Attachment 17 SECT L PROP PREP INST.pdf

SECTION L

PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offeror must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Carefully review the Specific Instructions below and their relationship to the evaluation factors prior to commencing proposal preparation.

B. The response shall consist of three (3) volumes, Technical, Past Performance, and Price. Hard copies of the proposals shall be submitted in separate, tabbed, three-ring binders. Additionaly one (1) CD, not a thumb drive or any other device, containing a copy of all documents submitted, to include signature pages, is to be submitted. Each Volume shall be clearly marked as to its content, i.e., project title, technical, past performance, or price proposal, solicitation number, name and address of the offeror, and the time specified for receipt. Information within each volume shall be organized sequentially under the specified tabs to facilitate evaluation.

C. All solicitations and amendments must be acknowledged in accordance with FAR 52.215-1, Instructions to Offerors –Competitive Acquisition.

D. Financial Resources: Offerors shall submit a completed financial capability letter from their financial institution. (See attachment 2). The letter will be used in the Contracting Officer’s Determination of Responsibility

E. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

F. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

G. To be eligible for contract award, offeror must be registered in the System for Award Management, (SAM). Registration must be complete, current and contain the NAICS code associated with this requirement.

H. Specific Instructions:

a. PART I – PRICE PROPOSAL – Submit original and one (1) copy i.Complete blocks 14 except Facility Code, 15, 17, 19 and 20(a-c) of the RFP Standard Form (SF) 1442. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP SF1442 through Section K.

ii.Insert proposed Coefficient in Coefficient Pricing Schedule, Diagram I, found in Attachment

16. The Coefficient entered shall be for the base year and each option year. A total of four

(4) Coefficients shall be proposed, one (1) for each category. Limit coefficient to three (3) decimal places. Input proposed coefficients from Diagram I into Diagram II and calculate your Total Evaluated Price. Prices included in the Total Evaluated Price table, Diagram II on Attachment 16, will be limited to two (2) decimal places.

iii.Note: Attachment 16, with completed Diagrams I and II, shall be submitted as part of Price Proposal.

Attachment 17

FA466421R0002

iii. Complete the necessary fill-ins and certifications in Sections I through K. Section K shall be returned in its entirety unless Offeror has completed certifications online at www.sam.gov. For Sections I and J, the offeror shall submit only those pages that require a fill-in or document completion.

iv.Provide a copy of your SBA 8(a) Certification Letter showing proof of Section 8(a) status in servicing area of Orange County and Inland Empire Distric. If proposing a teaming arrangement or joint venture, provide evidence of approval by SBA of the teaming arrangement.

TABLE T – 1

This sample is included as reference only, to provide guidance on how to develop and propose Offeror coefficients.

Time / Location (Coefficient Type)

Percent of Work at Location

Estimated Value of Work (Before Coefficient)

Offeror’s Price Coefficient**

Total Price per Coefficient Type

Standard Hours / Unrestricted Areas .94 $1,128,000.00

94% of $1.2M 1.100** $1,240,800.00

Non-Standard Hours / Unrestricted Areas .02 $24,000.00

2% of $1.2M 1.150** $27,600.00

Standard Hours / Restricted Areas .02 $24,000.00

2% of $1.2M 1.200** $28,800.00

Non-Standard Hours / Restricted Areas .02 $24,000.00

2% of $1.2M 1.250** $30,000.00

Annual Totals 100% $1,200,000.00 Variable $1,327,200.00 Multiplied for Base and four (4) Option Years X 5

Offeror’s Proposed Total Evaluated Price (TEP) $6,636,000.00

**Price Coefficients used in this example are fictitious and have been included only to illustrate the evaluation process. They are not to be considered an indication of expected values.

2. PART II – TECHNICAL PROPOSAL - Submit original plus three (3) copies. Limited to 20 pages

20 PAGE LIMIT DOES NOT APPLY TO THE SEED PROJECT

a. Subfactor 1: Program Management

Offeror shall submit a management plan to include an organizational chart that identifies the qualifications, experience, and responsibilities of key personnel to include at a minimum the company Owner, Project Manager, Site Superintendent/Supervisor, and Drafting Technician. If an employee occupies more than one primary position, that must be indicated to avoid being rated unacceptable for omitting a position.

If resumes are provided as documentation instead of a proposed plan, all names must be redacted from resumes prior to submittal.

b. Subfactor 2: Bonding Capacity: Provide a letter from bonding company that identifies your capability to provide Payment and Performance Bonds. Letter will

Attachment 17 indicate capability to provide payment and performance bonds in the singular amount of $750,000.00 and combined project amount of $2 Million. Letter shall not exceed two (2) pages in length.

c. Subfactor 3: Subcontract Management: Offeror shall submit a plan that identifies the proposed level of subcontracting and in-house work to be accomplished. Offeror shall also address in their plan how the Prime will meet or exceed the 15 percent requirement in accordance with Federal Acquisition Regulation (FAR) 52.219-14, Limitations of Subcontracting.

d. Subfactor 4: Seed Project :

1. The SABER first seed project is “Repair Ground Control B1210", Project No:

PDPG170537. The Statement of Objectives (SOO), plus any applicable drawings/sketches for the project are identified in Section J. Offeror shall prepare a detailed and complete Seed Project Proposal. Include Statement of Work (SOW), Price Proposal and any drawings, details, schedules, tables, etc., or other information required to clearly illustrate and describe the design.

2. Seed Project Price Proposal: The contractor’s proposal shall be prepared in strict accordance with the requirements of the solicitation to include all specifications, local and state requirements, laws regulations, codes, etc. Proposal priced in accordance with the most current version of R.S. Means. Indicate in your proposal the current version of RS Means being used in developing your proposal. E-4 clicks estimating software is not required to be used for seed project proposal; however, the proposal SHALL show pertinent data associated with the chosen line item. i.e. material, labor, equipment, etc.

and shall be bare cost, not profit. Proposal shall also show application of the City Cost Index (CCI) and applicable Coefficient; applicable coefficient will be your proposed Standard Hours/Unrestricted.

3. Pricing for the Seed project shall not be entered in Section B of the solicitation.

3. PART III – PAST PERFORMANCE - Submit original and (3) three copies. Limited to 10 pages.

If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past/present performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

a. Recency:

Submit information in accordance with the Past Performance Worksheet (Attachment 4) on efforts for Federal agencies, State or Local Government, and/or commercial sources, maximum of five (5), that have been completed in the past three (3) years from the date of issuance of this solicitation. Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.)

which demonstrates customer satisfaction with overall job performance and quality of completed product for relevant past efforts/contracts (similar in scope and magnitude of effort and complexities this solicitation requires). In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc. If any part of the performance falls within the above time frame, the contract in its entirety may be evaluated for past performance.

b. Relevancy:

Each SABER project may include a single or variety of trades such as carpentry, road repair, roofing, excavation, interior electric, steam fitting, plumbing, mechanical, sheet metal, Attachment 17 painting, demolition, concrete, masonry, welding, etc. Submit information in accordance with the Past Performance Worksheet (Attachment 4) on up to five (5) recent contracts you consider most relevant in demonstrating your ability to perform the proposed effort. Relevant contracts include task order or delivery order type contracts such as Simplified Acquisition of Base Engineering Requirements (SABER), Task Order Contracts (TOC), general facility construction, maintenance, repair or alteration to include Heating, Ventilation, and Air Conditioning, plumbing, electrical or other general construction work with the magnitude, duration and complexity as this requirement for Federal agencies, State or Local Government and/or commercial sources within the last three

(3) years. Offerors are required to provide information that convincingly demonstrates that the experience presented meets the requirements of qualifying construction experience. Also, include information on up to five (5) recent contracts performed by your joint venture (if applicable) and each subcontractor, that you consider most relevant in demonstrating their ability to perform the proposed SABER construction contract effort. Please only submit information on subcontractors performing key or critical portions of the said effort. There is a limit of five (5) Past Performance Worksheets (See attachment 4) allowed per prime, joint venture and each significant subcontractor; however, Offerors are requested to limit responses to those efforts necessary for evaluation and relevant to the SABER construction contract effort. Offeror shall include rationale supporting the assertion of relevance.

c. Past Performance Questionnaire:

The Government will use information submitted on the completed/received Past and Present Performance Questionnaire (See attachment 3) to assess performance. Past and Present Performance Questionnaire will be completed and submitted to the Government by the evaluators as chosen by the Prime. Provide a list that reflects the current Request for Proposal (RFP) number of selected evaluators to include contact information. Those evaluators will submit their questionnaires directly to the Contracting Office not later than the bid proposal date/time identified on the SF 1442.

d. Subcontractor Consent:

Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Attachment 8 is a consent statement which must be signed by the proposed subcontractor, joint venture, teaming partner, or key person consenting to the release of their past performance information to the prime contractor. Signed consent forms to be submitted with proposal.

e. Any documentation submitted in addition to the existing Past Performance Questionnaire, attachment 3, will not be read or considered during evaluation process.

H. Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

1. Requirements of the RFP, Specifications, Drawings, and Government standards and regulations pertaining to the project.

b. Evaluation Factors for Award in Section M of this RFP.

c. Format for proposal shall be as follows:

i. A page is defined as one face of an 8 1/2 inch by 11 inch sheet of paper containing information.

ii. Typing shall not be less than 12 pitch.

Attachment 17

General Information

All proposals shall be mailed or hand carried (i.e. USPS, FEDEX, DHL, and UPS etc.) directly to the 452d Operational Contracting Office, Attn: Elidec Frias and Kelly Scott, 1261 Graeber Street, Bldg. 2313, Suite 118, March ARB, CA 92518-1606. The “original” proposal shall be identified. The sealed envelope/package used to submit your proposal must show the solicitation number and name and address of the offeror. Faxed and electronic proposals will NOT be accepted.

Offerors are cautioned that March Air Reserve Base, California has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HANDCARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and deliver the proposal PRIOR to the time specified for receipt. Late proposals will be processed in accordance with FAR 15.208 “Late submission, modifications, revisions, and withdrawals of proposals.”

SITE VISIT:

A. Special arrangements are required to gain access to March ARB. Site Visit will be held on 9 June 2021 @ 1000 a.m. Site Visit will begin with a short briefing at Building 2313 followed by visiting Building 1210. In order to attend the site visit, interested parties MUST submit an Entry Base Access Request Form, including the company name and address as well as the full name, date of birth, driver’s license number and driver’s license state for each of the requested attendees; a state ID number and state will suffice if no driver’s license is available.

B. Base Pass Request form MUST be received by the Contracting Office at least 72 business hours prior to the site visit; failure to submit request prior to 2:00 P.M. PDT, 3 June 2021 may result in denial of base access for the site visit.

Requests for attendance should be forwarded to Elidec Frias and Kelly Scott, @ elidec.frias@us.af.mil and kelly.scott.8@us.af.mil.

C. Any questions generated from the site visit must be submitted in writing to the Contract Administrator NLT 11 June 2021. The Contracting Officer will provide clarification through amendment to the solicitation following receipt of any questions. Submission of questions prior to the site visit is encouraged.

D. Again, offerors are cautioned that March ARB has visitor control procedures requiring individuals to obtain a visitor pass prior to entrance. DELAYS SHOULD BE ANTICIPATED. Offerors should allow sufficient time to obtain a visitor pass (requiring valid driver’s license, vehicle registration, and current proof of insurance).

E. Remarks and explanations provided at the site visit shall NOT qualify the terms of the solicitation and Statement of Objectives. Unless the solicitation is amended in writing, it will remain unchanged. If an amendment is issued, acknowledgment and receipt of solicitation amendments shall apply. Again, all proposals shall be mailed or hand carried (i.e. USPS, FEDEX, DHL, and UPS etc.) directly to the 452d Operational Contracting Office, Attn: Elidec Frias and Kelly Scott, 1261 Graeber Street, Bldg. 2313, Suite 118, March ARB, CA 92518-1606. The “original” proposal shall be identified. The sealed envelope/package used to submit your proposal must show the solicitation number and name and address of the offeror. Faxed and electronic proposals will NOT be accepted.

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FA466421R0002

mailto:warren.deeds@us.af.mil mailto:kenneth.jacob.1@us.af.mil