Attachment 6. GC-MATOC Solicitation RFI Government Responses 0001.xlsx
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- Solicitation number
- FA468624R0011
About this file
This document is an attachment that provides responses to questions related to a Request for Information (RFI) for a federal contract opportunity. The key details are:
The contract opportunity is for a General Construction Multiple Award Task Order Contract (GC-MATOC) at Beale AFB, CA. It is a competitive indefinite-delivery indefinite quantity (IDIQ) construction acquisition with a $500M estimated value over 10 years. The solicitation is set aside for small businesses with offices located within the San Francisco, Fresno, or Sacramento SBA regional office territories. 8(a) firms are not restricted from participating. Offerors must provide work samples and self-score sheets in Volume II to demonstrate relevant experience, which will be evaluated by the government. There is no page limitation for proposals. The deadline to submit questions is 10:00 am PST on 17 May 2024. The government has provided clarification on document requirements, such as accepting subcontractor acknowledgment forms (SF1413) instead of payroll records, and allowing relevant experience from joint ventures/teaming.
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Sheet1
| GC-MATOC RFI Responses (0001) | |
| RFI | Government Response |
| Page 58 - Volume 1(b) states "Document Verification and Self-Scoring Worksheet. The Offeror shall complete the Self-Scoring Matrix (Section J, Attachment 1). Self-rated scores shall be verifiable using the work samples provided." Is Volume 1 where we should provide work sample documents supporting projects under each NAICS code? | YES. Offerors are required to furnish work samples as outlined in Volume II, aligning with the Self-Score Sheet and Section L of Solicitation Amendment P0002. For clarification, Volume I subsection (b) has been relocated to Volume II subsection (a) in Section L of the amended solicitation. Work samples will be provided in Volume II. Follow the Self-Score Sheet and provide the information requested by each Volume. |
| Page 59 under 2. Volume II - Relevant Experience "(e) Self-Score Sheets must be submitted in this volume section." Is the self-score sheet to be provided in this section? | YES. In accordance with the Solicitation, the Self-Score Sheet will be provided in Volume II. |
| Page 59 under 2. Volume II - Relevant Experience "(e) Self-Score Sheets must be submitted in this volume section. Are the work sample documents as proof of past experience for each project to be provided in this section? | YES. Work samples are required for each NAICS in Volume II. These samples are intended to support the self-scores provided by Offerors. The Government will evaluate these samples to assess the capabilities of each Offeror. |
| Page 59 - Volume 4 (D)(1) states "any questions and concerns related to this solicitation to the CO as soon as possible, but no later than 12:00 p.m. PST, 26 February 2024." What is the deadline to submit questions? | The solicitation has been amended to specify that "Offerors shall address any questions and concerns related to this solicitation to the CO as soon as possible, but no later than 10:00 a.m. PST, 17 May 2024. The subject of the email shall be 'Questions - FA468624R0011'." |
| Page 60 - 4. Volume IV - Responsibility 2.3. states "Any limitation on the number of proposal pages. Pages exceeding the page limitations set forth in this Section L will not be read or evaluated, and will be removed from the proposal." Is there a page limitation for this solicitation? | No page limit for this solicitation. See Solicitation Amendment P0002. |
| Page 67 - Factor 2 - Bonus Area - Certifications/Training Documents. In order to prove that a member of our staff possesses the certification or training, will a license or registration number and expiration date suffice for documentation? | A certificate of completion shall be provided. The certification must be current and remain current throughout the life of this contract. Additionally, it is advantageous if the documentation includes ample details to facilitate straight forward verification processes. This may encompass contact information for the issuing authority or a link to an online database where the certification or license status can be readily confirmed. It is important to note that these credentials need to originate from accredited sources to ensure their reliability and credibility. |
| Page 59, Section L, 2. Volume II – Relevant Experience (b) states “For each work sample, the Offeror shall also include the signed cover page associated with the contract or order.” Are you referring a document such as the signed DD Form 1155 as the definition of the “signed cover page”? | YES. The completed contract form will suffice as the signed cover page/s. Signed DD1155/SF1442. Please note, some of these documents may contain signatures on page two. If applicable, Offerors need to ensure both pages are provided. |
| Page 59, Section L, 2. Volume II – Relevant Experience (b) states the work samples shall consist of official contract documentation (including but not limited to Performance Work Statements, … Subcontracts and Invoices.” Under Section M, a. Basis for Contract Award, d. it states “to justify scores, offerors must supply 1) SF1149/SF33, 2) SOW/SON/SOO … and 3) subcontractor payroll. For subcontractor certified payroll documentation, each project could have hundreds of pages of documents. Can we submit a copy of the Subcontract as stated in Section L in lieu of submitting subcontractor certified payroll? | Payrolls are not required. For proof of subcontractors, submit the SF1413 "Statement of Acknowledgment". This form identifies the prime contractor and subcontract numbers, type of work the subcontractors will be performing, project number, and location. IAW FAR 52.222-11(d)(1), within 14 days after award of the contract, the Contractor shall deliver to the Contracting Officer a completed Standard Form (SF) 1413, Statement and Acknowledgment, for each subcontract for construction within the United States, including the subcontractor’s signed and dated acknowledgment that the clauses set forth in paragraph (b) of this clause have been included in the subcontract. |
| Page 58, Section L, Volume I – General, (c) Meaningful Relationship Commitment Letters. Alaska Native Corporation, Native American and tribally owned firms typically have several small business entities under a common ownership. Can the small business prime contractor entity submit relevant experience from its other sister subsidiaries as evidenced through the Meaningful Relationship Commitment Letters? | Offerors are authorized to furnish federal executive agency project work samples derived from previous Joint Ventures or Teaming Agreements provided that the work samples were awarded and executed by the Offeror as a prime contractor. Submissions based on work performed as a subcontractor are not acceptable. Documentation pertaining to previous Joint Ventures or Teaming Agreements must be submitted. |
Offerors are authorized to furnish federal executive agency project work samples derived from current Joint Ventures, Teaming Agreements, or Meaningful Relationship Commitments provided that the work samples were awarded and executed by the Offeror as a prime contractor. Submissions based on work performed as a subcontractor are not acceptable. Documentation pertaining to the current Joint Ventures, Teaming Agreements, or Meaningful Relationship Commitments must be submitted. Current Joint Ventures, Teaming Agreements or Meaningful Relationship Commitment Letters must be active through the duration of the base ordering period.
For state and local municipality projects where standard forms are not issued, nor are scope documents provided like those by the Government, alternative forms of proof may be submitted to justify scores. The project work samples must be similar in nature to the NAICS codes on the Self-Score Sheet. The Government will evaluate various factors such as industry, scope of work, and complexity during the review process. Therefore, Offerors may submit relevant documentation such as project summaries, contracts, detailed project descriptions, or any other supporting materials that adequately demonstrate the similarity in nature of the projects and address the evaluation criteria outlined in the Solicitation.
| For this solicitation, SBA 8(a) firms are not required to have an office in the region. However, the RFP notes that small businesses are required to hold an office in California. Am I safe to assume that 8(a) and small businesses are not considered the same for this RFP? | 8(a) and SB's are not the same due to the Moratorium for 8(a)s, there is no restriction on having bona fide offices in the above referenced districts. This applies only to 8(a)s. Small Businesses eligible for this requirement must have registered Offices with one of the three SBA regions of Fresno, San Francisco or Sacramento. |
| The due date for RFIs listed in the Solicitation is 26 February 2024 but that date is before the Solicitation was released. Please provide a new Due Date for RFIs. | See response for row 6. |
| Is it acceptable to use projects performed as a Joint Venture as “Prime Contractor” performance? | YES, See response for row 11. |
| We have been a “turnkey” sub and completed the majority of work on multiple contracts. Would those count as “Prime Contractor” performance? | NO. Prime Contractors are the ones that sign the Original SF1442/DD155. See response for row 11. |
| Professional Employee Compensation Plan is a “Yes or No” criteria on the Self-Scoring Worksheet. Is a “No” response acceptable or will that deem an offeror non-responsive? | Please read the note on line 6 of the Self-Score Worksheet. Contractors are to provide supporting documentation for all that may apply. |
| Uncompensated Overtime Plan is a “Yes or No” criteria on the Self-Scoring Worksheet. Is a “No” response acceptable or will that deem an offeror non-responsive? | This has been removed from Section L. See Solicitation Amendment P0002. |
| Can non-federal projects be used to show Relevant Experience? If so, how will the appropriate NAICS code be determined for those projects as non-federal projects do not carry NAICS codes? | See response for row 11. |
| On the Self-Scoring Worksheet Subcontracts Managed section we are asked to identify the number of subcontracts managed under each of the 8 projects per NAICS code. If more than 4 of the projects had over 5 subcontracts can we only claim 4 of those projects? For example, what if all 8 of our projects for NAICS 2362 had over 5 subcontracts? The Example Max Pts. Sheet shows 4 projects with over 5 subs and 4 projects for under 5 subs. Since projects with over 5 subs are worth more points, it would seem that we would be penalized for having more than 5 subs on all 8 projects if we could only claim 4 of those projects. Please clarify. | For the ease of evaluation, 4 projects is the maximum for each NAICS. Offerors are able to achieve maximum points if 4 work samples are provided. A limit is set to set a maximum number of points possible. For proof of subcontractors please submit the SF1413 "Statement of Acknowledgment". This form identifies the prime contractor and subcontract numbers, the type of work the subcontractors will be performing, project number, and location. |
| Row 40 in the Self-Scoring Worksheet says “Submit a Project for each NAICS code up to 4 total projects for each”. Please confirm if you want up to 4 Design/Build projects for each of the 3 NAICS codes listed in the Relevant Experience section (so a total of up to 12 projects) or if you only want up to 4 Design/Build projects total over $5M and up to 4 D/B projects total under $5M under any NAICS code. | If this section is applicable to the Offeror, the entity will provide up to 4 Design/Build projects exceeding $5M and up to 4 Design/Build projects under $5M, all falling within the NAICS codes specified on the Self-Score Sheet. Of the three NAICS, provide up to 4 total projects for Design-Build. (e.g. 4 D-B contracts >$5M, and maybe on 2 D-B projects <$5M.) |
| Row 51 in the Self-Scoring Worksheet references Environmental Permitting up to 4 projects but options are <5 Projects, 6<10 Projects, and >10 projects. Please clarify. | The Self-Score Sheet has been updated. "Environmental Permitting: pick only one." | |
| What exactly does “Environmental Permitting Required” refer to? Please clarify what you are looking for with this requirement. | Normally in Design-Build Projects there would possibly be different types Environmental permitting required. The contracting officer shall insert the clause at 52.236-7, Permits and Responsibilities, in solicitations and contracts when a fixed-price or cost-reimbursement construction contract or a fixed-price dismantling, demolition, or removal of improvements contract is contemplated. | |
| Page 59 of 69, paragraph (d) General Information states: “(1) The CO is the sole Government point of contact for this acquisition. Offerors shall address any questions and concerns related to this solicitation to the CO as soon as possible, but no later than 12:00 p.m. PST, 26 February 2024. The subject of the email shall be "Questions - FA468624R0001". Questions shall include a reference to the specific solicitation element to which they pertain. The Government will take into consideration all questions submitted by the deadline set forth above and will answer them via posting to SAM.gov. Written requests for clarification and questions shall be sent to the CO, Mr. Robert Watts at robert.watts@us.af.mil. A courtesy copy shall be sent to the Contract Specialist, Cali McVay at cali.mcvay.1@us.af.mil.” This appears to be a carryover from the draft solicitation. Please confirm the RFI deadline. | See response for row 6. | |
| Section L, (C) Specific Instructions, (d) Existing Joint Venture or Partnership Agreements states: | ||
| "Contractor Team Arrangement" means an arrangement in which two or more companies form a Partnership or Joint Venture to act as a potential Prime Contractor (See FAR 9.601(1)); or, a potential Prime Contractor agrees with one or more other companies to have them act as its Subcontractors under a specified Government contract or acquisition program (See FAR 9.601(2).)” Section M, M002 Evaluation Factors, a. Evaluation Factors and Subfactors, Factor 1 instructions (page 64 of 69) states “Past Technical Experience as a Prime Contractor”. This statement indicates that all projects submitted for Factor 1 should be performed as “prime contractor”. However, we are permitted to submit subcontractors as part of our team. Please confirm if using subcontractor experience (e.g., a/e firm, specialized subcontractor), that their experience does not need to demonstrate experience as prime contractor. | See response for row 10. For proof of Subcontractors please submit the SF1413 "Statement of Acknowledgment". This form identifies the prime contractor and subcontract numbers, the type of work the subcontractors will be performing, project number, and location. | |
| Attachment 3, titled “ATTACHMENT Section J” provided with the Solicitation documents is not referenced within Section L or Section M as to where to provide this document. Is this Attachment to be provided with offeror’s proposals? If so, in which volume or factor shall it be submitted? | This attachment should be provided in Volume I of the Offeror's proposals to show proof of a current JV or Partnership Agreement. | |
| Attachment 3, titled “ATTACHMENT Section J,” provided with the Solicitation documents, is not referenced within Section L or Section M as to where to provide this document. Is this form only applicable to Joint Venture offerors? | This form is applicable to Joint Venture and Teaming Arrangements and will be submitted within Volume I as detailed in Section L of the Solicitation and the Self-Score Sheet. | |
| Attachment 3, titled “ATTACHMENT Section J” provided with the Solicitation documents is not referenced within Section L or Section M as to where to provide this document. Are offerors to submit this form with their proposals for all teaming arrangements? If so, where shall this form be provided within the response? | This form is applicable to Joint Venture and Teaming Arrangements and will be submitted within Volume I as detailed in Section L of the Solicitation and the Self-Score Sheet. | |
| Section M, M001 Evaluation Factors, paragraph d. states “To justify scores, offerors must supply 1)SF1449/SF33, 2)SOW/SON/SOO showing performance location and the scope of work being performed. 3) Subcontractor payrolls.” |
Subcontractor payrolls (certified payroll records) are approximately 10 pages per subcontractor per week and, in many instances, more. For a year-long project for 5 subcontractors, the amount of pages for the one project’s subcontractor payroll would be 2,600 pages. Providing this information for 12 different projects (4 each for subfactors 1-3) would total 31,200 pages.
The extensive nature of subcontractor payrolls is burdensome and likely impossible to compile into a proposal submission electronically without crashing Adobe programs and likely becoming too large to submit to the Government.
In lieu of subcontractor payrolls, would the Government consider one of the following options to justify scoring:
Portions of the subcontract agreement – signature page and scope of work exhibit.
| A list of subcontractors utilized with a summary of their contracted scope. | See row 10 response. | |
| Section M, M001 Evaluation Factors, paragraph d. states “To justify scores, offerors must supply 1)SF1449/SF33, 2)SOW/SON/SOO showing performance location and the scope of work being performed. 3) Subcontractor payrolls.” Please confirm that it is acceptable for Offerors to add notes/text to the submitted work samples and subcontractor documentation, such as page numbering, headers or footers that will support ease of evaluation and references, etc. | Yes, Offerors are able to add notes/text to the submitted work samples and subcontractor documentation, such as page numbering, headers or footers that will support the ease of evaluation and references, etc. See row 10 response for proof of subcontractors. | |
| Section M, M002 Evaluation Factors, a. Evaluation Factors and Subfactors, Factor 1 instructions (page 64 of 69) states “Past Technical Experience as a Prime Contractor”. This statement indicates that all projects submitted for Factor 1 should be performed as “prime contractor”. Specialized team partners, e.g., water and sewer line subcontractors, may have relevant experience serving as subcontractors rather than prime contractors. Would the Government permit team partner projects to be submitted where they did not serve as prime contractors but performed the scope relevant to their proposed role? | See response for row 11. | |
| Section M, M001 Evaluation Factors, paragraph d. states “To justify scores, offerors must supply 1)SF1449/SF33, 2)SOW/SON/SOO showing performance location and the scope of work being performed. 3) Subcontractor payrolls.” Not all scope of work documents go into enough detail to fit in the NAICS descriptions. If the scope documents are not detailed enough to permit justification of the score, how may we demonstrate the applicable scope items? (e.g., through narrative format?) | See response for row 10: Yes, Offerors can further demonstrate applicable scope items through a narrative format. The scope for the work samples provided must fall under the primary NAICS codes detailed in the Self-Score Sheet. | |
| Section M, M001 Evaluation Factors, paragraph d. states “To justify scores, offerors must supply 1)SF1449/SF33, 2)SOW/SON/SOO showing performance location and the scope of work being performed. 3) Subcontractor payrolls.” To clarify, most Government construction projects are issued an SF1442. Please confirm an SF1442 is permissible to justify scores. | Yes, the relevant completed contract form will suffice as the signed cover page. Also see row 10 for response to payrolls. | |
| Section M, M001 Evaluation Factors, paragraph d. states “To justify scores, offerors must supply 1)SF1449/SF33, 2)SOW/SON/SOO showing performance location and the scope of work being performed. 3) Subcontractor payrolls.” Non-government projects are not issued SF1449s (or any standard forms), nor do they provide scope documents like the Government. If submitting a non-government project, what form of proof may we submit to justify scores? | See response for row 18; row 10 | |
| Section M, M001 Evaluation Factors, paragraph d. states “To justify scores, offerors must supply 1)SF1449/SF33, 2)SOW/SON/SOO showing performance location and the scope of work being performed. 3) Subcontractor payrolls.” Non-government projects are not issued SF1449s (or any standard forms), nor do they provide scope documents like the Government. Are non-government projects permitted for submission to qualify? | See response for row 18; row 10. | |
| Regarding the Work Samples required for Volume II, Relevant Experience, may one work sample apply to multiple scores/subfactors? For instance, can one Work Sample that is submitted for the design-build subfactor also apply to the NAICS 2362 subfactor? | Yes, this is acceptable. | |
| Regarding the Work Samples required for Volume II, Relevant Experience, is the requirement for each work sample to have been awarded under the specified NAICS code? Or can utility work awarded under 236220, for example, be used for the 2371 category? | The requirement is for each work sample to have been awarded under the specified NAICS code. | |
| Regarding Subfactors 1, 2, and 3 requirements for “subcontracts managed <5”, offerors could submit <5 when there are more than 5, and claim credit for managing less than 5 subcontractors. How will the government verify the scoring of less than five subcontractors managed? | See row 40 response. For proof of Subcontractors please submit the SF1413 "Statement of Acknowledgment". This form Identifies The Prime Contractor and Subcontract numbers. The type of work the Subs will be performing, Project Number and location. | |
| Regarding Subfactors 1, 2, and 3 requirements for “subcontracts managed <5”, where would managing exactly 5 subcontractors fall within the scoring? Should one of the options be 5 or greater, or 5 or less? | The Self-Score Sheet has been amended to show less than or equal to 5. | |
| Regarding the Work Samples required for Volume II, Relevant Experience, may we submit work samples from a proposed a/e firm to maximize our score? | See response for row 11. | |
| Section M, M001 Evaluation Factors, paragraph d. states “To justify scores, offerors must supply 1)SF1449/SF33, 2)SOW/SON/SOO showing performance location and the scope of work being performed. 3) Subcontractor payrolls.” If submitting an experience example for a subcontractor or team partner, they will not have an SF1449 (or SF1442), nor subcontractor payrolls. Are these requirements excluded for subcontractors and teaming partners? | See response for row 10. | |
| Section M, M001 Evaluation Factors, paragraph d. states “To justify scores, offerors must supply 1)SF1449/SF33, 2)SOW/SON/SOO showing performance location and the scope of work being performed. 3) Subcontractor payrolls.” If submitting an experience example for a subcontractor or team partner, they will not have an SF1449 (or SF1442), nor subcontractor payrolls. How does the Government intend to verify scoring of proposed subcontractors and team partners? | See response for row 10. | |
| Regarding Attachment 1, Self Scoring Worksheet, Volume 3 Bonus Area. All positions listed (CCM – Certified Construction Manager, Certified Professional Constructor, Certified Safety Manager, Certified Project Manager Professional, Certified Construction Quality Control Professional), are typical for construction management companies/contracts, not design-build and design-bid-build construction companies/projects. These roles are better suited for large construction management contracts. Please consider updating the bonus positions to align with construction contract positions, like below: Program Manager – degree in engineering, construction management or related field + 10 years of experience Project Manager - degree in engineering, construction management or related field + 10 years of experience. CQC Manager - degree in engineering, construction management or related field + 10 years of experience. SSHO – EM 385 compliant. SSHO – CHST certification. Superintendent - 10 years of experience | Remains unchanged | |
| Regarding Attachment 1, Self Scoring Worksheet, Volume 3 Bonus Area. All positions listed (CCM – Certified Construction Manager, Certified Professional Constructor, Certified Safety Manager, Certified Project Manager Professional, Certified Construction Quality Control Professional, and Fire Protection QC Specialist): What industry association should these certifications be provided from? | See response for row 8. For example: Certifications through companies such as Project Management Institute (PMI); Certified Construction Manager (CCM/CMAA); American Institute of Constructors Management; etc. | |
| Regarding Attachment 1, Self Scoring Worksheet, Volume 3 Bonus Area. What industry association should the CCM – Certified Construction Manager, Certified Associate Const Management, and Construction Manager in Training be provided through? | See response for row 8. For example: Certifications through companies such as Project Management Institute (PMI), Certified Construction Manager (CCM/CMAA) | |
| Regarding Attachment 1, Self Scoring Worksheet, Volume 3 Bonus Area. What industry association should the Certified Professional Constructor Level-II and Certified Professional Constructor Level-I be provided through? | See response for row 8. For example: Certifications through companies such as Project Management Institute (PMI), Certified Construction Manager (CCM/CMAA) | |
| Regarding Attachment 1, Self Scoring Worksheet, Volume 3 Bonus Area. What industry association should the Certified Safety Manager be provided through? Would a 30-hour OSHA certification suffice to receive the points? | The certification must be in reference to "Certified Safety Manager". To become a certified safety manager in construction, you can: |
Become a Certified Safety Professional (CSP) by the Board of Certified Safety Professionals (BCSP). Candidates must have a college degree and at least three years of professional safety work experience, and pass two certification exams. Obtain a Construction Safety Manager Certificate (CSMC) by passing a written final exam and re-certifying every three years. Obtain a CSMC certification by the National Association of Safety Professionals (NASP). There are no requirements to start, but having experience is helpful. Develop a site safety plan for every project, accounting for hazards unique to the project, and provide safety training for construction workers.
| Regarding Attachment 1, Self Scoring Worksheet, Volume 3 Bonus Area. What industry association should the Certified Construction Quality Control Professional through? Would the USACE CQM Certification for Contractors suffice to receive the points? | See response for row 8. For example: Certifications through companies such as Project Management Institute (PMI); Certified Construction Manager (CCM/CMAA); American Institute of Construction Management; etc. |
| Regarding Attachment 1, Self Scoring Worksheet, Volume 3 Bonus Area. What industry association should the Fire Protection QC Specialist be provided through? | See response for row 8. Companies such as NFPA CFPS for example. |
| Regarding Attachment 1, Self Scoring Worksheet, Volume 3 Bonus Area. Fire protection scope falls under 9221 NAICS, which is not applicable to this contract or one of the Subfactors we will be scored against. Why is the Fire Protection QC Specialist important to this contract versus other QC specialists? Is this an error in the form? | Not in error. Fire protection QC Specialist has different training. See NFPA CFPS for example. |
| Regarding Attachment 1, Self Scoring Worksheet, Volume 3 Bonus Area. Fire Protection QC Specialist are highly specialized and are typically provided by a 3rd party. Is the intent that we add fire protection engineering firm to the team and provide a certification to receive the points for this portion of the bonus section? | If applicable, the Government would like to know that you have a teaming arrangement with partners that have this specialized training. Beale has projects almost yearly that require Fire Protection of some sort. |
| Regarding Attachment 1, Self Scoring Worksheet, Volume 3 Bonus Area. In order to receive the points for each position, do we only need to employ one person with the appropriate qualifications to mark “yes” and receive scoring credit? | To ensure full points are received, it is necessary to employ at least one individual possessing the requisite qualifications. This individual will need to be available for assignment to fulfill duties associated with applicable task orders. If any project have these elements, the person holding the certification must be assigned to each project and provide their certifications for each project. No bait and switch. |
| Regarding Attachment 1, Self Scoring Worksheet, Volume 3 Bonus Area. For all positions listed (CCM – Certified Construction Manager, Certified Professional Constructor, Certified Safety Manager, Certified Project Manager Professional, Certified Construction Quality Control Professional, Fire Protection QC Specialist), do we submit proof/certifications for all personnel on our team with the associated certifications? Or just one person for each position with the appropriate certification? | Provide all certifications that apply. |
| A contractor who performs work under NAICS 2362 is typically a general contractor that subcontracts specialized work. It is rare for a company to have experience in all three NAICS, 2362, 2382, and 2371 as a self-performer/prime contractor. Based on this statement in the RFP, we are assuming we are able to submit subcontractor experience to satisfy the subfactor requirements of demonstrating experience under NAICS 2362, 2382, and/or 2371:"Contractor Team Arrangement" means an arrangement in which two or more companies form a Partnership or Joint Venture to act as a potential Prime Contractor (See FAR 9.601(1)); or, a potential Prime Contractor agrees with one or more other companies to have them act as its Subcontractors under a specified Government contract or acquisition program (See FAR 9.601(2).)” | Most work on ID/IQs may predominantly use 2362; however, we also want to see Prime contractors performing these other NAICS as a Prime to demonstrate experience when other NAICS are the prime work elements of a contract. One project cannot cover three NAICS. Only if a Subcontractor has performed as a Prime under the NAICS may be acceptable, and a Formal Teaming Agreement is submitted with offer. |
| On most DB and DBB IDIQs issued by the Government, the task orders are issued under 236220, even if they contain work associated with NAICS 2382 and 2371. May we submit work issued under NAICS 2362 for Subfactor 2 (NAICS 2382) and Subfactor 3 (NAICS 2371) so long as work performed on the project align with the subfactors scope? For instance, on a new construction project, we performed significant 237110 work (sewer and water distribution line installation), but the overall project was issued under 236220. Would this project be permitted within subfactor 3 to achieve the points associated with the 237110 work performed? | Most work on ID/IQs may predominantly use 2362; however, we also want to see Prime contractors performing these other NAICS as a Prime to demonstrate experience when other NAICS are the prime work elements of a contract. One project cannot cover three NAICS. |
| Section M, M001 Evaluation Factors, paragraph d. states “To justify scores, offerors must supply 1)SF1449/SF33, 2)SOW/SON/SOO showing performance location and the scope of work being performed. 3) Subcontractor payrolls.” If the supporting documentation does not demonstrate proof of the scope or NAICS, how can we demonstrate proof? May we select other documents to provide evidence to justify the scores? | 1) SF1442/DD1155. 2) SOWs if completed properly will explain ALL the work elements being performed under any contract. SSS/SON are generated by the Government for KTRs to developed SOWs. 3) Instead of Subcontractor payrolls, proved SF1413's for all sub work. Each SF1413 provides a descriptions of subcontractors work being performed. |
| Section M, M001 Evaluation Factors, paragraph d. states “To justify scores, offerors must supply 1)SF1449/SF33, 2)SOW/SON/SOO showing performance location and the scope of work being performed. 3) Subcontractor payrolls.” If the supporting documentation does not demonstrate proof of the scope or NAICS, how can we demonstrate proof? May we provide short narratives detailing the relevant scope? | 1) SF1442/DD1155. 2) SOWs if completed properly will explain ALL the work elements being performed under any contract. SSS/SON are generated by the Government for KTRs to developed SOWs. 3) Instead of Subcontractor payrolls, proved SF1413's for all sub work. Each SF1413 provides a descriptions of subcontractors work being performed. |
| Section M, M001 Evaluation Factors, paragraph d. states “To justify scores, offerors must supply 1)SF1449/SF33, 2)SOW/SON/SOO showing performance location and the scope of work being performed. 3) Subcontractor payrolls.” Design-build contract documents do not often detail the scope of work in enough detail to likely justify the scoring/claim of certain scopes. Would the Government accept other documents, such as final design documents or basis of design to justify scores? | 1) SF1442DD1155. 2) SOWs if completed properly will explain ALL the work elements being performed under any contract. SSS/SON are generated by the Government for KTRs to developed SOWs. 3) Instead of Subcontractor payrolls, proved SF1413's for all sub work. Each SF1413 provides a descriptions of subcontractors work being performed. |
| Regarding Subfactor 6, Environmental Permitting: On government construction projects, environmental permits are not required. The only environmental requirements typically relate to review and approval of an Environmental Protection Plan. Please clarify what environmental permits the Government is looking for to achieve the points under Subfactor 6. | Please read: See FAR 52.236-7 "Permits and Responsibilities" FAR 36.507 Permits and responsibilities. |
The contracting officer shall insert the clause at 52.236-7, Permits and Responsibilities, in solicitations and contracts when a fixed-price or cost-reimbursement construction contract or a fixed-price dismantling, demolition, or removal of improvements contract is contemplated.
Regarding Subfactor 6, Environmental Permitting: On government construction projects, environmental permits are not required. The only environmental requirements typically relate to review and approval of an Environmental Protection Plan (EPP). Would the Government accept a copy of an EPP to justify points within this Subfactor? Please read: See FAR 52.236-7 "Permits and Responsibilities" FAR 36.507 Permits and responsibilities.
The contracting officer shall insert the clause at 52.236-7, Permits and Responsibilities, in solicitations and contracts when a fixed-price or cost-reimbursement construction contract or a fixed-price dismantling, demolition, or removal of improvements contract is contemplated.
| Volume I submission requirements request submission of a Professional Employee Compensation Plan. Specifically: “Offerors will submit for evaluation a total compensation plan setting forth proposed salaries and fringe benefits for professional employees working on the contract. Supporting information will include data, such as recognized national and regional compensation surveys and studies of professional, public and private organizations, used in establishing the total compensation structure. Plans indicating unrealistically low professional employee compensation may be assessed adversely as one of the factors considered in making an award.” A Professional Employee Compensation Plan is a typical submission for a cost plus, cost reimbursable, or professional services contracts. Because this is a firm fixed price construction contract, please consider removing this from the submission requirements. | Read line 6 of the Self-Score Worksheet. Note this area is not scored, Contractors are to provide all that may apply. | |
| Volume I submission requirements request submission of an Uncompensated Overtime Plan. Specifically: “Offerors will provide company policy in place that accounts for uncompensated overtime.” | ||
| Uncompensated Overtime Plans are typically submitted for a cost plus, cost reimbursable, or professional services contracts. Because this is a firm fixed price construction contract, please consider removing this from the submission requirements. | Read line 6 of the Self-Score Worksheet, see note: Note this area is not scored, Contractors are to provide all that may apply. | |
| What is the required delivery method? | Offerors shall submit proposals by email to Mr. Robert Watts at robert.watts@us.af.mil and copy Cali McVay at cali.mcvay.1@us.af.mil no later than the proposal due date and time. If Offerors are unable to provide all proposal documentation in one email, a DoD Safe link may be requested for submission purposes. It is the Offerors responsibility to ensure DoD Safe link items are received by the Government no later than the proposal due date and time. | |
| If physical delivery is required, what is the number of copies and format it must be delivered in? | Physical delivery is not required. Electronic submission, or DoD Safe Link can be provided if files are too large to submit as an email. | |
| Can you please clarify the deadline for questions? Volume IV of this solicitation states the due date for questions is February 26th and references a different solicitation number “FA468624R0001.” | See response for row 6. | |
| Volume II - Relevant Experience, Section C, the RFP states: (c) Offerors are required to provide a maximum of four (4) work sample projects related to their experience in environmental permitting. A standardized point value will be assigned based on the yes or no responses provided by the bidder. However, the spreadsheet requires a maximum of 10 projects as a Prime for maximum points. Can the government please clarify if the requirement is 4 or 10 project examples? And the instructions say to choose only 1 category? | See response for row 21. | |
| For Factor 2: Bonus Area - Certifications/Training Documents, can the government please provide the industry organizations or associations who provide the listed certifications, as there are numerous organizations that have similar sounding designations? | See response for row 8. | |
| The RFP requires contractors to have offices located within the San Francisco, Fresno, or Sacramento area. Can the government please advise what kind of proof is required? Are we required to show proof of a separate SAM registration? If the corporate office is located outside those areas, but we have an office in SF, Fresno or Sacramento would we still be eligible to bid? | See response for row 12. | |
| Page 59 under 2. Volume II - Relevant Experience "The offeror must specify the number of subcontracts overseen for each project…” If the project has exactly 5 subcontracts, then which category should it fall under (i.e., less than 5 or more than 5 subcontracts)? | See response for row 38. | |
| Attachment 1, Self_Scoring_Work_GC MATOC - lines 22, 29, and 36. The majority of our 8 projects under each NAICS code have more than 5 subcontracts. Are we allowed to count more than 4 projects in the more than 5 subcontracts lines 22, 29 and 36? | The "Subcontracts Managed" sections in Volume II of the Self-Score Sheet refer to the work samples provided for the respective primary NAICS codes. Offerors will submit up to 4 work samples for each primary NAICS code. | |
| Can you please confirm there are no page count requirements for the volumes? | See response for row 7. | |
| What is the definition of Professional Employees? | Please see U.S. Department of Labor: According to the Fair Labor Standards Act (FLSA), a professional employee is someone who uses advanced knowledge to analyze, interpret or make deductions from varying facts or circumstances1. This advanced knowledge cannot be attained at the high school level. The FLSA provides an exemption from the Act's minimum wage and overtime requirements for any employee employed in a bona fide executive, administrative, or professional capacity. Administrators primarily perform office or nonmanual work directly for management and use their own discretion in duties. Professionals perform predominantly intellectual work requiring advanced knowledge, talent, imagination, or imagination. | |
| Page 59, Volume I – (f) Professional Employee Compensation Plan. Can you please provide the definition of “Professional employees”? | See response for row 71. | |
| Per the solicitation issued on May 2, 2024 on page 59 of 60, 4. Volume IV – Responsibility, section D (1) is states questions are due no later than 12:00PM PST, 26 February 2024. When are questions due for this solicitation phase? | See response for row 6. | |
| Justification Documentation: Can the government please expand on what is required to demonstrate the subcontractors on a project? The payroll documentation is considered confidential. Are there other forms of documentation acceptable for this evidence? | See response for row 10 | |
| Project Data: For public works projects with no assigned NAICS code, what will suffice to prove the work falls within the NAICS code work area? Will the scope of work suffice with keywords highlighted? | See response for row 18 | |
| Project Examples: Can a firm use project examples completed by a Joint Venture that they are/were a member of? | See response for row 11. | |
| Per the solicitation issued on May 2, 2024 on page 59 of 60, 4. Volume IV – Responsibility, section D (1) is states questions are due no later than 12:00PM PST, 26 February 2024. See below. When are questions due for this solicitation phase? | See response for row 6. | |
| If the project is allocated the 236220 NAICS but has utility work, can that be used for line 33? | Project work samples must be allocated under the primary NAICS codes on the Self-Score Sheet. | |
| What are you looking for in terms of the Professional Employee Compensation Plan? | Professional Employee Compensation Plan. Offerors will submit for evaluation a total compensation plan setting forth proposed salaries and fringe benefits for professional employees working on the contract. Supporting information will include data, such as recognized national and regional compensation surveys and studies of professional, public and private organizations, used in establishing the total compensation structure. Plans indicating unrealistically low professional employee compensation may be assessed adversely as one of the factors considered in making an award. | |
| Do you have definitions for the "personnel" for the Volume 3 Bonus Criteria? | See response for row 8. | |
| Are you going to allow the Teaming Agreements for Past Performance on this contract as well? | See response for row 11. | |
| Is a bonding letter required as part of Volume 1 General? Page 59 (i) Minimum Bonds Required…please clarify this requirement. | Minimum Bonding Capacity $10M single / $25M aggriate must meet or exceed these bonding requirements. See row 13 "Bonds" of the Self-Score sheet. Note this area is not scored, however MUST meet or exceed in order to qualify for a contract. | |
| How many contracts are we required to submit per NAICS code. It is unclear if we are to submit work samples for up to four contracts per a. b. c. and d. Please clarify if this is 10 projects or up to 16 projects per NAICS code. | Offerors will submit up to 4 project work samples per NAICS code as detailed in the Self-Score Sheet. | |
| What organization are these positions relevant to? CMAA? If you don’t qualify in a particular position, are there equivalent qualifications allowed? Additionally, will the certifications that meet other federal guidelines (i.e. CQM, EM-385, etc., OSHA 30) meet this Factor’s requirement? | See response for row 8. | |
| Are the work samples provided limited to Air Force contracts only? I.e. CDRL's are relevant to Air Force contracts and not other Federal contracts. Please clarify. | See response for row 18. | |
| RFP pg. 59 states that the RFI deadline is 26 February 2024. Please confirm the RFI deadline. | See response for row 6. | |
| The RFP does not provide any instructions for submitting the proposal. Please advise how offerors should submit our proposals. | See response for row 62. | |
| RFP pg. 1: We want to ensure we have sufficient time & information in order to prepare the best offer possible for this opportunity. DAWSON would like to kindly request a due date extension at least through June 18th to allow enough time to submit, receive, and incorporate RFI responses. | Proposal due date remains 04 June 2024 as detailed in Solicitation Amendment P00001. | |
| Office Requirement: We would like to respectfully ask the govt to reconsider the office requirement as it provides 8(a) firms unfair advantage over other small businesses. Given the 8(a) moratorium for bonafide offices in construction, we request that all small businesses receive equal protection and consideration. It remains unclear whether or not SBA has jurisdiction or resources to review and approve office space requirements on a small business set aside program. | ||
| Can the Govt pls further clarify the regulatory and legal basis for this requirement and the specific SBA points of contact who are available to approve offices. This would be a great help in ensuring the greatest participation and competition for the program. | Please contact your local SBA office to acquire additional information regarding the 8(a) Business Development Bona Fide Place of Business Requirement Moratorium. This acquisition will be competed as a total small business set-aside. Eligible small businesses must have offices located within the San Francisco, Fresno, or Sacramento SBA regional office territories not to include use of military installation addresses. | |
| Would the government consider a bidder eligible for award if they commit to opening an office in the San Francisco, Fresno, or Sacramento SBA regional office territories within 30 days of contract award ? | No. Offerors must have a registered office within the San Francisco, Fresno, or Sacramento SBA regional office territories by the proposal due date. | |
| Will the location of the bidder’s home offices or project offices factor into the proposal evaluation? If so, please explain the evaluation criteria. | See response to row 90. | |
| Are bidders permitted to submit past performance with multiple design partners? | See response for row 11. | |
| If bidders are permitted to submit past performance with multiple design partners, would doing so elicit a lower score than if all projects were completed with the same design partner? | See response for row 11. | |
| Should cells B19 and B20 of Attachment 1 include the bidder’s information? Currently, these cells contain data. | Offerors will input their own data in the Self-Score Sheet. | |
| Section L, Item D says that “Offerors shall address any questions and concerns related to this solicitation to the CO as soon as possible, but no later than 12:00 p.m. PST, 26 February 2024.” Please provide a corrected deadline to submit questions. | See response for row 6. | |
| Please explain what information should be included in Column E of Attachment 1. | File names of the attached referenced documents submitted by Offerors. | |
| Cell E4 of Attachment 1 says, "…Reference L.4 PROPOSAL FORMAT TABLE." Please direct bidders to the location of the proposal format table and if bidders are meant to copy the formatting included in that table. | This has been removed for clarity. | |
| Please provide the anticipated relative task order value. | TBD | |
| Will the government allow a bidder to include past performance from sister companies? If so, will the sister company's past performance be evaluated the same as the bidder's? | See response for row 11. | |
| If a bidder wants to include past performance on projects that all include managing more than five subcontractors, can the bidder achieve the maximum points in that category? | Follow guidelines of Section L, Section M, and Self-Score Sheet. | |
| How should bidders submit their responses to Solicitation FA468624R0011? | See response for row 62. | |
| Section L - Volume IV of the solicitation requires the submission of GSA Form 527. Section VI of this form appears to be specific to Manufacturers and Section VII states Construction/Service Contracts Information ”(Public Buildings Service Contracts Only)” Since this action is not a Public Service Contract, please confirm these sections are not required? If any of these areas on the form are required, specify which areas are applicable. | GSA 527 has been updated to BAFB Form 527 (Solicitation Amendment P0002). Offerors are required to complete the form in its entirety. | |
| If a member of our team maintains an office in the San Francisco region, and we, as the Prime offeror, establish a rental agreement for office space with that team member, will the government consider that scenario as meeting the requirement to have an office located within the San Francisco, Fresno, or Sacramento SBA regional territories? | Offerors must have a registered office within the San Francisco, Fresno, or Sacramento SBA regional office territories by the proposal due date. | |
| We respectfully ask the government to extend the RFP due date at least 1 month to allow for acquisition of our new office space in the required SBA regional territories. Also, what documentation is required to demonstrate our compliance with the office location requirement? | Proposal due date remains 04 June 2024 as detailed in Solicitation Amendment P00001. | |
| Page 66, Section M, Subfactor 4: Experience with Design-Build Contracts. What documentation is acceptable as proof of design-build contract experience? | Please refer to Section M of the Solicitation. | |
| Page 66, Section M, Subfactor 5: Experience with Bid-Build Contracts. What documentation is acceptable as proof of bid-build contract experience? | Please refer to Section M of the Solicitation. | |
| Page 64, Section M, a. Basis for Contract Award, d. it states “to justify scores, offerors must supply 1) SF1149/SF33, 2) SOW/SON/SOO showing performance location and the scope of work being performed. For SOW/SON/SOO, depending on the project and the client, each project could have hundreds of pages of documents. Will you accept a copy of the Contractor Performance Assessment Reporting System (CPARS) in lieu of submitting SOW/SON/SOO? | The Government requests SOW/SON/SOO showing performance location and the scope of work being performed. |
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