SABER RFI Questions and Answers.pdf

Questions and Answers SABER IDIQ FA466421R0002

1) Are we to remove and replace the rain gutters and downspouts per SOW or are we to remove, save and re-use per note 1.2.13 (Note 9 and 12) on page 10?

Answer: Remove and replace.

2) Please provide the existing roof membrane/type.

Answer: See as-built.

3) Please confirm all ceilings are to be tbar other than the restrooms.

Answer: All ceiling to be T-Bar, except bathrooms to be hard lid ceiling.

4) Please clarify 5.1.

Answer: The contractor will start mobilization and construction activities within 10 days from receiving the notice to proceed (NTP). The construction activities and the project closeout will be complete within 120 days.

5) Location of active Electrical Panel that controls existing HVAC system.

Answer: As-built drawings will be provided

6) Are there any As-builts?

Answer: Yes, it will be available for bidders.

7) Is the building on a EMS System? IF so, what kind is it?

Answer: No, there is no energy management system (EMS). The building controls will be standalone but it need to be compatible for the future open protocol EMS.

8) Is the existing phone system to remain?

Answer: It will be replaced as described in SOW para1.2.10.

9) Who is the current provider for the Fire Alarm system?

Answer: The fire alarm system will be replaced as described in SOW para 1.2.11.

10) Note 1.2.5 #11- Please confirm if tile floor is supposed to be cleaned or demo and replaced?

Answer: Demo and replace.

11) Please provide specifications sheet/s for note 1.2.13 #1 Answer: See attached spec section 12 59 00.

12) Attachment 13, page 1 mentions Section-J and JA-1 but we cannot locate more detail pertaining too said note. Please advise.

Answer: The items (J and JA-1) referenced in Attachment 13 should have directed you to Attachment 6 for the Specification and Attachment 14 the SOW seed project.

13) Asbestos and Lead testing, during the site some items showed visible signs of Asbestos and Lead ie. VCT tile, HVAC exhaust duct, doors and frames. Will GOV be able to test these items prior submission of price or will Asbestos and Lead be addressed upon finding?

Answer: To the best of our knowledge there is no lead or asbestos, if found, asbestos and lead to be addressed upon finding.

14) Can GOV provide pictures of the existing roof?

Answer: See attached photo of existing roof.

15) 1.2.4.5 Restrooms, is it the intent to have a shower in both restrooms?

Answer: No showers in both rooms, one unisex restroom w/o a shower and a separate shower.

16) 1.2.10 New IT System, Can Gov. provide location of IT hub/cabinet?

Answer: Hub cabinet will be located in room #100 on the wall between room #100 and room #108

17) Does this building not require a fire sprinkler system or fire prevention system?

Answer: No fire sprinkler system

18) 1.2.9 New HVAC System, will the control system standalone? (not connected to a network such as AWEMS, etc.)

Answer: Standalone system

19) Can GOV provide electrical service drawings, line drawings of existing?

Answer: as-built drawings will be provided

20) Any known issues with existing building Slab or Footing? Other than superficial repairs if structural repairs are needed will this be addressed upon finding?

Answer: To the best of our knowledge there is no structural problems, if found, will be addressed.

21) Airfield Access, will contractor be required to fence off access to airfield to gain access to building Airside, or will an escort to supplied, or access granted?

Answer: the contractor will provide a standalone fence to segregate the area of construction on the Airfield side. Contractor will have access through the man gate. Contractor will be escorted to deliver the equipment through the truck access gate.

22) Is there an estimated range for the dollar values of task orders likely to be awarded under the SABER contract?

Answer: ≤ $25,000 and no larger than the estimated annual value.

23) The NAICS Code for the SABER is 236. However, in Attachment 17 at H.3.b.Relevancy some trades that fall under 237 (e.g., road repair) are listed. In addition to 236 past performance examples, should we also provide examples of 237 projects?

Answer: Yes

24) We are to provide “one (1) CD …containing a copy of all documents submitted. Is that one (1) CD containing all three volumes or one (1) CD for each volume?

Answer: One CD for all volumes is acceptable but provide 3 copies (3 CDs)

25) Section M stipulates that the Technical Proposal is to include a bonding capability letter.

The SF 1442 indicates that an offer guarantee is required. Are we to submit both? If so, what amount should the offer guarantee be for? If so, is the offer guarantee to be included in the Price Volume?

Answer: Both are required. Yes.

26) It is our understanding that the financial capability letter (Attachment 2) is to be included with our proposal not sent directly to you. Is this correct? If so, in what volume should it be placed?

Answer: Yes. Please clearly label and include with your Price Volume

27) We assume that if we are not planning on using a significant subcontractor to demonstrate our ability to meet the solicitation requirements, then we do not deed to list any subcontractors. Is this correct?

28) Should we use Riverside for the City Cost Index?

Answer: Correct, Riverside is acceptable

29) Is a work schedule required for the Seed Project?

Answer: Will be required after award

30) Is there a required duration for the Seed Project? If so, what is that duration?

Answer: Attachment 14 Section 5.1.1 Performance Period is 120 calendar days

31) Are we to provide cut sheets for the materials we propose to use for the Seed Project with the proposal?

Answer: No cut sheet is necessary. As long as they provide manufacturer and model number information for example will suffice

32) In Section B, we assume we are not to fill in the Unit Price and Amount columns for Items 0001, 1001, 2001, 3001, and 4001. Is this correct?

Answer: Correct

33) The RFP requests us to “iv. Provide a copy of your SBA 8(a) Certification Letter showing proof of Section 8(a) status in servicing area of Orange County and Inland Empire District. If proposing a teaming arrangement or joint venture, provide evidence of approval by SBA of the teaming arrangement.”

The SBA no longer reviews Joint Venture Agreements for Competitive solicitations anymore prior to the bid due date. It is now the responsibility of the firm to ensure that the JV meets the SBA requirements on all competitive requirements. Can you confirm that firms submitting as a JV need to be registered in SAM with just a DUNS and have a signed JV included in the documents, but that the JV does not need to be approved prior to the bid date?

Answer: The joint venture must be separately identified with its own name, DUNS number, and CAGE number in SAM which designates the entity type as a joint venture, with individual partners listed as the immediate owners.

Please see rules and regulations of 8(a) contracts in conjunction with joint venture at CFR below;

13 CFR 124.501 (g) Before a Participant may be awarded either a sole source or competitive 8(a) contract, SBA must determine that the Participant is eligible for award. SBA will determine eligibility at the time of its acceptance of the underlying requirement into the 8(a) BD program for a sole source 8(a) contract, and after the apparent successful offeror is identified for a competitive 8(a) contract. Eligibility is based on 8(a) BD program criteria, including whether the Participant: refer to 13 CFR 125.8 and 13 CFR 121.103 (h)

34) Sub-factor 1: Program Management…….Company Owner, Project Manager, Site Superintendent/Supervisor and Drafting Technician. Are these the only key personnel to be included in the management plan/redacted resumes? There is no mention of Site Safety Officer and/or Quality Assurance Officer.

Answer: The Government cannot define who is determined to be key personnel on a proposal.

35) Question 2: Who may where dual hats?

Answer: Superintendent may act as the Project Manager

36) Attachment 3: Question 3: Are CPARS acceptable replacements for Attachment 3 Past and Present Questionnaire?

Answer: No

37) (Attachment 18) is listed key personnel that must be identified in the proposal – Company Owner, Project Manager, Site Superintendent/Supervisor, and Drafting Technician. The SABER SOW indicates that a Contractor Quality Control Manager (CQCM) is required on site. Should the proposed CQCM also be identified in our proposal?

38) Attachment 4 (Past Performance Worksheet) we are directed to provide the “Office Symbol” of the primary point of contact. What is the meaning of “office symbol”?

Answer: for example: MSG (Mission Support Group) , MXS (Maintenance Squadron) , BCE (Base Civil Engineering

39) Will the Bid Guarantee (Bid Bond) be included in the Volume 1?

40) Or is no Bid Bond required since we are submitting a letter from our Surety?

Answer: Bid Bond Required

41) Will the Government allow the Offeror to submit a completed PPQ in our proposal submission?

42) Must the 8(a) certification letter be issued from the Orange County Inland Empire District Office?

43) Would the Government consider an electronic submission?

44) Are there preparatory DDC control systems required for the HVAC?

Answer: HVAC control need to be open controls to work with the future energy management system. It need to be compatible with ASHRAE BACnet as mentioned in 1.2.9 (6).

45) If preparatory DDC construction systems are required for the HVAC, will the Government provide the System Name (Siemens, Johnson Controls, etc.).

During the site visit we were not able to locate the origination of the power for the outdoor A/C Package Unit. Can as-builts be provided to show the location of the point of origin?

Answer: See as-built drawing provided

46) The seed project SOW states, “To the best of our knowledge there is no asbestos nor lead paint.” During the site visit we noticed that the vent pipe for the units in the mechanical room looked to be transite which is almost certain to contain asbestos.

Should abatement of this be included in our proposal or just the testing?

Answer: See as-built drawings provided

47) Section 10.2.6.1 of the Saber SOW states, “The Coefficient shall also include cost for design, administrative and technical support.” Are the cost of all architectural and engineering requirements on task orders to be included in the contractor’s coefficient?

Answer: Yes, contractor shall be responsible for all of it

48) Section L, paragraph 2.a. states that names must be redacted from resumes. Please confirm that the resumes are the only documents that require the redaction of names.

Answer: Confirm

49) Does the Bonding Capacity Letter count toward the 20-page count?\

50) Attachment 9, paragraph 1.2 requires the Program Manager and the CCM/Project Manager to be on-site during on-going construction. Please confirm that the Program Manager is not required on-site during construction since this will escalate the cost to support the small projects since the CCM and PS will be on-site.

Answer: One person will be sufficient. Program Manager is not required on site.

51) Clarification on evaluation type. Section L of the solicitation states "The Government intends to award a contract or contracts resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value after evaluation in accordance with the factors and subfactors in the solicitation." Whereas, Section M states "…based on the evaluation factors and subfactors, to represent the lowest price technically acceptable proposal."

Answer: Section L includes FAR Clause 52.212-1 Instructions to Offerors- Competitive Acquisitions. This is a mandatory clause and should one read further it provides for all evaluation types not Best Value specifically.