Question and Answer for Solicitation Notice ID FA462124Q0021.pdf
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- HOTELS 2024 AIRSHOW
- Solicitation number
- FA462124Q0021
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This document is a set of Questions and Answers related to Solicitation Notice ID FA462124Q0021 for the 2024 Airshow at McConnell Air Force Base. The solicitation requires hotel rooms to accommodate guests during the event from August 21 to August 26, 2024. The government is seeking 85 hotel rooms within a 20-mile radius of the base, with varying room needs each night. Rooms may be split between multiple hotel properties as long as they are within the specified radius. The government will not consider lodging at the on-base Air Capital Inn, as it is already 100% booked for the event. Respondents should provide unit pricing for room types, including double occupancy options, and the government will issue a contract for the exact quantities needed. A list of government personnel and check-in dates will be provided. The government does not require ADA accessible rooms and will not base pricing on per diem rates, but encourages competitive pricing.
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Question and Answer for Solicitation Notice ID
FA462124Q0021
1. Q: Is there a preferred distance from the McConnell AFB that you are looking for?
A: within a 20-mile radius of McConnell AFB
2. Q: Is 103 rooms the total amount of rooms needed? If so, how many do you need each night?
A: This solicitation was amended. We now anticipating 85 Rooms. Please provide unit pricing so we can solidify our numbers and issue a contract for exact quantities. A list with government personnel and check in day will be provided prior to arrival. This list will be provided as soon as possible.
Quantities for rooms we be limited between Monday – Tuesday. An increase can be anticipated on Wednesday and Thursday, and be at the peak on Friday, Saturday, and Sunday.
3. Q: Do you require 103 rooms each not? How many rooms do you require on each night please?
A: This solicitation was amended. We now require 85 Rooms. We expect to book rooms based on a bell curve. For example, less rooms will be booked Wednesday and each following day we will progressively need to reserve more rooms with the peak number of rooms on Friday, Saturday, and Sunday. We are working on solidifying the exact list and will provide it as soon as possible.
4. Q: Could you please clarify if the 200 room nights must be at a single hotel property or if we can split them between two different hotels?
A: It is possible to utilize multiple hotel locations as long the lodging is within a 20-mile radius of McConnell AFB. Please specify the quantity of rooms you have available, price per room type, and location.
5. Q: Are any ADA Accessible rooms needed? If so, how many?
A: ADA accessible rooms are not required
6. Q: Who is the incumbent contractor? What was the contract number? What was the total value of the contract?
A: This is a no incumbent contractor. This a new requirement.
7. Q: Will there be a requirement for senior officers/senior civilian leaders and/or their spouses?
If this is the case, could you please confirm the number of rooms required?
A: There is no requirement or separate specifications for senior officers/senior civilian leaders and/or their spouses. Please follow SOW guidelines as it pertains to every individual.
8. Q: I would like to inquire if there is a need for an advance team for senior officers and senior civilians. If so, will the advance team arrive a day or two before?
A: There is no requirement or separate specifications for senior officers/senior civilian leaders and/or their spouses. Please follow SOW guidelines as it pertains to every individual.
9. Q: Will there be a possibility of having double occupancy rooms.
A: Yes. Please provide nightly pricing for double occupancy rooms specifically for rooms with 2 beds.
10. Q: Will a tax-exempt letter be provided for this solicitation?
A: After the requirement is awarded, the letter will be provided.
11. Q: Can you please confirm if the government is only willing to pay the maximum Per Diem Rates published for FY2024 on the GSA schedule for the location?
A: This requirement does not require for rates to be in line with Per Diem rates on the GSA schedule, but we do highly encourage competitive pricing.
12. Will 85 rooms be needed on each of the main nights (and fewer on each shoulder night), or will 85 room nights be required over the duration of the required dates, with fewer rooms than 85 needed on the main nights?
Please refer to the table below. These are estimated number of rooms that will be booked for said day. Note that these figures are provisional and subject to change.
We are working on solidifying the exact list and will provide it as soon as possible.
Days Estimated Total Rooms Booked
Monday (August 19,2024) 2 Tuesday (August 20,2024) 2 Wednesday (August 21,2024) 12 Thursday (August 22,2024) 85 Friday (August 23,2024) 85 Saturday (August 24,2024) 85
Sunday (August 24,2024) 85 Check Out: August 26, 2024
13. Will the nights run from August 19 - August 25th with a check out of August 26th?
A: The check out will be August 26, 2024.
14. We notice the request specifies finding hotels within a 20-mile radius of McConnell Air Force Base. Could you please confirm the address as: 57950 Leavenworth St. McConnell AFB, KS 67210?
A: 57950 Leavenworth St. McConnell AFB, KS 67210
15. When can we expect to receive the list of government personnel and their check-in dates?
A: We are working on solidifying the exact list and will provide it as soon as possible.
16. Do you anticipate needing fewer than 85 rooms by the time the solicitation is finalized and the contract is awarded?
A: Please refer to question and answer 12.
Please Note: On base lodging at the Air Capital Inn at McConnell AFB is 100% booked the weekend of the 2024 Airshow for requirements outside the scope detailed in this solicitation. The government will not consider quotes that include subcontracts for lodging at the Air Capital Inn.
File details come from the government source that posted it. Updated .