Questions and Anwsers Amend 2.pdf

FA466126Q0011 B8030 Deep Clean

Q&A 1

1. Will there be a site visit?

The site visit information was on the RFQ. There will be no additional site visit allowed at this time. The site visit was not mandatory, we will accept all submission.

2. Should pricing be based solely on the SOW and attachments?

Pricing shall conform to the solicitation and cover all aspects of the statement of work & attachments as applicable.

3. We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.

This is a brand new contact.

4. Whether there is a current incumbent for this contract.

There is no incumbent.

5. The history of previous awards, including the award amount(s).

This is a one-time service with no historical requirements.

6. The vendor(s) who were awarded in the past.

Not Applicable

7. Is the drywall repair and animal access point sealing expected to be performed by the contractor under this RFQ, or may that scope be coordinated separately if discovered to require additional materials?

The contractor will be responsible for removal, disposal, of the animal remains. The repair of the holes must be patched before the effort is completed.

8. For the hydroxyl air treatment, is the expectation continuous operation until odor elimination is confirmed by the government, or a fixed treatment duration?

Yes, continuous operation until confirmed by the government. 24-48 hours should be ok for mild smells, but will still have to be confirmed by the government.

9. Is after-hours work authorized if needed to meet schedule, provided base access is coordinated in advance.

Since Command Post is operates 24/7 this wouldn’t be an issue as long as they can get on base.

10. What is the total value of this contract?

This is no confirmed price, as this acquisition is in solicitation.

11. What is the total square footage of

a. Hallways

i. Long hallway: 219.19 sq ft

ii. Short hallway: 115.88 sq ft

b. Rooms that require cleaning.

i. Storage and Offices: 116 sq ft, 117.21 sq ft, 362.5 sq ft

ii. IT rooms: 189 sq ft, 319.67 sq ft

iii. Kitchenette: 119 sq ft

iv. Stairwell: 129.06 sq ft

c. Tiled floors in the IT/server rooms, and identify if the IT space includes phone lines and server racks.

Yes, it has both phone lines and several server racks. However, those aren’t to be cleaned.

The SOW says the server racks are to be cleaned and sanitized on the exterior and dusted with canned air in the interior. The phone lines are to be left alone completely.

d. Drop ceilings,

i. what tile size is installed. The tiles will be provided to you by the government.

They are estimated ~ 2’x2’ tiles.

e. Is there an approximate square footage that needs to be cleaned?

Refer to earlier question.

f. Does the scope include cleaning beneath the raised flooring. If so, what is the square footage, and should the floor tracks be cleaned as well. There is no raised flooring in the space.

12. Regarding the handrails, have they already been removed from the walls, and approximately how many are included.

There are 4 handrails and they are all still on the wall, but aren’t secured well.

13. Will the site visit roster be distributed in the Amendment.

No.

14. What was the description of the changes completed in Amendment 1 on 5 Feb 2026?

a. This modification was administrative; it corrected the Office code. The details have been provided in the SAM description. Details provided in the description in SAM.

b. Amendment 2 includes Q&A, delivery date, question deadlines, and updated description.

See details in SAM description.

15. Carpet stains The SOW requires carpeted areas to be HEPA vacuumed, deep cleaned, and sanitized. Please confirm whether 100% stain removal is expected, or if compliance is achieved through standard deep cleaning and sanitization methods.

The contractor will be expected to remove 100% of stains without damaging or removing the carpet.

16. Furniture and contents Will furniture and other items be relocated by the Government prior to work, or is the Contractor expected to move items as necessary to access all areas for cleaning?

The contractor will be expected to move the furniture for thorough cleaning

17. Walls The SOW requires walls to be HEPA vacuumed, cleaned, and sanitized. Please clarify whether this includes removal of visible stains/marks, or is limited to dust, dirt, and debris.

The contractor will be expected to remove visible stains/marks along with dust, dirt, and debris. However, the contractor should not remove/replace or irreparably harm the wallpaper.

18. HVAC vent covers The SOW specifies cleaning and sanitizing HVAC vent covers. Please confirm whether this requirement is limited to vent covers only.

The contractor is required to clean and sanitize the covers and ductwork.

19. HVAC ductwork Is cleaning of exterior HVAC ductwork within the work area required, or is this excluded from the Contractor’s scope?

The contractor will be expected to clean and sanitize the exterior of the ductwork.

20. Loose or detached floor tiles Please advise whether loose/detached floor tiles should be left in place, set aside for inspection, or disposed of, and who will provide approval if disposal is required.

The contractor will be expected to set the loose floor tiles aside for inspection. SMSgt Corenna DeJesus or her delegate is the approval authority for disposal.

21. Utilities (water/sewer) Please confirm whether the Contractor is permitted to use on-site water and sewer connections during performance, and if so, any specific locations or restrictions.

The kitchenette sink is the only access to on-site water/sewer. Anything put down the sink drain must not clog the sink. The water is available for use during the performance of this contract.

22. Questions Deadline

a. The RFQ references “Deadline for questions,” but no date/time is listed. Please confirm the final deadline (date/time and time zone).

The deadline for the questions will be 9 Feb 2026 2:00 pm central time.

23. Square Footage / Quantities

a. For the ceiling option (Install ceiling tiles), please provide the approximate number of tiles (or ceiling grid square footage). 290 tiles

24. Contamination Extent / Above-Ceiling Conditions

a. Is the animal contamination limited to specific rooms/segments above the drop ceiling, or should we assume the entire shaded area has evidence of excrement/bedding? Yes, assume that bedding and excrement are throughout the shaded areas.

b. Are there any known water leaks, damaged insulation, or other conditions above the ceiling that could affect cleaning/odor treatment? There are no known water leaks/damaged insulation above the ceiling that could affect the cleaning/odor treatment.

25. Waste Handling / Disposal Requirements

a. Are there any base-specific requirements for disposal of animal carcass, contaminated debris, and removed materials (e.g., disposal location, bagging/containment requirements, approved landfill/hauler, documentation)? All debris and carcass should be disposed of off-base.

b. For items set aside as “unable to be cleaned,” who is the approving authority for disposal (name/title), and what is the expected process/timeframe for approval? The approval authority is SMSgt Corenna DeJesus, Command Post Superintendent or her delegate. It is expected that the approval process should happen at a maximum of once a week and the objects to be evaluated are in a central location for evaluation. Please call 325-696-1921 to reach her or her delegate for evaluation.

26. Drywall Patch Scope

a. For the 3’ x 7’ drywall section: please confirm whether the Government will perform final painting after the wall is “ready for paint,” or if painting is expected under this contract. Painting is not expected under the contract.

27. Access Control / Escort / Supervision Logistics

a. For the 100% supervised IT rooms: please confirm the anticipated supervision availability window(s) and whether after-hours work is permitted/encouraged to meet the schedule. No, the 100% supervised IT rooms must be completed between the hours of 0800-1600. After-hours work is not permitted. This is why these rooms must be cleaned first.

b. Please confirm the correct facility POC contact details (the SOW lists the facility POC in section

2.2.2 but the name/phone appear blank in our copy).

The facility POC will be identified at time of work. Questions should remain to come to the CO and the CS identified on the solicitation.

28. Schedule / Performance Window

a. Please confirm whether performance may occur on weekends and/or outside normal base hours

(7:00am–5:30pm) if coordinated in advance, and whether any building operational constraints.

Except for the IT rooms, performance may occur on the weekends as long is it is coordinated through the base access.

b. Whether previously submitted quotations remain valid and under consideration, or

- Whether the reposting requires resubmission of quotations by all offerors due to an administrative or procedural correction.

The offers’ submissions will remain on file and valid for consideration, if found technically acceptable.

29. Can you provide a floor plan and photos of all affected spaces.

Ground Floor: Stairwell (ONLY)

First Floor:

A: Racoon in wall location

B: Computer Room

C: Kitchenette

D: Hallway and stairwell connect.

E Office Space

F Storage

G: Hallway to Rooms

H: Hallway and location of Racoon Entrance Location (Wall repair)

14 Can you provide photos of the kitchenette and office areas. See PWS for floor plan.

Approximate location of the racoon in the wall

Back side of that wall

Location of entry point

This the backside of the gap above the door. Showing the opening.