Grissom_Pre-Proposal_30_Aug.pptx
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- Solicitation number
- FA465417R0007
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GRISSOM ARB BOS
Pre-Proposal Conference Presented By:
LaVelle Barnett/HQ AFRC/PKA Cyndie Stephen/434th CONF/LGC 30 Aug 2017
United States Air Force Reserve I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Welcoming Comments Introduction of Key People
Agenda Welcome and Introductions Ground Rules Overview of the Requirement RFP Description Quality Assurance /Inspection Process
GFP
Tour of BOS facilities
Ground Rules Submit all questions in writing.
During the site visit all attendees must stay together as a group.
Refrain from talking to the employees of the current contractor.
All remarks and explanations made during the conference shall not qualify or alter the requirements of the solicitation.
Any remarks and explanations made are unofficial until posted on FedBizOps.
Current contractor’s employees have jobs to do please do not interact with them during the course of the tour.
Do not cross the red line when we go onto the flightline.
Ground Rules Due to security concerns, the use of cell phones and cameras is strictly prohibited Stay with your escort at all times Do not touch any equipment
RFP Highlights Proposals are due by 4:00 pm EDT ******** Twelve Month Basic Period with 4 One-Year Options and a six-month provisional option IAW FAR 52.217-8 100% Set-aside for Service Disabled Veteran Owned Small Businesses Place of Performance is Grissom, ARB, IN Make sure that all fill-ins complete Be sure to review your proposed prices to ensure that all functional requirements are included in your proposed firm fixed prices. If you are unsure of anything in the requirement ask questions
Options may be exercised unilaterally at the Governments discretion.
Ensure all page limits are adhered to.
Quality Control Plan is not just a regurgitation of the requirements but a specific plan as to how your company will ensure that the required services are provided.
Go over L & M the evaluation process………………….
RFP Highlights Proposed Labor Rates should only include (charges for direct labor, fringe benefits and all other payroll additives) Electronic Submissions only. No paper copies Fixed Fee Rate Offeror must propose a rate for each performance period.
Applicable to Cost Plus Fixed Fee (CPFF) CLINS Performance based services IAW AFI 63-138 ALL services are mission essential
Collective Bargaining Agreement Section 4(c) of the Service Contract Act requires a “successor contractor” to pay employees no less than the wage and fringe benefit terms they would have been entitled to under a collective bargaining agreement had the “predecessor contractor” continued performance.
Successor contractor must pay wages and fringe benefits to service employees at least equal to those agreed upon by the predecessor contractor under the following conditions:
- substantially same service
- service performed in same locality
- service employees wage and benefits are subject of one or more collective bargaining agreement
Request For Proposal Timeline Industry day 30 Aug 17 Final RFP Release 2 Oct 17 Questions Due 16 Oct 17 Questions/Answers posted 23 Oct 17 Proposals Due 01 Nov 17, 4:00 pm E.S.T Award 1 Dec 17 Source Selection Lowest Price Technically Acceptable (LPTA) Evaluation Factors
1. Technical
2. Price
ALL DATES ARE TENTATIVE AND SUBJECT TO CHANGE.
Section L Instructions to Offerors Follow prescribed format and instructions No paper copies (CD-ROM or DVD) Do not alter format of ANY documents, specifically Pricing Matrix No Cross Referencing
Section M Evaluation Factors for Award Based solely on the factors contained in the RFP Lowest Price Technically Acceptable (LPTA) Evaluation factors Factor 1: Technical Subfactor 1: Quality Control Plan Subfactor 2: Resource/Personnel Management Acceptable or Unacceptable Factor 2: Price Reasonable and Balanced
Describes scope of evaluation to be performed on each proposal
Terms and Conditions Five Years Extension of Services (FAR 52.217-8) up to 6 months. Must use prevailing rates. Cannot renegotiate Pricing Structure
| FFP (CLINS xxx1 – xx11) Base Supply, Pest | Control, Weather etc…. |
| CPFF (CLINS xx12 – xx24) RPM, RPS Service | Calls and Over and Above Work |
| Cost (CLINS xx25 – xx28) Motor Vehicle Parts and | Material, Crisis/Natural Disaster, Data |
Quality Assurance
| SSC01 | Establish and maintain a responsive passenger and cargo pick-up and delivery service for customers | C2.1, C2.2 | 1 Defect per month. All approved passenger/cargo request per month are picked up and dropped off at the agreed upon location within 10 minutes of agreed upon time. |
| SSC02 | Vehicle operator records are properly managed within the OLVIMS-Dispatch | C2.3 | 1 Defect per month. Operator records are entered into OLVIMS-Dispatch with a 100% accuracy rate per entry IAW records and licensing module. |
| SSC03 | Effectively establish and manage a VCP program | C2.3.1 | 95% of all documentation must be maintained IAW AFI 24-302, Chapter 4. |
| SSC04 | Monitor the operator care program for fleet that will ensure vehicle documentation is properly annotated | C2.4 | 1 Defect per month. Operator inspections are performed IAW AFI 24-302, Para 3.19 and TO 36-1-191 and documented on AF Form 1800 series IAW chapter 7. The AF Forms 1800 shall be complete, accurate and correct before vehicle is accepted for maintenance. |
Quality Assurance Contractor has a written Quality Control Plan Contractor inspects 100% of work performed
Government has a written Quality Assurance Surveillance Plan (QASP) Periodic Inspection of all Services Summary Items 100% Inspection of Over & Above
Functional Areas Tab A –General Tab B – Base Supply Tab C – Vehicle Operations and Maintenance Tab D – Traffic Management (TMO) Tab F – Real Property Management Tab G – Fuels Management Tab H – Airfield Management Tab I – Weather Services
Tab A is applicable to all functional Tabs. Transient Alert will not be part of the BOS Contract. Will be awarded on different contract.
Property Incidental to Place of Performance Property shall be maintained and repaired IAW sound industrial practice The contractor’s maintenance program includes the identification, disclosure and performance of normal and routine preventative maintenance and repair.
Included in the maintenance, repair and replacement are all items required to operate equipment/property.
Any items not listed in the PWS as furnished Property will not be supplied by the Government.
Foot Stomp that parts for equipment and property are the responsibility of the contractor.
QUESTIONS?
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