Attachment 1 SABER SOW.pdf

March Air Reserve Base Riverside County California

Page of1 22

STATEMENT OF WORK

FOR

SIMPLIFIED ACQUISITION OF BASE

ENGINEERING REQUIREMENTS

(SABER)

452 Air Mobility Wing March ARB, CA

March 2021

Attachment 1 FA466421R0002

Page of2 22

TABLE OF CONTENTS

1.0 PROJECT DESCRIPTION 2

2.0 WORK BY THE GOVERNMENT 2

3.0 PERFORMANCE CAPABILITIES 2

4.0 TECHNICAL DESIGN SUPPORT 4

5.0 DESIGN AND CONSTRUCTION REQUIREMENTS 4

6.0 QUALITY CONTROL 5

7.0 SITE OFFICE 5

8.0 PROTECTION OF CONTRACTOR’S EQUIPMENT AND GOVERNMENT PROPERTY 5

9.0 PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY 6

10.0 TASK ORDER PRICING 6

11.0 COMPUTER REQUIREMENTS 9

12.0 COMMUNICATION 10

13.0 CONSTRUCTION START-UP PERIOD 10

14.0 ORDERING PROCEDURES 10

15.0 COMMENCEMENT, PROSECUTION, COMPLETION AND PAYMENT FOR WORK 12

16.0 WEATHER DAYS 12

17.0 HOURS OF WORK 13

18.0 JOBSITE VERIFICATION / GOVERNMENT-FURNISHED RECORD DRAWINGS 13

19.0 MATERIAL SUBMITTALS / SHOP DRAWINGS 14

20.0 BURN PERMITS 14

21.0 EXCAVATION PERMITS AND DIGGING 14

22.0 TESTING OF MATERIALS 15

23.0 PRE-FINAL AND FINAL INSPECTIONS 15

24.0 WARRANTY 16

25.0 COMPUTER-AIDED DESIGN (CAD) REQUIREMENTS 16

26.0 SCHEDULING WORK 17

27.0 WORK IN OCCUPIED AREAS 17

28.0 COORDINATING WITH GOVERNMENT ACTIVITIES 18

29.0 NOISE CONTROL 18

30.0 CONSTRUCTION SITE MAINTENANCE 18

31.0 CONTRACTOR PARKING 19

32.0 TRANSPORTATION OF CONSTRUCTION EQUIPMENT 19

33.0 BASE FIRE REGULATIONS 19

34.0 SECURITY REQUIREMENTS 20

35.0 AIRFIELD REQUIREMENTS 20

36.0 WORK IN SPECIAL SECURITY AREAS 20

37.0 SAFETY AND HEALTH 20

38.0 GREEN PROCUREMENT 21

39.0 EXPLOSIVE OPERATED HANDTOOLS 21

40.0 CONTRACTOR’S USE OF ELECTROMAGNETIC EMISSION DEVICES 21

41.0 RECORDING AND PRESERVING HISTORICAL AND ARCHEOLOGICAL FINDS 21

42.0 PAVING AND ROADWORK 22

43.0 USE OF TOBACCO 22

44.0 INAPPROPRIATE WORKER BEHAVIOR 22

45.0 COMPLETION OF CONTRACT 22

Page of3 22

1.0 PROJECT DESCRIPTION

1.1 The contractor shall provide all management, labor, material, equipment, (unless furnished by the Government), transportation, supervision and minimal designs to accomplish numerous, concurrent projects for a broad range of maintenance, repair and minor construction work on real property at March ARB (MARB), including environmental testing, laboratory analysis, monitoring, permits, fees to local or State agencies, preparation of documents or other associated actions to receive authority to conduct or complete the work or be compliant with applicable laws, regulations or rules of Federal, State or local authorities having jurisdiction over the work to be accomplished. The base encompasses over 2,151 acres, and 244 facilities containing 2,633,043 SF. The size and diversity of MARB necessitates expeditious response and efficient management of the task orders placed against the Simplified Acquisition of Base Engineering Requirements (SABER) contract.

1.2 Each Task Order (TO) shall be executed as required in the Statement of Objective (SOO) and Terms and Conditions of the contract. The Contracting Officer (CO) will issue to the contractor a request for proposal (RFP) describing requirements for each TO. In response to the RFP, the contractor shall submit a proposal to include all applicable documentation for review by the CO. If applicable, the CO will schedule negotiations with the contractor and at the conclusion of negotiation award an individual TO.

The contractor shall be required to maintain a local office to facilitate receipt of each TO and provide other services as described in Section 3.0 – PERFORMANCE CAPABILITIES.

1.3 The contractor shall have a start-up period of 30 calendar days from the time of SABER contract award for any mobilization activities associated with this contract to fully execute the requirements of the contract.

1.4 The Government will provide only basic design/scope information for each task order. The contractor shall complete the design and provide construction and complete as-built drawings (if required). The contractor shall provide sufficient technical support and project management to assure quality and completeness of TOs, accommodate a number of concurrent “active” projects, provide flexibility of design staff and subcontractor pool to handle rapid increases in work volume, process submittals in a timely manner, and perform according to schedule. The contractor shall be required to manage and execute the normal to heavy workload of concurrent projects. The contractor may on occasion be required to provide for large unexpected fluctuations in the workload. It is estimated that less than five percent of all work will be required during other than normal working hours.

2.0 WORK BY THE GOVERNMENT

2.1 The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using Government workforces or by other contracts, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

3.0 PERFORMANCE CAPABILITIES

3.1 The contractor shall provide quality, cost effective design for multiple TOs simultaneously within the time constraints stated in Section 14.0 – ORDERING PROCEDURES. The contractor shall complete the design and drawings to a point where the architectural, civil, structural, mechanical, and electrical drawings clearly indicate the proposed method of accomplishing the work, and annotate the description, size, and location of each item listed in the detailed cost proposal. The contractor’s design and drawings must comply with the Government’s concept design requirements as well as all governing codes (See Section 5.0

– DESIGN AND CONSTRUCTION REQUIREMENTS). The contractor is expected to use recognized industry standard practice in determining their proposed design materials and methods, unless the Government specifies otherwise.

Page of4 22

3.2 Contractor Personnel

3.2.1 Contractor Contract Manager (CCM): The contract manager shall be responsible for the overall performance of this contract. The CCM(s) shall possess the necessary experience to direct oversight of all project design and planning activities. The CCM and alternates, who shall act for the contractor when the CCM is absent, shall be designated in writing to the CO.

3.2.2 Contractor Quality Control Manager (CQCM): The CQCM shall provide quality control management for all active TOs and shall be responsible for executing the Quality Control Plan (QCP). The CQCM shall also visit each active project site daily to ensure full compliance with all safety requirements, and verify that the materials and workmanship are in accordance with the approved construction drawings, shop drawings, and material submittals. The CQCM shall prepare and coordinate material submittal sheets, shop drawing submittals, prepare QC reports, schedule and coordinate testing procedures; attend site visits, pre-final/final inspections and attend all status meetings as required. The CQCM shall be someone other than the CCM or contractor Project Superintendent (PS).

3.2.3 The Project Superintendent (PS) shall provide on-site supervision and visit each active project site daily, submit periodic detailed progress reports (AF Form 3065) for each TO, schedule and coordinate subcontractors and material suppliers, site visits and pre-final/final inspections and attend all status meetings as required. Note: The PS cannot be the CQCM and subcontractors may not perform duties of the PS. Each TO do not require its own PS unless the magnitude and quantity of active task orders prevents one PS from providing adequate oversight.

3.2.4 Contractor Environmental Manager (CEM): Contractor shall appoint in writing an Environmental Manager for the contract. The Environmental Manager is directly responsible for coordinating contractor compliance with federal, state, local, and installation requirements. The Environmental Manager must ensure compliance with Hazardous Waste Program requirements (including hazardous waste handling, storage, manifesting, and disposal); implement the EPP; ensure environmental permits are obtained, maintained, and closed out; ensure compliance with Stormwater Program requirements; ensure compliance with Hazardous Materials (storage, handling, and reporting) requirements; and coordinate any remediation of regulated substances (lead, asbestos, PCB transformers). This can be a collateral position; however, the person in this position must be trained to adequately accomplish the following duties: ensure waste segregation and storage compatibility requirements are met; inspect and manage Satellite Accumulation areas; ensure only authorized personnel add wastes to containers; ensure Contractor personnel are trained in 40 CFR requirements in accordance with their position requirements; coordinate removal of waste containers;

and maintain the Environmental Records binder and required documentation, including environmental permits compliance and close-out. Submit Environmental Manager Qualifications to the Contracting Officer.

3.2.5 The contractor shall also provide and maintain the following capabilities, at a local or remote office, to support the MARB SABER contract.

3.2.5.1 Design/Drafting: The contractor shall provide technical design and computer aided design and drafting (CADD) support capable of producing accurate design and drawings for each individual TO within the time constraints specified in Section 14.0 – ORDERING

PROCEDURES.

3.2.5.2 Cost Estimating/Negotiating: The contractor shall provide estimating/negotiating support capable of producing accurate quantity take-offs and cost proposals, within the time constraints specified.

Page of5 22

3.3 Contractor Employee Requirements: The contractor shall ensure that all employees and subcontractor employees have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the contractor’s expense.

3.4 The contractor shall not employ any person who is currently or formerly an employee of the US Government, if the employment of that person would create a conflict of interest.

3.5 Subcontractors: All subcontractors performing work shall be licensed in the State of CA in their specialty where required.

3.6 Employee Training Records for persons conducting work regulated by Federal, State, local and March ARB laws, regulations and plans and policies: Contractor shall prepare and maintain Employee Training Records throughout the term of the contract meeting applicable 40 CFR requirements. Provide Employee Training Records in the Environmental Records Binder. Ensure every employee completes a program of classroom instruction or on-the-job training that teaches them to perform their duties in a way that ensures compliance with federal, state and local regulatory requirements for Resource Conservation and Recovery Act (RCRA) Large Quantity Generator. Provide a Position Description for each employee, by subcontractor, based on the Davis-Bacon Wage Rate designation or other equivalent method, evaluating the employee's association with hazardous and regulated wastes. This Position Description will include training requirements as defined in 40 CFR 265 for a Large Quantity Generator facility. Submit these Assembled Employee Training Records to the Contracting Officer at the conclusion of the project, unless otherwise directed. Contractor shall train personnel to meet California environmental requirements. Conduct environmental protection/pollution control meetings for personnel prior to commencing construction activities. Contact additional meetings for new personnel and when site conditions change. Include in the training and meeting agenda: methods of detecting and avoiding pollution; familiarization with statutory and contractual pollution standards; installation and care of devices, vegetative covers, and instruments required for monitoring purposes to ensure adequate and continuous environmental protection/pollution control; anticipated hazardous or toxic chemicals or wastes, and other regulated contaminants; recognition and protection of archaeological sites, artifacts, waters of the United States, and endangered species and their habitat that are known to be in the area. Contractor shall provide a copy of the Erosion and Sediment Control Inspector Qualifications as defined by Environmental Protection Agency (EPA) and Certification as required by the State of California.

3.7 Throughout the life of this contract, whenever there are active TOs, the CCM shall be available to meet with the CO at base contracting within 90 minutes after notification by telephone during normal business hours. The CCM shall be available to meet with the CO within 36 hours when there are no active TOs. The CO must be able to contact the CCM or his designated representative by phone at all times. The CCM (or his designated representative) shall provide overall contract management, including full authority to develop TO proposals, negotiate and sign TOs; provide subcontract purchasing and administration, review material submittals and shop drawings; and attend all status meetings, site visits and pre-final/final inspections.

4.0 TECHNICAL DESIGN SUPPORT

4.1 The contractor’s staff shall have either in-house or access to architect-engineering resources in all construction engineering/architectural disciplines.

5.0 DESIGN AND CONSTRUCTION REQUIREMENTS

5.1 SABER TOs could require design up to 35%. 35% level design typically includes floorplans in

Page of6 22 building system areas such as architectural, electrical, HVAC, plumbing, civil, environmental, typical schedules, and manufacturer cut sheets. All design and construction accomplished pursuant to this contract shall comply with the latest edition of the following codes, unless the CO directs the contractor otherwise.

5.1.1 International Building Code

5.1.2 International Mechanical Code

5.1.3 International Plumbing Code

5.1.4 National Electrical Code

5.1.5 National Fire Code

5.1.6 Unified Facilities Criteria

5.1.7 Unified Facilities Guide Specifications

5.1.8 Uniform Federal Accessibility Standards

5.1.9 Base Facilities Design Standards

If there is a conflict between these codes the most stringent requirements shall apply.

5.2 Contractor shall provide an Environmental Protection Plan (EPP) to cover all potential work under this contract. The EPP shall be prepared as specified in the guide specification listed below.

5.2.1 The following March ARB Environmental Specifications shall be used to address environmental protection and controls on all projects.

• March ARB UFGS Update Division 01 – Existing Condition Section 01 57 19.

• March ARB UFGS Update Division 02 – Existing Condition Section 02 82 13.00

• March ARB UFGS Update Removal and Disposal of Lead-containing Paint Section 02 82 33.1320 12/2009

5.2.2 The contractor shall perform all activities of this contract in accordance with all applicable Federal, State, and MARB specifications.

6.0 QUALITY CONTROL

6.1 It is the contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of this SOW. The CQCM shall direct the execution of the Contractor’s QCP.

6.2 A finalized version of the QCP shall be submitted to the CO for review and approval within 30 calendar days after award. Any changes to the plan shall be submitted to the CO for review and approval.

The QCP shall include, but not be limited to the following:

6.2.1 Inspection System: Details of the contractor's inspection system which monitors the execution of any task completed under this contract must specify the areas to be inspected on a scheduled or unscheduled basis, the frequency of inspections will be accomplished, and titles of the individuals who will perform the inspections.

Page of7 22

6.2.2 Deficiency Prevention: The contractor must identify on each TO a method for identifying and preventing quality deficiencies and their causes.

6.2.3 Response Times: Routine warranty calls shall be no later than 48 hours after the initial notification by the Government. Emergency calls shall be no later than two hours after initial notification by the Government. Punch list items on individual TOs shall be resolved within 10 working days of notification by the Government unless more timely completion is noted elsewhere in the TO requirements.

6.2.4 Inspection Files: The contractor shall maintain on site records of all the inspections conducted by the contractor and the corrective actions taken. This documentation shall be made available to the Government throughout the performance of this contract.

7.0 SITE OFFICE

7.1 Government facility (Bldg. 405) is provided for the contractor to utilize as local Admin Office. The site office shall be manned continuously during standard working hours as stated in Section 17.0 - HOURS OF WORK, and shall include the CCM and CQCM. Government facilities may be provided if available or property for the contractor to site an office trailer. Contractor is responsible for utility connections, if required. Utilities will be provided to the contractor at no charge. Internet service is not provided by the government.

8.0 PROTECTION OF CONTRACTOR’S EQUIPMENT AND GOVERNMENT PROPERTY

8.1 All contractor equipment is the sole responsibility of the contractor. The Government is not liable for the theft, vandalism, or damage to any contractor supplies, equipment or property. The contractor shall secure his materials and protect all equipment from damage.

8.2 Any equipment/material the contractor removes and which requires reinstallation as part of the job requirements shall be the responsibility of the contractor. All damaged material shall be replaced with equipment/material of equal quality and function by the contractor at his own expense.

9.0 PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY

9.1 Only the CO is authorized to make changes to the contract or any TO issue hereunder. No other Government or non-Government official may alter this contract or any TO issue in accordance with the basic contract terms and conditions. The contractor shall report any attempts to alter this contract or any TO to the CO. In the event the contractor effects any such changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. If the contractor needs clarification(s) regarding a TO or contract; the contractor shall submit a Request for Information (RFI) through the appropriate channels which is the CO.

10.0 TASK ORDER PRICING

10.1 Task Order pricing is based upon unit price data from R.S. Means. Contractor TO pricing shall be accomplished as described below and based on the most economical standard construction practices. Value engineering and design review shall be used in project design and scope development.

10.2 Terms Explained:

10.2.1 Line Item Costs: The cost of a line item shall be the item’s total bare cost based on a national

Page of8 22 average as defined by RS MEANS Price Book Latest Edition. The RS MEANS labor costs are included as line items of work.

10.2.2 RS MEANS Price Book (MPB): Includes all items of work from a current year RS MEANS Facilities Cost Data Guide, RS MEANS Assemblies and RS MEANS Master Composite Cost Data Guides. The line items are priced primarily using contractor furnished RS MEANS electronic data bases: The RS MEANS labor costs are included as line items of work.

10.2.3 Custom Price Book (CPB): Is a pre-priced line item book that will allow for the addition of recurring line items not included in the RS MEANS Price Book. Recurring Non Pre-Priced Line Items may be added to the CPB after negotiation and they are used on a task order at the discretion of the CO.

10.2.4 Non Pre-priced Items (NPI): Items of work not included in the MPB required for execution of a task order and within the scope and general intent of the contract, these items must be submitted, approved and or negotiated if necessary. NPIs are used in circumstances where the material cost for a line item is significantly higher than the RS Means price. The RS MEANS labor costs would be used, but an NPI just for material costs would be an NPI line. All NPIs in a TO shall be separate from the RS MEANS line items in the cost estimate. The cost of NPIs cannot exceed 25% of the TO.

10.2.4.1 Items from sources such as Engineered Performance Standards, Preventative Maintenance Standards and Service Call Standards shall not be negotiable; however their costs shall be used in calculating the NPI percentage of the total task order cost.

10.2.4.2 Non-Means NPI item prices taken from local area sources shall be the lowest price offered from at least two acceptable vendors. Labor costs shall be derived using the RS MEANS productivity and crew cost rates. The contractor shall submit a worksheet for each NPI item which shows all of the costs and calculations used to develop the NPI item’s price. The Contractor shall retain all materials used in performing take-offs (calculations, sketches, field measurements, etc.) and obtaining cost information (catalog cut sheets, vendor quotes, etc.) for the NPIs, and shall provide these materials in the proposal.

10.2.4.3 In the event that a minimum of two (2) quotes cannot be obtained for the product or service, or the material supplier is the manufacturer, a sole source justification may be submitted.

Sole source is justified when there is only one supplier, potential suppliers/subcontractors are unresponsive or respond with “no bid”, etc. Contractor shall document sole source justification and submit to the Government as part of their proposal package.

10.2.4.4 NPI prices include only direct costs.

10.2.4.5 Negotiating prices for NPIs and incorporating them in a Task Order does not incorporate the items into the contract for subsequent use as a priced item. To permit subsequent use, the contracting officer must incorporate prices for NPIs by supplemental agreement into this contract itself, in which case they become pre-priced items under the contract. This may occur with an annual update to the CPB or separately at another time during the year at the discretion of the Contracting Officer.

10.2.5 Local Area Adjustment Factor: The RS MEANS total weighted average city cost index for the city of Riverside, CA.

10.2.6 Coefficient: The coefficient is multiplied times the TO total price to calculate the task order total.

10.2.6.1 Coefficient is defined as a numerical factor that compensates the contractor for any cost and

Page of9 22 profit not included in the unit pricing. The coefficients shall include all costs not covered in the RS MEANS line items. Most Examples of such costs are; gross receipts taxes, payroll taxes (FICA, workmen's compensation, state and federal unemployment taxes for direct payroll employees, etc.), superintendents' salaries, builders' risk insurance, initial contract startup mobilization, demobilization expenses, and bond premiums. The offered coefficients shall also contain various overhead expenses, including, project estimating, site office overhead, field office building, furniture, equipment, on-site office staff salaries, vehicle and construction equipment maintenance, office administrative expenses, and a proportional share of home office overhead. The coefficients shall also include all insurance, special clothing for workers, traffic barricades, additional supervision, as well as, paperwork fees associated with a particular delivery order, for example, asbestos removal plan, lead abatement plan, consultant fees, all on and off site storage. The coefficients shall also include but not be limited to overhead, profit, labor burden for the prime contractor and subcontractors, bond premiums, insurance, taxes, any adjustment factors for average TO size, proposal preparation costs for withdrawn TOs, costs associated with procurement of required tools, equipment, software, specifications, computers, compliance with environmental laws, engineering services if required, and contractor’s perception of the accuracy of RS MEANS cost data. The Coefficient shall also include cost for design, administrative and technical support. No allowance will be considered later for these costs.

10.2.6.2 Contingencies such as changes to labor wages and inflation shall be adjusted annually by the annual economic price adjustment to the MPB. Any change in the applicable minimum hourly rates of wages during the contract period shall not affect the unit prices to be paid by the Government reformed under the contract.

10.2.6.3 The contractor shall consider the following factors that affect the calculation of the coefficients:

10.2.6.4 The coefficients are fixed for the term of the contract.

10.2.6.5 The MPB prices are for “in-place” quantities. There shall be no allowances added for storage, shipping, staging, and handling.

10.2.6.6 Daily clean up shall be performed at all active project sites.

10.2.6.7 The coefficient shall cover all costs including, but not limited to, minimum design costs, mobilization, demobilization, overhead, general and administrative expense, engineering services, project design work, insurance, expenses to comply with environmental and tax laws, bond premiums, cost estimating software and profit.

10.3 All vehicles, office supplies/setup, administrative requirements, and equipment/tools which are customary to the trade shall be part of overhead, and therefore included in the coefficients.

Equipment/tool rental will be allowed as a direct cost to any TO for specialty equipment required for a TO. For example, scaffolding, lifts, earthmoving equipment etc. The contractor shall provide and maintain equipment/tools such as a generator, gasoline powered pump with hoses, laser level, flatbed trailer, pick-up trucks or vans, etc. The cost of maintaining, operating, mobilizing, demobilizing and transporting the contractor’s equipment shall be included in the coefficient.

10.4 How to Calculate a Task Order Price:

10.4.1 Total MPB Costs: The sum of all MPB line item costs.

10.4.2 Total NPI Costs: The sum of all NPI line item costs.

10.5 Keeping Prices Current:

Page of10 22

10.5.1 The MEANS Price Book: The list and price information for all pre-priced items covered in this contract. MPB consisting of the current year RS MEANS Facilities Cost Data Guide and R.S.

Means Master Composite Cost Data Guides shall be updated February of each year. (Example: The contract is awarded on 31 May, the 2019 MPB shall remain in effect through December 31, and be updated on 15 January 2020).

10.5.1.1 The RS MEANS Price Book: The MPB shall be updated annually through the life of the contract. This annual update shall only pertain to new projects estimated in that particular year.

Each year in February, all projects that were previously estimated, but not yet awarded, will be updated to the current year costs. If the new RS MEANS Price Book covers an existing CPB line item, the line item in the new RS MEANS price book will be used and the existing line item in the CPB shall be discarded.

10.5.1.2 Custom Price Book: The CPB shall be updated to current year pricing on 15 January of each year and shall be submitted by the contractor; reviewed and approved by the CO.

11.0 COMPUTER REQUIREMENTS

11.1 Each TO proposal shall be prepared using 4Clicks Project Premier Estimator or approved equal (to be provided by the contractor). Each TO proposal shall be prepared using RS MEANS Facilities Masterfile cost data. Each line item in the MPB includes appropriate material, equipment and labor costs indexed to the Riverside area. The RS MEANS prices in the MPB shall be updated annually per agreement, using the MEANS referenced local percentage (in the section titled City Cost Index) for materials and labor for the Riverside area.

11.2 The contractor shall provide and maintain the current year MPB consisting of the RS MEANS MPB (electronic database of pre-priced items).

11.3 The contractor shall provide, install, and maintain the contractor’s computer hardware and software. As a minimum, the contractor shall maintain equipment and software throughout the term of this contract.

11.4 Any contractor furnished hardware not operating properly shall be promptly repaired by the contractor so as to maintain all schedules and deliver all documents to the Government within the timeframes specified.

11.5 All drawings submitted by the contractor shall be created using AutoCAD software.

11.6 The contractor shall submit all CADD drawings via email or other acceptable means of safe file transfer such as DoD SAFE.

11.6.1 All design work to be provided under this contract shall be accomplished and developed using CADD software and procedures conforming to the following criteria.

11.6.2 The “Base Facilities Design Standards” is the applicable specification for developing design drawings and submitting as-built drawings.

11.6.3 The contractor shall submit As-Built drawings, in the form of CADD files, to the CO, for review and approval for each individual TO prior to submitting a 100% invoice for the project.

11.6.4 Electronic drawings will be submitted both in AutoCAD (color) and PDF (Black and White) in D size format (30” wide).

Page of11 22

12.0 COMMUNICATION

12.1 The contractor shall provide and maintain a cellular telephone for the CCM, CQCM, and PS throughout the period of this contract.

13.0 CONSTRUCTION START-UP PERIOD

13.1 The first 30 calendar days following SABER contract award shall be designated as a start-up period, after which the contractor shall have all equipment and personnel in place to fully execute the requirements of this contract.

14.0 ORDERING PROCEDURES

14.1 Site Visit

14.1.1 The CO will provide the CCM an RFP that will include date and time of site visits, a brief concise SOO, a preliminary list of required shop drawings/material submittals (if required), and possibly concept design drawings. The CCM and subcontractors (if applicable) shall attend the site visit and obtain whatever measurements and information necessary to develop the design and produce a complete and accurate TO proposal, to be submitted to the CO within 10 working days from the date of the site visit. Due to mission requirements, it may be necessary to require the contractor’s TO proposal in less than 10 working days. For more complex projects, additional time may be granted by the CO. The scope validation/site visit discussions will include:

14.1.1.1 Site access;

14.1.1.2 Methods and alternatives for accomplishing the work;

14.1.1.3 Definition and refinement of requirements;

14.1.1.4 Requirements for proposal (in addition to those enumerated in this SOW);

14.1.1.5 Detailed scope of work; and

14.1.1.6 Special time requirements for completion, and phasing requirements.

14.1.2 The Contract Administrator (CA) will complete a Memorandum for Record of the site visit.

Questions or clarifications should be directed to the CA or CO concerning the discussions above.

14.2 Contractor’s Proposal: A TO proposal shall consist of: drawings (if applicable) a detailed TO cost proposal, period of performance, cover sheet, and SOW with confirmation of the project scope.

14.2.1 Drawings: One set of electronic drawings (PDF) that clearly locate, define, and quantify each item in the contractor’s detailed cost proposal. The contractor’s drawings shall clearly indicate compliance with the requirements of the Government’s concept design and building codes. The contractor shall provide civil, structural, architectural, mechanical, and electrical drawings in enough detail to allow the Government to evaluate the contractor’s detailed cost proposal for completeness and accuracy.

14.2.2 Cover sheet including the SOW and scope: Each TO proposal shall include a cover sheet defining the project information, performance period.

14.3 Negotiation: The CO will notify the CCM and schedule negotiations (as needed). The CCM shall

Page of12 22 be available to negotiate within two working days of notification.

14.3.1 All TOs will be firm fixed price; and will be negotiated on a line item by line item bases.

Unit prices will not be discussed, except for NPIs. The negotiations will establish the appropriate line items for the TO, and quantities for each line item. The contractor must be prepared to provide quantity calculations justifying the material quantities contained in the proposal.

14.3.2 At the conclusion of line item cost fact-finding, the CO will negotiate a reasonable and expeditious performance period based upon input from the Government Project Manager (GPM).

Provisions for assessing liquidated damages (LD) will be determined on each individual TO by the

CO.

14.3.3 Within five working days after the TO price and performance time have been negotiated, the contractor shall provide revised drawings, corrected for any deficiencies and negotiated changes.

Revised drawings shall be provided to the CO for signature. Incomplete drawings may be annotated and returned to the CCM for revision. Approved drawings will be signed by the CO and returned to the CCM for use as construction documents. Two sets of construction drawings must be on the jobsite at all times.

14.3.4 After the issuance of a Notice to Proceed (NTP) for any TO, the Government may elect to host a Pre-Performance Conference. The contractor and subcontractors shall be represented at the scheduled conference and be prepared to discuss all efforts related to the TO.

14.4 Estimation of Projects In Advance Of Funding

14.4.1 During the course of the contract, the contractor may be required to estimate and negotiate projects in advance of funding. These projects may not have funding available and there is no guarantee that funds will become available for award of the project. No separate compensation for any Pre Order costs including proposal preparation and attendance during negotiations or site visits will be due to the contractor for projects that are negotiated and funding is not provided.

14.4.2 Fiscal Year-end Procedures: The contractor may be given a list of projects that the base reasonably expects to receive funding. The list may be revised for both additions and deletions based on the Governments’ requirements. These projects will be estimated and negotiations completed. The Government shall incur no obligation until such time as funding becomes available and a TO is executed for the project. The negotiated total quantities shall remain binding until funding becomes available or for 45 days after receiving the proposal. Agreed upon total prices that contain NPIs shall be verified with the contractor prior to execution of the TO. In the event the NPIs have undergone a substantial change in the market, the items shall be re-negotiated and an agreement reached prior to executing a TO.

15.0 COMMENCEMENT, PROSECUTION, COMPLETION AND PAYMENT FOR WORK

15.1 The contractor shall be required to (a) commence work under this contract within (to be determined per TO) calendar days after the date the contractor receives the NTP, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than (to be determined per TO) calendar days after receipt of the NTP. The time stated for completion shall include final cleanup of the premises.

15.2 Submittals and Contract Progress Schedules (CPS): The contractor shall, within 10 calendar days after NTP submit three copies each.

15.3 Inspection by the Government: The Government Project Manager (GPM) will monitor the contractor’s progress on each active TO and identify any non-compliance items while performing

Page of13 22 technical surveillance of workmanship. The GPM must have access to the jobsite at all times. The construction drawings must be on the jobsite and available for review at all times.

15.4 Progress Reports: After approval of the initial progress schedule, the CCM shall coordinate with the GPM each Friday morning to review the amount of progress for each TO and discuss any weather days requested for that week. This review will ensure accurate progress is reported on the weekly progress report (AF Form 3065). Disputes will be referred to the CO for resolution. The contractor will be paid monthly (upon the submission of proper invoices) for the work performed during the preceding month for each individual TO. Invoices will be submitted/separated by TO.

15.5 Meetings: The CCM shall attend a weekly meeting as scheduled by the GPM to discuss each active TO. The contractor shall prepare minutes of the meeting no later than three calendar days after and provide a copy to all parties in attendance. Should any party not concur with the minutes, they shall state the areas of non-concurrence in writing to the contractor within four calendar days of receipt of the minutes.

15.6 Distribution of Correspondence: A contractor representative shall visit the Base Contracting Office, Bldg. 2313 Ste. 118 to pick up and deliver correspondence on a daily basis.

15.7 Payment: Final payment for each TO will be withheld until all discrepancies are corrected and as-built drawings are approved by the CO. Payment up to 90% will be made for performance, and 10% will be withheld for receipt of approved as-built drawings/CADD disks for 100% payment.

16.0 WEATHER DAYS

16.1 The procedures for determination of time extensions for unusually severe weather in accordance with the contract. In order for the CO to award a time extension under this clause, the following conditions must be satisfied:

16.1.1 The weather experienced at the project site during the contract period must be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month.

16.1.2 The unusually severe weather must actually cause a delay to the completion of the project.

The delay must be beyond the control and without the fault or negligence of the contractor.

17.0 HOURS OF WORK

17.1 Normal work hours shall be Monday through Friday from 6:30 A.M. to 4:30 P.M. except days observed as Federal holidays as listed below:

New Year’s Day 1 January Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

Holidays falling on Saturday are observed on the preceding Friday. Holidays falling on Sunday are

Page of14 22 observed on the succeeding Monday.

17.2 The contractor may request to work on a weekend, after hours, or on a holiday. All such requests must be submitted in writing to the GPM and CO with a description of the type of work to be accomplished on that date. Any request to work a weekend shall be submitted by close of business on the prior Wednesday. Requests to work other than weekends shall be submitted a minimum of 36 hours prior to the requested date. The Government reserves the right to approve or deny the request. Contractor’s request to work outside standard work hours shall not justify non-standard rates.

18.0 JOBSITE VERIFICATION / GOVERNMENT-FURNISHED RECORD DRAWINGS

18.1 The Government agrees to provide access to all known and relevant drawings the contractor may need. Prior to starting each TO proposal, the CCM shall schedule an appointment with the GPM to review the Government drawings of record at 452d CE Building 2403. Upon request, the CCM shall be provided one copy of any drawing which is relevant to the TO. The CCM shall sign a receipt listing the specific drawing sheet(s) requested and received. The integrity of these drawings is not guaranteed, and the contractor must field verify all items on the drawings. The existing dimensions and locations shown on the drawings are for approximation purposes only. Failure to verify the dimensions, conditions, and locations of items on Government furnished record drawings shall not relieve the contractor of responsibility for his design, and shall not constitute a basis for reimbursement for cost increases resulting from inaccuracies of drawings furnished to the contractor. The contractor’s construction drawings must show existing conditions in the project area.

19.0 MATERIAL SUBMITTALS / SHOP DRAWINGS

19.1 Once an individual TO is awarded, the contractor shall submit all required material/shop drawing submittals to the CO within 10 calendar days for approval. No materials shall be installed prior to approval.

19.2 All material submittals and shop drawings shall be submitted electronically (AF Form 3000) with the TO title, project number, and TO number clearly indicated. Three copies of each submittal shall be submitted to the CO for approval. One copy will be returned to the contractor. The contractor may submit a catalog of standard material data sheets for selected items that are used repetitively for SABER TOs.

The catalog number for these items can be referenced on the AF Form 3000 without attaching copies of the data sheets.

19.3 Material submittals and shop drawings shall be checked and signed by the CQCM prior to submission to the CO.

19.4 Submittals shall be legible, and shall include all technical data needed to verify that the item meets requirements of the MPB line item description, specifications, and applicable codes.

19.5 Refer to the TO SOO for special requirements such as a Professional Engineer (PE) stamp for roof and pre-engineered building shop drawings.

19.6 The Air Force Form 66 Material submittal shall be incorporated as an attachment to the TO.

20.0 BURN PERMITS

20.1 The contractor shall obtain a burn permit prior to conducting any burning or welding. Copies shall be submitted to the GPM and posted at the jobsite. All MARB fire and safety regulations are to be followed stringently.

Page of15 22

20.2 TO supplemental Environmental Protection Plan: Contractor shall provide a supplement to the EPP for each TO to show applicable processes and procedures. Contracting Officer will coordinate with the Base Environmental function for review and approval, work shall not commence until the Supplemental EPP is approved.

21.0 EXCAVATION PERMITS AND DIGGING

21.1 It is the contractor’s responsibility to verify as-built conditions. The Government does not guarantee the accuracy or adequacy of existing as-built drawings. The contractor shall fill out and process an AF Form 103, Base Civil Engineering Work Clearance/Dig Request to permit work and/ any ground disturbance to include, when there is a ground disturbance, a completed and signed Stormwater Erosion Control Certificate, with all required drawings, best management practices, and calculations.

21.2 The Government will exercise reasonable attempts to identify/locate buried lines. The contractor shall ensure that the appropriate Civil Engineering (CE) shops and the Communication (COM) units have marked existing underground utilities prior to starting excavation. “In the area” is typically considered 3 feet on either side, except when the GPM deems otherwise. This 3-foot zone on either side of the mark provided is a hand-dig only area. Since depth of the utility will not be provided, the contractor assumes responsibility for any depth determination necessary.

21.3 Any lines identified by flags or on the drawings/digging permit shall be avoided by the contractor. If these lines are broken, cost for damages shall be the responsibility of the contractor. If the contractor is deemed responsible for a damaged line, he shall immediately repair the line to its prior condition. In an emergency situation, or if the CO determines the contractor is not responding within a reasonable time, the Government reserves the right to repair the damage and bill the contractor at CE shop rates.

21.4 If a broken line is not identified on the drawings or flagged, the Government will be responsible for the repair cost.

21.5 The contractor shall immediately notify the CO, GPM and Fire Department when any utility line is damaged.

22.0 TESTING OF MATERIALS

22.1 All material or system tests that are charged as a direct TO expense shall be certified, and test results submitted in the original form. The contractor shall notify both the GPM and the CO at least 24 hours prior to conducting tests.

22.2 Concrete compressive strength test cylinders or borings shall be taken in the presence of, and as directed by the GPM. The contractor shall notify the GPM at least 24 hours prior to placement of any concrete. The contractor shall label test cylinders immediately with black permanent marker to clearly indicate the cylinder number, project number, and date. Cylinders shall remain on the project site until they are tested.

22.3 Compaction tests of fill material shall be performed in the presence of the GPM, who will specify the location where each test is to be taken. Compaction tests will typically be required for each lift. The contractor shall notify the GPM of the scheduled time and date for testing each lift at least 24 hours in advance. Any compaction test performed without the GPM present will not be accepted.

22.4 Environmental lead containing material and other environmental tests shall meet the testing and

Page of16 22 laboratory requirements of the applicable environmental guide specifications listed above. Laboratory results will be provided to the 452 MSG/CEV to include laboratory certifications.

23.0 PRE-FINAL AND FINAL INSPECTIONS

23.1 The CCM may request a Pre-Final Inspection for the purpose of having the Government assist in identifying incomplete or unsatisfactory work items prior to the Final Inspection. However, any deficiencies identified at the Pre-Final Inspection must be completed before scheduling a Final Inspection.

23.2 The CCM shall submit a written request for Final Inspection to the Contract Administrator (CA) and the GPM, with the following attachments:

Corrected as-built drawings.

A QC report signed by the CQCM listing any discrepancies.

A Final Inspection will not be scheduled without the as-built or QC report.

23.3 The CCM shall request the Final Inspection NO LATER THAN 36 hours prior to the specified contract completion date.

23.4 The GPM will schedule and the CA/CO will conduct Final Inspections with the GPM, CQCM, CCM, PS and using agency representative. The contractor shall correct discrepancies noted on the “punch list” within the time limit specified by the CO. If during a Final Inspection it is obvious to the CO or GPM that the jobsite is not ready for a Final Inspection; the Final Inspection will be terminated and rescheduled.

24.0 WARRANTY

24.1 The contractor shall provide a minimum one-year warranty on all work in accordance with FAR 52.246-21, Warranty of Construction. The CO will notify the CCM of warranty issues. After being notified of a problem, the CCM shall investigate the issue and respond within 24 hours. If the CCM believes the issue is not warranty related, he may request a fact-finding visit with the CO and GPM. If the fact-finding meeting determines the issue is warranty related, the contractor shall repair the item within 48 hours, or as determined by the CO.

24.2 The contractor is responsible for ensuring subcontractors fulfill warranty requirements on their work.

All manufacturer warranties for equipment, roofing, etc. installed under an individual TO shall be submitted to the CO with an AF Form 3000 prior to close-out.

25.0 COMPUTER-AIDED DESIGN (CAD) REQUIREMENTS

25.1 During the progress of the work, the contractor shall keep a careful record at the job site of all changes and corrections from the layouts shown on the drawings. The Contractor shall enter such changes and corrections on drawings of record promptly. The drawings of record shall also indicate the actual location of all subsurface utility lines encountered, including each change in direction by offset dimensions to two permanently fixed surface features. Valves, splice boxes, etc. shall be located by dimensioning along the utility run from a reference point. The depth below the surface of each run shall also be recorded. At the time final inspection is requested, the contractor shall submit to the CO one copy of as-built prints and one set of drawing files showing the aforementioned data. The red-lined drawings of record must be available for review. Again, a Final Inspection will not be scheduled unless as-built drawings and files are submitted with the request for Final Inspection and the QC report.

Page of17 22

25.2 GENERAL: Coordinate the following requirements with 452 CE prior to execution. As- Built drawings shall be delivered in the form of digital media, and related documents to comprise a complete set of drawings for evaluation and approval to the CO. All dimensions shall be expressed in inch-pound (English Imperial) units.

25.3 Digital Graphics Files: The completed “as-built” drawings shall be emailed or sent via DoD SAFE.

25.3.1 All files submitted in AutoCAD format shall conform to the following requirements:

Renumber all external references files (XREFS) used to create a particular sheet in the drawing package shall be “bound” and “inserted” into the source file sheet. CAD files with multiple sheets or drawings are not acceptable. Each drawing sheet shall be represented by only one CAD file.

25.3.2 Limit the use of all text in each drawing to standard AutoCAD font files available.

26.0 SCHEDULING WORK

26.1 Each TO shall be diligently worked according to the progress schedule and without extending performance periods due to insufficient resources.

26.2 Before any work is initiated under an individual TO, the CCM shall coordinate with the GPM and agree on a sequence of procedure; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches, corridors, stairways and elevators.

26.3 When specifically requested by the Government, the work shall, so far as practicable, be done in definite sections or areas and confined to limited areas that shall be…