FA465417R0007_0001.pdf

F5DH007170A001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment extends the proposal due date until 1:00 PM EST on 30 Nov 2017. CLIN X018 desriptioin is amended, Section L and M are replaced w ith areas questioned clarif ied. This amendment also replaces the follow ing documents in Section J:

Attachment 1 PWS Attachment 3 SCA WD Attachment 4 DBA Building Attachment 5 DBA Highw ay Attachment 6 CBA Weather Attachment 9 Property Listing Attachment 10 CBA Airf ield

1. CONTRACT ID CODE PAGE OF PAGES

S 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Nov-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA465417R0007

X 9B. DATED (SEE ITEM 11)

11-Oct-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Nov-2017

CODE

434 CONF/LGC

1900 W MUSTANG AVE

GRISSOM ARB IN 46971-1622

FA4654 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA465417R0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0018

The CLIN extended description has changed from:

Real Property Maintenance Service Calls under Davis Bacon Act Rates for minor construction under $2,000 only.

To:

Real Property Maintenance Service Calls under Davis Bacon Act Rates to include labor and material (refer to Schedule B note, B-2(C))

CLIN 1018

Real Property Maintenance Service Calls under Davis Bacon Act Rates for minor construction under $2000 only

Real Property Maintenance Service Calls under Davis Bacon Act Rates to include labor and material (refer to

CLIN 2018

Real Property Maintenance Service Calls under Davis Bacon Act Rates for minor construction under $2000 only

Real Property Maintenance Service Calls under Davis Bacon Act Rates to include labor and material (refer to

CLIN 3018

Real Property Maintenance Service Calls under Davis Bacon Act Rates for minor construction under $2000 only

Real Property Maintenance Service Calls under Davis Bacon Act Rates to include labor and material (refer to

CLIN 4018

Real Property Maintenance Service Calls under Davis Bacon Act Rates for minor construction under $2000 only

Real Property Maintenance Service Calls under Davis Bacon Act Rates to include labor and material (refer to

CLIN 5018

Real Property Maintenance Service Calls under Davis Bacon Act rates for minor construction under $2000 only

Real Property Maintenance Service Calls under Davis Bacon Act rates to include labor and material (refer to

The following have been added by full text:

PHASE IN

See PWS paragraph A11.1 concerning Phase-in.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

SECTION J LIST OF ATTACHMENTS

Section J - List of Documents, Exhibits and Other Attachments

SECTION J LIST OF ATTACHMENTS

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGE DATE

Attachment 1 Performance Work Statement 307 17 Nov 2017 Attachment 2 DD Form 254 3 17 Jun 2017 Attachment 3 Department of Labor Wage Determination 14 17 May 2017 2015-4809, Rev 3 Attachment 4 Department of Labor Wage Determination 39 20 Oct 2017 IN2016 Rev 13 Building Attachment 5 Department of Labor Wage Determination 62 20 Oct 2017 IN2016 Rev 17 Highway Attachment 6 CBA- Weather 15 22 May 2017 Attachment 7 Statement of Equivalent Rates for Federal Hire 1 5 May 2017 Attachment 8 Pricing Matrix (Excel Spreadsheet) 4 28 Jul 2017 Attachment 9 Property Listing 5 17 Nov 2017 Attachment 10 CBA- Airfield 16 22 May 2017 Attachment 11 DOL WD CBA-2014-6766 1 29 Jun 2017

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

SECTION L -

Section L - Instructions, Conditions and Notices to Bidders

CLAUSES INCORPORATED BY REFERENCE

52.214-34 Submission Of Offers In The English Language APR 1991 52.214-35 Submission Of Offers In U.S. Currency APR 1991 52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2017 52.252-1 Solicitation Provisions Incorporated By Reference FEB 1998

CLAUSES INCORPORATED BY FULL TEXT

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

HQ AFRC/PKA

255 Richard Ray Blvd, Bldg 220

Robins AFB GA 31098-1637

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any FAR or FAR Supplements (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

52.217-5 EVALUATION OF OPTIONS (JUL 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (AUGUST 2007)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and a valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management,] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

INSTRUCTION TO OFFERORS

L-1 PROPOSAL INSTRUCTIONS

I. GENERAL INSTRUCTIONS:

(A) General Information: This section of the Information to Offerors (ITO) provides general guidance for preparing proposals as well as instructions on the format and content of the proposal.

The offeror’s proposal must contain all data and information requested by the ITO and be submitted IAW the instructions contained herein. Failure to follow the prescribed format and instructions or failure to submit the specific required information may result in an unacceptable proposal.

(B) Point of Contact: The Contracting Officer (CO) is the sole point of contract for this acquisition. Address any questions or concerns to the CO. Written requests for clarification may be sent to the CO via email. Email is the preferred method of communication. The CO for this acquisition is as follows:

Debra F. Scarborough http://www.e-publishing.af.mil/shared/media/epubs/AFI31-101.pdf http://www.e-publishing.af.mil/shared/media/epubs/AFI31-101.pdf http://www.e-publishing.af.mil/shared/media/epubs/AFI31-501.pdf

255 Richard Ray Blvd Robins AFB, GA 31098-1637 Commercial Phone: 478-327-1616 Email address: debra.scarborough@us.af.mil

(C) Discrepancies: If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

(D) Debriefings: The CO will promptly notify offerors of any decision to exclude them from the competition or competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competition may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from thecompetition are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR

15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing.

Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

(E) Organization/Distribution/ Page Limits:

(1) Proposal Organization:

(a) The offeror shall prepare the proposal as set forth below.

(i) The titles and content of the volumes should be as defined.

(ii) All titles and contents shall be within required page limits

(iii) All proposal volumes identified shall be delivered on a CD-R or DVD-R (write once/read only) (1 copy) to the address specified in paragraph I(B) of section L of the SF33 by the date and time specified in Block 9 of the SF33. No Paper Copies will be accepted.

(iv) Proposals shall also be submitted utilizing the AMRDEC SAFE Application.

The AMRDEC SAFE Application is used to send large files to individuals that would normally be too large to send via email. There are no user accounts for AMRDEC SAFE - authentication is handled via email. Everyone has access to AMRDEC SAFE and the application is available for use by anyone. The AMRDEC SAFE application can be accessed via https://safe.amrdec.army.mil/safe. To proceed from the AMRDEC SAFE homepage, proceed as Guest. After selecting one of the options above, the page will be redirected to the package upload form. Fill in all the required input fields:

Your Name - Your name;

Your Email address - Your email address;

Confirm Your Email Address - Re-enter your email address;

Description of File(s) – Enter FA4654-17-R-0007 Base Operations and Support

(BOS) at Grissom ARB, IN;

https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC#b15505 https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC#b15506 https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR15.DOC#b15506 https://safe.amrdec.army.mil/safe

Files Should be Titled – FA465417R0007CompanyName;

File(s) - Click the "Browse" button to select your file(s). You may add up to 25 files per package, so long as the total file size does not exceed 2GB;

Deletion Date - Select the Maximum date for the package to be deleted from SAFE.

The maximum (which is also the default) is two weeks;

Provide an email address to give access to - Enter---- debra.scarborough@us.af.mil;

Caveats - Default is "None";

Encrypt email message when possible - Attempt to encrypt the package's notification email to each recipient;

Notify the Contracting Officer when files are downloaded - You (the sender) will receive a notification via email when a recipient downloads the package;

Clicking the "Submit" button will upload the files and submit the package. Guest users will need to check their email to verify their email address before the recipients will be notified. After the package has been uploaded (and verified, if proceeding as a guest), each recipient will receive a link to the package download page as well as a password. These passwords are unique for each recipient (not the package), and will be disabled once AMRDEC SAFE detects that the user successfully downloaded each file within the package. Forwarding recipient and sender notification emails to anyone except the AMRDEC WEB Team is strictly forbidden.

Table 1. Proposal Organization Table Proposal Volume

Title Page Limit

Media

I Administrative/Contract Documentation

Unlimited 1

Master Table of Contents Standard Proposal Information * Validity Information Contact Information Teaming Arrangements and/or

Letters of Intent

Exceptions to Terms and Conditions Completed Section K Clause 52.214-16 II Technical Capabilities 100 ** 1 Standard Proposal Information*

Quality Control Plan Resource/Management Plan

III Price Proposal Unlimited 1 Standard Proposal Information* Exceptions Accounting System Financial Statement mailto:debra.scarborough@us.af.mil

Proposal Volume

Title Page Limit

Media

Pricing Data: Complete RFP, properly executed SF 33, properly executed SF 30(s) as applicable, completed Attachment 11 Pricing Matrix

*See paragraph (2) (f)-(h) below—Stamdard Proposal Information is NOT INCLUDED IN THE

PAGE COUNT

** The 100 pages only includes the QCP and Resouce Management Plan for each functional tab and can be distributed however the offeror deems appropriate.

(2.) Proposal Format:

(a) Guidance.

(i) All requirements specified in this solicitation are mandatory.

(ii) Simply restating that the offeror understands and intends to comply with this effort or paraphrasing statements in the solicitation is inadequate.

(b) Sufficient Detail.

(i) The proposal must be clear, concise, and legible; contain sufficient detail for accomplishing effective evaluation and substantiating validity of claims.

(ii) Offerors must assume that the Government has no prior knowledge of their capabilities and experience and will base its evaluation on the information presented in the offeror’s proposal only.

(c) Elaborate Presentations Not Desired. Elaborate documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

(d) Pricing Information: All cost and pricing information shall be addressed ONLY in the Price Proposal Volume.

(e) No Cross-Referencing.

(i) Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal.

(ii) In Volume II, do not cross reference between the individual functional tab plans

(Quality Control and Resource/Personnel Management). Each plan shall stand alone, identify and address all Functional Tabs.

(iii) Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal.

(iv) Each response to each factor shall be self-contained. No cross-referencing between factor responses is permitted.

(f) Table of Contents.

(i) Each volume shall contain detailed table of contents to delineate the subparagraphs within that volume.

(ii) Master Tables of Contents: Volume I, Contract/Administrative, shall contain a consolidation of the individual Table of Contents from all Volumes (I through

III).

(iii) The Tables of Contents will not count against the page limitations for their respective volumes.

(g) List of Tables and Figures.

(i) Each volume shall contain a list of all tables and figures within that volume.

(ii) The Lists of Tables and Figures will not count against the page limitations for their respective volumes.

(h) Glossary of Abbreviations and Acronyms.

(i) Each volume shall contain a glossary of all abbreviations and acronyms used.

(ii) One glossary may be developed for the entire proposal and provided in each volume.

(iii) Glossaries do not count against the page limitations for their respective volume

(iv) All Prime Offeror and Teaming partner information must be incorporated into one comprehensive submittal

(v) Be sure to identify appropriate markings such as the legend at FAR 52.215- 1(e), Restriction on Disclosure and Use of Data.

(i) CD-ROM or DVD

(i) The Offeror shall submit a CD-ROM or DVD with all three proposal volumes containing all of the required information in Section L, paragraph I1(E), Table 1.

Proposal Organization Table. These electronic copies shall not be linked to any other document. The CD-ROM or DVD and protective sleeve shall be clearly marked as to Offerors’ name, solicitation title, and solicitation number. The format shall be Microsoft Office compatible.

(ii) The CD-ROM or DVD will be used for proposal evaluation. The Government will not perform a word-by-word check of the ARMDEC submitted proposal versus the CD-ROM or DVD. However, if discrepancies are identified between the ARMDEC submitted proposal and the CD-ROM or DVD proposal, the CD-ROM or DVD proposal shall prevail.

(iii) Offerors shall ensure electronic copies on CD-ROM or DVD are virus-free.

(iv) Sound or video (e.g. MPEG) files shall not be embedded into the proposal files.

(j) Page Format Restrictions and Limitations

(i) Pages shall be 8.5 x 11 inches, not including large tables.

(ii) Text pages shall be portrait-oriented. Graphics and tables may be landscape-oriented if required to properly present the information.

(iii) Pages shall be typed with at least single line spacing.

(iv) Times New Roman, Arial, or similar font preferred. The font size shall be no less than 12 point except table cell, chart, graph or figure labels or text in tables, charts, graphs or figures shall be no smaller than 8 point.

(v) Margins on all four edges of each sheet will be at least one inch.

(vi) Each page containing proprietary information (Proprietary statements), security markings, should be so marked and page numbers may fall within the defined margin area.

(vii) Each volume shall be numbered consecutively with volume and page number, e.g.

I-1, I-2, II-1, II-2, etc., except the Technical Capabilities volume.

(vii) The Technical Capabilities volume shall be alpha-numerically numbered by PWS Tab, e.g., A-1, A-2, B-1, and B-2, etc.

(ix) Any proposal revisions shall be accomplished with replacement CDs, which have changes, clearly indicated by a vertical line in the right margin submittted electronically. Replacement CDs shall also be individually dated.

(x)These page format restrictions shall apply to responses to Evaluation Notices (ENs).

(k) Larger Pages

(i) Larger pages (11 x 17) may only be used for large tables (Including Pricing Matrix Spreadsheets), charts, graphs, diagrams and schematics.

(ii) Larger pages may not be used for pages of text.

(iii) Legible tables, charts, graphs, diagrams, schematics and figures shall be used wherever practical to depict Organizations, etc.

(iv) Tables, charts, graphs, and figures, the font shall be no smaller than 8 point and not larger than 11 x 17

(l) Page Limitations

(i) Page limitations shall be treated as maximums.

(ii) Each 8 ½ x 11 inch page that displays material shall be counted as one (1) page for page limitation purposes.

(iii) Each 11 x 17 page that displays material shall be counted as two (2) pages for page limitation purposes.

(iv) If page limits are exceeded, the excessive pages will not considered in the evaluation of the proposal.

(v) Page limitations shall be placed on responses to ENs. The specified page limits for ENs will be identified in the transmittal forwarding the ENs to the Offeror(s) or on the EN form itself.

(m) Pages Counted. Each page shall be counted except the following:

(i) Cover pages

(ii) Table of Contents

(iii) List of figures

(iv) Glossaries

(v) Transmittal Letter

(vi) Title Pages

(vii) Cross Reference Matrix

(viii) Position Qualifications/Description

(n) Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

II. VOLUME I – ADMINISTRATIVE/CONTRACT DOCUMENTATION

1. VOLUME ORGANIZATION

(A) Master Table of Contents

(1) Provide a Master Table of Contents for the entire proposal, including all volumes.

(B) Standard Proposal Information

(1) Provide a Table of Contents for Volume I per ITO paragraph I.(E)2.(g)

(2) Provide a list of Tables & Figures for Volume I per ITO paragraph I.(E)2.(h)

(3) Provide a Glossary of Abbreviations and Acronyms for Volume I per ITO paragraph I.(E)2.(i)

(C) Validity Statement

(1) The proposal acceptance period is specified in the Standard Form 33, page 1, block 12 of the RFP (*******See provision 52.214-16, Minimum Bid Acceptance Period*******).

(2) The Offeror shall make a clear statement that the proposal is valid until this date in the Administrative/Contract Documentation volume.

(D) Contact Information

(1) Provide address, phone number, fax number, proposal POC and email address for the proposing prime and each of the teaming members.

(E) Teaming Arrangements and/or Letters of Intent

(1) Provide all teaming arrangements and letters of intent for the first level subcontractors to receive credit for performing as a teaming member.

(F) Exceptions to Terms and Conditions

(1) Exceptions to terms and conditions of the model contract (completed RFP section A-J) are strongly discouraged. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

(2) Exceptions taken to terms and conditions of the model contract, to any of its formal attachments, or to other parts of the solicitation shall be identified.

(3) Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

(4) Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost and specific requirement of the solicitation.

(5) This information shall be provided in the format and content as shown below. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

SOLICITATION

Document

Paragraph/Page Requirement/Portion Rationale

Contract clause, RFP paragraph, ITO, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Justify why the requirement will not be met

(G) Section K. The purpose of this section is to provide information to the Government not included in the on-line representations and certifications for preparing the contract document and supporting files. On line representations and certifications are located at https://www.sam.gov/portal/public/SAM/ .

III. VOLUME II – TECHNICAL CAPABILITIES (QUALITY CONTROL

RESOURCE/PERSONNEL MANAGEMENT)

1. VOLUME ORGANIZATION

https://www.sam.gov/portal/public/SAM/

(A) Standard Proposal Information

(1) Provide a Table of Contents for Volume II per ITO paragraph I.(E)2.(g)

(2) Provide a list of Tables & Figures for Volume II per ITO paragraph I.(E)2.(h)

(3) Provide a Glossary of Abbreviations and Acronyms for Volume II per ITO paragraph I.(E)2.(i)

(B) Evaluation Factor 1 – Technical Capabilities

(1) General

(a) The Technical Capabilities Volume shall be no more than 100 pages.

(b) The Technical Capabilities Volume must be specific and complete without references to price.

(c) Legibility, clarity and coherence are important.

(d) Responses will be evaluated against the Technical Capabilities Factor defined in Section M, Evaluation Factors for Award, for each Sub-Factor.

(e) All requirements specified in the solicitation are mandatory.

(f) By submission of a proposal, the offeror represents that it will perform all the requirements specified in the solicitation. It is neither necessary nor desirable for the offeror to indicate this in the proposal.

(g) Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

(2) Specific Instructions: At a minimum the Technical Capabilities Volume shall address the following Sub-factors:

Sub-factor 1.1 Quality Control Plan:

The Offeror shall provide a Quality Control Plan (QCP) that addresses how the offeror will establish and monitor performance metrics for each functional Tab A-I. The QCP shall clearly articulate how the offeror will populate the data required by the components that comprise the metrics. The QCP shall contain a metric for each performance threshold identified in the service summaries and may use additional indicators for managing the offeror’s processes and operations. Descriptions shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, the title and organization’s placement of the inspectors, a description of the methods to be used for identifying and preventing defects in the quality of service performed and a description of the records to be kept to document inspections and corrective actions taken. The QCP will be incorporated in the resultant contract.

Sub-factor 1.2 Resource/Personnel Management Plan:

The Offeror shall provide a plan that includes a resource/personnel management approach for each functional Tab A-I. At a minimum, the proposed approach shall provide the following essential components:

(a) Manning: Process for recruiting, hiring, training and retaining a qualified/certified and capable workforce that can accomplish the entire scope of the PWS and handle surges/variables in workload requirements.

(b) Organizational Structure: Organization approach and management structure, including an organizational chart reflecting a management and technical understanding of the complexity of the requirement for the overall structure and each of the Tabs. This element shall include the following: number of the offeror’s proposed management team, rationale and methodology to staff the proposed structure, separately identify the Full Time Equivalent (FTEs) associated with the fixed price for recurring Real Property Maintenance (RPM) and recurring Real Property Services (RPS) The plan shall include any cross-utilization and all sub-contractor participation.

(c) Inventory Management: An approach to address inventory controls and accountability of material (contract acquired parts), furnishings and Government furnished property (GFP). The approach must demonstrate how the offeror plans to account for, track and update inventory.

Functional Tabs:

NOTE: Each Functional Tab shall include a QCP and Resource/Personnel Management Approach Plan 3.1: Tab A – General 3.2: Tab B - Supply 3.3: Tab C - Motor Vehicle Management 3.4: Tab D - Traffic Management 3.5: Tab F - Real Property Management 3.6: Tab G – Fuels Management 3.7: Tab H – Airfield Management 3.8: Tab I – Weather Services NOTE: The Offeror’s Technical proposal will be incorporated into any resulting contract.

IV. VOLUME III - PRICE/FINANCIAL

1. VOLUME ORGANIZATION

(A) General Instructions

1. These instructions are to assist in the submission of price/financial data and information.

2. Compliance with these instructions is mandatory.

3. All information relating to the proposed price must be included in the section of the proposal designated as the price/financial volume.

4. The price/financial volume is not subject to a page limitation.

5. An unreasonably high or low total evaluated price may be grounds for elimination of a proposal from the competition.

(B) Standard Proposal Information

1. Provide a Table of Contents for Volume III per ITO paragraph I.(E)2.(g)

2. Provide a list of Tables & Figures for Volume III per ITO paragraph I.(E)2.(h)

3. Provide a Glossary of Abbreviations and Acronyms for Volume III per ITO paragraph I.(E)2.(i)

(C) Exceptions: List any exceptions taken to the pricing requirements stated in this solicitation and state assumption(s) made by the offeror. Provide complete rationale.

(D) Accounting System

1. The contract will include Cost Plus Fixed-Fee and Cost Reimbursable line items.

2. The Prime contractor must have an accounting system for accumulating and reporting incurred costs under cost type contracts in order to receive an award.

3. The Offeror shall provide evidence of an adequate accounting system.

(E) To assist in determining contractor responsibility IAW FAR Part 9.104-3(a), the Offeror shall explain how they plan to maintain adequate financial resources for a contract of this magnitude and length. Offeror(s) shall address fiscal planning for covering mobilization, unexpected or emergency situations, and initial performance costs prior to recoupment in the form of monthly invoice payments. If the Offeror intends to rely on internally available working/operation capital, evidence of availability must be submitted. If the Offeror plans to rely on financial support from other sources, evidence of availability and the maximum lines of credit that may be available must be identified and must be based upon the inclusion of this contract effort. Evidence of external funding must be provided in the form of a signed/dated letter on letterhead from the external source.

(F) Pricing Data shall include, as a minimum, the information set forth below:

1. Properly executed (by an official authorized to bind the company) Request for Proposal (SF33), excluding attachments, but including all amendments (SF30) with Section B, and all clause fill-ins completed. The required pricing fill-ins for section B are only for the FFP CLINS. Cost Plus Fixed-Fee (CPFF CLINS) and Cost Reimbursable CLINs will be funded at the discretion of the Government and do not require a submission by the offeror.

2. A fully completed Pricing Matrix, Attachment 8, which shall include all prices and rates as follows:

(a) The total price for CLINs X001-X011 will be calculated as follows: on Attachment 8 (Pricing Matrix, in the Worksheet Base Year provide the Unit Price/Rate for each CLIN in the green boxes (Cells E7-E24) which is multiplied by the Qty. The quantity provided is utilized for evaluation purposes only. The extended prices for all of the firm, fixed price CLINs X001 - X011 will be linked in the Summary worksheet (Cells C7-C24). Complete the Unit Price/Rate in the same manner on the following worksheets Option 1, Option II, Option III, and Option IV in the corresponding green box on each worksheet.

(b) The “Service Contract Labor Standards” (formerly known as Service Contract Act) applicable to CLINs X012 - X016 will be evaluated as follows: on Attachment 8 (Pricing Matrix) in the Worksheet Base Year provide the Rate for hours in the green boxes (Cells E2-E83) which is multiplied by the estimated hours. The estimated hours used is based on historical data. The extended amounts (labor rate multiplied by predetermined amount of hours) will be given a total for each contract period. The same estimated hours apply to all contract periods and are for evaluation purposes only. The SCA subtotal is linked to the Summary Worksheet. The rates proposed by the offerors need to be balanced as defined in paragraph 5(b). Labor categories that are considered unbalanced as defined in paragraph 5(b) may be determined unacceptable.

(c) The “Davis Bacon Act Labor” applicable to CLIN X017 and X018 will be evaluated as follows: The proposed labor rates set forth in the “DBA Labor Rates” worksheet in Attachment 8 shall be multiplied by estimated hours for each labor category listed in all years. The number of hours used is based on historical data. The extended amounts (labor rate times predetermined amount of hours) will be given a total for each contract period. The same estimated hours apply to all contract periods and are for evaluation purposes only. The rates proposed by the offerors need to be balanced as defined in paragraph 5(b). Labor categories that are considered unbalanced as defined in paragraph 5(b) may be determined unacceptable.

(d) The “Over & Above Work” applicable to CLINs X019 - X024 will be evaluated as follows: The proposed rates set forth in the “O&A Rates” worksheet in Attachment 8 shall be multiplied by estimated hours for each labor category listed and in all years.

The number of hours used is based on historical data. The extended amounts (rate times predetermined amount of hours) will be given a total for each contract period.

The same estimated hours apply to all contract periods and are for evaluation purposes only. The rates proposed by the offerors need to be balanced as defined in paragraph 5(b). Labor categories that are considered unbalanced as defined in paragraph 5(b) may be determined unacceptable.

(e) For evaluation purposes only, the fixed fee will be multiplied times the total of the CPFF CLINs for each contract period.

(f) The contract will include FAR Clause 52.217-8, Option to Extend Services, with the potential to extend the contract an additional 6 months beyond the awarded contract performance period. This provisional option, CLINS 500X are included for evaluation purposes only and will not be included in the resultant award. Should an extension of services be required, it may be exercised at the end of any performance period, at the prevailing rates for that performance period.

(g) The sums derived from Paragraphs (a), (b), (c) (d), and (e) above will be added together to develop each offeror’s “total evaluated price”.

L-2 TEAMS/JOINT VENTURE The Government recognizes that the offeror may subcontract or team with other contractors to meet the requirements of the solicitation. The Government will verify the Offeror and its first-tier subcontractors or Joint Venture as a whole when a signed Teaming Agreement, Letter of Intent or Joint Venture Agreement committing all parties to performance under this contract is submitted.

SECTION M - EVALUATION FACTORS FOR AWARD

SECTION M

Section M - Evaluation Factors for Award

SECTION M

Section M - Evaluation Factors for Award

EVALUATION FACTORS FOR AWARD

Source Selection Information- SEE FAR 2.101and 3.104

SECTION M-1

1. INTRODUCTION. This section outlines the basis for evaluation of the offeror’s capabilities and proposals submitted in response to the solicitation, after evaluation of offeror’s minimum requirements is completed. The evaluation criteria describe the scope of the evaluation to be performed on each proposal. Section L of the RFP describes the proposal content and format requirements.

2. BASIS FOR CONTRACT AWARD:

a. Solicitation Requirements, Terms and Conditions: Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or sub factors.

Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable.

b. This acquisition is a best value source selection conducted in accordance with the Federal Acquisition Regulation Supplement (FAR) 15.101-2, Lowest Price Technically Acceptable Source Selection Process. The Government will select the offeror based on an integrated assessment of the offerors technical proposal and proposed price information. The first step of the evaluation process will be to calculate the total evaluated price for each offeror. The offers will then be ranked from lowest to highest.

The second step of the evaluation process is to complete a price analysis on each offeror for reasonableness and balance. The third step is determine if their technical proposal is acceptable or unacceptable in accordance with the evaluation criteria. If during this phase the two lowest price offerors are determined to be 1) technically acceptable, and 2) the price is determined to be reasonable and balanced, an award will be made to the lowest offeror. If the lowest priced offeror is not found to be technically acceptable and/or the price is not reasonable and balanced, then award will be made to the next lowest offeror that is technically acceptable.

c. While the Government Source Selection Evaluation Board (SSEB) and the Source Selection Authority (SSA) will strive for maximum objectivity, the source selection process, by its nature, is subjective and, therefore, professional judgment is implicit throughout the entire process. Proposals will be evaluated based solely on the factors contained in this solicitation.

d. The Government reserves the right to:

(1) Award a contract or make no award depending upon the quality and/or affordability of proposals received in response to the solicitation;

(2) Reject proposals which, upon initial review, are deemed substantially noncompliant with the proposal requirements of the RFP;

(3) Consider throughout the evaluation process, the correction potential of a proposal when a deficiency is identified;

(4) Conduct discussions – if the offeror’s proposal has been evaluated as acceptable at the time discussions are closed, any changes or exceptions in the Final Proposal Revision are subject to evaluation, and may introduce risk that the offeror’s proposal be determined unacceptable and ineligible for award.; and/or

(5) Award without conducting discussions.

3. EVALUATION FACTORS

Evaluation Factors and Sub factors: The following evaluation factors and sub factors will be used to evaluate proposals. The Government will evaluate proposals for acceptability, but will not rank the proposals by the non-price factors or sub factors.

Factor 1: Technical Sub factor 1: Quality Control Plan Sub factor 2: Resource/Personnel Management

Factor 2: Price

4. TECHNICAL EVALUATION:

The Government’s technical evaluation team shall evaluate the technical proposals on an acceptable or unacceptable basis, assigning one of the ratings described below for each sub factor. Any sub factor evaluated as “Unacceptable” will render the entire proposal unacceptable and, therefore, un-awardable. Only those proposals determined to be technically acceptable, either initially or as a result of discussions (if opened), will be considered for award. However, the offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

The proposals shall be evaluated against the following technical sub factors for each of the PWS functional tabs (A-I) listed below:

Sub factor 1: Quality Control Plan Description: The Government will assess the offeror’s proposed Quality Control Plan (QCP) for each Functional Tab A-I below. Offeror’s are required to present all the information as stated in Section L – Instruction to Offerors (ITO).

Measure of Merit: This requirement is met when the QCP demonstrates that the offeror will provide oversight ensuring acceptable performance in accordance with the PWS and service delivery summery for each Functional Tab A-I below.

TABLE 1 - TECHNICAL RATINGS

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Sub factor 2: Resource/Personnel Management Plan Description: The Government will assess the offeror’s proposed resource/personnel management approach for each Functional Tab A-I below. Offerors are required to present all the information as stated in Section L – Instruction to Offerors (ITO).

Measure of Merit: This requirement is met when the offeror’s proposal clearly explains the following:

i. A manning process for each Functional Tab A-I below which ensures the offeror will successfully maintain a capable workforce to accomplish the entire scope of effort and successfully handle surges/variables in workload requirements IAW PWS.

ii. An organization approach and management structure for each Functional Tab A-I below which will ensure an appropriately qualified, sufficiently staffed workforce to perform all PWS requirements and skill sets. In addition, the offeror’s approach must ensure successful management of all subcontractor performance.

iii. An inventory management approach for each Functional Tab A-I below which ensures all inventory requirements will be met to include the joint inventory at start up.

In addition the plan includes how inventory of materials will be tracked and charged to the workorders in Tab C and Tab F.

Functional Tabs:

Tab A – General Tab B – Supply Tab C – Motor Vehicle Management Tab D – Traffic Management Tab F – Real Property Management Tab G – Fuels Management Tab H – Airfield Management Tab I – Weather Services

5. PRICE EVALUATION:

The offeror’s Price proposal will be evaluated for reasonableness and balance. See paragraphs (a) and (b) below. Total Evaluated Price (TEP) will be calculated in accordance with paragraph (c) below.

(a) Reasonableness: The existence of adequate price competition is expected to support a determination of reasonableness. Price analysis techniques may be used to further validate price reasonableness. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government obtained information, additional information in accordance with FAR 15.4 may be required to support the proposed price.

(b) Balance: Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of proposal analysis techniques. The Government shall analyze offers to determine whether there are unbalanced separately priced line items or sub-line items. Prices submitted will be compared and evaluated to assure that a logical progression exists as related to price and quantity changes within each offeror’s response to the pricing structure in Section B. Offers that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.

(c) Total Evaluated Price: A Total Evaluated Price (TEP) will be used for evaluation purposes only and will be calculated as follows:

(1) The total price for CLINs X001-X011 will be calculated as follows: on Attachment 8 (Pricing Matrix, in the Worksheet Base Year provide the Unit Price/Rate for each CLIN in the green boxes (Cells E7-E24) which is multiplied by the Qty. The quantity provided is utilized for evaluation purposes only. The extended prices for all of the firm, fixed price CLINs X001 - X011 will be linked in the Summary worksheet (Cells C7-C24). Complete the Unit Price/Rate in the same manner on the following worksheets Option 1, Option II, Option III, and Option IV in the corresponding green box on each worksheet.

(2) The “Service Contract Labor Standards” (formerly known as Service Contract Act) applicable to CLINs X012 - X016 will be evaluated as follows: on Attachment 8 (Pricing Matrix) in the Worksheet Base Year provide the Rate for hours in the green boxes (Cells E2-E83) which is multiplied by the estimated hours. The estimated hours used is based on historical data. The extended amounts (labor rate multiplied by predetermined amount of hours) will be given a total for each contract period. The same estimated hours apply to all contract periods and are for evaluation purposes only. The SCA subtotal is linked to the Summary Worksheet. The rates proposed by the offerors need to be balanced as defined in paragraph 5(b) .Labor categories that are considered unbalanced as defined in paragraph 5(b) may be determined unacceptable.

(3) The “Davis Bacon Act Labor” applicable to CLIN X017 and X018 will be evaluated as follows: The proposed labor rates set forth in the “DBA Labor Rates” worksheet in Attachment 8 shall be multiplied by estimated hours for hours for each labor category listed in all years. The number of hours used is based on historical data. The extended amounts (labor rate times predetermined amount of hours) will be given a total for each contract period. The same estimated hours apply to all contract periods and are for evaluation purposes only. The rates proposed by the offerors need to be balanced as defined in paragraph 5(b). Labor categories that are considered unbalanced as defined in paragraph 5(b) may be determined unacceptable.

(4) The “Over & Above Work” applicable to CLINs X019 - X024 will be evaluated as follows: The proposed rates set forth in the “O&A Rates” worksheet in Attachment 8 shall be multiplied by estimated hours for hours for each labor category listed and in all years. The number of hours used is based on historical data.

The extended amounts (rate times predetermined amount of hours) will be given a total for each contract period. The same estimated hours apply to all contract periods and are for evaluation purposes only. The rates proposed by the offerors need to be balanced as defined in paragraph 5(b). Labor categories that are considered unbalanced as defined in paragraph 5(b) may be determined unacceptable.

(5) For evaluation purposes only, the fixed fee will be multiplied times the total of the CPFF Clins for each contract period.

(6) The contract will include FAR Clause 52.217-8, Option to Extend Services, with the potential to extend the contract an additional 6 months beyond the awarded contract performance period. . This provisional option, CLINS 500X are included for evaluation purposes only and will not be included in the resultant award Should an extension of services be required, it may be exercised at the end of any performance period, at the prevailing rates for that performance period.

(7) The sums derived from Paragraphs (1), (2), (3) (4), and (5) above will be added together to develop each offeror’s “total evaluated price”.

(End of Summary of Changes)

Evaluation Factors and Sub factors: The following evaluation factors and sub factors will be used to evaluate proposals. The Government will evaluate proposals for acceptability, but will not rank the proposals by the non-price factors or sub factors.