Grissom_PWS_TAB_C_FINAL_Jun_17.docx

TAB C

VEHICLE OPERATIONS AND MAINTENANCE

TABLE OF CONTENTS

TECHNICAL EXHIBITS

C-i

VEHICLE OPERATIONS AND MAINTENANCE

DESCRIPTION OF SERVICES

C1 Overview. The Grissom ARB Vehicle Management provides effective management, receipt, assignment, accountability, operation, transfer, inspection and maintenance services for the base vehicle fleet, tenant organization vehicles, selected registered and non-registered equipment, and transient vehicles. Vehicles assigned are a combination of in-house government-owned vehicles and limited GSA-leased vehicles. GSA vehicle servicing and maintenance shall be accomplished IAW GSA policy defined in the GSA packet maintained in each GSA-leased vehicle (See C-TE-2). Services include providing minor, major, unscheduled, scheduled, and preventive maintenance services for the government non-leased vehicle fleet, using in-house, contract and warranty services; performing on-base and local area mobile maintenance services; maintaining maintenance records; providing analysis and reports using On-line Vehicle Interactive Management System (OLVIMS), Defense Property Accountability System (DPAS) the Defense Logistics Agency Energy (DLA Energy), Fuels Manager Defense (FMD), Fuels Enterprise Server (FES), Base Level Support Application commonly referred to as the BLSA, or most current applicable government Air Force IT Systems (AFITS) and software programs; providing materiel support through government and commercial vendors and agencies. The Ktr shall comply with all federal, state, and local laws in the performance of this PWS. All costs for supplies, parts and materials as well as subcontract work beyond the capability of the Ktr in support of unscheduled maintenance of government owned vehicles listed in C-TE-2d(2) will be reimbursed to the Ktr under the Reimbursable Direct Parts and Materials for the Motor Vehicle Management (MVM) CLINs excluding the vehicles and equipment listed in the Requisitioned Government Furnished Property (RGFP) Master Listing. All costs for materials, parts, and supplies in support of preventive and scheduled maintenance shall be included in the Firm Fixed Price. All labor for scheduled maintenance shall be included in the Firm Fixed Price unless otherwise specified in the PWS.

C1.1 Hours of Operation. The Ktr shall provide Vehicle Operations and Maintenance services as follows:

C1.2 Personnel

C1.2.1 Vehicle Operations and Maintenance Manager. The Ktr shall provide a manager to accomplish Vehicle Operations and Maintenance services as required in this PWS. The manager shall have a minimum of five years of experience as a manager of vehicle maintenance services. (See A-TE-3, A01)

C1.2.1.1 The Vehicle Operations and Maintenance Manager or designated alternate shall be located on-site during normal duty hours and have no additional duties outside of this tab.

C1.2.2 Vehicle Mechanics. The Ktr shall provide vehicle mechanics that have a minimum of three years’ experience in vehicle mechanic services in either gasoline or diesel engines and related vehicle systems such as electrical, air conditioning, and braking. Resumes will be reviewed by AO and COR prior to hire.

C1.2.3 Fleet Management and Analysis (FM&A): The Ktr shall provide Vehicle Maintenance and Analysis (VM&A) Capability to manage the efficient and economic operation of the wing vehicle fleet IAW AFI 24-302, Chapter 4. Employee responsibilities include, but are not limited to fleet accountability, conducting fleet management/maintenance analysis, oversight and scheduling of vehicle preventative maintenance/special inspection schedules and establish and manage the Vehicle Control Program (VCP). The selected employee will have a minimum of two (2) years’ experience or equivalent training in FM&A and (OLVIMS/DPAS) operation and/or similar/related accounting systems and procedure as required by this PWS. Resumes will be reviewed by AO and COR prior to hire.

C2 Operate Vehicles

C2.1 Taxi Service. Upon receipt of customer request, the Ktr shall determine supportability (vehicle, driver availability, customer entitlement), confirm or deny request, schedule and provide services and document in OLVIMS-Dispatch module IAW AFI 24-301, Chapter 9 and Attachment 2. Ktr will follow the guidelines in AFI 24-301, Chapter 3, to determine customer entitlement. (See C-TE-1, SSC01).

C2.2 Cargo Pick-up and Delivery. Vehicle Operations is responsible for all Documented Cargo services and Due-In for Maintenance (DIFM) Returns within the confines of the installation. Documented Cargo will include delivery of supplies and equipment, except base service store items, to base units by using a Time Definite Delivery (TDD) concept IAW AFI 24-301, Chapter 10. The Ktr shall provide a delivery and pick-up service for materiel issued to and turned in by customers. The Ktr will tailor and develop a schedule for sweep frequencies/routes to provide support for disposition of Priority 01 and Priority 02 issue (ISU), Mission Capable (MICAP) parts and equipment, handling instructions for classified, health hazard, pilferable, electrostatic discharge (ESD) material, and returns such as a expendable non-repairable consumable (XB3) items and Due-In-For-Maintenance (DIFM) items. The number of delivery routes/areas is a local determination driven by mission, volume of cargo and customer needs IAW AFI 24-301, Chapter 10. The Ktr will provide the schedule to the AO and COR for the LRS commander’s approval. Upon receipt of customer request, the Ktr shall determine supportability (vehicle, driver availability, customer entitlement), confirm or deny request, schedule and provide services IAW AFI 24-301, Chapter 10. The Ktr shall ensure appropriate information is input to the OLVIMS-Dispatch. (See C-TE-1, SSC01).

C2.2.1 Pick-up. The Ktr shall ensure materiel picked up for turn-in has been cleaned, purged, drained, environmentally certified or otherwise prepared by the customer. The Ktr shall verify the AFTO Form 20, Caution and Inspection Record, is accomplished IAW TO 35-1-4 and attached when applicable. The Ktr shall receipt for materiel picked up from customers.

C2.2.2 Delivery. The Ktr shall comply with delivery time requirements identified in paragraph C2.2.3 for delivery of materiel to customers. MICAP deliveries will be delivered to the appropriate shops. The Ktr shall obtain customer’s signatures, dates, and times on delivery documents for all materiel delivered. The Ktr shall off load materiel at on-base delivery destinations. The Ktr shall ensure materiel delivered to supply is demilitarized IAW AFI 23-101, Chapter 6 and AFMAN 23-122, Chapter 6. The Ktr shall deliver but not off load materiel to Supply and obtain proof of delivery. The Ktr shall ensure classified and CA/CRL materiel is signed for by individuals authorized on either the Authorization to Receipt for Classified Property Listing or Equipment Custodian (EC) Listing. The Ktr shall ensure Ktr personnel that handle classified property in performance of this task possess a Secret clearance. The Ktr shall return refused materiel to supply, resolve discrepancy and update the Air Force IT System (AFITS). The Ktr shall return refused materiel to supply, resolve discrepancy and update the applicable AFSITS. Priority cargo/MICAP/NMCS/999 and classified cargo, resulting from due-out release (DORs) will be delivered during scheduled sweeps, unless the Ktr is contacted for an unscheduled delivery. Routine cargo will be delivered during scheduled sweeps, unless the Ktr is contacted for an unscheduled delivery. (See C-TE-1, SSC17)

C.2.2.3 Required Delivery Material is as follows (See C-TE-1, SSC13):

Delivery of Expedite Issue Requests Delivery priority 01/02 NLT 30 min

C2.3 Vehicle Operator Training/Licensing. The Ktr will manage the Operations and Licensing section IAW AFI 24-301, Chapter 11. The Ktr shall assign and validate trainers, develop and coordinate vehicle lesson plans as required and document training IAW AFI 24-301, Chapters 1 and 11. The Ktr shall process customer request to obtain government vehicle license and update vehicle operator status in the OLVIMS-Dispatch IAW AFI 24-301, Chapters 11. The Ktr shall ensure completed work information is input to the OLVIMS-Dispatch. (See C-TE-1, SSC02).

C2.3.1 Vehicle Control Program (VCP). The Ktr shall manage the Grissom program IAW AFI 24-302, Chapters 4, and 10. (See C-TE-1, SSC03).

C2.3.2 Minimum Essential List (MEL). The Ktr shall develop and maintain a vehicle Minimum Essential Listing. The purpose of this listing is to establish vehicle assignment priorities and recall priorities. The MEL shall be prepared IAW AFI 24-302, Chapter 4 and validated by the AO prior to approval by the MSG/CC.

C2.3.3 AF Reservist Training. The Ktr shall provide training after the request has been validated by the AO and CO. The Ktr shall provide specific Vehicle Operations/Management training to reservists using AF procedures IAW AFI 24-301, Chapters11 and 14 and AFI 24-302, Chapter 6. The Ktr, in coordination with trainees' reserve unit of assignment, shall provide a brief written narrative describing the trainees' training and an evaluation of the trainees' performance during the period of training. Ktr shall provide access to GFP supply equipment, and facilities to the reservists.

C2.4 Operator Care Program. The Ktr shall establish and implement an operator care program that will ensure the vehicles are in a safe and operable condition and specific operator care maintenance is performed using Air Force Form 1800 series as a guide IAW AFI 24-302, Chapter 10 and TO 36-1-191, Chapter 3. (See C-TE-1, SSC04)

C2.4.1 The Ktr shall inspect the Commander’s car indicated in Technical Exhibit C-TE-2 every Tuesday at 0900. The Commander’s car shall be cleaned, washed, and serviced weekly by the date/time indicated to include waxed at least semi-annually IAW AFI 24-302, Chapter 3 and TO 36-1-191, Table 3-1. The Ktr shall ensure completed work information is input to the OLVIMS-Dispatch. (See C-TE-1, SSC19)

C2.5 Fleet Wash Facilities. The Ktr shall provide all services and supplies necessary to maintain the fleet wash facility IAW accepted industry practices per AFI 24-302, Chapter 10, and comply with state, local and federal environmental policies and procedures. (See C-TE-1, SSC05).

C2.6 U-Drive-It. Upon receipt of customer request, the Ktr shall provide U-Drive-It services IAW AFI 24-301, Chapter 3. The Ktr shall refer customer to the AO for credit card issuance. The Ktr shall ensure appropriate information is input to the OLVIMS-Dispatch. (See C-TE-1, SSC06).

C2.7 Aircrew Support. The Ktr will support home-station and transient aircrew transportation requirements IAW AFI 24-301. Ensures timely execution and effective use of organic ground transportation services to include aircrew support in support of home-station missions, contingencies, and combat service support operations. The Ktr will use the OLVIMS Dispatch Module to collect, monitor, store, and process all aircrew support.

C3 Maintain Vehicles.

C3.1 Requirements. The Ktr shall provide scheduled and unscheduled vehicle and equipment maintenance and repair services for the 434th ARW. Assigned vehicles and equipment is identified in C-TE-2. Services shall include inspections, servicing, Service Bulletins/TCTO’s/OTI’s and major and minor repair of vehicles and equipment accounted for in DPAS. The Ktr shall maintain Mission Capable (MC) rates for the vehicle fleet IAW 24-302, Para 3.35 and 4.36. (See C-TE-1, SSC10). Scheduled maintenance is accomplished IAW TO 36-1-191, which provides maintenance frequencies. The Ktr shall notify customer of scheduled maintenance requirements based on schedule generated by DPAS. The Ktr shall be responsible for scheduling work and determining vehicle maintenance priorities IAW AFI 24-302, Chapters 1 and 3. The Ktr shall provide work status to the customer, (typically, an individual designated by the unit as the vehicle point of contact), as requested. (See C-TE-1, SSC07 and SSC10).

C3.1.1 Upon receipt of vehicle addition or notice of deletion to fleet inventory, the Ktr shall research data received with vehicle and input to DPAS and other related data systems, such as LIMS-EV. Other services shall include, but not be limited to performing an acceptance inspection or serviceability inspection and processing vehicle for service or disposition. If vehicle is being transferred to another location, or being used for extended TDY, the Ktr shall generate a transfer disk, and vehicle file for transfer with vehicle. The Ktr shall maintain record file of selected records. All work under this paragraph shall be accomplished IAW AFI 24-302, Chapters 4 and 7.

C3.1.2 The Ktr shall manage the Time Compliance Technical Order (TCTO), Commercial Service Bulletin (SB) and One-Time Inspections (OTI) program and accomplish the required inspections IAW AFI 24-302, Chapter 4 and TO 36-1-191, Chapter 3. (See C-TE-1, SSC07b)

C4 Types Of Maintenance

C4.1 Intermediate Maintenance. Intermediate maintenance is accomplished by the base Vehicle Management, including major and minor repairs. VFM/VMS determine shop capability and decide which source of repair to use. Manpower, total cost, mission requirements, Non-Mission Capable (NMC) time, shop tools, equipment and technical capability influence the decision-making.

C4.2 Minor Maintenance. Upon customer arrival, the Ktr shall inspect vehicle for operator care, damage, or possible abuse; check mileage, and determine work requirements. The Ktr shall accomplish minor maintenance when the work requirement is determined to be 2 hours or less in duration and does not require expenditures exceeding $60.00 for any single component IAW AFI 24-302, Chapter 7, Section 7E. The Ktr shall enter the work on AF Form 1827, Minor Maintenance Work Order, and ensure completed work information is input to the DPAS. Maintenance costs exceeding the $60 component cost or 2 hours in work duration shall be major maintenance.

C4.3 Major Maintenance. When work costs exceed the minor maintenance requirement and is approved by the AO, the Ktr shall generate AF Form 1823-1, Vehicle and Equipment Work Order, perform work and notify customer for pick-up. This work includes repairing or replacing parts, assemblies, sub-assemblies and components IAW AFI 24-302, Chapter 3. The Ktr may have to fabricate parts when required and perform body, glass, upholstery and structural repair. The Ktr shall ensure completed work information is input to DPAS. The Ktr shall obtain written approval from the AO prior to accomplishing repairs exceeding $500 or exceeding the vehicle’s one-time repair limit. All maintenance that exceeds the One Time Repair Limit (OTRL) must be approved by the AO.

C4.4 Scheduled Maintenance. The Ktr shall perform scheduled maintenance to include PM&I and Special Inspections based on DPAS schedule IAW TO 36-1-191, Chapter 3 and AFI 24-302, Chapter 3. (See C-TE-1, SSC08)

C4.4.1 The Ktr will Develop and maintain a continuous 18-month scheduled maintenance plan quarterly for vehicles and vehicular equipment that require PMIs by “date and/or mileage/hour reading” only IAW TO 36-1-191, Table 3-1 and 3-2; e.g., aircraft cargo loaders and trailers. (See C-TE-3, C08)

C4.5 Mobile Maintenance. Upon receipt of request for mobile maintenance, the Ktr shall determine validity, and if valid, respond to the request IAW AFI 24-302, Chapter 1. If parts are needed, the Ktr shall order parts, recover the vehicle, schedule repair and complete. All attempts shall be made to accomplish the required work at the breakdown site. The Ktr shall ensure completed work information is input to DPAS.

C4.6 Operator Care Maintenance. The Ktr shall provide operator care maintenance required by the operator care program for all vehicles assigned to the Ktr in the RGFP Master Listing.

C4.7 Recovery Service (Wrecker). Upon receipt of customer request, the Ktr shall determine customer entitlement, confirm request, determine retrieval equipment and materials needed, and provide services IAW AFI 24-301, Chapter 9. The Ktr shall determine if DOD Fleet Credit Card should be issued to retrieve vehicles IAW local policy. The Ktr shall ensure appropriate information is input to the OLVIMS-Dispatch. (See C-TE-1, SSC09)

C4.7.1 The Ktr shall provide written procedures for notification and a listing of on-call mechanics to the CO and AO. The procedures shall be kept current at all times and changes shall be forwarded to the CO and AO within 10 days. (C-TE-3, C01, C05)

C4.8 Tools and Equipment (Specialized). Specialized tools and equipment are tools used for special applications in specific vehicle repair and maintenance. Government-owned specialized tools and equipment shall be calibrated IAW TO 00-20-14 and AFI 24-302, Chapter 5. The Ktr shall calibrate Ktr-owned tools and equipment IAW manufacturer’s recommended specifications.

C4.9 Tires. The Ktr shall provide tire shop services to include inspection, repair and replacement and assistance in changing tires not covered in the operator care program. The Ktr shall use tire control procedures IAW TO 36-1-191, Chapter 4, AFI 24-302, Chapter 5, and AFI 23-101, Air Force Material Management. New tires for all government owned vehicles will be obtained from the Michelin North American (MNA) fixed-price, tire contract using either AFSITS or through the Defense Logistics Agency (DLA) EMALL. New tires for all government owned vehicles will be procured from the most economical source.

C4.10 Unscheduled Maintenance. Unscheduled Maintenance does not include scheduled maintenance, preventive maintenance and any other recurring type maintenance.

C4.11 Limited Technical Inspections (LTIs)

C4.11.1 Deployments. The Ktr shall perform LTI’s, and accomplish repairs on general and special purpose vehicles and material handling equipment identified to deploy and prepare duplicate Vehicle Historical Records grouped into packages based on the destination of the vehicle being deployed IAW AFI 24-302, Chapter 2, TO 36-1-191 and Grissom IDP.

C4.11.2 Process LTIs. The Ktr will ensure vehicles requiring an LTI for acceptance, disposition action and repair decisions are processed within 10 duty days of requirement and provided to the AO. LTIs for shipping must be completed as soon as practical in order to meet RDO requirements IAW AFI 24-302, Chapter 4 and TO 36-1-191, Chapter 3. (See C-TE-1, SSC21 and C-TE-3, C04)

C4.11.3 Depot Maintenance. The Ktr will develop a base-level program in coordination with VSCOS. Provide a copy to the AO and COR when plan is finalized. (See C-TE-3, C06)

C5 Accountability

C5.1 Parts. The Ktr shall account for parts purchased commercially by entering data into DPAS. The Ktr shall account for all parts waiting to be installed, or still on-order. The Ktr shall update DPAS parts locations and associated data elements IAW applicable DPAS M&U and VSCOS guidance. AO will approve and procure all items to be purchased through AFITS.

C5.2 Shop Stock. The Ktr may maintain Ktr owned items such as oil filters, air filters and daily use HAZMAT items IAW AFI 32-7086, Hazardous Material Management. The Ktr shall create a quarterly "High Cost Shop Stock Listing" and enter low cost shop consumption and stock data into DPAS. All work under this paragraph shall be performed IAW AFI 24-302, Chapter 5.

C5.3 Utilize DLA Energy Fuel Accountability Program. The Ktr will attain vehicle fuel procurement data for DPAS input from the Enterprise External Business Portal (EEBP). Download frequency will be at least weekly IAW AFI 24-302, Chapter 4.

C5.4 DOD Fleet Credit Card. The Ktr shall manage the base fleet service credit cards. Services shall include requisitioning, receiving, issuing and administering control of the DOD Fleet Credit Card IAW AFI 24-302, and AFI 24-301.

C5.5 Master Vehicle Report and Minimum Essential Levels (MEL). The Master Vehicle Report is maintained in the LIMS-EV Status Tab under fleet posture. The listing is used for fleet management purposes.

C5.5.1 The Ktr shall provide fleet management services to include adjustments to unit vehicle authorizations and assignments, receiving new assets from the Vehicle Buy Program (or rotating vehicles), receiving new leased vehicle authorization by updating the Logistic Installations and Mission Support Enterprise View (LIMS-EV) Vehicle View, Transaction Request Tool (TRT) (Formally CRIS Tool), Vehicle Data Quality Dashboard (VDQD) and the CA/CRL IAW AFI 24-302, Chapter 4. All adjustments/assignments will be validated by the AO. (See C-TE-1, SSC12)

C5.5.2 Upon request for a new vehicle authorization, the Ktr shall process requests IAW applicable paragraphs in AFI 24-302, Chapters 4 and 10, and coordinate the AF Form 601 through the AO prior to submission to the MAJCOM.

C5.6 Reports. The Ktr shall provide various reports and analysis generated by OLVIMS-Dispatch, DPAS, AFITS and some reports requiring manual preparation. OLVIMS and DPAS generated reports are IAW AFI 24-301, Chapter 2, (excluding reports in paragraph 2.3.8, which are inherently governmental), AFI 24-302, Chapter 4, and AFRC Supplements thereto. Non-automated reports are generally reports required by higher headquarters or public law. The Ktr shall provide the AO/COR any additional analysis data upon request.

C5.6.1 Vehicle Priority Recall Listing (VPRL) and Minimum Essential Levels (MEL). The Ktr will ensure that the VPRL and the MEL is approved by the MSG Commander annually IAW AFI 24-301. All coordination will be routed to the AO prior to MSG approval. (See C-TE-3, C02)

C5.6.2 Federal Motor Vehicle Registration System. The Ktr shall manage the registration and removal of government vehicles in the Federal Motor Vehicle Registration System IAW TO 36-1-191, Chapter 2.

C5.6.3 Green Procurement Program (GPP). The Ktr will collect and report on the local procurement standards utilizing the virtual “Air Force Vehicle Management Green Procurement Program Log” to document data concerning the use/procurement of all items identified in AFI 24-302, Chapter 1 (to include new/virgin/exempted items/products). The Ktr will collect and report on the purchase and use on Engine Coolants, Hydraulic Fluids Greases-Truck, Sorbents, Re-refined Oil and Tires using the latest reporting tool from the Vehicle Management Neighborhood IAW AFI 24-302 Chapters 1. The Ktr will ensure that personnel involved in this process complete the required “Green Procurement” computer-based training. (See C-TE-1, SSC20 and C-TE-3, C13)

C5.6.4 Reimbursable Report. The Ktr shall complete monthly reimbursable report (report is for maintenance performed for host tenant organizations) IAW AFI 24-302, Chapter 7. The Ktr will ensure all reimbursable and refundable cost data is reconciled monthly with AO and Accounting and Finance. This data must be verified for accuracy, to include validating that all reimbursable and refundable units are loaded properly in AFITS. (See C-TE-3, C09)

C5.6.5 MC Rates. The focus should be on the quality of maintenance performed. Use the approved vehicle Minimum Essential Levels (MEL) as a gauge to develop maintenance priorities and establish in-house MC rate goals. Established goals will be thoroughly briefed and approved by the commander. Although the 90% MC rate for indicators 19 and 20 are not identified, mission capability is mandatory. When degraded due to fire truck/refueler downtime the needs of the wing/base is given priority to avoid unnecessary vehicle downtime and increase MC time by providing service within the shortest turn-around time possible. (See C-TE-1, SSC10)

C5.6.6 Key Performance Indicators (KPI). Ktr will compile and generate monthly KPI analyses utilizing OLVIMS Dispatch Module reports IAW AFI 24-301, Chapter 9. Each KPI chart should represent a minimum of 12 weeks, with a single data point representing 1 week. Analyze trend patterns to determine if corrective actions are required. KPI charts will be kept on file for a minimum of 1 year. (See C- TE-3, C11)

C5.6.7 Semiannual Vehicle Operations Services Analyses. Ktr will conduct analyses services for operational effectiveness and efficiencies. Analyses will be used to evaluate element processes, cost effectiveness, efficiencies, and quality of customer service IAW AFI 24-301 Chapter 2. (See C-TE-3, C10)

C5.6.8 Commercial Lease Vehicle Data. Applies to all units that commercially lease any vehicle during the quarter. Report is due NLT 16th calendar day following the end of the quarter. Prepare IAW AFI 24-302 and provide the AO a copy.

C5.6.9 Material Deficiency Report. The Ktr will submit and prepare reports using the Joint Deficiency Reporting System (JDRS) in conjunction with TO 00-35D-54-WA-1, USAF Deficiency Reporting and Investigating System, and TO 36-1-191 Chapter 7. Additionally, curtesy copy all JDRS packages to 441 VSCOS, AO and COR for situational awareness. (See C-TE-3, C7)

5.6.10 Maintenance Module Monthly/Quarterly Processing. The Ktr shall provide various reports and analysis generated by DPAS and some reports requiring manual preparation. DPAS generated reports are to be prepared IAW AFI 24-302, and AFRC Supplements thereto, include but are not limited to “Limited Technical Inspection Report”, Materiel Deficiency Report”, Vehicle Master List, Monthly/Quarterly Management reports and reviews Annual Vehicle Buy Submission. Non-automated reports are generally reports required by higher headquarters or public law. (See C-TE-3, C14 thru C17).

C5.7 Budget Estimates. The Ktr shall provide annual budget estimates. (See C-TE-3, C12)

C5.7.1 The Ktr shall prepare and submit budget estimates to the Transportation Accountable Officer (AO) for government provided fuel, oil petroleum and lubrication products, IAW AFI 65-601, Budget Guidance and Procedures, Volume 1.

C5.7.2 The Ktr shall manage, prepare and submit budget estimates to the CO for parts and supplies, equipment, TDY travel expenses, per diem and reimbursable expenses IAW the JTR; part-time support of base and tenant units and transportation cost for shipment of parts by surface mode. The process and timeline for submissions will be determined by the AO.

C5.7.3 The Ktr shall provide annual budget as determined by the AO. Once budget is within 80% of annual budget, the Ktr shall notify both the AO and CO.

C5.8 War Readiness Materials (WRM) Assets. The Ktr shall provide WRM management services to include validating changes and inputting changes to the AFSITS, LIMS-EV and DPAS IAW AFI 24-302, Chapter 3, and AFI 25 -101, War Reserve Material (WRM) Program Guidance and Procedures; serve as member of the Base WRM Review Board; and administer the WRM vehicle program as directed by the CO.

C6 Air Force IT Systems (AFITS)

C6.1 Vehicle Operations/Management. The main system used is the On-Line Vehicle Interactive Management System (OLVIMS) Dispatch Module. Vehicle Operations/Management personnel utilize OLVIMS Dispatch to capture, schedule, and monitor vehicle dispatch requests and vehicle utilization. The Ktr will ensure the AO and COR have access to OLVIMS-Dispatch to ensure proper oversight. It also is used to track Air Force Motor Vehicle Operator Identification Cards and Driver’s Records, to include vehicle qualifications, restrictions, certifications, and violations. The Ktr will maintain requests for transportation service in the OLVIMS Dispatch Module for documenting requests for services. The Ktr will ensure proper (standard) dispatch category codes are used for each transportation service request in the OLVIMS Dispatch Module.

C6.2 Fleet Management & Analysis. The three main systems used today are DPAS, LIMS-EV Vehicle View, and LIMS-EV VV Transaction Request Tool (TRT). DPAS involves work order, labor tracking, costing and calculations; this translates to the Maintenance and Utilization (M&U) module in DPAS. Additionally, vehicle inventory records and accountable transactions will be submitted to DPAS in the Accountability Property module through TRT. TRT is the sole source for vehicle transaction requests (Vehicle Data Updates/LTI Model and Dispositions/Rotations/ RDO’s, etc.). AFEMS is the authoritative source for the vehicle allowances; this is also available in the Accountability Property module of DPAS. LIMS-EV Vehicle View is a “Data Service” that serves as the overarching gateway to AF/A4 enterprise reporting and analysis. LIMS-EV Vehicle View provides a consolidated look at vehicle accountability and sustainment data. Data comes from the Integrated Logistics System-Supply (ILS-S) and DPAS and is merged with supplemental tables that are maintained by 441 VSCOS. The Ktr will continually monitor vehicle data integrity/quality/accuracy using LIMS-EV Vehicle View, TRT and VED IAW AFI 24-302, Chapter 4. (See C-TE-1, SSC12) C6.2.1 Defense Property Accountability System (DPAS). DPAS will be used by the AF Vehicle Management community as the primary system for performing all life-cycle management functions pertaining to the ground vehicle fleet including agency owned and leased assets. DPAS will require the Air Force to sunset the existing maintenance system On-line Vehicle Interactive Management System (OLVIMS) as well as migrating vehicle accountability from AF Equipment Management System (AFEMS) and Standard Base Supply System (SBSS) into DPAS; which is independently operated and hosted on the Defense Information Systems Agency (DISA) production environment. After work is performed, information concerning the completed work is also entered into the system and is used to generate various reports for local and higher headquarters use. DPAS is composed of several modules which collect data on vehicle utilization, cost, and other specialized data on the base vehicle fleet that is managed and supported. The Ktr shall comply with operating procedures as described in DPAS M&U guide, LIMS-EV Vehicle View Transaction Request Tool (TRT) User’s Guide, AFI 24-301 and AFI 24-302. (See C-TE-1, SSC11)

C6.2.2 Materiel Control. The Ktr will ensure that parts acquisitions, consumable replenishments and tool issuing/tracking are maintained in the Warehouse module in DPAS.

C7 History Folder. The Ktr shall establish and maintain a history folder for each vehicle in the fleet that is maintained by the Ktr IAW AFI 24-302, Chapter 7. These folders shall be maintained and be available for Government review for the life of the vehicle. Should the vehicle be transferred, this folder shall be provided to the receiving activity.

C8 Deployment Operations. The Ktr shall provide sufficient qualified personnel to perform deployment operations. Upon notification from the AO, establish a submotor pool and mobile maintenance function to operate and maintain vehicles. Deployment Operations functions will be accomplished IAW the Grissom IDP and directed by the IDO. Extended operations in support of base deployments are included in the firm-fixed price.

C8.1 The Ktr shall accomplish repairs on general and special purpose vehicles and material handling equipment identified to deploy and prepare duplicate Vehicle Historical Records grouped into packages based on the destination of the vehicle being deployed.

C8.2 Deployment LTIs. Refer to para C4.11.1 for requirements.

C9 Base Exercises. At times support will be required in any or all service areas during base exercises. Participate in exercises IAW the most current published AF and higher headquarters guidance. Provide the required support and personnel IAW exercise needs, base Operations Plans (OPLANS) and the Grissom IDP. See workload estimates for C-TE-2b. Extended operations in support of base exercises are included in the firm-fixed price.

C10 Accident and Abuse Program. The Ktr will oversee the Accident and Abuse Program for the base IAW AFI 24-302, Chapter 4 and any AWI thereto. The Ktr will take appropriate measures to prevent misuse, abuse and damage to AF motor vehicles. (See C-TE-3, C03)

C11 Installation Misuse Program. The Ktr will oversee the installation Vehicle Misuse Program IAW AFI 24-301, Chapters 3 and 11 and any AWI thereto. The Ktr will collect the information and conduct a technical assessment for review. The Ktr will maintain a log of reported cases in the OLVIMS-Dispatch module. All reported misuse cases will be forwarded to the LRS Commander with curtesy copy to the AO and applicable VCO. (See C-TE-3, C03)

C12 Coordination. The contractor shall be responsive and timely in responding to requests for information, technical advice and input, or other collaboration when requested by the CO, COR, FAC or AFRC. Submit inputs on support agreements, directives, OPLANS, instructions, manuals and the like input to the AO for validation and signature as requested by the AO.

C-TE-1

SERVICE SUMMARY

7b. 1 Defect per month. All TCTOs, service bulletins, and/or directed one time inspections that apply to the vehicle fleet shall be performed and annotated in DPAS at all times IAW AFI 24-302.

C6.2 98% of vehicles will be correctly loaded and managed with the applicable data systems.

C-TE-2

WORKLOAD ESTIMATES

Note: All estimates are given as a monthly average unless otherwise noted

C-TE-2a Service Workload

C-TE-2b Vehicle Management Workload Factors - 6 Months Period

C-TE-2c Miscellaneous Workload

Reserve Training Workload Factors

5 Level

7 Level

9 Level

5 Level

7 Level

9 Level

21R

Annual Deployment/Exercise Operations Workload

Wrecker Service

C-TE-2d Government Owned Vehicles.

C-TE-2d(1) GSA Leased Vehicles (Assigned to Vehicle Operations for UDI)

C-TE-2d(2) GSA Leased Vehicles (Assigned to Wing Users)

C-TE-2d(3) Vehicle Master List (VML) –Government Owned.

C-TE-3

DATA DELIVERIES

The Ktr shall submit all required reports shown below using the complete mailing address (referenced by number) in the chart following the required report information. Only one copy of each report is required unless otherwise stated. All “days” are in calendar days unless otherwise specified. Ktr format is acceptable unless otherwise noted in the Item Number or reference directive. All “days” are “calendar days” unless otherwise specified.

*Initial Report due NLT operational performance start date. *The procedures shall be kept current at all times and changes shall be forwarded to the CO and AO within 10 days.

Reports must be forwarded through the AO for MSG Commander level approval IAW AFI 24-302, Chapter 4.

Prepare and distribute NLT 10 workdays after occurrence of the event IAW AFI 24-302, and AFI 24-301.

The estimated workload contained in C-TE-2 includes the estimated workload for this task. Notwithstanding that the effort will be performed “as required”, additional payment will not be made for this task. Prepare IAW TO 36-1-191, Chapters 3 and 5. May be transmitted by electronic means. LTIs will be processed within 10 duty days of requirement.

*First submission due NLT operational performance start date. *Submit updates immediately upon change of personnel. Ktr’s format is acceptable. 2 copies for each submission.

Prepare IAW AFI 24-302, Chapter 4 and TO 36-1-191. Submitt to AO NLT 90 days after contract start date.

The overall estimated workload contained in C-TE-2 includes the estimated workload for this task, notwithstanding that the effort will be performed “as required”. Additional payment will not be made for this task. Prepare IAW AFI 24-302, Chapter 3, TO 36-1-191, Chapter 7 and TO 00-35D-54.

First submission due NLT 5 days after operational performance start date; subsequent submissions due NLT 5th day of each quarter, current as of the end of previous month. Prepare IAW AFI 24-302, Chapter 4. Transmit via electronic means.

Review and process IAW AFI 24-302, Chapter 7.

Report due NLT 10th day of Jan and Jul for data accumulated the previous period. Prepare IAW AFI 24-301, Chapter 2

Report is due NLT 5th day of each month. Prepare IAW AFI 24-301, Chapter 9.

*As of dates and due dates for annual submissions shall be IAW instructions to be provided by the AO. Research and provide cost data relating to passenger, packaging, and freight. Prepare and submit budget estimates to the AO for government funded over the road shipments, small parcel shipments and materials identified as military specific IAW AFI 65-601 V1 and AO’s Instructions.

Submit information using the Virtual “AF VM GPP Log” at http://www/vemso.hq.af.mil/environmental/gppl.html/ Prepare and submit IAW AFI 24-302, Chapter 11.

First submission due NLT 16 days after operational performance start date; subsequent submissions due NLT 16th day of each month, current as of the end of previous month. Transmit via electronic means.

First submission due NLT 16 days after operational performance start date; subsequent submissions due NLT 10th day of each month, current as of the end of previous month. Transmit via electronic means.

Ktr will generate a list quarterly to ensure mileage/hours are updated IAW DPAS IAW AFI 24-302, Chapter 4.

First submission due NLT 16 days after operational performance start date; subsequent submissions due NLT 16th day of each month, current as of the end of previous month. Prepare IAW AFI 24-302, Chapter 4.

The complete addresses are as follows:

255 Richard Ray Blvd

155 Richard Ray Blvd

Robins AFB GA 31098-1635

Robins AFB GA 31098-1635

1900 West Mustang Ave

4701 Chocks Lane

Grissom ARB IN 46971-1622

Grissom ARB IN 46971-5000

4701 Chocks Lane

7089 Skytrain St

Grissom ARB IN 46971-5000

Grissom ARB IN 46971-5000

C-TE-4

GOVERNMENT-FURNISHED PROPERTY

C-TE-4a: Government Furnished Facilities.

C-TE-4b: See Listing

C-TE-4c: Scheduled Incidentals Listing. (Bldg 420 & 421)

Credenza

Shredder

Coat Rack

Computer Docking Station

C-TE-4d: Scheduled Incidentals Listing: ADPE/Copiers/ Radios. (Bldg 420 & 421)

C-TE-4e. Government Furnished Telephones, Landline. (Bldg 420 & 421)

C-TE-5

TECHNICAL ACRONYMS/ABBREVIATIONS AND DEFINITIONS

AFEMS…………Air Force Equipment Management System MC……………Mission Capable AFSITS…………Air Force Supply IT System NMC………….Non Mission Capable

DESC…………...Defense Energy Support Center OLVIMS.......... On-Line Vehicle Interactive DPAS…………...Defense Property Accountability System System ESS……………..Enterprise Supply Solutions REMS.............. Registered Equipment Management FAS...................... Fuels Automated System System TRT………….. LIMS-EV VV Transaction Request Tool VAL................. Vehicle Authorization Listing

LIMS-EV…