QAs FA465924R0005 JFSD2011551 Bunch Hall Dorm 221.pdf

DEPARTMENT OF THE AIR FORCE

319th CIVIL ENGINEER SQUADRON

GRAND FORKS AIR FORCE BASE NORTH DAKOTA

22 August 2024

MEMORANDUM FOR 319 CONS

FROM: 319 CES/CENM

SUBJECT: Questions and Answers (Q&As) for Solicitation FA465924R0005 JFSD201151 Repair Bunch Hall Dorm 221

1. Responses to the questions received are as follows.

a. Question 1: Will the existing furniture and loose appliances be removed from the facility prior to the contractor’s arrival? Or will removal and disposal of these items be the contractor’s responsibility?

Reference attached photos.

Response: A response will be provided at a later date with another amendment.

b. Question 2: Spec: 01 00 00, Topic: Management: Please confirm, can the same individual serve simultaneously as superintendent, SSHO, and/or QCM, or must all 3 of these positions be filled by separate individuals?

Response: The superintendent, CQC System Manager, and Safety and Health Manager are separate individuals. The description and reporting requirements in section 01 45 00.00 10 necessitates they be separate, e.g. CQC System Manager reports to the superintendent, and Safety and Health Manager reports to a project official independent of the CQC System Manager. A revised section 01 45 00.00 10 is provided with part 3.4.2 changed to remove ambiguity. Change is identified with a line in the left margin.

c. Question 3: Is all work on this project intended to be performed on regular hours? Are there any activities that must be performed on nights or weekends?

Response: Work on this project intended to be performed on regular hours. It is not anticipated that any activities that must be performed on nights or weekends.

d. Question 4: Topic: BAS Controls: Is there a proprietary DIV23 controls contractor at the facility?

If so, please provide company and point of contact.

Response: Grand Forks AFB front end BAS system is Honeywell EBI R500, and the facility system must integrate with full read and write capabilities. See section 23 09 23.02, part 1.1.1, a.

e. Question 5: Topic: Fire Alarm Contractor: Is there a proprietary DIV28 Fire Alarm contractor at the facility? If so, please provide company and point of contact.

Response: Fire detection and MNS shall have Monaco MAAP-X panel and Monaco devices.

Brand-name restriction documentation is on file with 319 CONS. There is not a specific “contractor” required.

f. Question 6: Spec: 01 00 00, Topic: EDCS: Please confirm, is the contractor responsible for all costs associated with electronic document control software such as Submittal Exchange?

Response: If the contractor chooses to use electronic document control software for their own processes, the costs may be included in the bid price the same as any other administrative or overhead expense. GFAFB does not require the use of EDCS. If the contractor would like GFAFB to participate in using the service, please be aware that GFAFB has experienced problems accessing EDCS in the past and cannot guarantee that we will be able to fully participate.

g. Question 7: Topic: Industrial Hygienist: Please confirm, is the contractor responsible for hiring a 3rd party industrial hygienist for monitoring and oversight of abatement activities?

Response: Yes, the contractor is responsible for providing the Industrial Hygienist.

h. Question 8: Topic: Contaminated Soils: For bidding purposes, please confirm no contaminated soils are anticipated to be encountered in the work area, and if contaminated soils are encountered during construction this will be addressed as a change to the contract?

Response: Correct, no contaminated soils are anticipated to be encountered, and unforeseen contaminated soils will be addressed in a change order.

i. Question 9: Topic: Tax Exemption: Is this project exempt from sales tax?

Response: Per tax.nd.gov: A contractor performing any contract, including services contracts, for the United States Government, State of North Dakota, Counties, Cities, Villages, School Districts, Park Boards or any other municipal corporations in North Dakota is not exempt from payment of sales or use tax on material and supplies used or consumed in carrying out such contracts. In these cases, the contractor is required to file returns and pay sales and use tax just as required for contracts with private parties.

j. Question 10: Spec: 09 29 00, Topic: Sound Rated Assembly testing: Please confirm, is it required that the sound rated assembly field testing agency be hired directly by the prime contractor, as opposed to being hired by the drywall contractor? Would the third-party testing requirement disallow the prime contractor to self-perform the construction of sound rated assemblies, as this would mean the testing agency is directly hired by the contractor performing the work?

Response: The specifications do not dictate who hires the testing agency, so the performing contractor can hire the testing agency.

k. Question 11: Sheet: G-001, Spec: 02 82 00, Topic: Hazardous Material: For bidding purposes, is the contractor to assume asbestos, lead paint, and other hazardous material are only present in quantities and locations indicated in the contract documents and asbestos report? If additional hazardous material other than what is indicated in the contract documents is encountered during construction, will this be addressed as a change order to the contract?

Response: Yes, bids should be based on the asbestos, lead paint, and other hazmat as indicated in the contract documents. The descriptions of hazmat locations and quantities are approximate based on the available information and should not be expected to be exact. Yes, unforeseen hazardous material will be addressed in a change order.

l. Question 12: Topic: Occupied Space: Please confirm, will dorm building 221 be entirely vacated throughout the construction duration? Will any areas within or adjacent to the work area be required to remain operational during construction?

Response: Yes, dorm 221 will be vacated throughout the construction duration. No areas within or adjacent to the work area be required to remain operational.

m. Question 13: Topic: Administrative NTP: Would the government consider issuing an administrative NTP prior to the start of the POP to allow the contractor time to schedule delivery of long lead items more efficiently?

Response: No, the PoP is intended to include coordination and delivery of long lead items.

n. Question 14: Part II Past Performance Proposal paragraph ii requests completing of the past performance questionnaire (PPQ). Most of our government clients will not or have been directed not to provide new PPQs for projects that have a completed CPARS or have had a previous PPQ completed.

We request that we may submit the CPARS or a previously completed PPQ for the projects provided for this solicitation.

Response: Offerors may submit CPARS or past PPQs for similar projects in lieu of new PPQs.

However, it is recommended that the information provided satisfies the questions on the PPQ attached to this solicitation, or it could impact the past performance rating.

o. Question 15: Will the bid date remain September 2, 2024 (labor day)? It currently shows 9/2, which is Labor Day. Do you anticipate an amendment that will move the due date, or will you be accepting the proposals on Labor Day?

Response: The bid due date will be extended to Thursday, 05 September 2024.

p. Question 16: After the walk thru, we noticed that there is still lots of items in the dorm (kitchen appliances, dressers, beds, and recliners) will this be removed or is this the contractor’s responsibility.

Response: See response to question 1.

q. Question 17: Detail 2/S100 calls out beams at attic floor slab, sheet S102 shows no location for these beams. Are there 6 locations for these beams detail 2/S100 or 4?

Response: Sheet S-102 should have included the detail reference. A revised sheet S-102 with the reference added is provided. The change is identified with a revision cloud.

r. Question 18: I have been unable to find any corner guards or wall protection on the plans (reference section 10 2600 – Wall Protection). Are corner guards intended to be part of the design? Or did I miss it somewhere? Please review and clarify. Thank you.

Response: Sheet A-402, keynote 12, and Sheet A-403, keynote 4, identify corner guard locations.

s. Question 19: Reference attachments from Specification Manual. Highlighted text refers to both "NFPA 13" and "NFPA 13R". Please provide clarification on the type of system required for this project.

Response: Public areas of the building are to be designed to NFPA 13 design standards, and residential areas are to be designed to NFPA 13R standards. As a result, both are referenced within the project specifications. Both documents are to be followed depending on where in the building they are working.

t. Question 20: Does the General Contractor include all the Asbestos, Lead, and Mold remediation in their bid? The entire amount of asbestos, mold and lead remediation is what will be required to be removed? No remediation is scheduled to be accomplished before the GC starts the project?

Response: Yes, the General Contractor is responsible for all remediation indicated in the contract documents. The asbestos, mold and lead indicated in the contract documents is what is required to be removed, however, the locations and quantities are approximate based on the available information. No

4 remediation will be accomplished prior the contractor starting on the project.

u. Question 21: The Registers and Grilles on the plan are labelled "A", "B" but the schedule uses G1, R1 and there is not a correlation. Please provide the needed information to match the schedule and plans.

Response: All 24 diffusers labeled "A" on the HVAC plans MH101, MH102, and MH103 should be "R-1" instead. The diffuser at the east end of corridor 302 is missing a label; it would be “A – 100.”

The one diffuser labelled “B” in the first floor Lounge 146 should be “R-2” instead.”

v. Question 22. Do you expect to receive funding? Do you have an estimated date the contract may be awarded?

Response: We anticipate having funds for this project and possibly award the contract by the end of the calendar year (31 December 2024), subject to change at Contracting Officer’s discretion.

2. Drawing sheets PS102, P-302, and P-501 have been revised to change domestic water service from 3 inch to 4 inch size. Changes are identified with revision clouds.

3. Drawing sheets ES101 and E-503 have been revised to reflect the most current procedures for integrating privatized utilities into the project. Changes are identified with revision clouds.

4. Specification section 08 71 00, Door Hardware, with minor updates for current GFAFB standards is provided. Changes are identified with a line in the left margin.

Attachments:

1. UFGS 01 45 00.00 10 revised 13 Aug 24

2. Sheet S-102 revised 19 Aug 24

3. Sheet PS102 revised 20 Aug 24

4. Sheet P-302 revised 20 Aug 24

5. Sheet P-501 revised 20 Aug 24

6. Sheet ES101 revised 16 Aug 24

7. Sheet E-503 revised 16 Aug 24

8. UFGS 08 71 00 revised 21 Aug 24