Grissom_PWS_TAB_H_FINAL_Jun_17.docx

TAB H

AIRFIELD MANAGEMENT

TABLE OF CONTENTS

SECTION TITLE PARA

AMS at Grissom Air Reserve Base (GARB).…………………………H2.1..

TECHNICAL EXHIBITS

Grissom ARB Base Operations Support 1 Jun 2017 Tab H

TAB H

AIRFIELD MANAGMENT

DESCRIPTION OF SERVICES

H1. AIRFIELD MANAGEMENT SERVICES (AMS):

H1.1. AMS Mission Statement. Airfield Management (AM) is a functional capability that enables both the projection and sustainment of aviation capability. The ability to provide assured AMS to aircraft is vital. The mission of Air Force AM is to facilitate the safe, orderly, and expeditious launch and recovery of tactical and strategic aircraft and to assist in enhancing the war fighter capabilities. To support national objectives, the Air Force provides AMS to U.S. and allied aircraft with experienced AM personnel to oversee the management and operations of the airfield and its various infrastructures and to provide and facilitate flight data information through the national and international airspace systems. AM personnel provide oversight and management of airfields, aircraft flight following, flight information transference and flight planning and are an integral part of the airfield operations and support functional area.

H1.2. AMS Description. For Air Force airfields, overall management is primarily the responsibility of the Airfield Manager (AFM). The AFM accomplishes this responsibility with the help of personnel identified as Assistant Airfield Manager (AAFM), Airfield Management Operations Manager (AMOM), Airfield Management Training Manager (AMTM), and Airfield Management Shift Lead (AMSL) . The AM function, by its very nature, requires knowledge of, and interaction with many different functional areas that are essential to performing their duties within the airfield environment. To maintain a safe, efficient and effective airfield, AM must assure precise synergy of all airfield operations, maintenance and service support efforts. A major requirement is complete understanding of the flying mission, aircraft characteristics, airfield criteria/standards, civil engineer/safety AF Instructions, aircraft maintenance support, impact of weather on operations and the effect of various support activities on flight operations.

H2. SERVICES TO BE PROVIDED:

H2.1. AMS at Grissom Air Reserve Base (GARB). Airfield Support is a service dedicated to providing safe, efficient and effective airfield operations supporting 434th Air Refueling Wing, and numerous Department of Defense organizations. The airfield consists of one runway, eight taxiways and a mass parking area. The airfield and Airfield Management Operations (AMOPS) are the first impression of the base for many visitors. It is critical that the airfield be kept at the highest state of readiness at all times and AMOPS present a neat and orderly appearance. Aircrews and their aircraft are valuable customers. Customer quality feedback questionnaires shall be available to all aircrew. Airfield support activities are to be conducted in strict compliance with DoD, Air Force, and Federal Aviation Administration (FAA) standards mandating safety requirements for military air operations. Periodically open the airfield early and/or close the airfield late to accommodate priority airfield operations. Ensure employees meet the training, qualification and prior experience requirements of this PWS and AFI 13-204 Volumes 1 and 3. Ensure within 6 months of assuming position, all Ktr personnel performing AM duties complete local qualification training requirements, and conduct and document a review of the most current USAF Position Certificaton Guide (PCG) for the duty position being filled. Airfield Management personnel must possess required knowledge, skills, and abilities to effectively manage and inspect the airfield environment for safety and compliance with established Air Force, FAA, International Civil Aviation Organization (lCAO), or North Atlantic Treaty Organization (NATO) airfield planning and design criteria. Provide all services in accordance with applicable directives as listed in H-TE-5.

H2.2. Adherence to Directives. The Ktr shall perform the duties of this contract and meet the requirements in accordance with the existing (current) governing Air Force Instructions (AFI), MAJCOM Supplements, policies, orders, procedures and regulations regarding the delivery of AMS. AFI 13-204 Volumes 1-3, and AFI 13-213 are mandatory directives the Ktr shall utilize because they contain detailed procedures for administering AMS. Also, the Ktr shall receive Air Force Inspection System (AFIS) directed Unit Effectiveness Inspections (UEI) approximately every two years in accordance with AFI 13-204 Volume 2 and AFI 90-201 utilizing the applicable Management Internal Control Toolset (MICT) Self Assessment Communicators (SACs) and Wing Inspection Team requirements.

H3. Provision of Airfield Management Services:

H3.1. Hours of Operations. The Ktr shall provide AMS as follows (to include holidays unless the airfield is closed by the authority of the 434 ARW/CC): Sunday-Saturday 0700-2300L. One Airfield Management Operations personnel shall be on-duty one hour prior to official airfield operating hours to provide services as needed IAW AFI 13-204 Volume 3. Situations requiring work to begin earlier than described above will be coordinated between the Airfield Operations Manager (AOM), AFM, and the Contracting Officer Representative (COR). Both the AFM or AAFM shall be readily available (within 15 minutes) during normal business hours (0730 – 1630) Monday through Friday. The Contracting Officer (CO) or designated representative may authorize exceptions. The Ktr shall provide AMS, specified in this contract, with adequate staffing to ensure the AMOPS section is staffed with a minimum of two qualified personnel during hours the airfield is open, with at least one qualified AMSL on each shift to support flying operations and airfield activities (e.g., snow removal operations, RCR/RSC checks, airfield inspections, aircraft emergencies, BASH/Wildlife responses, etc.) . The AFM and AAFM shall not be assigned duties that interfere with their capacity to manage and provide oversight to AM. They shall not work as or perform duties at anytime as the AMSL (exception: during an illness or personal emergency the AFM or AAFM shall assist in AMOPs until another AMSL is able to arrive to cover the shift).

H3.2. After Hours Support. The Ktr shall support after hours operations as required. When the Ktr is notified by the CO or designated representative to remain open past normal closing hours, the Ktr shall respond to this requirement immediately. The Ktr shall make every effort to contact the Contracting Officer’s Representative (COR) for coordination. If unable to contact the COR within a reasonable amount of time, contact the AOM, Operations Support Squadron Commander, Operations Group Deputy Commander or the Operations Group Commander, in that order, until coordination is complete. If the airfield is closed, the Ktr shall begin the opening checklist within one hour of notification and shall provide at least one qualified AMSL. The Ktr shall accurately document all after hour support activities with actual start and end times on the AF 3616, Daily Record of Facility Operation (events log) and furnish the data to the COR IAW AFI 13-204 Volume 3, Chapter 15. The airfield shall be considered open after the completion of the inspection of runway and the primary supporting taxiways. The remaining supporting taxiways must be inspected prior to any scheduled flight operations IAW AFI 13-204 Volume 3. After hours support shall be reported quarterly at the Airfield Operations Board (AOB).

H3.3. Standby Procedures For After Duty Hours. After hours notifications may be received from the COR or designated representative. The AFM or AAFM shall be on site at GARB within two hours of notification, weather permitting. Following initial notification for after hour support, the AFM, AAFM or designated representative shall immediately perform an airfield check of GARB’s runway and any other required AM tasks IAW AFI 13-204 Volume 3.

H3.4. Special Events and Contingencies. The Ktr shall support all Grissom ARB special events and contingencies. The Ktr shall coordinate with the base project officer and make recommendations on planning, coordinating, finalizing and implementing special base events but not be assigned as the primary point of contact for any committes, support requirements or aircraft participants (i.e. Airshows, Installation Open House or statis display events). Open House support will be IAW AFI 10-1004, Conducting Air Force Open Houses. The AFM and/or AAFM will be on site and available to deconflict any impact to airfield operations before, during and after special events. The Ktr shall attend planning meetings for special events and/or contingencies and create parking plans for such events. NOTE: Ktr Airfield Management personnel shall not participate in Temporary Duty (TDY) that are in support of real world contingencies or base exercises.

H4. AM Personnel Duties and Responsibilities:

H4.1. Personnel Prerequisites. The Ktr AFM, AAFM, or AMOM, AMTM, and AMSL, must meet the training and experience qualifications outlined in AFI 13-204 Volumes 1 and 3. Work is primarily sedentary, however, while conducting airfield inspections/checks, all AM Ktr personnel shall be able to do a considerable amount of walking and stopping to identify discrepancies and/or hazards on the airfield. All AM Ktr personnel must be able to climb in/out of 4x4 emergency response vehicles as required. All AM Ktr personnel shall be able to complete and maintain certification to operate a vehicle on the airfield, to include meeting all color vision testing requirements in order to operate a vehicle in the controlled movement area (CMA). All AM Ktr personnel must be able to hear and speak clearly to use multi-line telephones, hand held radios, Pilot-to-Dispatch radio and Ramp Net Radio. All AM Ktr personnel shall be able to work outdoors in all types of weather and in situations with moderate risks that require special safety precautions for noise, munitions, and moving aircraft. All AM Ktr personnel shall have the ability to use wildlife control devices, including firearms, as well as any other necessary equipment (bioacoustics, pyrotechnics, gas cannons, or others) to disperse birds and other wildlife from the airfield IAW AFI 13-204 Volume 1. All AM Ktr personnel shall be able to remove dead birds or other animals from the airfield to avoid attracting other birds or animals. All AM Ktr personnel shall be able to collect non-fleshy bird remains after strikes and forward to flight safety for identification.

H4.2. Hiring New Personnel. The Ktr only hire personnel meeting the qualification outlined in AFI 13-204 Volumes 1 and 3.

H4.3. Essential Functions of the Airfield Manager. This is a stand alone position and the AFM must not be assigned duties that could interfere with accomplishing their responsibilities outlined in AFI 13-204 Volume 3. The AFM must already possess USAF AFM certification, or have equivalent education, and at least 3 years management experience executing AM duties that correlate to tasks in the AFM PCG and duties described in AFI 13-204 colume 3 at a military or civil airport. Newly hired personnel must complete local qualification training and those not USAF certified must complete the AFM PCG within 6 months. The Advanced Airfield Managers course; if not previously completed, must be completed within 12 months of appointment (at the Ktr’s expense). The AFM shall provide AMS in order to ensure a safe, efficient and effective airfield environment for aircraft operations. The magnitude of service requirements is based on the base flying missions, airfield, reoccurring transient aircraft operations, and distinguished visitor support. The AFM shall ensure AM personnel conduct the minimum daily airfield inspections and checks of GARB are conducted as required. Timely and effective coordination, as a minimum, with airfield support agencies such as civil engineering, safety, maintenance, transportation, command and control, air traffic control and emergency response agencies, is required in order to support aircraft operations and correct deficiencies on the airfield. The AFM shall provide input, guidance and solutions at meetings concerning Grissom airfield facilities, air operations, and airfield construction projects. The AFM will advise the COR on airfield conditions and deficiencies which impact, or potentially impact, flying operations at GARB. The AFM will coordinate through the COR on all issues involving agencies above the AFM level. The AFM will appoint in writing qualified personnel to perform as the AMOM, AMTM, Task Certifiers and Trainers. The AFM will coordinate directly with civil engineering, safety and other airfield support agencies for airfield infrastructure and facility requirements to support aircraft operations. Annually review wing, base and local policies and procedures that impact or affect airfield operations (e.g. LOAs, MOUs, Operations Plans (OPLANs), Host Tenant Support and Joint-Use Agreements). Participate with Safety (SE) in the completion of the BASH Self-Inspection Checklist outlined in AFPAM 91-212. The AFM shall participate with other base agencies to ensure an accurate airfield waiver program is maintained. The AFM shall maintain a current copy of all MAJCOM approved airfield waiver packages and other airfield related waivers on file in AM. The AFM will serve as the point of contact for development of aircraft parking plans and maintain a current copy on file in AM. The AFM will annual review and coordinate on aircraft parking plans for compliance with airfield planning and design criteria. Obtain access to a Global Decision Support System 2 (GDSS2) account to review the airfield restriction data published in the AMC Airfield Suitability and Restrictions Report (ASRR) for currency and accuracy at least semiannually. The AFM shall be a member of the Bird Hazard Working Group (BHWG) and all working groups outline in AFI 13-204 V3. Other requirements are to respond to Bird Aircraft Strike Hazard (BASH)/Wildlife events, determination RSC/RCR, transmit NOTAMs, review events logs, serve on boards and other airfield-related forums and brief AMS as required. When there is a change in Flying Mission, coordinate will base support agencies to determine if a modification is required to aircraft parking plans, taxi routes, and other support facilities (e.g., pavement and infrastructure additions, LOPs, waivers, etc.). Conduct an annual self-assessment of AM functions and services using the applicable Self-Assessment Communicators (SACs) loaded into MICT. Attend HQ AFRC or Worldwide Airfield Operations Conferences/Workshops/Meetings/Training. For specific duty position responsibilities, refer to AFI 13-204 Volume 3 and applicable MAJCOM Supplements. (See H-TE-1, SSH06, SSH10, See H-TE-3 H05, H09, H10).

H4.4. Essential Functions of the Assistant Airfield Manager. The AAFM must possess USAF AFM certification, or have equivalent education, and at least 3 years management experience executing AM duties that correlate to tasks in the AFM PCG and duties described in AFI 13-204 Volume 3 at a military or civil airport. The Advanced Airfield Managers course; if not previously completed, must be completed within 6 months of appointment (at the Ktr’s expense). The AAFM functions as the AFM during their absence or during an AMSL illness or personal emergency. The AAFM shall assist in AMOPS until another AMSL is able to be in place to cover the shift. The AAFM shall provide AMS to customers by supervising airfield operations and airfield maintenance services to ensure safe, efficient, and effective airfield operations. Ensure AM personnel conduct the minimum daily airfield inspection and checks. In addition, the AAFM serves as the Wing Airfield Driving Program Manager (ADPM) to provide overall Airfield Driving Program (ADP) management and oversight IAW AFI 13-213. The Ktr shall conduct ten random spot checks per month for enforcement and compliance on airfield drivers and maintain an electronic log documenting all spot checks. Violations detected during spot checks will be reported to the COR, individual’s Unit Commander and applicable Unit ADPM. Annually review and coordinate on the installation security and hijack prevention plan. Maintain a locally developed airfield lighting chart or electronic equivalent identifying the number of lights associated with each lighting system and the actions required to address outages. Request a work order and/or process AF Form 332, Base Civil Engineer Work Request for airfield discrepancies. Track, monitor, and update status until work is complete. Coordinate with CE to develop an airfield sweeping schedule/plan to support flying operations and maintain pavement areas on a regularly scheduled basis and as needed. Serve as a member of the Foreign Object Damage (FOD) Prevention Committee. Utilize the Management Internal Control Tool to download applicable SACs. The AAFM shall comply with the duties and responsibilities listed in AFI 13-204 Volume 3, AFI 13-213, and applicable MAJCOM Supplements. (See H-TE-1, SSH07, SSH08. See H-TE-03, H15).

H4.5. Essential Functions of the Airfield Management Operations Manager. The AMOM shall possess USAF NAMO certificiation, or have equivalent education, and at least 3 years supervisory experience executing AM duties that coorelates to tasks in the NAMO PCG and duties described in AFI 13-204 Volume 3 at a military or civil airport. The AMOM shall provide AMS by establishing performance standards, procedures and work priorities for personnel working in the AMOPS section to support aircrew and AM activities to ensure safe, efficient and effective airfield operations. Ensure a current and accurate on-base crash grid map and off-base (if applicable) are available in the primary and alternate AMOPS locations. Review and initial flight plans, traffic logs, AF 3616, NOTAMs and other supporting flight data information for accuracy, completeness and conformance with established directives. Develop procedures to process NOTAMs. Develop a monthly duty schedule to ensure effective utilization of personnel working in the AMOPS section. Develop and maintain current and accurate OIs, Quick Reaction Checklists (QRC), logs, etc. in the AMOPS section to perform AM activities and responsibilities. Develop local procedures for using the AF 3616 to record significant incidents/events during each tour of duty. Develop flight plan processing procedures. Develop a customer quality feedback questionnaire or electronic equivalent to solicit customer feedback on the quality of AM services, airfield facilities (e.g., NAVAIDS, signage, markings, lighting, etc.) and aircrew support. Maintain current publications, charts, forms and FLIPs necessary to support base and transient flying operations. Utilize the Management Internal Control Tool to complete applicable SACs. They shall not be scheduled to work or perform AMSL duties except during AMSL illness, employee leave or personal emergency. The AMOM shall assist in AMOPs until another AMSL is able to cover the shift. The AMOM shall comply with the duties and responsibilities listed in AFI 13-204 Volume 3 and applicable MAJCOM Supplements. (See H-TE-1, SSH12 and H-TE-3, H08).

H4.6. Essential Functions of the Airfield Management Training Manager. The AMTM shall possess USAF NAMT certificiation, or have equivalent education, and at least 3 years supervisory experience executing AM duties that coorelate to tasks in the NAMT PCG and duties described in AFI 13-204 Volume 3 at a military or civil airport. The AMTM will be designated in writing and shall provide AMS by developing, implementing and managing a training program that meets the specifics of initial, recurring and refresher training in order to support aircrew and AM activities to ensure safe, efficient and effective airfield operations. Conduct and document an annual review of the Training OI, Local PCG, Initial Evaluation Checklist and Newcomer Indoctrination Program. Ensure trainers and task certifiers are appointed in writing, based on their qualifications and experience. Maintain a current copy of trainers and task certifiers’ appointment letter. Use AFI 13-204 Volume 3 to conduct and document monthly training records inspections for accuracy, completeness and standardization. Prepare for the Training Review Board (TRB) with current data from trainee’s records, facility logs, inputs from the AFM, etc., utilizing the AFRC TRB template. Training received or provided by the AMTM shall be accomplished and/or performed IAW Air Force standards. The AMTM shall comply with the training program requirements, duties, and responsibilities listed in AFI 13-204 Volume 3, applicable MAJCOM Supplements, and the PWS. AMTM duties shall be an additional duty for the AMOM, unless otherwised designated by the AFM . (See H-TE-3, H16).

H4.7. Essential Functions of Airfield Management Shift Lead. The AMSL shall possess USAF AMOS/AMSL certification or have equivalent education and experience executing AM duties that correlate to tasks in the AMOC and AMOS/AMSL PCGs, and duties described in AFI 13-204 Volume 3 at a military or civil airport. Personnel hired to contract positions must meet AMSL requirements IAW AFI 13-204 Volume 1. If AMSL PCGs were not previously completed, they must be completed within 120 days of assuming duty. The AMSL shall provide AMS by maintaining situational awareness of airfield activities, and overall responsibility for the AMOPS section while on duty to ensure safe, efficient, and effective airfield operations. Serves as the AFM’s representative during emergency response situations and during non-duty hours. Assesses airfield operations/situations, determines operational requirements and imposes airfield restrictions as needed. Briefs AM personnel on emergency and operational activities. Conducts and documents a shift change briefing prior to signing off-duty. Conducts airfield inspections and checks. Monitors and coordinates airfield and aircraft activities. Processes flight plans and other air traffic related data through the national and international air traffic systems. Provides flight following services and initiate appropriate actions when aircraft are overdue. Maintain and process NOTAMs. Maintain a record of daily events on AF 3616. Executes OIs and QRCs necessary to perform AM duties and responds to situations requiring immediate action. Provide transient aircrew and aircraft support to include processing Prior Permission Required (PPR) requests; coordinating parking areas; receiving, storing and issuing classified material; and coordinating aircrew transportation. Provides briefings to base and transient aircrews on relevant airfield operations and restrictions. Maintains the flight planning room equipment, maps, displays and publications. The AMSL shall comply with the duties and responsibilities listed in AFI 13-204 Volume 3 and applicable MAJCOM Supplements. (See H-TE-1, SSH03, SSH11).

H5. AM Operations Documents and Programs:

H5.1. Coordination/Maintenance/Documentation of Written Policies, Procedures and Historical Data. The Ktr shall develop and maintain all local policies, procedures, plans, instructions, directives, and supplements pertaining to AMS IAW AFI 13-204 Volumes 1-3. NOTE: Instruction, plans, directives, etc. shall be coordinated through the COR and AOM for publication. Additionally, the Ktr shall track, maintain, and file AM forms, events logs, discrepancy logs, spreadsheets and questionnaires which record airfield operations, historical data and customer feedback IAW AFI 33-322. No historical records, workload data, or customer feedback will be discarded without prior consent from the government COR or the Contracting Officer. All daily events logs shall be maintained and annotated in accordance with AFI 13-204 Volume 3. All daily events logs shall be maintained on the share drive for to the COR to review. The Ktr shall complete all required AM portions on Hazard Reports and/or Hazardous Air Traffic Reports (HATR). The AM Ktr’s staff or employees shall produce any historical data or written documentation at the request of government COR or the Contracting Officer. (See H-TE-1, SSH01. See H-TE-3, H03, H04).

H5.2. Managerial, Assessment, and Documentation Services. The Ktr shall provide managerial services as it relates to maintaining appropriate documentation and capabilities to perform self-assessment and receive assessments in accordance with AFI 13-204 Volume 2 and AFI 90-201. The Ktr shall conduct and document an annual self-assessment using the Management Internal Control Toolset (MICT) checklists. Results of the annual self-inspection shall be uploaded into MICT website. Results of the annual self-inspection shall be sent to HQ AFRC/A3OA and briefed/reported in the appropriate Airfield Operations Board (AOB). The Ktr shall conduct continual evaluation of AM effectiveness, validating and verifying using MICT checklists. (See H-TE-1, SSH02. See H-TE-3 H09).

H5.3. Customer Quality Feedback Questionnaire. The Ktr shall solicit customer feedback on the quality of AM services, airfield facilities (e.g., NAVAIDS, signage, markings, lighting, etc.) and aircrew support utilizing the quality feedback questionnaires developed, maintained, solicited, and reviewed by the COR and the AOM. All feedback that identifies degradation of AM services, airfield facilities or areas that require corrective action, shall be forwarded to the Ktr through the Contracting Officer for corrective actions. (See H-TE-3, H08).

H5.4. Operating Instructions (OIs)/Quick Reaction Checklists (QRCs). The Ktr shall develop and maintain current and accurate OIs, QRCs, logs, etc. in the AMOPS section to perform AM activities and responsibilities. The Ktr shall ensure all AM personnel review OIs and QRCs at least monthly. The Ktr shall use a MFR, log or electronic equivalent to document reviews of OIs/QRCs and maintain a file copy in accordance with Air Force RDS, Table 13-06, Rule 4.00. The Ktr shall conduct and document an annual review all AM OIs, QRC, etc. to ensure accuracy, consistency, and compliance with current requirements and practices. As a minimum, maintain an OI or QRC on subjects outlined in AFI 13-204 Volume 3. (See H-TE-1, SDSH12).

H5.5. Prior Permission Required (PPR) Requests. The Ktr shall receive PPR requests from transient aircrew and coordinate with appropriate base support agencies IAW AFI 13-204 Volume 3. The Ktr shall develop procedures to issue and track PPR requests. When there is a conflict, the 434 OG/CC will have the final approval or disapproval authority. . All requests for tenant unit deployment PPRs and other special requests shall be coordinated through AFM or AAFM and applicable local agencies for approval. (See H-TE-1, SSH11).

H5.6. Airfield Driving Program (ADP). The AAFM serves as the Wing ADPM and develops an Airfield Driving Instruction (ADI) to establish the Wing ADP to provide safe ground vehicle operations and pedestrian control on USAF owned and/or operated airfields. Personnel required to drive on the airfield must be knowledgeable of and comply with the procedures outlined in AFI 13-213, Airfield Driving Program, and the locally developed ADI. As overall manager of the ADP, the AAFM shall brief base senior leadership and other various base support agencies at the AOB to ensure the airfield driving program is effectively implemented. (See H-TE-01, SSH07, SSH08. See H-TE-3, H15).

H5.7. Airfield Operations Board (AOB). The AOB provides a forum for discussing, updating, and tracking various activities associated with support of the flying mission. The Ktr AFM serves as a member of the AOB, shall attend the quarterly AOB meetings and brief AM related information as required. The meeting shall meet requirements outlined in AFI 13-204 Volume 3 and applicable MAJCOM Supplements. (See H-TE-1, SSH07. See H-TE-3, H02, H03, H04, H09, H13).

H5.8. Airfield Operations Unit Effectiveness Inspection (UEI). UEI’s will be conducted IAW AFI 13-204 Volume 2 and AFI 90-201 Attachment 3, Air Force Inspection Requirements. Inspection deficiencies will be identified, reported and tracked IAW AFI 90-201. All inspection deficiency closures are facilitated by the Wing Commander or designated representative to the AFRC/IG office. Conduct an annual self-assessment of AM functions and services using the applicable Self-Assessment Communicators (SACs) loaded into MICT. (See H-TE-1, SSH02. See H-TE-3, H09).

H5.9. Bird Aircraft Strike Hazard (BASH) Program. The Ktr shall perform and manage the duties and requirements outlined IAW the 434 ARB BASH PLAN 91-212, AFI 91-202, The USAF Mishap Prevention Program, AFPAM 91-212, Bird Aircraft Strike Hazard (BASH) Management Techniques and AFI 13-204 Volume 3. The Ktr shall document all incidents and reporting findings to the base Bird Hazard Working Group (BHWG) for tracking and information purposes. The Ktr shall notify flying units, aircrew, and ATC of all changes to the BWC, significant bird activity, and potential hazards that affect the airfield environment. The Ktr shall maintain dispersal equipment such as bioacoustics, 6mm Rohm Signal Pistol, Bird wailer and other pyrotechnics necessary for control and dispersal IAW AFPAM 91-212. Additionally, Ktr shall ensure proper weapons training on all dispersal equipment, including coordination for the storage and handling of said equipment and ammo cache with Security Forces, Safety, and Munitions Storage personnel. The Ktr shall designate in writing a munitions account custodian. The Ktr shall ensure access to the Air Force Safety Center’s web site to view BASH and BAM forecast graphics in the flight planning area. The Ktr shall ensure a chart, map or computer generated illustration developed in collaboration with Safety that depicts local bird/wildlife hazards on the airfield and surrounding areas is posted in the flight planning room. (See H-TE-01, SSH09, SSH10. See H-TE-3, H05).

H5.10. Civil Aircraft Landing Permits. Civil aircraft operating at USAF airfields must comply with procedures IAW AFI 10-1001, Civil Aircraft Landing Permit, AFI 10-1002, Agreements for Civil Aircraft Use of Air Force Airfields, and AFI 10-1003, Use of Air Force Installations For Non-Government Business by Civil Air Carriers Participating in the Civil Reserve Air Fleet (CRAF) Program. The Ktr AFM or AAFM shall process Civil Aircraft Landing Permits (CALP) IAW AFI 10-1001 and AFI 13-204 Volume 3. Ensure all paperwork is correctly filled out to include the DD Form 2400, 2401 and 2402. Send approval/disapproval recommendation, along with applicable forms, to the 434 ARW/CC for final approval/signature, if AFM or AAFM have not been appointed as the designated representative. Upon approval, issue a CALP number and forward paperwork to HQ USAF/A3XJ. The Ktr shall maintain a civil aircraft landing permit log. The Ktr shall receive the monthly CALP Report from HQ USAF/A3XJ and shall ensure all AMOPS personnel have access to the report. Disapproved requests and unauthorized civil aircraft landings shall be handled IAW AFI 10-1001. (See H-TE-3, H06, H07)

H5.11. Flight Information Publications (FLIP) Program. The Ktr shall determine requirements for FLIP products, requisition, inventory, distribution, and maintenance of FLIPs IAW pre-existing locally established procedures. The Ktr shall review local airfield data in each new FLIP edition for accuracy and consistency and notify National Imagery and Mapping Agency (NIMA) of any errors immediately. The Ktr shall coordinate FLIP changes with appropriate local agencies, including the Airfield Operations Manager (AOM) and Terminal Instrument Procedures (TERPs). Changes to FLIPs shall be done IAW AFI 11-201. The Ktr shall pick up, inventory, and distribute FLIP materials at least 24 hours before FLIP effective date. The Ktr shall notify flying unit POCs when FLIP products are ready for pick-up. The Ktr shall build, receive, issue and maintain FLIP products required to support host flight crews supported by the 434 ARW for local, CONUS and worldwide missions IAW locally developed procedures and checklists. The Ktr shall maintain the flight planning room with the appropriate FLIP displays IAW AFI 13-204 Volume 3. The Ktr shall obtain access to all applicable websites needed to maintain FLIPs. (See H-TE-1, SSH05. See H-TE-3 H01, H11).

H5.12. Training Program. The Ktr shall develop a comprehensive training program and perform training activities to ensure qualification, proficiency, and recurring training requirements are met IAW AFI 13-204 Volume 3 and applicable MAJCOM Supplements. The AM Ktr shall maintain detailed training records IAW AFI 13-204 Volume 3 Chapter 19, on each individual and present training records to appropriate government ersonnel upon request. The Ktr shall maintain and document quarterly TRB meeting minutes with current and accurate training information on all AM individuals IAW AFI 13-204 Volume 3, AFRCSUP. The Ktr may substitute equivalent corporate forms for specified Air Force forms in master or individual training records, if coordinated through COR/CO and approved by the HQ AFRC/A3OA AM functional area training manager. The AMTM will prepare for the Training Review Board (TRB) with current data from trainee’s records, facility logs, inputs from the AFM, etc., utilizing the AFRC TRB template. (See H-TE-1, SSH13. See H-TE-3, H16 and H17).

H6. AM Equipment and Facilities:

H6.1. AMS Vehicle Support. The Ktr shall use a vehicle to support AMS in order to execute action to include, but not limited to, airfield inspections, emergency response, aircraft mishaps, runway surface condition, airfield construction, Bird/Wildlife Aircraft Strike Response, and aircrew support related situations IAW AFI 13-204 Volume 3. Vehicle support must be provided during simultaneous airfield responses. The Ktr shall ensure the vehicle support is dedicated exclusively to AMS. At a minimum, all Ktr vehicles will meet the following requirements: 4x4 capable to allow for year-round (snow/rain) inspection and response to infield and perimeter airfield areas, capable of carrying additional passengers for monthly inspections, waiver reviews, etc., equipped with a land mobile radio and/or a tunable multi-channel UHF/VHF radio to conduct two-way communications with other agencies and monitor aircraft operations such as in-flight/ground emergencies and marked and lighted as specified in T.O. 36-1-191, Technical and Managerial Reference for Motor Vehicle Maintenance.

H6.2. Facilities and Equipment Requirements. The Ktr shall maintain and utilize government provided facilities and equipment to effectively manage the airfield and provide quality aircrew support. The AM facilities the Ktr shall use and occupy are comprised of the AFM/AAFM office(s), AMOPS section, Flight Planning Room, and Aircrew Lounge. Additional workspace may be required for staff personnel and to support other key AM programs such as airfield drivers classroom training, classified storage, BASH/Wildlife equipment/munitions storage, FLIPs/Navigational Services, etc. All facility requirements must be located in the same building and within the immediate vicinity of the airfield IAW AFI 13-204 Volume 3. All Ktr AM personnel shall maintain proficiency in the use of AM related equipment: Telecommunications or computer equipment to process flight plan data and other flight movement messages, console with direct voice line communications and lines to make/receive DSN, local and long distance phone calls, Primary Crash Alarm System, Secondary Crash Net, UHF radio/pilot-to-dispatch, base station radio, hand-held land mobile radios and computers.

H6.3. Alternate AM Facility. The Ktr shall use an alternate facility to provide AM services in the event of an evacuation. The location must be located near/on the airfield for easy access to conduct airfield related dutites. The alternate facility must have the following, but not limited to: Evacuation kit, office supplies, administrative lines to make/receive DSN, local and long distance calls, and the capability to file flight plans, process and track inbound/outbound flight movement messages with ARTCC, FSS or other flight planning facilities IAW AFI 13-204 Volume 3. Review and update the Evacuation/Relocation Kit at least quarterly IAW AFI 13-204 Volume 3. Conduct recurring training on emergency evacuation and alternate facility procedures at least annually IAW AFI 13-204 Volume 3.

H6.4. Flight Planning Room. The Ktr shall ensure the Flight Planning Room is located near AMOPS section, but separated from other break/lounge or work areas. The Ktr shall ensure the room is suitable for aircrew mission planning. The Ktr shall ensure the Flight Planning Room diagrams and charts are of sufficient size and scale to support aircrew flight/mission planning. The Ktr shall ensure diagrams are accurate, current and include OPR and currency date. The Ktr shall ensure as a minimum, display the following: A large-scale airfield diagram or electronic equivalent and a chart, map or computer generated illustration developed in collaboration with SE that depicts local bird/wildlife hazards on the airfield and surrounding areas. The Ktr shall develop procedures to check the Flight Planning Room for accuracy, currency and availability of materials (e.g., FLIPs, charts, forms, etc.) during each shift and document each check on the AF 3616. The Ktr shall ensure the the Flight Planning Room meets the requirements outlined in AFI 13-204 Volume 3. (See H-TE-1, SSH05).

H7. Airfield Inspections and Checks:

H7.1. Airfield Inspections and Checks. The Ktr shall be responsible for conducting airfield inspections and checks IAW AFI 13-204 Volume 3. All Ktr personnel will be fully trained and task certified in accordance with the Ktr’s training plan and AFI 13-204, Volumes 1 and 3, prior to performing airfield inspections and checks. Inspection results will be documented on the locally developed airfield inspection form and on the AF 3616, Events Log. The Ktr will identify all airfield safety hazards and non-compliance with UFC 3-260-01, Airfield Design Criteria, and applicable runway, taxiway, and apron markings, lighting, signage instructions (AFI 32-1042, ETL 04-02, UFC 3-535-01). In addition, all airfield pavement problems will be identified. The Ktr will report all discrepancies that require Civil Engineering Support to CE immediately. The Ktr shall conduct a daily inspection of all construction areas and the AFM shall participate in the final inspection of construction projects prior to accepting project completion IAW AFI 13-204 Volume 3. The Ktr will ensure discrepancies identified during inspections are tracked and monitored on a continuous basis until corrected. Airfield checks shall be conducted by the Ktr for situations including, but not limited to, Emergency Responses and BASH support when conditions dictate and other times as requested by the Tower Watch Supervisor or Supervisor of Flying (SOF). Routine daily airfield checks include but are not limited to, Foreign Object Damage (FOD) checks, Assualt Landing Zone checks, and Airfield Lighting Serviceability and Marking Reflectivity checks. The AFM shall conduct a quarterly joint airfield inspection and an annual certification and safety inspection. Brief the results of the inspections at the AOB IAW AFI 13-204 Volume 2 AFI 13-204 Volume 3, and MAJCOM Supplements. NOTE: An airfield check may be conducted in lieu of an airfield inspection when Ktr personnel are required to reopen the runway in support of in-flight/ground emergencies or to launch/recover aircraft on an unscheduled mission IAW AFI 13-204 Volume 3. (See H-TE-1, SSH03, SSH04, SSH09, SSH10. See H-TE-3, H02, H12, H13, H14).

H7.2. Airfield Restriction, Closures, and NOTAM Procedures. The Ktr shall be responsible for imposing restrictions, closures, and suspensions as situations dictate, where it relates to runways, taxiways, ramps, and other parking surfaces in strict compliance with provisions outlined in AFI 13-204 Volume 3. These actions must be taken in collaboration with the OG/CC, installation flying community and other airfield support agencies and Wing OI’s. The Ktr shall ensure appropriate NOTAMs are published as required IAW AFI 11-208 for restrictions, closures and outages as needed. The Ktr will also be responsible for determining when operations may resume on these surfaces and ensure actions and procedures for imposing and resuming airfield restrictions are published in appropriate local guidance and other media for the widest possible dissemination.

H7.3. Determining and Reporting Runway Surface Condition (RSC) and Runway Condition Reading (RCR). The Ktr shall be responsible for determining and reporting RSC/RCR IAW AFI 13-204 Volume 3. The Ktr shall be responsible for disseminating RSC/RCR information to the appropriate base flying and support agencies. The Ktr shall engage in the process of determining and reporting RSC/RCR in the interest of safe flight operations at affected airfield. The Ktr shall ensure additional airfield checks are conducted during/after severe weather and conditions are reported to appropriate agencies. During rapid changing conditions (e.g., increased snow fall, treatment of landing/taxiing surfaces, temperature changes, etc.) the Ktr shall ensure RSC and RCR checks are conducted more frequently to ensure aircrews are provided with the most timely and accurate information. (See H-TE-01, SSH03).

SECTION H-TE-1

SERVICE SUMMARY

100%

SSH13

H-TE-2

WORKLOAD ESTIMATES

HQ AFRC or Worldwide Airfield Operations Conferences/Workshops/Meetings/Training *1 person per event (Airfield Manager or designated representative) 3 within 5 years

H-TE-3

DATA DELIVERIES

The Ktr shall submit all required reports shown below to the appropriate agency. All days specified are calendar days unless otherwise indicated.

DLA requires an annual validation (beginning 12 months from the date…