Grissom_PWS_TAB_B_DRAFT_Jun_17.docx

TAB B

SUPPLY

TABLE OF CONTENTS

TAB TITLE PARA

TECHNICAL EXHIBITS

Grissom ARB BOS Tab B 1 Jun 2017

SUPPLY

DESCRIPTION OF SERVICES

B1 Overview. The KTR shall perform the duties of the Distribution and Systems flights under the Logistics Readiness Squadron (LRS), Grissom ARB, IN. The scope of operations consists of the workload data identified in B-TE-2, Workload Estimates. Its purpose is to provide materiel support to the 434th ARW and tenant units in support of their worldwide wartime and peacetime readiness mission requirements. The primary focuses of Supply are to provide supply and equipment support for on-station and deployed aircraft, issue mobility bags and weapons to deploying personnel, and provide training to supply reservists. Supply uses the AF computerized AF Supply IT System (AFSITS) to account for materiel at base level. AFI 23-101, Material Management, references to “Chief of Supply” (COS) may be synonymous to the “Accountable Officer” (AO) as referenced in this Tab. However, the KTR’s Supply Manager is considered the COS unless stated differently in this PWS. Supply includes Files Maintenance, Item Accounting, Warehousing, and Support Services. All references to AFI 23-101, pertain to Volume 2, Part 2 unless otherwise noted. The KTR is only required to follow those paragraphs of AFI 23-101 chapter and section references related to the specific subject matter in the PWS. The KTR shall use AFI 23-101 and AFMAN 23-122 when processing AFSITS transactions. The KTR shall ensure that all data management and reporting requirements of all supply information systems such as AFSITS, AF-EMIS, and Mobility IT System or subsequent AF information systems are maintained as identified in AFI 23-101 and AFMAN 23-122.

B1.1 Hours of Operation. The KTR shall provide supply services as follows:

B1.2 Covered Positions (Lautenberg Amendment). All KTR personnel having access to the small arms storage area, as further defined in B4.9.1, shall comply with the terms of the Lautenberg Amendment.

B1.3 Personnel. The KTR shall appoint an individual and designated alternate to be the Supply Manager. The Supply Manager shall be located on-site during normal duty hours and shall not perform the function of manager/lead for any other tab. The KTR shall not be the Supply AO as the government assumes these duties. Minimum qualifications for the Supply Manager are at least three (3) years’ experience working in the Air Force AFSITS within the last five years; one year base level general supply, and two years in a supply managerial capacity. Base Supply personnel, other than the Tab Manager, must have completed the Air Force Material Management 2S051 Skill level requirements or must have worked in an Air Force Material Management activity for at least 2 years. Resumes for all supply personnel must be submitted to the CO. (See A-TE-3, A01)

B2 Files Maintenance. The KTR shall provide files maintenance. The purpose of Files Maintenance is to establish and maintain internal and external records for accurate accountability of materiel. Files Maintenance is made up of Inventory, Document Control, Records Maintenance, Equipment Management, Stock Control, Supply Points Bench Stock Services and Repair Cycle Asset management.

B2.1 Inventory. The KTR shall prepare an Inventory Schedule NLT 1 October of each year and provide a copy to the government IAW B-TE-3, B08. The KTR shall perform complete, special, and weapons inventories. The KTR shall process results of the physical inventory into the AFSITS and correct inventory discrepancies. AO approval shall be obtained when corrections of inventory discrepancies require reverse posts, inventory adjustments, and identity changes. The KTR shall ensure supporting documentation is attached to the Monthly Inventory Adjustment Document Register (M10) and obtain AO’s signature prior to filing. When it is determined that supply assets are missing, the KTR is responsible and accountable for subject assets and they are considered to be "KTR held property". In accordance with FAR 45.504(b), it is incumbent upon the KTR to conduct an investigation, notify the government, prepare and provide the government with a report when their investigation is completed. AO will in turn proceed with (Report of Survey) ROS process IAW AFMAN 23-220. The KTR shall follow AFI 23-101 when performing paragraph B2.1. (See B-TE-1, SSB01, SSB02, SSB003, SSB05 and SSB06)

B2.1.1 Serialized Records Reconciliation. The KTR shall identify an individual in writing as the Small Arms single point of contact IAW B-TE-3, Item B08, for small arms referral inquiries. The KTR shall perform monthly serial number reconciliation of Weapons and communications security (COMSEC) materiel and correct errors identified on the reconciliation listings (R46). The KTR shall schedule a semi-annual reconciliation of COMSEC material and a semi-annual reconciliation of Weapons with Computer Support Base (CSB). Serialized record reconciliation shall be performed IAW AFI 23-101 and AFMAN 23-122.

B2.2 Document Control.

B2.2.1 The KTR shall operate an automated document control system to include importing, exporting and scanning of AFSITS Document Control Records (DCR) and source documents. The KTR shall ensure that DCRs and source documents match. The KTR shall create Delinquent Source Document (DSD) images for source documents without corresponding DCR images. The KTR shall utilize the Delinquent Documents Listing (R59) to resolve delinquent document images IAW AFI 23-101. The KTR shall maintain all AFSITS source document images IAW AFI 23-101. The KTR shall obtain the Accountable Officer’s signature on all certified true copies of lost documents. (See B-TE-1, SSB07)

B2.2.2 The KTR shall maintain a file of AFSITS record alterations, Consolidated Transaction (R72), Daily Document (DO4) and Consolidated Inventory Adjustment Document (M10) Registers, Weapons Inventory Listing and Shipment Lost Analysis Report (M16). The KTR shall ensure the M10 is certified and filed NLT 30 days of the M10 origination date. The KTR shall ensure these documents and registers are accurate and complete prior to filing.

B2.2.2.1 The KTR shall maintain a copy of the “before/after” look printouts and a signed copy of the Force Record Alteration (FIX) document provided by host/system designator 01 for satellite records updated by host account processing of NGV299 IAW AFI 23-101.

B2.2.3 The KTR shall manage authorizations to receive classified materiel IAW AFI 23-101.

B2.2.4 The KTR shall clear delinquent shipment suspense details in AFSITS.

B2.3 Records Maintenance. The KTR shall establish, change and delete item, detail and support records to ensure accuracy of the AFSITS database. The KTR shall notify customers of support record completed actions. The KTR shall maintain all supporting documentation for organization records, locally established Interchangeable and Substitute Groups (I&SG) and local Expendability Reparability Recoverability Cost (ERRC) Code IAW AFI 23-101 and AFMAN 23-122.

B2.4 Equipment Management. The KTR shall establish and maintain a file for each equipment and Special Purpose Recoverables Authorized Maintenance (SPRAM) account to include a current signed Custodian Authorization/Custody Receipt Listing (CA/CRL)(R14/R25), custodian appointment letter, certificate of custodian training. For SPRAM accounts a letter of authorization is also required. The KTR shall notify custodians when an annual inventory of their account is due. The KTR shall process transfers of equipment between on and off-base custodians. The KTR shall process requests (AF Form 601) for equipment allowance authorization changes into the AF Equipment Management System (AFEMS). The KTR shall research all AFEMS rejects and take appropriate action within 30 calendar days unless otherwise suspended. (See B-TE-1, SSB21)

B2.4.1 Equipment Accountable Officer (EAO). The KTR shall perform all EAO duties IAW AFMAN 23-122. The KTR shall review Equipment Custodian Folders annually. Provide a written report, signed by the LRS Commander to the Responsible Officer, the Responsible Officers Group Commander, and the Wing Commander. Follow up on any discrepancies with the Responsible Officer. Notify the LRS Commander/AO if discrepancies are not resolved within 30 days. EAO will act as an inspector for re-identification of equipment. (See B-TE-1, SSB17 and B-TE-3, Item B12)

B2.4.2 Asset Marking and Tracking (AMT). The KTR shall maintain accountability of the Item Unique Identification (IUID) loading dock stations and hand held terminals. The KTR shall program the hand held terminals as required to maintain operational status. The KTR shall contact DOD Registry point of contact for new and replacement labels as required. Review, edit, and correct data after inventories prior to forwarding data to DOD Registry. The KTR shall label and scan new equipment (i.e., due out release, found on base assets, transfers between accounts, etc,) and forward data to the DOD Registry.

B2.4.3 War Plan Additive Requirements Report (WPARR). Upon receipt of the WPARR from 434th LRS/LGRDX, the KTR shall establish and maintain existing details in the AFSITS for all authorizations reflected in the WPARR. The KTR shall query the AFSITS to determine the availability of peacetime materiel for possible use to fill wartime requirements. If peacetime materiel is available, the KTR shall conduct a joint assessment with 434th LRS/LGRDX and functional areas to determine feasibility of using materiel for both wartime and peacetime. The KTR shall ensure that WPARR required materiel is either on-hand or on-order within 90 days after receipt of WPARR. (See B-TE-1, SSB10)

B2.4.4 Capitalization and Depreciation of Equipment. The KTR shall maintain equipment details in the AFSITS and AFEMS for equipment with a dollar value of $100K or more IAW AFI 23-101.

B2.4.5 Organizational Visits. The KTR shall perform the function of Equipment Accountability Element IAW standard supply publications (23 Series). The KTR shall perform annual organizational visits to ensure custodians are performing their equipment custodian responsibilities. The KTR shall prepare an annual schedule of visits and provide a copy to the COR NLT 31 Dec of each year. The KTR shall provide a written report of each visit and process replies to report. (See B-TE-1, SSB22)

B2.5 Stock Control. The purpose of stock control is to manage the materiel requirements of the 434th ARW customers. Stock control uses the AFSITS to requisition, maintain stock levels and report excess materiel. Stock control includes Special Level Maintenance, Supply Discrepancy Reporting (SDR), Manage AFSITS Residue File, Manage Exception Control Codes (ECC), Processing Redistribution Orders (RDO), Manage Numeric Parts Preference Codes (NPPC), Reconcile Military Standard Transportation and Movement Procedures (MILSTAMP) Tracer actions, Unserviceable Materiel Pending Disposition, and Manage Stockage Priority Codes (SPC).Stock Control includes Special Level Assistance and Supply Discrepancies Reporting (SRD). Coordination of exception codes, phrases of modifiers with the SCOW prior to processing. Processing Redistribution Orders (RDO) in coordination with SCOW. Reconcile Military Standard Transportation and Movement Procedures (MILSTAMP) Tracer action, and Unserviceable Material Pending Disposition.

B2.5.1 Special Level Maintenance. The KTR shall review customer requests for special levels, process AF Form 1996, Adjusted Stock Level, update AFSITS and recommend approval or disapproval to the AO. The KTR shall process higher headquarters directed special levels and update the AFSITS IAW AFI 23-101. The KTR shall complete the processing of Readiness Base Levels (RBL) IAW the AFSITS generated management notices. The KTR shall initiate the review or validation of special level requirements IAW AFI 23-101.

B2.5.2 Report of Discrepancy/Supply Discrepancy Report (ROD/SDR). The KTR shall maintain a ROD/SDR central file and update AFSITS. Use AFSITS, SDR function or the DoD Web-SDR system as the prmary means to submit SDRs, perform Sem-Annual SDR Report, analysis and report and the effectiveness of the SDR program. The KTR shall distribute a Report of Discrepancy Listing (RDL) and ensure corrective actions are initiated IAW AFI 23-101 and AFMAN 23-122. The KTR shall report status of RODs/SDRs and refer all unresolved RODs/SDRs immediately. (See B-TE-3, B04)

B2.5.3 AFSITS Residue File. Residue files contain images that cannot be dispatched or for which a printed output cannot be produced by the AFSITS. The KTR shall retrieve the residue file from the AFSITS when performing actions in the following sub-paragraphs:

B2.5.3.1 Report Excess Materiel. The KTR shall process Forced Excess Images (FEX) IAW AFI 23-101. The KTR shall review equipment in stock to determine whether it is excess or should be released to customer.

B2.5.3.2 Recoverable Assembly Management Process System (RAMPS) Rejects. The KTR shall correct RAMPS rejects and manually transmit corrected images through the Supply Interface System (SIFS).

B2.5.3.3 Funds Requirement Cards (FRC) Images. The KTR shall take requisition actions for local purchases that are coordinated with the CSB Supply Management Acquisition Group (SMAG) manager. The KTR shall process FRC images into the AFSITS as directed by the CSB SMAG manager or funding resource advisor. The KTR shall provide updates and validate the FRC Update Analysis Report (R04) monthly.

B2.5.3.4 Follow Up. The KTR shall process Action Required Cards images IAW AFM 23-122.

B2.5.4 Exception Code Control Management. When requested by SCOW the KTR shall perform Excess Exception Code Reviews. Review items requiring expection processing. (See B-TE-3, Item B03)

B2.5.5 Redistribution Orders (RDO). The KTR shall correct rejects in Part 13 of the Base Supply Surveillance report (D20) and clear the RDO suspense records in the AFSITS.

B2.5.6 Numeric Parts Preference Codes (NPPC). The KTR shall assign an NPPC “4” to item records where a Time Compliance Technical Order (TCTO) assigns a new National Stock Number (NSN) after materiel has been modified. Items requiring TCTO compliance will be identified in one of two ways: Items requiring modifications which change their form, fit, or function will be assigned NPPC 4. Items requiring issue to Maintenance for modification and then returned under the same stock number will be assigned the TCTO flag.

B2.5.7 Military Standard Transportation and Movement Procedures (MILSTAMP). The KTR shall obtain Tracer Action Required (TAR) listing and trace materiel overdue receipt from the source of supply and take action to resolve shipment status.

B2.5.8 Unserviceable Materiel Pending Disposition. Using the Repair Cycle Asset Management (D23) listing the KTR shall take actions depending on the status code assigned and age of unserviceable detail on a weekly basis.

B2.5.9 Stockage Priority Code (SPC). The KTR shall review locally assigned alpha SPCs quarterly and coordinate with SCMG as requied. The KTR shall assign SPC “E” as required to suppress automatic due out release and stock replenishment of materiel by the AFSITS. The KTR shall assign other alpha SPCs only when approved by the AO. The KTR shall review alpha SPCs quarterly and update the AFSITS accordingly.

B2.6. Supply Points. The KTR shall establish, maintain, and update supply point details in the AFSITS. The KTR shall maintain a file for each supply point to include the supply point monitor appointment letter and current supply point listing (Q13). The KTR shall perform a semiannual supply point reconciliation to ensure customer records and physical balances match AFSITS details.

B2.7 Bench Stock. The KTR shall establish, maintain, and update bench stock details in the AFSITS IAW AFI 23-101. Upon receipt, the KTR shall process organizational requests for additions or changes to establish bench stock accounts. The KTR shall conduct weekly walk-through inspections and initiate replenishment action. When the G081/CAMS bench stock option is used, the customer will store, maintain and inventory their individual bench stocks. The KTR shall perform monthly bench stock cycle inventory and replenishment, in conjunction with bench stock customers, perform the monthly review, using the bench stock review listing (M04) to make bench stock adjustments as needed. When the G081/CAMS bench stock option is used, the supported organization will perform the monthly inventory. Organizations that use the G081/CAMS stock option, the KTR shall deliver property to the unit and the customer will bin assets in the assigned bench stock location. The KTR shall: (See B-TE-1, SSB08)

1. Monitor the Bench Stock Review (M04) and take action on recommended add,change, or delete on customer’s bench stock accounts.

2. Perform Semiannual bench stock change and delete review utilizing the Organization Bench Stock List (S04) and make changes and/or deletions.

3. Perform Annual Standard Reporting Designator (SRD)/Minimum Reserve Authorization (MRA) validation, IAW AFMAN 23-122. Maintain a copy of signed endorsement letter in file.

B2.7.1 The KTR shall remove excess property from bins, prepare documentation, and turn in property to the supply function. When organizations operate under the GO81/CAMS bench stock option, the customer is responsible for removing excess property from bins, preparing documentation, and turn-in of assets. The KTR shall maintain a file for each bench stock to include organizational threshold letter, current M04 and annual SRD and MRA validation.

B2.8 Repair Cycle Asset Management. The KTR shall monitor due-in from maintenance (DIFM) details using the D23 and ensure the AFSITS is updated to reflect the most current status IAW AFI 23-101 and AFMAN 23-122 for DMS other than the Aircraft Maintenance shops.

B3 Item Accounting. The KTR shall perform Item Accounting, a Supply function utilizing the Air Force AFSITS to record transactions for the processing of Issue Requests, Requisitions, Receipts, Turn-Ins, Shipments, and Transfers.

B3.1 Issue Requests. The KTR shall process customer’s request for materiel. Requests for Individual Equipment (IE) must be accompanied by an authorization letter from the requesting organization. Requests for initial issue of repair cycle items must be approved by the AO. The KTR shall validate all requests for equipment and hazardous material with the Allowance Source Code (ASC) and the AF Environmental Management Information System (AF-ESOMIS) prior to processing into the AFSITS. (See B-TE-1, SSB07)

B3.2 Requisitions. The AFSITS will automatically requisition materiel except when off-line (manual) requisitioning is required. The KTR shall use an off-line register to record and control the assignment of off-line requisition numbers. The KTR shall process a special requisition (SPR) into the AFSITS upon receipt of a management notice that indicates automatic requisitioning was suppressed or materiel was obtained against a blanket purchase agreement (BPA). The KTR shall coordinate requisition actions from other government agencies only after a requisition is back-ordered from the government depot supply system, such as Air Force Materiel Command (AFMC), Defense Logistics Agency (DLA), General Service Administration (GSA), or during contingency operations. The KTR shall process Mission Capable (MICAP) and Awaiting Parts (AWP) lateral requisitions IAW AFI 23-101 and AFMAN 23-122. (See B-TE-1, SSB 12 and SSB13)

B3.3 Turn-In Processing. The KTR shall validate materiel received against turn-in document and process turn-in transaction into the AFSITS according to materiel turned-in. (See B-TE-1, SSB11)

B3.4 Shipment/Transfers. The KTR shall process shipment transactions for materiel pending disposition into the AFSITS IAW instructions received from the item manager. The KTR shall coordinate with the appropriate Equipment Custodian and process all higher headquarters directed equipment RDOs into the AFSITS when approved by the AO. The KTR shall process appropriate AFSITS transactions to deploy or transfer RSP, MSK and mobility equipment as directed by higher headquarters, 434th LRS/LGRDX and tasked organization. The KTR shall provide materiel deployment listings and transfer documentation to the equipment custodian, deploying organizations or other agencies as directed by the Government. (See B-TE-1, SSB12)

B4 Warehousing. The purpose of warehousing is to receive, move, secure, store, preserve and issue materiel for the 434th ARW and tenant organizations. Warehousing includes: Material Storage, Issue Material, Pick-up and Deliver Materiel, IE, Hazardous Waste Accumulation, Mobility Bag and Components Storage, Mobility Small Arms Storage, TCTOs Processing, HAZMART, RSP, MSK, and War Consumable Distribution Objective (WCDO) materiel. Asset Management reports, to include items not put away, items not pulled, and items not received by customer, will be reviewed and cleared daily. (See B-TE-1, SSB25)

B4.1 Off Loading of Commercial/Government Carriers. The KTR shall off load materiel requiring ESS processing excluding those small assets delivered by commercial carrier to the Transportation Management function. The KTR shall off load materiel for units assigned to Grissom ARB delivered by commercial and government carriers not to include government purchase card deliveries and AF Form 9, Request for Purchases, not addressed for delivery to supply. The KTR shall not off load explosives and munitions but shall notify 434 MXS/MXMW for off loading. The KTR shall visually inspect shipping container or materiel and obtain carrier’s and receiver’s signatures on the Commercial Bill of Lading (CBL) for damages, shortages and other discrepancies as noted on the CBL. The KTR shall annotate time and date of delivery on the CBL or other similar delivery documents except for carriers using automated or electronic signature systems. The KTR shall provide courtesy storage when notified by the AO and notify intended recipient to pick-up Non-AFSITS materiel. The KTR shall off-load commercial carriers within the allowable free time established by applicable tenders, tariffs, and contracts and shall be subject to the assessment of demurrage, detention, and storage charges attributed to non-compliance.

B4.1.2 Precious Metal Recovery Program (PMRP). The KTR shall monitor the PMRP program IAW AFMAN 23-122.

B4.2 Material Storage. The KTR shall properly secure and store materiel according to the materiel category, specific materiel storage requirements, and assigned locations indicated on the AFSITS notice to stock. For materiel with no warehouse location identified on the notice to stock the KTR shall assign a location and update the AFSITS accordingly. The KTR shall ensure stored materiel is properly warehoused according to condition, identity and functionality IAW AFI 23-101, Technical Order (TO) T.O.s 42B-1-1, 42B2-1-107-1, 42C-1-12, AFI 32-7086, HQ AFRC Supplements and Base Operating Instructions (OIs). The KTR shall retrieve bin labels from the AFSITS and place on the bins accordingly. The KTR shall process warehouse change documents IAW AFI 23-101 and AFMAN 23-122. The KTR shall provide courtesy storage for other organizations if space is available as determined by the AO. The KTR shall request an annual radioactive storage area survey IAW T.O. 00-110N-3 from 434th MSG/SGPB. The KTR shall request a resource protection survey before contract start date and the government will correct any discrepancies noted. After contract start date the KTR shall request a survey every three years IAW AFI 23-101 and Chapter 10, Section 10S from the 434th SFS. (See B-TE-1, SSB16, SSB19 and SSB20)

B4.2.1 The KTR shall centrally procure, maintain, store and operate the AFRC Storage and Issue Control Point for the Joint Services Lightweight Integrated Suit Technology (JSLIST) Uniforms, Gas Masks, Individual Body Armor (IBA) Vests and Plates, and M8 Paper in accordance with locally developed and HQ AFRC Instructions.

B4.2.1.2 The KTR shall receive, inventory, input into AFSITS store and ship JSLIST Uniforms, Gas Masks, Individual Body Armor, and M8 Paper as instructed by HQ AFRC/A4RR.

B4.2.1.3 The KTR shall process the initial set-up, inspection, and warm-up of the machines, once a day or whenever the machine is turned off for readjustments. Perform mask inspections prior to testing and only after the mask has passed this inspection will the mask be machine tested, testing will include but not be limited to Drink Tube Flow Test (Drink), Drink Train Assembly Leakage Test, Drink Valve Seat Test, Outlet Valve Test (Value). Once machine testing is completed, the KTR shall reassemble and repack or restock the mask. A DD Form 1574, Serviceable Tag or DD Form 1577 Unserviceable/Condemned Tag will be filled out for each mask and the ES-S updated. (Masks can be condemned after the inspection or after any one of the machine tests).

B4.3 Issue Material. The KTR shall select and route materiel using the AFSITS or manually prepared issue, shipment or transfer document.

B4.4 Pick-up and Delivery of Materiel. The KTR shall provide a delivery and pick-up service for materiel issued to and turned in by customers. The KTR shall be responsible for loading materiel onto vehicles used for pick-up and delivery services.

B4.4.1 Pick-up. The KTR shall ensure materiel picked up for turn-in has been cleaned, purged, drained, environmentally certified or otherwise prepared by the customer. The KTR shall receipt for materiel picked up from customers.

B4.4.2 Delivery. The KTR shall ensure materiel delivered to Defense Reutilization Marketing System (DRMS) is demilitarized IAW AFMAN 23-122. The KTR shall deliver but not off load materiel to DRMS and obtain proof of delivery.

B4.4.3 Pick-up and Delivery of Materiel. The KTR shall provide a pick-up service for materiel Due In From Maintenance (DIFM) turned in by customers. The KTR shall be responsible for loading materiel onto vehicles used for pick-up services.

B4.5 Individual Equipment (IE). The KTR shall operate an individual equipment store using the Kentucky Logistics Operation Center to issue individual equipment (Federal Stock Group 84 and Allowance Standard ((AS) 016) and Non-Equipment Authorized Inventory Data (EAID) life support (AS 450) materiel to authorized personnel IAW AFMAN 23-122,. The KTR shall notify personnel when backordered materiel is available for pick-up. The KTR shall process requirements for specialized, sized or special measurement clothing IAW AFMAN 23-122 and AFI 23-101, Chapter 11. The KTR shall maintain a holding area for military and organizational clothing items requiring pick-up by AF Reservists on UTA’s. The KTR shall establish and operate base pick-up point(s) for laundry and dry cleaning of organizational mobility equipment, and Chemical, Biological, Radiological, Nuclear (CBRN) IPE and submit appropriate forms to the AO. The KTR shall receive, inspect, and inventory all items returned from laundry and dry cleaning and notify AO of any discrepancies. The KTR shall prepare and submit appropriate forms for the manufacture and procurement of name tapes for AF Reservists.

B4.6 HAZMART. The KTR shall operate a HAZMART IAW AFI 32-7086, Hazardous Materials Management, the base Hazardous Materials Management OI and applicable federal, state and local laws. The KTR shall use the AF-ESOMIS to record hazardous material transactions and track all hazardous material. In the case of any hazardous material spills, the KTR shall follow the current 434th ARW Hazardous Materials Management OI. The KTR shall segregate and store hazardous material by category and compatibility. The KTR shall obtain approval from 434MSG/CE to establish transitory and permanent hazardous material holding areas.

B4.7 Hazardous Waste Accumulation. The KTR shall operate the 434th ARW Base Supply Hazardous Waste Accumulation site IAW the 434th Hazardous Waste Management Plan, and applicable federal, state and local laws. In the case of any hazardous waste spills, the KTR shall follow the current 434th AW Hazardous Emergency Response Plan. The KTR shall use AF-ESOMIS to enter waste weight and other applicable waste turn-in data. The KTR shall establish and maintain hazardous waste records in the AFSITS IAW Materiel Management publications 23 Series.

B4.8 Mobility Bag and Components Storage. The KTR shall store, inventory, inspect, update contents, and maintain Type A (General Purpose), Type B (Arctic, Extreme Cold Weather) and Type C-1 (Chemical Warfare Defense Equipment - Ground Crew) mobility bags and components stored by base Supply. The KTR shall manage, maintain and and ensure that all assets are accounted for in AFSITS regardless of storage location. The KTR shall include mobility data provided by other organizations, which store their own mobility bags and components. The KTR shall extract from AFSITS the “Report to Congress.” The KTR shall forward a quarterly (or as requested) roll up obtained from AFSITS to HQ AFRC. The KTR shall build mobility bags IAW AFI 23-101 and AFMAN 23-122. The KTR shall provide mobility bags or components to include sized items as requested by the customer. The KTR shall inventory, inspect and replace consumed and unserviceable components in returned bags and update AFSITS accordingly. The KTR shall notify the applicable Organizational Commander of any non-consumable missing components for appropriate action. The KTR shall inspect returned mobility bags and process contents for cleaning as required. The KTR shall establish and operate a base pick-up and delivery point for laundering and dry-cleaning of returned mobility bag assets for cleaning at government expense prior to reissue. The KTR shall order new or replacement mobility bag components after coordination with the Organizational Commander and resource advisor. The KTR shall provide the government (AO, HQ AFRC, and Organizational Commander) with a forecast of component shortages and replacements when requested. The KTR shall provide courtesy storage space and access to gas mask and gas mask repair components. (See B-TE-3, Item B05)

B4.8.1 Inventory all mobility bags under the administrative and physical control of Supply. All CWDE Bulk Stock and C1 Bags will be inventoried annually. All assets accounted for in AFSITS are loaded in accordance with Applicable AFI’s and TO’s. Assets will be loaded into AFSITS, contract, lot and serial numbers will be included, Quarterly reconcile the Inventory in AFSITS. Maintain the AFSITS and report to HQ AFRC/A4RR as required. Ensure all assets are checked for shelf life, and documented on AF Form 2032, IAW AFI 10-403, AMC Sup 1. All Gas Masks will be issued and received, as part of the serviceability check. The KTR shall conduct serviceability testing IAW Air Force Instructions and TO 14P4-20-1 using JSMLT test equipment on MCU and JSGPM masks. The JSMLT operators shall be proficient in mask testing and may facilitate train the trainer classes on operational use of the testers. Testers shall be accountable on CA/CRLs. All Gas Masks will be inspected, cleaned and disinfected IAW AFR 10-403, AMC Sup 1, TO 14P4-15-1 for the MCU Masks and TO 14P4-20-1 for the M50 Masks. The KTR shall receive the Gas Masks back into the AFSITS system, returning the AF Form 1297 (Temporary Hand Receipt) to the military member. The KTR shall disinfect all masks according to TO 14P4-15-1 and TO 14P4-20-1 before storing them in Base Supply. (See B-TE-1, SSB18 and SSB24)

B4.8.2 The KTR shall requisition, receive, inventory, and input into AFSITS; store and issue assets located within the organizational issue unit of the Mobility Section. Inventory of all assets will be an annual basis, with pilferable assets being inventoried quarterly. The inventory schedule will be provided to the AO/COR. The KTR shall manage, maintain and keep current the AFSITS Mobility Asset Management capability. Items issued from Organizational Issue will not be issued in bulk. Equipment will be issued to Grissom Reservists on an individual basis. (See B-TE-1, SSB18)

B4.8.3 Joint Service Mask Leak Tester (JSMLT). The KTR shall manage all aspects of the JSMLT process IAW any applicable guidance memos and the US Air Force CONOPS/Instructions for the JSMLT. The KTR shall conduct serviceability testing IAW Air Force Instructions and AFTO 14P3-114 using JSMLT test equipment on JSGPM masks. The KTR will ensure the availability of at least 1 qualified JSMLT operator. The government will provide initial training for one KTR JSMLT operator. It is the KTR’s responsibility to ensure replacement and/or additional JSMLT operators are properly trained. Testers shall be accountable on CA/CRLs and calibrated IAW TO 33A4-7-10-1. (See B-TE-1, SSB23)

B4.9 Mobility Small Arms Storage. The KTR shall manage the mobility small arms storage vault, to include, providing secure storage for mobility weapons and controlling access to the vault IAW DoD 5100.76-M, Physical Security of Sensitive Conventional Arms, Ammunitions, and Explosives. The KTR shall provide 434th Security Forces with a current letter identifying KTR personnel authorized unescorted entry into the mobility small arms storage vault. The KTR shall maintain custodial responsibility for all mobility weapons stored in Base Supply IAW AFI 23-101 and AFMAN 23-122. The KTR shall be armed when the weapons vault is open. The KTR shall maintain current weapons qualification. The KTR shall provide access to the mobility small arms storage vault for Unit Commanders, Combat Arms Training Manager (CATM) personnel and other Government authorized visitors during normal duty hours.

B4.9.1 Covered Positions (Lautenberg Amendment). All KTR personnel having access to the small arms storage area shall comply with the terms of the Lautenberg Amendment. This includes, but is not limited to, the Chief of Supply, the Primary Weapons Custodian, the Weapons Vault Escort and Alternate Weapons Vault Escort.

B4.10 TCTO Processing. The KTR shall requisition modification kits or components in the AFSITS IAW the applicable TCTO publication and AF Form 2001, Notification of TCTO Kit Requirements, provided by the Maintenance Supply Liaison (MSL). The KTR shall file all documentation by TCTO number. The KTR shall notify MSL when TCTO kits are received and store or deliver at the direction of the MSL. The KTR shall track TCTO kits and components issued for the modification of each end item IAW AFI 23-101.

B4.11 Readiness Spares Package (RSP). RSPs are pre-packaged weapon systems spares ready to support wartime and peacetime requirements. The KTR shall manage and maintain the RSP in a ready-to-deploy configuration to support Wing operations. This includes storing, issuing RSP materiel and updating RSP details in the AFSITS. RSP authorizations shall be established and maintained IAW the Master Authorization File (D087) provided by higher headquarters. The KTR shall reconcile RSP details in the AFSITS with the master authorization file when directed by higher headquarters IAW AFI 23-101 and AFMAN 23-122. The KTR shall prepare RSPs for deployments IAW relevant portions of the 434 ARW Base Deployment Plan. The KTR shall request pallet build-up training from TMO for preparing RSPs for deployment.

B4.12 Mission Support Kit (MSK). MSKs are temporary tailored kits designed to support specific missions. The KTR shall establish MSK details in AFSITS and assemble MSK as requested by local activities and approved by the AO. Upon return, the KTR shall process issues for materiel used, route repairables, turn in unused materiel to stock and delete MSK details from the AFSITS. The KTR shall prepare MSKs for deployments. The KTR shall comply with the relevant portions of the 434 ARW Base Deployment Plan when preparing MSKs for deployment. The KTR shall request pallet build-up training from TMO for preparing MSKs for deployment.

B4.13 War Consumable Distribution Objective (WCDO) Material. The KTR shall maintain WCDO details in the AFSITS according to current classified WCDO document provided by 434th LRS/LGRR. The KTR shall request WCDO obligation authority from Computer Support Base (CSB)/SMAG prior to requisitioning WCDO material. The KTR shall obtain permission from 434th LRS/LGRR prior to issuing WCDO material below WCDO authorized quantities. The KTR shall ensure KTR personnel with access to WCDO document possess a secret clearance. (See B-TE-1, SSB13)

B5 Support Services. Support Services includes Training, AFSITS Generated Reports and Listings, and System Support. The goal of support services is to be the central focal point for 434th ARW supply customers. Support Services provides the administrative support of the AFSITS that are not directly involved in processing AFSITS data.

B5.1 Training. The KTR shall provide supply training IAW AF Materiel Management 23-Series publications to include technical assistance.

B5.1.1. Supply Customer Training. The KTR shall update and maintain the current supply customer-training course. The KTR shall advertise, schedule and conduct training based on customer needs and provide certificates to the trainees at the completion of the training. (See B-TE-3, Item B10)

B5.1.2 Trainers and Certifiers. The KTR shall provide reservists training when directed by the CO. The KTR shall provide specific supply training to 2S0XX and 21R reservists using AF supply procedures.

B5.1.2.1 Training Augmentees. The KTR shall make facilities, GFE tools, and equipment available and perform training of Air Force Reserve members. Certification of training shall be IAW AFI 36-2201, and AFIND 8 (AF Index), Index of Command Job Qualification Standards (CJQS), Qualification Training Packages (QTP), and Instructional Programs. The KTR shall allow qualified Air Force Reserve members to train and certify other reserve members for a given training requirement within the KTR designated facility.

B5.1.2.2 AF Reservist Training. The KTR shall provide reservists training when directed by the CO and/or AO. The KTR shall provide specific supply training to 2S0X1 and 21RX reservists using AF supply publications and all other guidance outlined in the CFETP and any supplemental changes. The KTR will refer to A12 for further guidance. The KTR shall train Reservist participating in the Seasoning Training Program (STP). The KTR shall provide access to all supply equipment, facilities, ADPE, telephones, office equipment, and the AFSITS to 2S0X1 and 21RX reservists as needed to perform training and operations.

B5.1.2.3 Written Evaluations. The KTR, in coordination with trainees' reserve unit of assignment, shall provide a brief written narrative describing the trainees' training and an evaluation of the trainees' performance during the period of training.

B5.1.2.3.4 Trainees. A training request specifying dates, times, names, and required access will be validated by the AO and provided by the CO to the KTR at least 5 work days in advance of required access to government-furnished facilities, equipment, and vehicles or requirements for hands-on training, familiarization, qualification, and On-the-Job-Training (OJT) training and at least 10 workdays in advance of scheduled classroom training.

B5.2 AFSITS Generated Reports and Listings. The KTR shall coordinate with the Computer Support Base (CSB) to schedule the production of and obtain AFSITS reports and listings. The KTR shall make AFSITS reports and listings available to base customers using the existing electronic distribution software. The KTR shall review and approve Base Supply ADPE Work Request, AF Form 2011, prepare report parameters and monitor production schedules. Disapproved AF Forms 2011, for other than KTR requirements, shall be referred to the AO for final determination. The KTR shall use DISCOVERER or any available tool to retrieve supply data.

B5.3 System Support.

B5.3.1 Computer Support. The KTR shall manage and maintain the Supply portion of the base Local Area Network (LAN), to include establishing customer connectivity and controlling access to supply information systems. The KTR shall maintain AFSITS terminal security IAW AFI 23-101 and AFMAN 23-122. The KTR shall perform system administrator functions for supply related microcomputer applications. The KTR shall establish and implement a plan to continue supply operations when the AFSITS is not operational including recovery processes. The KTR shall provide user administrative requirements for the ILS-S IAW AFI 23-101 and AFMAN 23-122.

B5.3.1.1. The KTR shall receive and review the monthly AFSITS reports forecast IAW AFI 23-101 and AFMAN 23-122.

B5.3.2 Supply Procedures, Support Agreements, Base Support and Mobility Plans. The KTR shall establish and maintain supplementary directives to AFI 23-101 and other standard supply publications (23 Series) as they pertain to 911 AW and customer interaction. The KTR shall ensure supplements and directives are approved by the AO prior to submitting for publication. The KTR shall be the technical expert for all 434th ARW -related matters. The KTR shall review, update, develop, and coordinate with the AO the base supply sections of Support Agreements, Base Support Plans (Pts I & II), and Base Mobility Plans. (See B-TE-3, Item B11).

B5.3.3 Analysis. The KTR shall perform analyses of inventory adjustments, incoming SDRs, and customer complaints semi-annually and Shipment Loss Analysis (M16) quarterly IAW AFI 23-101 and AFMAN 23-122. The KTR shall document the results of the analyses and proposed corrective actions and provide a copy to the AO. The KTR shall use existing or develop new metrics and brief the results IAW AFI 23-101. The KTR shall provide the AO additional analysis data (un-programmed). (See B-TE-3, Item B06, Item B07)

B5.3.4 Customer Service. The KTR shall establish a customer service function in base supply. The KTR shall assist customers and answer inquiries pertaining to base supply matters. The KTR shall provide an answer to the customer concerning undelivered materiel inquiries within one work day. The KTR shall manage the Zero Overpricing Program (ZOP) IAW AFI 23-101, (See B-TE-3, Item B01)

B5.3.5 Funds Management. The KTR shall manage the SMAG program for base Stock Record Account Number (SRAN) 6712 IAW AFI 23-101 and AFMAN 23-122 excluding the COS operating budget. The KTR shall forward all requests for reverse post of direct charge, forced credit turn-ins, free issues, and non-reimbursable issues or shipments to the AO for approval prior to processing. (See B-TE-3, Item B02) The KTR shall prepare the SMAG Operating Program annually and provide a semi-annual update when requested by the CSB/SMAG manager. The KTR shall forward the SMAG Operating Program to the AO for review prior to submission to the CSB/SMAG manager. (See B-TE-3, Item B02)

B5.3.6 Reject Management. The KTR shall use the Daily Reject Listing (D818) to manage AFSITS rejects to ensure AFSITS transactions are completed correctly. The KTR shall coordinate with the reject originator and on some occasions with the Computer Support Base and appropriate resource advisors to clear AFSITS rejects. (See B-TE-1, SSB14)

B6 Technical Order (TO) Publications. The KTR shall maintain the base supply TO account. The KTR shall maintain a file of TOs not available in the ETIMS for base assigned weapons systems, associated support equipment, and materiel stored by base supply for the purpose of researching customer requests and maintaining stored materiel. The KTR shall use the ATOMS to add, delete, and update TO requirements and reconcile requirements annually with supported organizations to keep the TO file current.

B7 Processing AFSITS Transactions. The following timeliness standards apply to: (See B-TE-1, SSB10, SSB11 and SSB15)

Processing Turn-Ins

B8 Certification. The KTR shall ensure all documents, listings, and other written correspondence submitted to the Accountable Officer for validation and signature contain the following statement signed by the Project Manager or designated representative:

“I certify that required (Note: Indicate appropriate item, for example, research, review, validation, investigation) has been performed for the attached (Note: Indicate type attachment) and that such information submitted to the Accountable Officer is correct to the best of my knowledge and belief.

SIGNATURE____________________________________________”

B-TE-1

SERVICE DELIVERY SUMMARY

Ref Performance Threshold

material balances match ESS record balances.

B6 No more than 1% of all receipts and turn-ins processed into AFSITS are reverse posted within any given calendar month

B-TE-2

WORKLOAD ESTIMATES

Note: All estimates are given as a monthly average unless otherwise noted.

1. INVENTORY