PWS_questions_&_answers_Criterion_PWS.pdf

Whiteman AFB Performance Work Statement

For Heat Plant Operation and Maintenance Services

Questions 25 April 2017

Ref: 2.1.2 “The contractor shall be responsible to ensure pump stations are properly transmitting their status to the CEVLAN”

Question: What is the beginning and end points of the contractor’s responsibility when it comes to the communication aspect of the pump stations?

The contractor is responsible for everything within and outside the control box assembly, the control boxes themselves to include the dedicated circuit breaker box, the seals for all wire conduits leaving the control boxes. Not the transmission lines after they leave the boxes

Ref 2.3 “The government will give the contractor a minimum of a three day notice prior to shut down to allow for scheduling”

Question: Is this a three work day notice or three calendar day notice?

The minimum three (3) day notice is three (3) calendar days.

Ref 3.1 “The contractor shall repair all equipment and items identified in the PWS identified as a contractor responsibility regardless of the cause of the damage or whomever may have caused the damage”

Question: Will the government conduct investigations as to who may have caused damages to the equipment and items and seek financial reimbursement to the contractor for the man hours spent on such repairs? (e.g. mowers on base are notorious for damaging trench/pit lids and steam/condensate line insulation) Without any accountability on their part the man hours spent on repairs could be endless.

Materials will be reimbursed under reimbursable CLIN. Labor will be included in your operating costs.

Ref 3.2.1 “Emergency services may become necessary to accomplish certain maintenance, repair, and new service connections. Temporary repairs shall be accomplished using methods to avoid service disruptions, where possible, or to minimize system downtime, if full corrective maintenance cannot be performed at the time. These repairs shall be at no additional cost to the government”

Question: What is the dollar valve financial cap of responsibility for such a repair action?

Many such repair actions might require welding services that would possibly far exceed the 250 man hour limit of responsibility. (e.g. welding services at $100 per hour would quickly add up when coupled with man hours expended by others for the same project.

The contractor is required to perform all maintenance up to the 200 man-hours, this includes all welding operations.

Question: Are the man hours figured from the beginning of the time of notification of a requirement to proceed with a corrective maintenance action to the final completion of the required corrective maintenance action even if there is a time gap due to parts etc..?

Notification to proceed does not necessarily correspond with the contractor’s ability to begin.

Man-hours are computed based on the actual time on-site towards the repair. Not the time researching, ordering, or waiting on parts or equipment this is plant management and part of normal operation.

Ref 3.2.6 “Emergency service/repairs are required CM repairs needed to prevent damage to equipment and will meet the requirements of section 3.2. It includes maintenance and repair work that is 250 man hours or less in labor. The contactor’s liability under the firm fixed portion of the contract shall be limited to 250 man hours per CM action.”

Question: How many of these CM actions of extraordinary significance will the contractor be held financially liable and what would be the yearly dollar value financial cap of responsibility?

The contractor shall be responsible for all maintenance actions.

Ref 3.2.8.3 “Drains”

Question: Does this include the plumbing below the drain cap?

The contractor shall be responsible for cleaning the drains to approximately six (6) inches below the cap.

Ref 4.5 Monthly reports “The contractor shall submit forms and reports electronically”

Question: Will the government be providing an electronic template for the AF Form 1458 and

AF Form 1464 along with any other government required form?

The contractor shall be responsible for developing all electronic forms.

Ref 12.8 “If full capacity cannot be restored within two (2) hours, the contractor shall immediately propose alternatives to meet the full plant heat load and mission support requirements. Any penalties incurred during the outage shall be paid by the contractor.”

Question: What penalties are being referred to in this paragraph and what is an estimated dollar value of the penalty?

The penalty reference has been removed from the PWS.

Ref 9.2 “The contractor shall ensure that contract employees have: Be a licensed as a

Chief Plant Engineer, a Stationary High Pressure Steam Engineer First Class, or a Stationary High

Pressure Steam Engineer 2nd Class at the time of contract notice to proceed or obtain the license within six (6) months of contract award.”

Question: Is it possible to include a grandfather clause for those persons currently operating the plant who have ten (10) plus years’ experience operating this steam plant?

No. This is a safety and liability issue.

Ref 3.2.6 Corrective Maintenance (CM) states; Corrective Maintenance includes maintenance and repair work that is 250 man-hours or less in labor. The contractor’s liability under the firm fixed portion of the contract shall be limited to 250 man hours per CM action.

Question: Will there be any maximum liability limit for the contractor?

Paragraph 3.2.6. of the PWS has been adjusted. Work shall be limited to 200 man-hours or less.

Further, please refer to Appendix A, Workload Estimates, Steam and Distribution System Maintenance.

On page 49, Steam/condensate repair under concrete lids is stated at approximately 10 per year. For

Direct buried steam/condensate repairs, the estimated quantity has been adjusted to state approximately 3 per year. Please see the revised PWS issued with this amendment.