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FA4654-07-C0001
Attachment 1
TAB G
FUELS MANAGEMENT
TABLE OF CONTENTS
TAB TITLE PARA PAGE
| G | Description of Services | | G-1 |
| Overview | G1 | G-2 |
| Personnel Qualifications | G2 | G-2 |
| Hours of Operation | G3 | G-2 |
| Requisition, Receipt, Storage and Handling Products | G4 | G-2 |
| Distribution | G5 | G-3 |
| Quality Control and Analysis | G6 | G-3 |
| Accounting | G7 | G-3 |
| Operator’s Preventive Maintenance, Inspection, and Reporting | G8 | G-3 |
| Compliance, Environmental and Plans. | G9 | G-3 |
| Fuel Tank Custodian Training | G10 | G-4 |
| Reserve and Personnel Training | G11 | G-4 |
| Reporting | G12 | G-4 |
| Classified Information……………………………………………… G13………......G-4 | | |
TECHNICAL EXHIBITS PAGE
| G-TE-1 | Service Summaries | G-4 |
| G-TE-2 | Workload Estimates | G-5 |
| G-TE-3 | Data Deliveries | G-8 |
| G-TE-4 | Government-Furnished Property | G-9 |
| G-TE-4a | Government Furnished Facilities | G-9 |
| G-TE-4b | Government Furnished Equipment | G-9 |
| G-TE-4c | Government Furnished Equipment – Scheduled Incidentals | G-9 |
| G-TE-4d | Government Furnished ADPE/Copier | G-10 |
| G-TE-4e | Government Furnished Telephones | G-10 |
| G-TE-5 | Technical Acronyms/Abbreviations and Definitions | G-11 |
FUELS MANAGEMENT
DESCRIPTION OF SERVICES
G1 Overview. Overview. The KTR shall provide fuels management services to wing, tenant, and transient organizations. The Fuels Management Flight manages aviation (AV) and ground fuels owned by the Defense Logistics Agency-Energy (DLA-E). AV fuel levels are requisitioned, received, and stored IAW DLA-E's Inventory Management Plan (IMP) and DoD 4 140.25M, Management of Bulk Petroleum Products, Storage, and Distribution Facilities. AV fuel is issued to aircraft using R-12 Hydrant Servicing Vehicles and R-11 refueling units. The base service station is an automated station that dispenses mogas and diesel. Other services include the transport of diesel fuel to on-base customers such as generators and K-Loaders. Other fuels management services include the transport of diesel fuel to organizational tanks, light-all s, generators, or special purpose vehicles and equipment. Additionally, the KTR ensures Liquid Oxygen (LOX) is available for issue to customers. Fuels Management uses DLA's Business Systems ModernizationEnergy (BSM-E), to manage and document all product movements, from requisition to sale. The KTR ensures all products are within specifications. Fuels Management includes Requisition, Receipt, Storage, Handling, Distribution, Accounting, Quality Control and Analyses, Operator's Preventive Maintenance, Compliance and Environmental, Planning, and Training. The KTR shall use DoD 4140.25M, AFI 23-201, Fuels Management and AFRC SUP, AFI 91-203, AFI 23-502, and applicable fuels T.O.s as guidance unless references are specified elsewhere in this PWS. Workload estimates are located in G-TE-2.
G1.1 The KTR shall perform all duties associated with the Management Internal Control Toolset (MICT) or current annual self inspection program, to include Self Assessment Checklists (SAC) and updates within current program. The COR will validate all inputs and observations identified by the KTR.
G2 Personnel Qualifications.
G2.1 The Fuels Manager shall have at least three (3) years’ experience working in an Air Force Fuels Management function, military service or civilian equivalent, within the last ten (1 0) years; one (1) year in base level fuels operations, two (2) years in a managerial capacity, and have successfully completed the Petroleum Logistics Managers Course (PLMC).
G2.1.1 The Fuels Manager shall not be the primary technician for duties listed in paragraph G.2.3.
G2.1.2 KTR will provide a fully qualified single point of contact for coordinating, controlling and directing fuel servicing operations to ensure all customer requirements are fulfilled in a timely manner and off specification or wrong grade of product is not issued to aircraft, equipment or vehicles. (See G-TE-12) (Modification P00049)
G2.2 Fuels Operators must have at least two years’ experience in receipt, storage and issue of petroleum products and liquid propellants and the operation of aviation and ground fuels storage and dispensing systems; mobile and fixed fuel systems used in the servicing of military or civilian aircraft. Operators, to include part-time personnel, must have at least a Class B CDL with HAZMAT, Tanker, and Air brake endorsements.
G2.2.1 The KTR will provide an organizational chart to illustrate how communications of all fuel support requirements are funneled to the Fuels Service Center. (See G-TE-14) (Modification P00049)
G2.3 One (1) person must be formally trained in Fuels Accounting, Fuels Quality Control (Fuels Laboratory), and Cryotainer Maintenance. The Accountant and the Quality Control technician shall not be the same individual.
G2.4 The KTR shall ensure all fuels employees, and AF reservists, when directed by CO, receive training and qualification IAW AFSC 2FOX1 requirements. The Training Business Area (TBA) or electronic equivalent will be used to document training IAW the 2FOX1 CFETP and applicable AFIs. The KTR shall provide access to facilities and government furnished equipment to all 2FO reservists.
G3 Hours of Operation. The KTR shall provide Fuels Management Services as follows: Monday through Friday 0730 to 1600, UTA Weekends Saturday/Sunday 0700 to 1600 (when requested by CO).
G4 Requisition, Receipt, Storage and Handling Products. The KTR shall ensure stock levels are maintained IAW the DLA-E Inventory Management Plan (IMP) and MAJCOM established levels. The KTR shall notify the COR when inventory levels fall below requirements and submit waiver request to DLA regional office and Air Force Petroleum Agency when levels cannot be obtained within 72 hours. When requested by the Accountable Officer (AO), the service provider shall immediately measure and report the quantity of any/all products in the presence of the COR or government representative. (See G-TE- 1, SDSGO 1)
G4.1 Requisition.
G4.1.1 AV Fuel. The KTR shall utilize BSM-E and coordinate with DLA-E designated supplier to schedule AV fuel receipts.
G4.1.2 Mogas and Diesel Fuels. The KTR shall use the DLA Enterprise External Business Portal (EEBP)to requisition mogas and diesel fuels.
G4.1.3 LOX. The KTR shall order from DLA-E approved contract(s).
G4.2 Receipt, Handling, and Storage. The KTR shall receive, store, and handle products IAW AF T.O. 37 and 42 series, AFI 23-20 1, and DLA-E Policy and Procedures G5 Distribution. The KTR shall respond to product servicing requests within locally established response times and record all servicing related data in the Fuels Manager Defense (FMD). When the automated fuel service station (AFSS) is not operational, the KTR shall issue ground fuel by ground products truck at locally designated times and locations. The KTR shall input off-base fuel servicing receipts into FMD. (See G-TE-1, SDSG02 and SDSG07) G6 Quality Control and Analysis. The KTR shall perform laboratory analyses and sampling IAW T.O. 42B-1-1 and 42B6-1-1. The KTR shall maintain a schedule of analyses and results in Fuels Manager Defense (FMD), to include the Air Force Test and Analysis Tool (AFTAT). When products are contaminated or off specification, the KTR shall take corrective action and notify appropriate POCs, including the COR, IAW AFI 23-201 and TO 42B-1-1. Laboratory Housekeeping and glassware requirements will follow T.O. 42B-1-1 guidance. The KTR shall procure and maintain an Aircraft Crash Sampling Kit IAW TO 42B-1-1 and dispatch personnel to retrieve samples when requested. (See G-TE- 1, SDSG03) G7 Accounting. The KTR shall process all requisitions, receipts, issues, transfers, shipments, and inventories daily and perform system administrator duties IAW DoD 4 l 40.25M, AFI 23-20 1, AF1 33-112, Computer Systems Management, and DLA-E policy and procedures. Perform back-up of the BSM-E system(s) IAW DLA Energy P-3, Document/Data Control and Retention. The KTR shall request aircraft Air Cards IAW DLA Policy I-5 and vehicle identification link (VIL) keys IAW DLA Policy P-5 (Vehicle Identification Link (VIL) Key Encoding, Accountability and Control) and locally developed VIL control procedures. The KTR shall assist the Wing Refueling Document Control Officer (WRDCO) in researching home station aircraft fuel issues and assist customers in researching organizational ground fuel issues. (See G-TE-1, SDSG04) G7.1 Gains and Losses. The KTR shall investigate, document, report and correct any gains or losses in inventories that are not within DLA tolerances IAW AFI 23-201, DoD 4 140.25M, and DLA-E policy P-7. The KTR shall maintain a completed hard copy DD Form 1348-8 IAW DLA Energy P-1, Recording and Processing Inventory Transactions. (See G-TE-1, SDSG04)
G8 Operator’s Preventive Maintenance, Inspection, and Reporting. The KTR shall inspect, perform operator maintenance, document, and report discrepancies IAW AFI 23-201, AFI 24-301, Vehicle Operations, AF Technical Order series 35, 36 and 37, and work cards/checklists for LOX tanks and associated equipment. The KTR shall requisition all government centrally managed and Due-in-From-Maintenance (DIFM) coded LOX tanks and associated equipment replacement parts utilizing the SBSS upon approval of the AO. The KTR shall inspect and maintain fuel hoses and couplings IAW TOs 37A-1-101 and 42B-1-1. (See G-TE-1, SDS G06).
G8.1 Immediately following a rain, the KTR shall drain all water from the interior of dike basins IAW UFC 3-460-3F, Para 1.2.1.3. The drains shall not be left unattended while draining.
G9 Environmental and Plans. The KTR shall serve as the Subject Matter Expert for fuel related matters. The KTR shall review, update, and provide fuels input to base plans, and submit input to the AO for approval. The KTR shall report fuel mishaps IAW AFI 23-201 and appoint an Environmental Coordinator in writing.
G10 Fuel Tank Custodian Training. The KTR shall conduct tank custodian training for organizational tank custodians. The KTR shall perform initial and biennial tank inspections. Inspection reports shall be forwarded to the COR and the LRS QA IAW AFI 23-204, para. 12, Organizational Fuel Tanks.
G11 Reserve and Personnel Training. The KTR shall develop and submit operating procedures, lesson plans, and checklists IAW AFI 23-201. The KTR shall provide functional training to reservists IAW AFI 23-201 AFRC Sup and the annual training plan. This training shall be coordinated between the reserve unit and the KTR through the CO. (See G-TE-3, GO 1).
G12 Reporting. The KTR shall compile, format, and submit required reports. All reports submitted shall be in the required format cited in the applicable directive. In the event no format is prescribed, the KTR format shall be acceptable. (See G-TE-3, G02 thru 007) G13 Classified information. The KTR shall establish procedures with the Accountable Officer (AO) to review classified information (i.e. IMP, completing/reviewing/submitting REPOL reports, and communicating to higher headquarter via Secure Internet Protocol Router). The AO will determine if KTR representatives require access to systems IAW Tab A or the KTR accesses/submits classified information through an escort (i.e. Logistics Plans Office, as an example).
G-TE-1
SERVICE DELIVERY SUMMARY
| SDS# |
| Performance Objective |
| SOW Section/ |
Paragraph
Performance Threshold
| SDSG01 | |
| Ensure stock levels are maintained IAW the DLA inventory Management Plan (IMP) and MAJCOM established levels. | |
| G4 | |
| Zero (0) | defects allowed monthly |
| SDSG02 |
| Respond to product servicing requests within locally established times or Wing Directive, and record all servicing related data in the FMD. |
| G5 |
| One ( 1 ) defect allowed monthly |
| SDSG03 | |
| Perform laboratory analyses and sampling, and record results in FMD. | |
| G6 | |
| Zero (0) | defects allowed monthly |
| SDSG04 |
| Process all requisitions, receipts, issues, transfers, shipments, and inventories daily. Clear rejects daily. |
| G7 |
| One (1) defect allowed monthly |
| SDSG05 | |
| Ensure monthly fuel gains or losses are within DLA tolerances, and cryogenic gains and losses are within AO established tolerances. | |
| G7.1 | |
| Zero (0) | defects allowed monthly |
| SDSG06 | |
| Inspect, | perform operator maintenance, document, and report discrepancies. |
| G8 | |
| Zero (0) safety defects and two (2) non-safety defects allowed monthly | |
| SDSG07 |
| Perform Product Servicing Operations IAW with applicable T.O.’s. |
| GS5 |
| Zero (O) defects allowed weekly |
G-TE-2
WORKLOAD ESTIMATES
Note: All estimates are given as a monthly average unless otherwise noted.
1. Gallons of Product Received
Transfers to Tenant
| Ground Fuel (Including Heating Fuel) |
| N/A |
2. Number of Receipts
| Ground Fuel (Including Heating Fuel) DL – 1.16 / MUR - .83 |
| 2 |
3. Gallons of Product Issued by Fillstand
Jet Fuel
4. Number of Fillstand Issues
Jet Fuel
5. Gallons of Product Issued
Jet Fuel
| Hydrant Servicing Vehicle |
| 364,762 |
Ground Fuel
Service Station (Including Compressed Natural Gas)
6. Number of Issues
| Hydrant Servicing Vehicle |
| 51 |
Ground Fuel
| Service Station (Including Compressed Natural Gas) |
| 494 |
Automated MUR – 228 issues/ DL1-127 issues/DL2-94 issues
7. Gallons of Product Defueled
| Hydrant Servicing Vehicle |
| 43,665 |
8. Number of Defuels
| Hydrant Servicing Vehicle |
| 4 |
9. Manual Accounting Transactions
| 1RD (Refuel/Defuel Documentation) |
| 0 |
| 1GC (Off-Station Purchases) |
| 0 |
| 1PR (Requisitions) Ground Fuels |
| 0 |
| 1RP (Receipts) Ground Fuels |
| 0 |
| 1DF (Defuels Reported on Page 1 |
| 0 |
Samples and Analysis
11. Compliance Inspections
Internal
| Spot-Checks (Including Operations and Personnel) |
| 8 |
| Functional Semi-Annuals |
| 3 |
| Operator’s Preventative Maintenance Inspection Discrepancies |
| 18 |
| 12. Manual Tank Gauging |
| 0 |
| 13. Organizational Tank Custodian Training When Requested |
| 0 |
14. Management
| Publications (Checklist, Operating Instructions). |
| 1 |
| Technical Order Changes Posted |
| 1 |
15. Refueling Transient Aircraft (Average per Year)
| Type Acft |
| # of Issues |
| Av Gals Per Issue |
Reserve Training Workload Factors
| Air Force Specialty Code (AFSC) |
| Hours of Training/Month |
| # Military Members |
| Number of UTAs/Month Supported |
G-TE-3
DATA DELIVERIES
The KTR shall submit all required reports shown below using the complete mailing address (referenced by number) in the chart following the required report information. Only 1 copy of the report is required unless otherwise specified. KTR format is acceptable unless otherwise specified. All “days” are in “calendar days” unless otherwise specified.
| Item # |
| Report Title |
| Submit To |
| Freq |
| SOW Reference/Directive |
| G01 |
| Operating Procedures/Lesson Plans/Checklists |
| 1,2 |
| * |
| G11. |
* Initial submission required NLT 30 calendar days after operational performance start date. Government acceptance is required prior to implementation. Submit revisions for Government acceptance as they occur IAW AFI 23-201, Paragraphs 1.20 and 7.13.3.
| G02 |
| Bulk Petroleum Contingency Report (REPOL) |
| 1,2 |
| Mthly |
| G12. |
REPOLs will be submitted using the web-based JCS REPOL tool IAW CJCSM3150.14b Joint Reporting Structure, AFI 10-206 Operational Reporting and AFI 23-201 Fuels Management.
| G03 |
| Ground Fuels Requirements |
| 1,2 |
| Annly |
| G12. |
HQ AFRC/LGSWF will advise of first and subsequent submissions. Manually prepared IAW DoD 4140.25M, Volume 4.
| G04 |
| Bulk Petroleum Storage Facilities Report |
| 1,2 |
| Annly |
| G12. |
HQ AFRC/LGSWF will advise of first and subsequent submissions. Preparation guidance is IAW DoD 4140.25M, Volume 4.
| G05 |
| Fuels Support Plan |
| 1,2 |
| * |
| G12. |
Prepare IAW AFI 23-201/ AFRC SUP1, paragraphs 1.3 and Chapter 5.
| G06 |
| Biennial Refueler Validation |
| 1,2 |
| 2 Yrs |
| G12. |
Provides justification for number of refueling vehicles authorized. First submission is due Feb 01 and subsequent submission every two years IAW AFI 23-201, Paragraph 5.14.
| G07 |
| Quality Control Monthly Schedule & Inspections |
| 3 |
| Mthly |
| G12 |
First submission due first day of first month of operational performance period. Subsequent submission due NLT 1 week prior to the start of the next month. Manually prepared for inspections as outlined in AFI 23-201/AFRC SUP 1, Paragraph 7.18, and Chap 8, Paragraphs 8.1 thru 8.6. Sampling schedules computer generated using FAS Program, AFI23-201/AFRC Sup 1. Manually prepared for PMEL and User calibration equipment identified IAW TO 42-B-1-1, appendix C and all other applicable TO’s.
| G08 |
| De-icing Stock Levels |
| 2,3 |
| Mthly |
| G4.1.4 |
| G09 |
| End of Month Operating Gain/Loss Comp Report (Fm24) |
| 2,3 |
| Mthly |
| G7.1. |
Provide report by 10th day of each month.
| G10 |
| Shop-fabricated Oil-filled Tank Inspection Reports |
| 3 |
| Mthly & Annly |
| G8.3 |
First and subsequent reports are due within 5 workdays of each month following the month of inspection. Report to include inspect report, discrepancies and required repairs with information on work order and estimated time for repair.
| G11 |
| Organizational Fuel Tank Custodian Reports |
| 3 |
| Annly |
| G8.4 |
First and subsequent reports are due within 30 workdays of the contract year start. Report to include name and phone number of the Organizational Tank Custodians (primary and alternate).
| G12 |
| POC for coordination Fuels Servicing Operations |
| 2,3 |
| Annly |
| G2.1.1.2 |
Provide a fully qualified single POC for coordinating, controlling, and directing Fuels servicing operations. First submission is due NLT 30 calendar days after operation performance start date.
| G13 |
| Evaluation/Certificates |
| 2,3 |
| Quarterly |
| G2.2 |
Provide updates of all evaluations and certificates IAW AFT 23-201, submissions will be done quarterly.
| G14 |
| Organizational Chart |
| 2,3 |
| Semi-Annual |
| G2.2.1 |
Provide an organizational chart to illustrate communications of all Fuel support requirements IAW AFI 23-201.
| G15 |
| Semi-Annual Internal Evaluations |
| 3 |
| Semi-Annual |
| G6.1 |
Semi-Annual internal evaluations will be performed IAW AFI 23-201. Written reports will be provided and shall include the evaluation areas defined in AFMAN 23-110, USAF Supply Manual, Vol 1, Part One, Chapter One, Section 1C, Attachment 1C-14, Checklist-Fuels Management Officer.
| G16 |
| No-Notice Spot Checks |
| 3 |
| Weekly |
| G6.1.2 |
Two no notice spot checks will be accomplished weekly. Written reports will be provided and shall include, but will not be limited to Name, Date/Time, the Operation/Type (i.e., receipt, sample, receipt download, receipt visual) and the Rating.
The complete addresses are as follows:
155 Richard Ray Blvd Robins AFB, GA 31098-1635
209 Fortress St.
Grissom ARB, IN 46971-5000
209 Fortress St.
Grissom ARB, IN 46971-9000
G-TE-4
GOVERNMENT-FURNISHED PROPERTY
G-TE-4a: Government Furnished Facilities.
| Bldg # |
| Function |
| Approx. Sq Ft |
| 395 |
| Deicing Diesel Pump House |
| 209 |
| 396 |
| Fuels Operations Distribution |
| 1380 |
| 404 |
| Bulk Storage Pump House |
| 1166 |
| 736 |
| Hydrant Pump House |
| 2006 |
G-TE-4b: Government Furnished Equipment.
| Nomenclature |
| DLAription |
| Qty |
| Flask |
| Millipore Steel Cup |
| 1 |
G-TE-4c: Government Furnished Equipment - Special Conditions.
| Nomenclature |
| DLAription |
| Qty |
| Dig Camera/w Mem Card |
| Sony |
| 1 |
| Computer Hutch |
| Dark Oak |
| 1 |
Creeper Crawler
| Desk |
| Computer w/Hutch Oak |
| 4 |
| File Cabinet |
| Unicor Walnut 4 Drawer |
| 3 |
| Fuel Bower |
| In yard on CA/CRL Detail #0002 |
| 3 |
Gasoline Engine
Hose cart, Tires
Jack Stand
| Pressure Wash |
| Commercial |
| 1 |
Snake Light
| Snow Blower |
| 6HP Boleman |
| 1 |
| Typewriter |
| Swintec 2640 |
| 1 |
| Vacuum Pump |
| On CA/CRL Detail #0024 |
| 1 |
| Vehicle ID link Encoder |
| Little black box |
| 1 |
Vices
Wheelbarrow
G-TE-4d. Government Furnished ADPE/Copier.
| Nomenclature |
| DLAription |
| Qty |
| Computer/w Monitors |
| Micron |
| 5 |
| Computer /w Monitors |
| Dell OPTIP |
| 1 |
| Computer/w Monitors |
| Compaq |
| 3 |
G-TE-4e. Government Furnished Telephones.
| Bldg # |
| # of Lines |
| # of Instruments |
G-TE-4f. Equipment Locations
| DLAription |
| SOW Para |
| Bldg or Location |
| Tank DLAription (so tank can be identified, list all tanks to be inspected |
| Qty |
(in bldg) Total (tanks to be inspected
Shop Fabricated Oil Filled Tanks (Portable and Stationary
| G8.3 |
| 404 |
| Ex. 1 ea 550 gal (waste oil tanks) |
Bowsers Refueler trucks (4-R-11, 1 C300)
G-TE-5
TECHNICAL ACRONYMS/ABBREVEIATIONS AND DEFINITIONS
| AFSS | Automated Fuel Service Station | IMP | Inventory Management Plan |
| AV | Aviation | LIN | Liquid Nitrogen |
| CNG | Compressed Natural Gas | LOX | Liquid Oxygen |
| DFAS | Defense Fuels Accounting System | RDCO | Refueling Document Control Officer |
| DLA | Defense Energy Support Center | POL | Petroleum, Oil, and Lubricants |
| FAS | Fuels Automated System | PQDR | Product Quality Deficiency Report |
| HSV | hydrant-servicing vehicles | VIL | Vehicle Integration Links |
EMERGENCY DISTRIBUTION PLAN (EDP). A plan issued by the Defense Energy Support Center (DLA) field office for use by a storing activity for distribution of fuel to bases in times of national emergency.
FP ACCOUNT. Refers to fuels Stock Record Account.
INVENTORY MANAGEMENT PLAN (IMP). A classified data services product published by DLA depicting total fuels wartime inventory requirements, levels and assets by location.
MAX 1-DAY. The maximum amount of fuel (in gallons) required to be dispensed in a 24-hour period during war conditions.
MOGAS. Refers to all grades of automotive gasoline.
ORGANIZATIONAL FUEL TANKS. Organizational fuel tanks are issue and support tanks. An issue tank is not permanently connected to any equipment or facility, and may be used as issue tanks to fuel vehicles such as mobile trailers, ground-support or heavy equipment, or portable containers. A support tank is connected by fixed piping to a consuming facility or installed piece of equipment. Examples of support tanks include “day tanks” for power plants and boilers, space heater tanks, aviation test cells, and tanks for electrical generators.
PREPOSITIONED WAR RESERVE MATERIEL REQUIREMENTS (PWRMR). The amount of fuel which strategic plans dictate is positioned prior to hostilities at or near the point of intended use or issue to the user.
PURPLE HUB. Specialized software, to record transactions, reports, and transmit accounting data to a centralized website for billing and accountability.
QUALITY SURVEILLANCE REPRESENTATIVE (QSR). A Defense Fuels representative who is responsible for assuring quality control of fuels procured by the government.
SHOP FABRICATED OIL FILLED TANKS. Metal shop-fabricated above ground tanks with a capacity of greater than 54 and less than 50,000 gallons storing oil products. Shop fabricated oil filled tanks shall also include all emergency generator tanks and day tanks. Shop fabricated oil filled tanks can be stationary or mobile/portable tanks.
SHOP FABRICATED TANK INSPECTOR. Periodic inspections are to be performed by a KTR’s inspector. The personal performing these inspections shall be knowledgeable of storage facility operations, the type of AST and its associated components, and characters of the liquid stored in accordance with Steel Tank Institute (STI) criteria.
G-10
