FA4621-14-R-0001_Hangar_Door_Questions_ _Answers_from_Pre-Proposal_Conference.pdf

Questions and Answers from Pre‐Proposal Conference

HANGAR DOOR MAINTENANCE SOLICITATION QUESTIONS:

1. Could a copy of the power point presentation given at the pre-proposal conference be made available?

Answer: As stated at the pre-proposal conference, a copy of the power point presentation will be provided and posted on FBO subsequent to pre-proposal conference.

2. For what period of time is the Small Business Size Standard based?

Answer: IAW FAR 52.219-6- Notice of Total Small Business Set-Aside (Nov 2011) and FAR

19.301.1 (a) - Determination of Small Business Status for Small Business Programs. To be eligible for award as a small business, an offeror must represent in good faith that it is a small business at the time of its written representation. An offeror may represent that it is a small business concern in connection with a specific solicitation if it meets the definition of a small business concern applicable to the solicitation and has not been determined by the Small Business Administration (SBA) to be other than a small business.

3. Which CLIN numbers fall under the service wage determination?

Answer: CLINs 0001-0010 and corresponding options CLINS (i.e. X001-X010) (The X represents the corresponding year) fall under the Service Wage Determination. (Refer to Price List, Attachment 2)

4. Which CLIN numbers fall under the construction wage determination?

Answer: CLIN 0011 and corresponding options CLINS (X011) (The X represents the corresponding year) falls under the Construction Wage Determination. (Refer to Price List, Attachment 2)

5. The contractor shall prepare and present to the COR a schedule for inspections and preventive maintenance. We can't schedule inspections and pm on all doors. Some doors are available all the time but others are not.

Example: hangar doors. If a plane is in a hangar or bay we do not work above or around planes. We wait until planes are out of hangar before we do inspections or pm work. Plane movements are constantly changing.

Answer: PWS Paragraph 1.1 Inspections and Preventative Maintenance Services for Hangar, Tail, Mega and Overdoors. The contractor shall perform a complete inspection and periodic maintenance on all doors during each contract year. The Contractor shall prepare and present to the COR a schedule for inspections and preventive maintenance so that each designated door will be inspected annually with no more than 12 months between the inspections of any one door. The contractor shall prepare and submit a written report to the COR for each inspection/preventive maintenance event concurrent with submission of the invoice for payment of these services.

6. Upon approval the contractor shall complete repairs within 3 business days. What if a plane is in bay?

What if the fix takes longer than 3 days? And if it takes longer than 3 days to get parts that are needed?

Questions and Answers from Pre‐Proposal Conference

Answer: PWS Paragraph 1.3 Repair Service. Upon approval, the contractor shall complete repairs within three business days after notice to proceed from the COR or as otherwise approved by the COR.

7. Government will not reimburse contractor on rental costs for equipment already owned. The way we see it this will cost the government more money and time. Equipment on base is available 24/7 and there are no delivery and pickup charges. With rentals there is a question of availability, and delivery.

Especially after hours. Delivery and pickup charges are expensive.

Answer: PWS Paragraph 1.6.2 Special Rental Equipment. The Government will reimburse the contractor for the actual cost of the rental of personnel lifting equipment such as high-reach man lifts and high reach boom lifts as a result of repair service calls and emergency service calls which the contractor has to rent from a third party. Reimbursement shall be made only on completed repair orders based upon paid vendor’s invoices. The government will not reimburse the contractor for rental costs on equipment that the contractor already owns. The Government shall not reimburse the contractor for special rental equipment required for Inspection and Preventive Maintenance Services. The COR shall review and approve the request for reimbursement.

8. We would request the names and numbers for Red Supers for plane movements.

Answer: A complete list of name and phone numbers of COR’s, Facility Manager, and Red Supers will be provided to the awardee during the pre-performance conference.

9. And we would request a phone line that accepts long distance faxes.

Answer: PWS Paragraph 3.3. In Building 1332, the Government will supply one telephone line class C - no long distance. The Government will supply all reasonable amounts of utilities to include gas, electric, water, and sewer. The Government will provide security police and fire protection. In consideration of these services, the contractor shall comply with all fire safety and security directives. GFP is listed under PWS section 3 and is the only GFP being provided.

10. Can the Contractor take pictures of the door?

Answer: Yes, the Contractor may take picture of the door but not of the military aircraft.

11. Does the Hangar Door Maintenance for the Mega Doors include the mullions?

Answer: PWS Appendix A, Hangar/Tail Door Location. Yes, the mega door maintenance services do include the maintenance and repair of the 2 mullions on the 3 mega doors, which is located in Bldg. 10.

12. Was there a solicitation recently posted to replace the doors to Bldg. 1200?

Questions and Answers from Pre‐Proposal Conference

Answer: Yes, there was a solicitation posted to replace the doors in Bldg. 1200. Depending on the time these doors will be installed, service may or may not be needed. If deemed necessary to complete a modification, it will be addressed during that time.

13. How much of the hoist and crane services were covered in the previous contract?

Answer: The hoist and crane maintenance service was valued at $215K on the previous contract, which included the base plus four option years of services.

14. Will the Contractor be responsible for replacing the glass within Bldg. 1218?

Answer: PWS 1.9 Historic Buildings. Buildings 1218, 1219, 1106 and 1107 have been designated Historic Air Force Buildings. Any repair or maintenance of these buildings must be in accordance with the applicable provisions of The Secretary of the Interior's Standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, Restoring and Reconstructing Historic Buildings ("Standards"; 36 C.F.R.

Part 68). In the event that the inspection indicates that these buildings require repair or maintenance, the Contractor shall prepare a proposal in accordance with Paragraph 1.1 for review and approval by the COR/CO. If the contractors proposal is rejected because it does not comply with the Standards referred to herein, the COR will provide the Contractor with compliant specifications. The Contractor shall review the approved specifications and provide an updated cost estimate to the COR/CO for approval.

15. Could you explain the 2 hour response time?

Answer: PWS Paragraph, 1.4 Emergency Service Calls. The contractor shall report to the work location no later than two (2) hours from notification or as otherwise approved by the COR, survey the scope of work involved, and take corrective actions to secure or open the door(s) as required and brief the facility manager and the COR.