Combo Solicitation - Cav Playground Amendment 01.pdf

DEPARTMENT OF THE AIR FORCE

319TH CONTRACTING SQUADRON (ACC)

GRAND FORKS AIR FORCE BASE, NORTH DAKOTA

14 Feb 2025

MEMORANDUM FOR INTERESTED VENDORS

FROM: 319 CONS/PKC

295 Steen Blvd, Bldg 242 Grand Forks AFB, ND 58205-6222

SUBJECT: Amendment 1, FA465925QZ006, Cavalier Indoor Playground, Extending Due Date & Questions Answers

1. The purpose of this amendment is to incorporate the following changes:

a. Extend due date by 14 calendar days from 14 February to 26 February 2025

b. Delivery date has been changed from 365 days to 180 days from date of award.

c. Attachment 1 & Attachment 3 were updated.

d. Addition of Attachment 4, Questions and Answers document

e. Addition of Attachment 5, Playground Floor Plan

f. Addition of Attachment 6, Build Site Photo 1

g. Addition of Attachment 7, Build Site Photo 2

h. Addition of Attachment 8, As Builts

i. Addendum to FAR 52.212-1, Instruction to Offerors has been updated.

j. Addendum to FAR 52.212-2, Evaluation of Offers has been updated.

k. Bid Schedule has been changed to Quote Schedule

l. Statement of Work Section 11 – Warranty Items have been deleted; standard commercial warranty shall apply.

m. Statement of Work was updated to version 12 Feb 25.

n. All other terms and conditions remain unchanged

2. Offerors must acknowledge receipt of this amendment prior to the due date and hour specified in the solicitation or as amended, by completing the indorsement below and returning. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED PRIOR TO THE HOUR AND DATE

SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter, provided each letter makes reference to the solicitation and this amendment, and is received prior to the closing hour and date specified.

Angelo Mykael P. Cabuang Contracting Officer

INTERESTED (OFFERORS)

I acknowledge receipt of this amendment.

Printed Name of Authorized Official Signature of Authorized Official

Company Date

DEPARTMENT OF THE AIR FORCE

319th CONTRACTING SQUADRON (ACC)

GRAND FORKS AIR FORCE BASE ND

22 Jan 2025 14 Feb 2025

COMBINED SYNOPSIS/SOLICITATION

Request For Quote – Cavalier Indoor Playground – Amendment 01

Requesting Agency: 10th Space Warning Squadron – 10 SWS/SV 707 Spraker Dr Cavalier Space Force Station, ND 58220

Purchasing Agency: 319th Contracting Squadron – 319 CONS/PKB 295 Steen Blvd. Bldg. 242 Grand Forks AFB, ND 58205

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. Submit written quotes in reference to Request for Quote (RFQ) number FA465925QZ006.

This requirement is being solicited as a total small business set aside. The NAICS code for this requirement is 339920 with a size standard of 750 Employees.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-02 Effective 3 January 2025; Defense Federal Acquisition Regulation Effective 18 December 2024; and Department of the Air Force Federal Acquisition Regulation, Effective 16 October 2024.

QUOTE SCHEDULE:

Potential Offerors shall include the total price to provide for all of the items listed below, per the included Statement of Work.

Delivery:

10th Space Warning Squadron – 10 SWS/SV 707 Spraker Dr Cavalier Space Force Station, ND 58220

Bid Schedule Description Qty Unit Unit Price Extended Price

CLIN 0001 - Turnkey Indoor Playground, to include delivery and installation in accordance with Statement of Work

1 LOT

Total Price $

**Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.**

Delivery Date: No later than 180 days from the date of award, to include manufacturing, delivery and assembly.

*** To be considered for award: note that offerors must be actively registered with the US Government database System for Award Management (SAM) when submitting the quote or proposal. Vendors must be registered and/or enrolled in Wide Area Workflow (WAWF) for purpose of invoice/payment if awarded the contract. Please note WAWF is the ONLY ACCEPTABLE means of invoicing for payment and that no advance payments will be made. Vendors must provide their DUNS number, CAGE code, and confirmation of their registration in WAWF along with the quote. ***

“Registered in the System for Award Management (SAM)” means that—

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the Electronic Funds Transfer indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record “Active”.

Questions are due no later than 12:00 PM Central Standard Time, 31 January 2025. Questions shall be sent via email to the contracting points of contact listed below.

Quotes are due no later than 12:00 PM. Central Standard Time, 26 February 2025. Quotes shall be sent via e-mail to the contracting points of contact listed below.

Contracting points of contact:

SrA Madison Maye, Contract Specialist, (701) 747-5305 or e-mail: madison.maye@us.af.mil

TSgt Angelomykael Cabuang, Contracting Officer, (701) 747-3750 or email:

angelomykael.cabuang.1@us.af.mil

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS

To assure timely and equitable evaluation of quotes, quoters must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including terms and conditions, representations and certifications. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of two (2) parts; Part I – Price Quote and Part II – Technical Acceptability.

A. Specific Instructions:

(1) Part I – Price Quote

(a) Quote shall include the contractor’s Quote Schedule as follows:

(1) Contractor’s Unit and Total Price relating to each of the CLIN/Items above.

(i) Vendor must note that separate Contract Line Item Numbers (CLINs), are not prescribed for purpose of associated costs entailing taxes, fees, transportation, delivery, etc. Accordingly, quoted unit pricing for requirements at the CLIN level under this solicitation, shall be all inclusive of all associated costs (i.e. all material, transportation, labor, delivery, etc.)

(2) Discount for prompt payment – if any

(b) Company Point of Contact with name, address, email address, and telephone number.

(c) Photo depiction/schematics/samples

(d) Quotes must be valid for a period of no less than 60 days.

(2) Part II – Technical Acceptability

The offeror shall submit a technical offer that captures how the following section of the Statement of Work (SOW) would be accomplished:

SOW 2.0 Description of Work SOW 2.1 Equipment Theme SOW 2.2 Equipment Area SOW 2.3 General Layout Standards

Technical offer shall not exceed 20 pages.

NOTE: Vendor specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract will not be considered by the Government in its evaluation of quotations. This aspect also includes the Government’s exclusion from requests by vendors to enter into supplemental agreements from their respective company in order to conduct business under a resultant contract award.

Vendors that are not able to comply with the aforementioned conditions will be determined as noncompliant with the solicitation requirements and therefore may be removed from consideration for award.

ADDENDUM TO FAR 52.212-2, EVALUATION OF OFFERS

(d) BASIS FOR CONTRACT AWARD: This is a competitive Lowest Price Technically Acceptable (LPTA) in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 13, and Department of Air Force FAR Supplement (DAFFARS) Part 13. By submission of its quote in accordance with the instructions provided in clause FAR 52.212-1, Instructions to Quoters – Commercial Items, the quoter accedes to the terms of this model contract. Failure to meet a requirement may result in a quote being determined unacceptable. Award will be made to the lowest price quote that meets the acceptability standards for non-price factors.

Evaluation Procedures. Following receipt of responses to this RFQ, the Government will perform a comparative analysis (compare quotations) in order to select the quoter that is best suited to fulfill the requirements of the RFQ. The comparative analysis will be based on the offeror’s submissions as compared to the factors outlined on the next page:

I. Price

The lowest quote will be evaluated for price reasonableness. It is expected that the competitive nature of this acquisition will drive price reasonableness; however, the Government reserves the right, if it deems appropriate, to make this determination by means of one or more techniques as described in FAR 13.106-

3. Unreasonable or unbalanced prices submitted may be grounds for eliminating a quote from further consideration if prices are determined to be incompatible with the scope of the effort to be accomplished and/or create performance risk on the basis the quoter does not understand the requirement.

II. Technical Acceptability

The government’s technical evaluation team will evaluate the technical portion on a pass/fail basis, assigning ratings of Acceptable or Unacceptable.

Acceptable: Offer meets the minimum requirement of the solicitation.

Unacceptable: Offer does not meet the minimum requirement of the solicitation.

The technical offers will be evaluated against the following criteria:

Description of Work Offeror’s understanding of SOW 2.0

Equipment Theme Offeror’s understanding of SOW 2.1

Equipment Area Offeror’s understanding of SOW 2.2

General Layout Standards Offeror’s understanding of SOW 2.3

b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

List of Attachments:

Attachment 1 – Provisions and Clauses Attachment 2 – Statement of Work, dated 12 February 25 Attachment 3 – Wage Determination (SCA & DBA), dated 3 Jan 2025 Attachment 4 – Q&A Document Attachment 5 – Playland Floor Plan Attachment 6 – Build Site Photo 1 Attachment 7 – Build Site Photo 2 Attachment 8 – As Builts

All additional provisions and clauses applicable to this Combined Synopsis/Solicitation are provided in Attachment 1 – Provisions and Clauses.: The full text of the FAR, DFARS, and AFFARS can be accessed at https:/www.acquisition.gov.