professional, the current version of AutoCAD available for Windows, the current version of Adobe Acrobat Professional, etc. Versions for AutoCAD will be verified yearly every Option Period and must be an acceptable version verified by the CO and 28 CES.

7.2 The Government does not require the Contractor to purchase, install, or maintain computer hardware for Government personnel. The Government has the computer hardware necessary for operating the SABER TO estimating/proposal programs.

8.0 PROTECTION OF CONTRACTOR’S EQUIPMENT AND GOVERNMENT

PROPERTY

8.1 As required for each TO, the Contractor may be assigned an area located on or near each construction site to stage materials, store equipment and tools, and maintain miscellaneous items.

If approved, the Contractor’s storage area shall conform to the Ellsworth AFB Technical Specifications Section 01000, Ellsworth AFB Special Provisions and shall be utilized for the purpose of this contract only, or as authorized by the CO. All equipment/materials/supplies required to establish and maintain the staging area shall be at the Contractor’s expense. Portable buildings and structures may be used in these staging areas; however, the space shall not be used for occupancy. The assigned area must be properly fenced in accordance with Section 23.0 – Construction Site

8.2 All Contractor supplies and equipment is the sole responsibility of the Contractor. The Government is not liable for the theft, vandalism, or damage of any Contractor supplies, equipment or property. The Contractor shall secure his materials and protect all equipment from damage.

8.3 Any equipment/material the Contractor removes which requires reinstallation as part of the job requirements shall be the responsibility of the Contractor. All damaged material shall be replaced with equipment/material of equal quality and function by the Contractor at his own expense.

9.0 PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY

9.1 Only the CO is authorized to make changes to the contract or any TO issued against the IDIQ. No other Government or non-Government official may alter this contract or any TO issue in accordance with the basic contract terms and conditions.

9.2 In the event the Contractor effects any such changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The Contractor may also be required by the CO to undo any such unauthorized changes at no additional expense to the Government.

9.3 The CO shall schedule meetings as necessary to discuss TOs that are behind schedule or that have outstanding issues or as requested by the CO, CA or CE/SABER.

The CO shall prepare meeting minutes and provide a copy to all parties in attendance.

Should any party not concur with the minutes, they shall state the areas of non-concurrence in writing to the CO within four (4) calendar days of receipt of the minutes.

9.4 Contract Administrator (CA): A CA will be appointed for each TO. The CA maintains liaison with the prime Contractor, CM, and CES staff.

10.0 PROVISIONS ON CIVIL ENGINEERING AUTHORITY

10.1 Construction Inspector: A construction inspector will be assigned for each TO. The construction inspector is an employee of the Government. The inspector will perform daily quality assurance inspections on all projects to provide an accurate story of the details of project construction, report and make recommendations to the CA on the details of project construction, and document construction activities and any issues found in the daily inspection reports using the AF Form 1477, Construction Inspection Record, or an approved equal document.

10.2 Inspection by the Government: The CA, PM and construction inspector will monitor the Contractor’s progress on each active TO and identify any non-compliance items while performing technical surveillance of workmanship. Access to the jobsite must be provided at all times.

11.0 CONSTRUCTION PROCESS

11.1 Construction Start up Period: The Contractor shall have all equipment and personnel in place to fully execute the requirements of this contract.

11.2 Pre-Performance Conference: Prior to issuance of a Notice-to-Proceed (NTP) for any TO, the CO may elect to host a Pre-Performance Conference. At a minimum, the Contractor and critical subcontractors shall be present at the Pre-Performance Conference and be prepared to discuss potential difficulties and obstacles.

11.3 RFP Procedures: The CO will notify the Contractor of an existing requirement by providing the CM a RFP.

11.4 Site Visit: The site visit will be scheduled with the CO. The CM and subcontractors shall attend the site visit and shall make all observations, take notes, perform measurements and generally collect all necessary data and information needed to develop and produce complete and accurate individual RFP responses/proposals to be submitted to the CO within ten (10) working days from the date of the site visit. The Contractor is responsible to verify all dimensions and actual conditions, including availability/suitability of potential mechanical/electrical tie-ins identified by the Government, when developing individual proposals. Escorts for secure areas shall be requested through the CO. For more complex projects, additional time may be granted by the CO. See section below for TO proposal requirements based on method of project construction. The scope validation/site visit discussions will include:

(1) Methods and alternatives for accomplishing work

(2) Requirements for plans, sketches, drawings, etc.

(3) Access to the facility/project site, work hours, etc.

(4) User impacts

(5) Phasing or work sequence

(6) Security requirements

(7) Utility outage

(8) Airfield waivers, permits, excavation

(10) Temporary protection of Government property

(11) Debris and trash disposal

(12) Fire protection and alarm scope

(13) Noise and dust control

(14) Environmental Impacts/asbestos, lead, PCB, SWPPP

(15) Special requirements for specific project such as applicable codes/regulations

11.5 Execution Methods

11.5.1 Design Build Requirements: If the Government determines to execute a TO through the Design Build Method, the Contractor’s RFP response package shall comply with the Government’s RFP solicitation package as well as ensure that all proposed work will comply with governing codes, regulations and the Unified Facilities Guide Specifications. The Contractor’s RFP response package shall be submitted electronically and include the following documents:

11.5.1.1. Price Proposal & Performance Period Summary Sheet

11.5.1.2. RSMeans Calculations developed using cost estiamting software

11.5.1.3. Minimum Design Drawings - see section 15.3 for further clarification

11.5.1.4. Schedule of Materials Submittal

11.5.1.5. Contractor Progress Schedule (if applicable)

11.5.1.6. Manufacturer’s supplied drawings, calculations, fabrication (if applicable)

11.5.1.7. Catalog/product technical information (if applicable)

11.5.1.8. Quality Control Plan - see section 5.2 for further clarification (if applicable)

11.5.1.9. Bonds or Alternate Payment Protections (if applicable)

11.5.1.10. Worksite Layout Plan (if applicable)

11.5.1.1 The Government shall provide (at a minimum): Statement of Work limited to existing floor plan and any applicable existing infrastructure plans. The Government will provide only basic design information for each RFP. Contractor shall field verify design information, existing floor plans, and/or any applicable existing infrastructure plans during the site visit.

11.5.2 Build Requirements: If the Government determines to execute a TO through the Build Method, the Contractor’s RFP response package shall comply with the Government’s RFP solicitation package as well as ensure that all proposed work will comply with governing codes, regulations and the Unified Facilities Guide Specifications.. The Contractor’s RFP response package shall be submitted electronically and include the following documents:

11.5.2.1. Price Proposal & Performance Period Summary Sheet

11.5.2.2. RSMeans Calculations developed using cost estimating software

11.5.2.3. Schedule of Materials Submittal

11.5.2.4. Contractor Progress Schedule (if applicable)

11.5.2.5. Manufacturer’s supplied drawings, calculations, fabrication (if applicable)

11.5.2.6. Catalog/product technical information

11.5.2.7. Quality Control Plan - see section 5.2 for further clarification

11.5.2.8. Bonds or Alternate Payment Protections (if applicable)

11.5.2.9. Worksite Layout Plan (if applicable)

11.5.2.1 Government shall provide at the minimum: Statement of Work and 35% - 100% design drawings. Contractor shall field verify drawings during site visit.

12.0 TASK ORDER PROPOSAL EVALUATION

12.0 The Government will review the Contractor’s proposal for technical feasibility and compliance with the SOW. As part of the review, the Contractor’s RSMeans based proposal will be reviewed for technical feasibility and to ensure that the appropriate selection of UPG line items is used to best define the Contractor’s minimum design. Negotiations shall not commence until the CO determines that sufficient data has been provided by the Contractor to clearly and concisely depict a technically sound project design and project proposal. Contractor shall be aware that the Government may request for frequent revisions of the Contractor proposed price estimate.

13.0 NEGOTIATION

13.1 The CO will notify the CM and schedule negotiations. The CM shall be available to negotiate within two (2) working days of notification unless otherwise directed by the CO.

13.2 The CO will negotiate, on a line item by line item basis, a firm fixed price for the TO.

Unit prices will not be discussed, except for Non-Item Prices (NPIs). The negotiations will establish the appropriate line items for the TO, and quantities for each line item. The Contractor must be prepared to provide quantity calculations justifying the material quantities contained in the proposal.

13.3 At the conclusion of line item cost negotiations, the CO will negotiate a reasonable and expeditious performance period based upon input from the CA and CES, the Contractor’s proposed critical path timeline and RS Means daily output data.

13.4 The CO will also assess provisions and costs for assessing liquidated damages based upon each TO.

13.5 Estimation of Projects in Advance Of Funding

13.5.1 During the course of the contract, the Contractor may be required to estimate and negotiate projects in advance of funding. These projects may not have funding available, and there is no guarantee that funds will become available for award of the project. No separate compensation for any Pre-Order costs including proposal preparation and attendance during negotiations or site visits will be due to the Contractor for projects that are negotiated and funding is not provided.

13.5.2 Fiscal Year End Procedures: The Contractor may be given a list of projects that the base reasonably expects funding for. The list may be revised for both additions and deletions based on the Government’s requirements. These projects will be estimated and negotiations completed.

The Government shall incur no obligation until such time as funding becomes available and a task order is executed for the project. The negotiated total quantities shall remain binding until funding becomes available.

14.0 COMMENCEMENT, EXECUTION, COMPLETION AND PAYMENT FOR

WORK

14.1 Notice to Proceed (NTP): The period of performance for each TO begins with issuance of the NTP and end with acceptance and approval of the final progress report.

14.2 Submittals: Contractor shall supply, upon request of the Government, any submittals that are required in the specifications that may have been inadvertently omitted from the submittal register. If the Contractor finds that additional items should be added to or finds grounds for deletion of some items, the Contractor may request revisions to the submittal register via RFI. Requirements listed on the Schedule of Materials Submittal Form and other applicable forms should be submitted as follows:

14.2.1. Material Approval Submittal. The Contractor shall, within ten (10) calendar days after issue of the NTP, or as otherwise specified on the Schedule of Materials Submittal, or as otherwise directed by the CO, submit for approval to the CO all proposed materials and documents IAW FAR 52.236-3 Materials and Workmanship Clause using the Material Approval Submittal Form. The

Contractor proceeds at their own risk installing any products prior to approval by the CO on a Material Approval Submittal Form and shall be solely responsible for all replacement cost at no additional cost to the Government. The Contractor shall significantly identify on the Material Approval Submittal Form, and all associated printed documentation, all material substitutions that deviate from the requirements of the project request documents, negotiation results, and/or specification. Failure to identify these material substitutions shall not relieve the Contractor from all replacement costs at no additional cost to the Government.

14.2.2. Material Samples. The Contractor is responsible for identifying and locating required materials for submittals to include matching any existing materials. The Contractor shall provide all color selection samples, regardless of product type, as a group to facilitate design compatibility selection. Partial submittal of these related items will be returned without action and any delays incurred shall be the sole responsibility of the Contractor. At a minimum, all wall covering, carpet and other pattern type submittals shall show the full representation of the material pattern. All samples provided for approval shall become property of the Government. All labor, equipment, materials, and rentals/fees required to provide material samples, shall be at no additional cost to the Government and is considered a part of the Contractor’s coefficient.

14.2.3. Contract Progress Schedule. For all TOs greater than sixty (60) calendar days and more than $150K, the Contractor shall submit a Contract Progress Schedule to the CO within five (5) calendar days after issue of the NTP. This form shall be submitted electronically.

14.2.3.1. Acceptable Format. The Contractor shall develop each progress schedule to reflect particulars for each TO and the parameters of the NTP. The Contractor shall breakdown all work into measurable elements that follow a logical order.

14.2.3.2. All line entries shall reflect negotiated costs and shall be commensurate with actual work to be performed during a specific time period.

14.2.3.3. All TOs shall dedicate (at a minimum) the final 10% of a project for post construction/pre-final inspection closeout items such as as-built drawings; training; etc.

14.2.3.4. Any partial progress payments for materials, as approved by the CO, shall be entered separately on the progress schedule.

14.2.3.5. The CO may hold TO Progress Meetings when CE/SABER recommended percentages deviate from the Contractor’s submitted percentages in excess of 10% (ten percent).

14.2.3.6. If no schedule is submitted for a project because it falls within the guidelines of FAR 52.236-15 of not submitting a contract progress schedule, then the CES/SABER inspector will obtain percentage of completion by dividing the completed work days by period of performance.

In this situation, the CO may hold a Progress Meting when CES/SABER recommended percentages deviate from the Contractor’s performance on site is in excess of 5% (five percent).

14.2.4. Contract Progress Report. The Contractor shall submit to the CO electronically one copy of an AF Form 3065 based upon the particular TOs every two (2) weeks unless otherwise specified by the CO.

14.2.5. AF Form 592: When welding, cutting, brazing or use of any open flame device is to be used, an AF Form 592 permit must be obtained from the Base Fire Department (Building 896, 435 Peacekeeper Place) prior to beginning such work. During such work, a fully charged and operable fire extinguisher, appropriate for the task, shall be provided by the Contractor.

Contractor shall process form for approval.

14.2.6. AF Form 103: Contractor shall coordinate with appropriate utility locating agencies, including base communications cable maintenance (item 1 through 15) on an AF Form 103, Base Civil Engineering Work Clearance Request. AF Form 103 will be given to the Contractor during the pre-construction meeting. Contractor shall complete and follow all instructions on AF Form 103 before start of work on base. A copy of AF Form 103 instruction must be on the construction premises at all times while work is being performed.

14.3 Worksite Layout Plan. The Contractor shall submit for approval ten (10) calendar days prior to start of work, a plan reflecting the construction site layout and accompanying photographs if required by TO of the existing site prior to start of work. See section 15 for clarification of requirement. Construction will not be allowed if documentation is not received. The cost for the Worksite Layout Plan shall be included in the contractor’s coefficient.

14.4 Execution

14.4.1 Field Changes: The Contractor and the Government may agree to perform no-cost field changes upon the approval of the CO. Field changes are made when the change appears to be mutually beneficial to all parties and would not require changing quantities of negotiated line items, or adding new line items to the contract. Examples of field changes include: relocating a new door two feet (2′) away from planned location;

rerouting planned location of sidewalk to avoid a tree (when quantities are not significantly changed); installing wallpaper border at chair rail instead of at ceiling, etc.

All field changes shall be incorporated into the Redline drawings and later transposed on the AutoCAD As-Built drawings.

14.4.2 Construction Drawings: Redline drawings shall be kept updated on the project site during construction and shall be available for review when asked. Redlines shall be submitted for approval by CES/SABER prior to the request for Final Inspection. All changes do not need to be in red but do need to be clearly distinguishable between original lines and changed lines.

See Section 15 for submission requirements.

14.5 COMPLETION

14.5.1 Pre-Final Inspections: The Contractor's QCM, plus the superintendent or other primary management person, and the Construction Inspector must be in attendance at the pre-final acceptance inspection. Additional Government personnel including, but not limited to, the user of the facility, Civil Engineering, the Base Fire Department, Base Safety, user groups, and major commands may also be in attendance. The Contractor shall complete all TO work requirements prior to the performance period completion date or as otherwise determined by the CO. All inspection failures and/or rescheduling may result in the Contractor being charged by the Government for any subsequent re-inspection IAW FAR 52.246-12 Inspection of Construction.

14.5.2 The QCM shall perform a punch-out inspection near the end of construction. The inspection should generate a Punch List of items which do not conform to the approved drawings and specifications along with estimated dates by which the deficiencies will be corrected. Once all deficiencies are corrected, the QCM shall schedule a pre-final inspection with the Government. The QCM shall give a minimum four (4) day notice that the Contractor is ready for the pre-final inspection unless otherwise specified by CO.

14.5.3 The Government will perform the pre-final inspection to verify that the facility is complete and ready to be occupied. A Government Pre-Final Punch List may be developed as a result of this inspection. The CM, Superintendent, or QCM and the Construction Inspector shall sign the Pre-Final Punch List and send a copy to the CO who shall forward the signed list to the Contractor. The Contractor shall correct any discrepancies noted on the Pre-Punch List within ten (10) days unless requirements for facility dictate a shorter timeline. Number of days will be directed by CO in this case only.

14.5.4 The Contractor shall ensure that all items on the list have been corrected within the ten

(10) days and notify the Government upon completion, so that a Final Inspection with the customer can be scheduled. Contractor shall give two (2) days minimum notice that work is completed and ready for final inspection unless requirements dictate a shorter timeline. The number of days dictated by CO in this case only.

14.5.5 Contractor shall submit required documentation prior to Final Inspection for approval by CES/SABER. See section 14.6 for documentation that is required for final payment.

14.5.6 Final Inspections: The Contractor's QCM and the superintendent or other primary management personnel and the Construction Inspector must be in attendance at the final acceptance inspection. Additional Government personnel including, but not limited to, the user of the facility, Base Civil Engineering, Base Fire Department, Base Safety, user groups, and major commands may also be in attendance. Failure of the Contractor to have all contract work complete for this inspection may result in additional inspection costs charged to the Contractor in accordance with the contract clause titled IAW FAR 52.246-12 I Inspection of Construction.

14.5.7 The CO reserves the right to decline the Contractor’s request for a Final Inspection or suspend a Final Inspection, when it is evident that the Contractor is not ready for the inspection.

14.6 TASK ORDER COMPLETION

14.6.1 The Contractor shall provide and submit the information (as applicable) listed below for TO completion. The Contractor shall submit the information to the CO. The items shall be annotated on the Schedule of Materials Submittal Form. The Government shall not approve 100% project completion for final payment until these items are delivered and approved. TO documentation shall consist of but not limited to:

14.6.1.1. Redline Drawings (to be approved by the Government before final inspection)

14.6.1.2. As-Built Drawings- AutoCAD™ Record Drawings (upon incorporation of approved redlines) Refer to section 15.3 for further information.

14.6.1.3. O&M Manuals (submit for approval prior to Final Inspection)

14.6.1.4. Provide O&M Training (after O&M Manual approval- prior to Final Inspection)

14.6.1.5. Record of O&M Training Completion (submit for approval prior to Final Inspection)

14.6.1.6. DD Form 1354 Checklist (submit for approval prior to Final Inspection)

14.6.1.7. Warranty Certificates (submit for approval prior to Final Inspection)

14.6.1.8. Notice of Termination of the Storm Water Pollution Prevention Plan (SWPPP)

14.6.1.9. Release of Claims

14.6.1.10. Complete Payroll Record

14.6.1.11. Punch-List completion

14.6.1.12. All Base bases must be returned or transferred

14.6.2 Operations & Maintenance (O&M) Manuals: The Contractor shall furnish four (4) copies of O&M manuals for approval for any product requiring maintenance installed in each project.

The manuals shall contain complete instructions for operation, inspection, testing and maintenance of the system, and shall include part breakdown diagrams. If applicable, the manuals shall also contain complete wiring schematics and diagrams. The manuals shall be in booklet form with binder and shall be arranged in logical sections for easy reference. The Contractor shall provide the CO all paperwork that was shipped with or attached to the product or material including:

14.6.2.1. Installation or maintenance instructions for the product or material

14.6.2.2. Part number listing

14.6.2.3. Care and/or cleaning instructions

14.6.2.4. Removing and replacing information

14.6.2.5. Warranty information

14.6.2.6. Toll or toll-free numbers for information

14.6.2.7. Operator manuals(s)

14.6.3 Operations & Maintenance (O&M) Training: The Contractor shall provide manufacturer approved equipment training to designate Government employees on new equipment after approval of the O&M manuals. Training shall consist of operability, preventative and routine maintenance procedures. All training shall be provided, or a date scheduled, prior to the Final Inspection. All labor, equipment, materials and rentals/fees required to perform equipment training shall be at no additional cost to the Government and is considered part of the Contractor’s coefficient.

14.6.4 DD Form 1354 Checklist

14.6.4.1 Real property is defined as any structure, facility or permanent equipment that must be maintained by the Base Civil Engineering Squadron and it is important to document changes, replacement or additions to the real property infrastructure. Upon completion of a project (for minor construction or any renovation that affects facility systems) the Contractor shall prepare and submit a completed DD Form 1354 Checklist (with applicable items outline below) for real property records transfer to the CO. The list shall include all Government furnished and Contractor-furnished items installed by the Contractor including specific information regarding existing equipment that was replaced during the project execution.

14.6.4.2 The DD Form 1354 Checklist does not include light switches, fixtures, relays, contacts, valves, piping, insulation, and minor component parts of larger assemblies. The list items shall include the following:

14.6.4.2.1. Electrical equipment: transformers, lighting fixtures, metering equipment, overhead door operators, exterior floodlights and poles, fire alarm and burglar alarm systems, etc.

14.6.4.2.2. Mechanical equipment: commercial refrigeration equipment, heating equipment, air-conditioning system equipment, pumps, boilers, sprinkler, meters, and other items of mechanical equipment.

14.6.4.2.3. For each listed item as applicable on the Checklist, the information contained shall include the following:

14.6.4.2.3.1. Name of item

14.6.4.2.3.2. Location of item

14.6.4.2.3.3. Manufacturer

14.6.4.2.3.4. Model number

14.6.4.2.3.5. Serial number

14.6.4.2.3.6. Style

14.6.4.2.3.7. Date installed/replaced

14.6.4.2.3.8. Electrical rating, full nameplate data

14.6.4.2.3.9. Capacity (MBTU, KVA, Tons, etc.)

14.6.4.2.3.10. Cost of each item (equipment cost only)

14.6.4.2.3.11. Other pertinent information (Warranty/guarantee information-start/stop date).

15.0 REQUIREMENTS CLARIFICATION

15.1 Statement of Work (SOW): The Government shall provide a SOW for each TO. The statement of work shall include and not limited to:

15.1.1. Cover sheet defining project with contact information

15.1.2. Project synopsis (description)

15.1.3. General conditions

15.1.4. The proposed method of accomplishing the work

15.1.5. Protection of Government property during construction (if applicable)

15.1.6. Demolition (if applicable)

15.1.7. Construction scope

15.2 Cost Proposal and Performance Period Summary Sheet

15.2.1 Detailed TO Cost Proposal: Electronic copy of the Contractor’s complete detailed line-item TO cost proposal shall be submitted for each proposal electronically via Email in PDF file and WinEst Format or E4Clicks format. The Contractor’s TO cost proposal shall consist of an itemized listing of line items from the RS MEANS and any NPIs with three (3) written quotes as required.

15.2.2 Contractor shall use the detailed TO Cost Proposal to complete the Price Proposal & Performance Period Summary Sheet

15.3 DRAWING STANDARDS

15.3.1 Minimum Design: Refer to PWS paragraph 3.2 for the definition of Minimum Design as it pertains to this SABER contract.

15.3.2 All drawings submitted by the Contractor shall be created from Computer-Aided Design and Drafting (CADD) software. The drawing files shall be electronic CADD files in AutoCAD (.dwg) format and adhere to the drawing standards contained in Tri-Services A/E/C CADD Standard 3.0.

15.3.3 The Contractor shall submit all CADD drawings on a compact disk (CD) in the approved AutoCAD version and pdf.

15.3.4 The Unified Facilities Criteria (UFC) contains the requirements for developing design drawings and submitting as-built drawings.

15.3.5 The Contractor’s TO proposal for drawings must show existing conditions in the project area if executing a Design Build Method.

15.3.6 The Contractor shall submit electronic copies of the negotiated proposal drawings, marked CONSTRUCTION SET. This set of Construction Drawings shall be submitted for Government approval. Construction will not be allowed to commence until the Construction Drawings are submitted and approved by the Government.

15.3.7 All drawings shall bear a standard Government furnished title block indicating the sheet number, project name, project number, designer’s signature, CM signature, Contractor’s letterhead, (3) blanks for revision dates, and signature/date approval block for the CES/SABER.

15.3.8 All drawing work to be provided under this contract shall be accomplished and developed using computer-aided design and drafting (CADD) software and procedures conforming to the following standards:

Title Sheet Existing Site & Demolition Plans Structural Plans & Details Final Site Plans Pre-Engineered Structures & Various Details Grading Plans & Details Fire Protection and Emergency Egress Plans Landscape Plans & Details Plumbing Plans, Section, Equipment Schedules/Details Underground Utility Plan & Profiles Plumbing Riser Diagrams Foundation Plan & Details Mechanical Floor Plans, Sections, Equipment Schedules & Details Floor Plans & Details Mechanical Riser Diagrams Reflected Ceiling Plans & Details Mechanical Equipment Diagrams Roofing Plans & Details Electrical Site Plans & Details Elevations (Interior& Exterior) Electrical One-Line Diagrams Wall, Roof Sections, & Details Electrical Power Plans & Panel Schedules Finish Schedules (Interior & Exterior) Electrical Lighting Plans & Schedules Window & Door Schedules & Details Electrical Communications Plans Furnishings Plans Fire Alarm System Plans & Risers Signage Plans & Schedules Security Systems Plans

15.3.9 The Contractor shall provide civil, structural, architectural, mechanical, and electrical drawings in enough detail to allow the Government to evaluate the Contractor’s detailed cost proposal for completeness and accuracy. For example, at a minimum the electrical drawings shall indicate outlet locations, wire sizes, panel locations and load requirements, transformer sizes and locations, and actual routing of circuits. Examples of required drawings include site plans to show utilities, landscaping and topographical elevations; foundation plans and details; floor plans, elevation drawings, reflected ceiling plans, roof plans, typical details, structural framing plans, door/window/hardware/equipment/ finish schedules, etc.

15.3.10 Worksite Layout Plan. The Contractor shall submit for approval ten (10) calendar days prior to start of work, a plan reflecting the construction site layout and accompanying photographs if required by TO of the existing site prior to start of work. At a minimum, the drawing shall include:

15.3.10.1. Locations of all required utility connection points

15.3.10.2. Proposed equipment and material storage areas (including quantity, and size of all storage trailers/boxes with an ID number)

15.3.10.3. Construction entrance(s) (including temporary stabilized construction entrance where required)

15.3.10.4. Haul roads

15.3.10.5. Proposed Contractor employee parking areas

15.3.10.6. Temporary sanitation facilities

15.3.10.7. Perimeter fencing

15.3.10.8. Tree preservation fencing

15.3.10.9. Placement of safety signs (i.e. hard hat area, etc.)

15.3.10.10. Refuse container locations

15.3.11 The Contractor is permitted and is highly encouraged to research the Governments’ as-built drawing files for preparation of the RFP response package submittal. Record drawings, showing existing facilities and underground utilities, are available to the Contractor through the 28th Civil Engineering Squadron, Engineering Support Section. However, the Government does not guarantee the accuracy or adequacy of existing as-built/record drawings. Failure to verify the dimensions and locations will be at the Contractor’s risk and may not relieve the Contractor of responsibility for his TO proposal and will not give the Contractor a basis for reimbursement of cost increases.

15.3.12 Contractor Redlines/As-Built Drawings: During the progress of the work, the Contractor shall keep a careful record of job site changes and corrections from the layouts shown on the CONSTRUCTION SET drawings (i.e. Redline Set). The on-site record drawings (Redline Set) shall indicate, in addition to all changes including authorized field changes and corrections, the actual as-built condition that incorporates all field changes. The Contractor shall provide before the final inspection two (2) sets of Redline drawings to be submitted for approval by CE/SABER marked REDLINE SET.

15.3.12.1 Once the Redline Drawings are approved, the Contractor shall enter changes and corrections and provide four (4) hardcopy sets of AS-BUILT DRAWINGS size 11X17. The As-Built drawings should incorporate all changes made from original Construction Set. The Contractor shall submit one (1) CD containing the AutoCAD As-Built drawings in both the AutoCAD accepted version “dwg” and “pdf” format.

15.3.13 Design Costs - Design costs shall not exceed 6% of the construction cost.

16.0 TASK ORDER PRICING

16.0 Task Order (TO) Pricing: Contractor TO pricing shall be accomplished as described below and based on the most economical standard construction practices. Value engineering and design review shall be used in project design and scope development. Unreasonable methods and or estimates to accomplish TOs will not be accepted.

16.1 Terms Explained

16.1.1 Line Item Costs: The cost of a line item shall be the item’s total bare cost based on a national average as defined by RS Means Price Book. The RS Means labor costs are included as line items of work.

16.1.2 Contract Unit Price Book (RS Means): Contract line item unit prices are to be used as the basis of TO pricing. RS Means line items are non-negotiable.

16.1.3 RS Means Price Book:…