Letter RFP_March BOS 12 month_FA4664-20-R-9999_3 Dec 19.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE RESERVE COMMAND

3 Dec 19

MEMORANDUM FOR Limited Competition Offerors

FROM: HQ AFRC/PKA

255 Richard Ray Blvd.

Robins AFB GA 31098

SUBJECT: Letter Request for Proposal, March Base Operating Services (BOS), FA4664-20-R-

1. The purpose of this letter is to request a proposal for the scope contemplated in pages 2-9 of this letter and associated attachments.

2. Proposals are due by 5PM Eastern 11 Dec 19; early submittals are encouraged if possible.

Offerors must review the solicitation immediately and submit any resulting questions NLT COB 6 Dec 19. There will be no site visit. Award must occur NLT 23 Dec 19, therefore urgency is critical.

3. This RFP is subject to change. Offerors are advised to continuously monitor Beta.SAM.gov for updates.

4. The POCs for this effort are as noted in Section L.

Katherine M. Whelchel

Contracting Officer

HQ AFRC/PKA

Section B: SCHEDULE:

Note: The subject effort is exempt from synopsis, IAW FAR 5.202(a)(2).

March ARB proposes to award a new Firm Fixed Price (FFP) contract, with incidental Cost Plus Fixed Fee (CPFF) and Cost Reimbursable No Fee (CRNF) Contract Line Item Numbers (CLINs) for work that cannot be accurately predicted. The contract will be for a period of 12 months, 1 Jan 20 - 31 Dec 20. An immediate, short-term contract is necessary due to extenuating circumstances projected to leave March ARB without mission essential contract support by 31 Dec 19. Therefore, the Government intends to procure interim BOS services immediately through a short-term, limited competition, IAW 6.302-2 – 10 USC 2304(c)(2), Unusual and Compelling Urgency. A redacted copy of the approved J&A is attached.

The selection criteria used to select the limited competition vendors listed below stems from their extensive technical capabilities and experience associated with AFRC BOS services, demonstrated through previously awarded AFRC BOS source selections (within the last 5-10 years) and through their participation in the Service-Disabled Veteran-Owned Small Business (SDVOSB) program. The selected vendors have successfully demonstrated the ability to provide BOS Services critical to keeping an AFRC installation operational to support AFRC mission requirements. The vendors for the limited competition were determined capable to provide immediate proposals and perform these mission essential services for March ARB by 31 Dec 19.

The five vendors (in alphabetical order) are as follows:

Criterion Corporation Data Monitor Systems, Inc. (DMS) Onvoi Global Services (OGS) Pegasus Support Services LLC Phoenix Management Inc.

This will be a price-only competition. Additional items will be required with the proposals to help determine contractor responsibility and responsiveness: Evidence of adequate accounting system, evidence of adequate financial resources, phase-in plan, and phase-out plan; see Sections L&M for details.

The PWS tabs are attached, and the CLIN structure is below.

0001 12 Months TAB B - BASE SUPPLY SYSTEM FFP Operation of Base Supply System in accordance with Tabs A and B of the Performance Work

Statement (PWS).

0002 12 Months TAB C - VEHICLE OPERATIONS & MAINTENANCE FFP

Operation of Vehicle Operations and Maintenance in accordance with Tabs A & C of the PWS.

0003 12 Months TAB D - TRAFFIC MANAGEMENT OPERATIONS FFP Operation of Traffic Management Operations (TMO) in accordance with Tabs A & D of the PWS.

0004 12 Months TAB F - REAL PROPERTY MAINTENANCE (RPM) FFP

Operation of Recurring Real Property Maintenance (RPM) in accordance with Tabs A & F of the

PWS.

0005 12 Months TAB F - RPS - PAVEMENT CLEARANCE FFP

Operation of Recurring Real Property Services (RPS) - Pavement Clearance in accordance with Tabs A & F of the PWS.

0006 12 Months TAB F - RPS - PEST CONTROL FFP

Operation of Recurring Real Property Services (RPS) - Pest Control in accordance with Tabs A & F of the PWS.

0007 12 Months TAB F - RPS - FACILITY MANAGEMENT FFP

Operation of Recurring Real Property Services (RPS) - Facility Management in accordance with Tabs A & F of the PWS.

0008 Reserved

0009 12 Months TAB G - FUELS MANAGEMENT FFP

Operation of Fuels Management in accordance with Tabs A & G of the PWS.

0010 Reserved

0011 Reserved

0012 1 Lot TAB F - RPM SERVICE CALLS CPFF Nonrecurring Real Property Maintenance (RPM) Service Calls under Service Contract Labor

Standards in accordance with Tabs A & F of the PWS.

0013 1 Lot TAB F - RPS CALLS - PAVEMENT CL CPFF Nonrecurring Real Property Service (RPS) Calls - Pavement Clearance under Service Contract

Labor Standards in accordance with Tabs A & F of the PWS.

0014 1 Lot TAB F - RPS CALLS - PEST CONTROL CPFF Nonrecurring Real Property Service (RPS) Calls - Pest Control under Service Contract Labor

Standards in accordance with Tabs A & F of the PWS.

0015 1 Lot TAB F - RPS CALLS - FACILITY MANAGEMENT CPFF

Nonrecurring Real Property Service (RPS) Calls - Facility Management under Service Contract Labor Standards in accordance with Tabs A & F of the PWS.

0016 Reserved

0017 1 Lot TAB F - ENHANCEMENT WORK CPFF

Nonrecurring Real Property Service (RPS) Calls - Enhancement Work (4a/4b priorities) under Service Contract Labor Standards and/or Davis Bacon Act in accordance with Tabs A & F of the

0018 1 Lot TAB F - RPM SERVICE CALL – DBA CPFF Real Property Maintenance (RPM) Service Calls under Davis Bacon Act Rates to include labor and material (refer to Schedule B note, B-3).

0019 1 Lot TAB B - BASE SUPPLY OVER AND ABOVE CPFF Over and Above, Base Supply in accordance with Tabs A & B of the PWS.

0020 1 Lot TAB C-MOTOR VEHICLE MGMT OVER AND ABOVE CPFF

Over and Above, Motor Vehicle Operations and Maintenance in accordance with Tabs A & C of the PWS.

0021 1 Lot TAB D - TRAFFIC MGMT OVER AND ABOVE CPFF

Over and Above, Traffic Management Operations (TMO) in accordance with Tabs A & D of the

0022 1 Lot TAB G - FUELS MGMT OVER AND ABOVE CPFF

Over and Above, Fuels Management in accordance with Tabs A & G of the PWS.

0023 Reserved

0024 Reserved

0025 1 Lot TAB C-MOTOR VEHICLE MGMT PARTS/MATERIAL CRNF Reimbursement of parts/materials for Motor Vehicle Management in accordance with Tab C of the PWS.

0026 1 Lot CRISIS / NATURAL DISASTER SUPPORT CRNF Reimbursement of Crisis/Natural Disaster support for all Tabs A - G of the PWS.

0027 1 Lot TRAVEL CRNF Reimbursable expenses in accordance with the Joint Travel Regulations.

0028 1 Lot DATA CRNF

Data deliverables in support of all Tabs A - G of the Performance Work Statement (PWS).

0029 1 Lot Phase-In CPFF IAW Phase-In Plan

0030 1 Lot Phase-Out CPFF

IAW Phase-Out Plan

Section E: INSPECTION AND ACCEPTANCE:

I&A is at destination for all CLINs.

Section F: DELIVERIES OR PERFORMANCE:

Period of performance is 1 Jan 20 through 31 Dec 20, with no options.

Section G: CONTRACT ADMINISTRATION DATA:

Will be provided at time of award.

Section H: SPECIAL CONTRACT REQUIREMENTS:

Clauses 252.237-7023 Continuation of Essential Contractor Services OCT 2010 and 252.237- 7024 NOTICE OF CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES (OCT 2010) apply to this effort.

Section I: CLAUSES Standard clauses apply. Reference prior effort’s RFP FA4664-18-R-0001 for specifics.

Section J: ATTACHMENTS Attachment 1: March PWS Tab A Attachment 2: March PWS Tab B Attachment 3: March PWS Tab C Attachment 4: March PWS Tab D Attachment 5: March PWS Tab F Attachment 6: March PWS Tab G Attachment 7: Property Incidental to Place of Performance Attachment 8: SCA WD 2015-5629 Rev 11 Attachment 9: DBA WD 20190025 Mod 7 Attachment 10: CBA WD 2017-10007 Rev 1 Attachment 11: CBA WD 2017-10008 Rev 1

Attachment 12: Statement of Equivalent Rates Attachment 13: Incumbent’s March BOS Phaseout Plan Attachment 14: DD254—draft for solicitation—will be finalized at award

Section K: REPS AND CERTS:

Standard reps and certs apply. Offeror must certify that it is an SDVOSB for NAICS 561210 as of the date of proposal submission.

Section L: INSTRUCTIONS TO OFFERORS

I. GENERAL INSTRUCTIONS:

(A) General Information: This section of the Instructions to Offerors (ITO) provides general guidance for preparing proposals as well as instructions on the format and content of the proposal. The offeror’s proposal must contain all data and information requested by the ITO and be submitted IAW the instructions contained herein. Failure to follow the prescribed format and instructions or failure to submit the specific required information may result in an unacceptable proposal.

(B) Point of Contact: The Contracting Officer (CO) is the sole point of contract for this acquisition.

The CO is as follows:

Katherine Whelchel 255 Richard Ray Blvd Robins AFB GA 31098 Commercial Phone: (478) 327-1618 Email address: katherine.whelchel@us.af.mil

Barbara Morris 1940 Graeber Street, Bldg. 449 March ARB CA 92518 Commercial Phone: (951) 655-5759 Email address: barbara.morris.3@us.af.mil

(C) Discrepancies: If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

(D) Required Proposal Documentation:

*Completed RFP mailto:katherine.whelchel@us.af.mil mailto:barbara.morris.3@us.af.mil

Properly executed (by an official authorized to bind the company) Request for Proposal (SF33), excluding attachments, but including all amendments (SF30) with Section B, and all clause fill-ins completed, as well as Section K reps and certs. The required pricing fill-ins for Section B are only for the FFP CLINs. Cost Plus Fixed-Fee (CPFF) CLINs and Cost Reimbursable No-Fee (CRNF) CLINs will be funded at the discretion of the Government and do not require a submission by the offeror. However, offerors must propose their fixed fee for the CPFF CLINs, and offerors must either propose a price for the CRNF Data CLIN 0028 or confirm that it is being proposed as “Not Separately Priced (NSP).”

(E) Accounting System:

1. The contract will include Cost Plus Fixed-Fee and Cost Reimbursable line items.

2. The Prime contractor must have an accounting system for accumulating and reporting incurred costs under cost type contracts in order to receive an award.

3. The offeror shall provide evidence of an adequate accounting system.

(F) Responsibility: To assist in determining contractor responsibility IAW FAR Part 9.104- 3(a), the offeror shall explain how they plan to maintain adequate financial resources for a contract of this magnitude and length. Offeror shall address fiscal planning for covering mobilization, unexpected or emergency situations, and initial performance costs prior to recoupment in the form of monthly invoice payments. If the offeror intends to rely on internally available working/operation capital, evidence of availability must be submitted. If the offeror plans to rely on financial support from other sources, evidence of availability and the maximum lines of credit that may be available must be identified and must be based upon the inclusion of this contract effort. Evidence of external funding must be provided in the form of a signed/dated letter on letterhead from the external source.

(G) Responsiveness: The following three additional items must also be submitted with the proposal to determine responsiveness to the solicitation:

1) Confirmation of ability to meet required 1 Jan 20 start date for phase-in.

2) Phase-In Plan (will be utilized for transition period as appropriate, but will not be evaluated)

3) Phase-Out Plan (will be utilized for transition period as appropriate, but will not be evaluated)

(H) Offerors are also advised to keep in mind certain BOS-related considerations such as Service Contract Act (SCA), Davis Bacon Act (DBA), Collective Bargaining Agreement (CBA), union factors, environmental regulations/concerns, and Property Incidental to Place of Performance when developing their proposals.

(J) Proposals must be emailed to BOTH of the COs identified in paragraph B above by the due date cited on the face page of the solicitation. Hard copies/DVDs/DoD SAFE submittals/etc. are NOT required. There are no page limitations for the proposal documentation; however, offerors must be mindful of Government email size limitations.

Section M: EVALUATION FACTORS FOR AWARD

1. INTRODUCTION. This section outlines the basis for evaluation of the offeror’s capabilities and proposals submitted in response to the solicitation, after evaluation of offeror’s minimum requirements is completed. The evaluation criteria describe the scope of the evaluation to be performed on each proposal. Section L of the RFP describes the proposal content and format requirements.

2. BASIS FOR CONTRACT AWARD:

a. Solicitation Requirements, Terms and Conditions: Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or sub factors. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable.

b. This will be a price-only competition. The Government reserves the right to:

(1) Award a contract or make no award depending upon the quality and/or affordability of proposals received in response to the solicitation;

(2) Reject proposals which, upon initial review, are deemed substantially noncompliant with the proposal requirements of the RFP;

(3) Consider throughout the evaluation process, the correction potential of a proposal when a deficiency is identified;

(4) Conduct discussions – if the offeror’s proposal has been evaluated as acceptable at the time discussions are closed, any changes or exceptions in the Final Proposal Revision are subject to evaluation, and may introduce risk that the offeror’s proposal be determined unacceptable and ineligible for award.; and/or

(5) Award without conducting discussions.

3. EVALUATION FACTORS:

Evaluation Factors and Sub factors: The following evaluation factors will be used to evaluate proposals.

Factor 1: Price

4. PRICE EVALUATION:

The offeror’s Price proposal will be evaluated for reasonableness, balance, and realism. See paragraphs (a), (b), and (d) below. Total Evaluated Price (TEP) will be calculated in accordance with paragraph (c) below.

(a) Reasonableness: The existence of adequate price competition is expected to support a determination of reasonableness. Price analysis techniques may be used to further validate price reasonableness. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government obtained information, additional information in accordance with FAR 15.4 may be required to support the proposed price.

(b) Balance: Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of proposal analysis techniques. The Government shall analyze offers to determine whether there are unbalanced separately priced line items or sub-line items. Prices submitted will be compared and evaluated to assure that a logical progression exists as related to price and quantity changes within each offeror’s response to the pricing structure in Section B. Offers that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.

(c) Total Evaluated Price: A Total Evaluated Price (TEP) will be used for evaluation purposes only and will be calculated as follows:

(1) CLINs 0008, 0010, 0011, 0016, 0023, and 0024 are “Reserved” and have no bearing on the TEP. Estimates for CRNF CLINs 0025-0027 will be determined/populated by the Government and also have no bearing on the TEP.

(2) The pricing proposed for FFP CLINs 0001-0007 and 0009 will be added together to determine the total proposed FFP pricing.

(3) The proposed CPFF fixed fee for CLINs 0012-0022 and 0029-0030 will be added to the Government estimate for each CPFF CLIN, and these values will be added together to determine the total proposed CPFF pricing.

(4) If a cost is proposed for CRNF Data CLIN 0028, it will be included in the TEP. If a cost is not proposed, it will be identified as “Not Separately Priced” (NSP) and will not be included in the TEP.

(5) The sums derived from Paragraphs (2), (3), and (4) above will be added together to develop each offeror’s “total evaluated price.”

(d) Realism: The agency will review prices to determine whether they are so low that they reflect a lack of technical understanding, and a proposal can be rejected for offering prices that are too low.

Again, this competition will be limited IAW 6.302-2. The five vendors cited in this letter RFP are advised to continuously monitor Beta.SAM.gov for updates.

Evaluation Factors and Sub factors: The following evaluation factors will be used to evaluate proposals.