ATTACH_-_1_PWS.pdf

FA4621-14-R-0001 Aircraft Hangar Door Maintenance Services Attachment 1

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PERFORMANCE WORK STATEMENT

FOR

INSPECTION, PREVENTIVE MAINTENANCE AND REPAIR OF

AIRCRAFT HANGAR DOORS, TAIL DOORS, AND OVERHEAD DOORS SERVICES

FA4621-14-R-0001

3 September 2014

McConnell AFB, Kansas

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TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES

1.1. Inspections and Preventive Maintenance

1.2. Routine Service Calls

1.3. Repair Service

1.4. Emergency Service Calls

1.5. Emergency Repair Service

1.6. Reimbursable Expenses

1.6.1 Parts and Supplies

1.6.2 Special rental Equipment

1.6.3 Subcontracts

1.7. Repair Authorization.

1.8. Construction Wage Determination

1.9. Historic Buildings

2. SERVICES SUMMARY

2.1. Quality Control

2.2. Quality Assurance

2.3. COR Monthly Report

2.4. Periodic Progress Meetings

3. GOVERNMENT FURNISHED FACILITIES, PROPERTY AND SERVICES

3.1. Government Furnished Facility

3.1.1 Maintenance of Government Facilities

3.2. Government Furnished Equipment

3.2.1 Equipment Inventory

3.2.2 Replacement of Government-Furnished Equipment

3.2.3 Maintenance and Repair of Government-Furnished Property

3.3. Government Furnished Services

4. GENERAL INFORMATION

4.1 Hours of Operation

4.2. Military Exercises

4.3. Holidays

4.4. Performance of Services during Crisis

4.5. Contract Management

4.6. Environmental Compliance

4.6.1Enviromental Management System (EMS)

4.6.2 Notification of Environmental Spills

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4.7. Contractor Employees

4.8. Security Requirements

4.8.1 Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes

4.8.2 Background investigation

4.8.3 Contract Delays or Expenses

4.8.4 Operation of Privately Owned Vehicle

4.8.5 Contractor/Vendor Access Request/Authorization (CVARA)

4.8.6 CVARA Required Information

4.8.7 Operations Security (OPSEC)

4.8.8 Antiterrorism Awareness Training

4.9. Interfaces

4.10. Safety Requirements and Reports

4.11. Record and Records

4.12. Labor Hour Reporting

V. APPENDICES:

Appendix A. Hangar/Tail Door Locations Appendix B. Overhead Door Locations Appendix C. Escort and Access Requirements Appendix D. Government Furnished Facilities, Property and Services

Attachment 1

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PERFORMANCE WORK STATEMENT

FOR

INSPECTION, PREVENTIVE MAINTENANCE AND REPAIR FOR HANGAR, TAIL,

MEGA AND OVERHEAD DOORS

1. DESCRIPTION OF SERVICE. The Contractor shall provide all management, tools, supplies, equipment, labor, transportation, supervision and any other items and services necessary to perform Inspection, Preventive Maintenance, and Repair Services for Aircraft Hangar Doors, Tail Doors, Mega and Overhead Doors for McConnell Air Force Base, Kansas in accordance with all applicable laws, regulations, commercial practices, and manufacturer’s specifications as described in the Performance Work Statement (PWS) with emphasis placed on safety and customer service. The contractor is expected to use innovative solutions to effectively accomplish PWS requirements in a timely manner at reduced costs and in a way that fosters pride and ownership in the services performed.

1.1. INSPECTIONS AND PREVENTIVE MAINTENANCE SERVICES FOR HANGAR,

TAIL, MEGA AND OVERHEAD DOORS. The contractor shall perform inspections and preventive maintenance services on the aircraft hangar doors, tail doors, mega and overhead doors at the locations designated in Appendix A and B. The contractor shall perform a complete inspection and periodic maintenance on all doors during each contract year. The Contractor shall prepare and present to the COR a schedule for inspections and preventive maintenance so that each designated door will be inspected annually with no more than 12 months between the inspections of any one door. The contractor shall prepare and submit a written report to the COR for each inspection/preventive maintenance event concurrent with submission of the invoice for payment of these services. The report shall include identification of door system, location, preventive maintenance work performed, date of inspection, the name of inspector(s), overall condition of the door, repairs needed, repairs completed and an estimate of the cost of any repair in accordance with paragraph 1.7. The contractor shall perform preventive maintenance during the inspections to ensure reliable and continuous safe operation of the doors. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications.

Inspections and preventive maintenance work shall conform to the applicable latest editions of the following specifications and standards:

OSHA Standards 1910 and 1926 AFI 91-203, Air Force Consolidated Occupational Safety Instruction American National Standards Institute (ANSI) Standards S97-1-1984 Manufacturer’s Recommendations and Warranty Requirements

Note: Inspections and preventive maintenance services shall be invoiced as completed using applicable Price List Items X0001, X0002 and X0003.

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1.2. ROUTINE SERVICE CALLS. The COR shall notify the contractor of door performance issues during the hours of operation set out in Paragraph 4.1. The contractor shall respond to the Government’s notification within one business day of notification. The initial response includes travel to the installation, assessment of repair needed, a quote for estimated cost of repair and any repair or corrective action that may be completed within one hour. The contractor shall provide the COR with an estimated cost of parts, labor and special rental equipment within one business day from the time the contractor reports to the work location and surveys the required repairs.

The Service Call price shall be priced separately from the actual repair work. The contractor will not receive payment for Service Calls for repair service identified in the annual inspections.

NOTE: Routine Service Calls shall be invoiced using Price List Items X0004.

1.3. REPAIR SERVICE. The COR/CO shall issue an order for all repairs based upon the estimated cost of repair provided by the contractor per Paragraph 1.2 and 1.4. Upon approval, the contractor shall complete repairs within three business days after notice to proceed from the COR or as otherwise approved by the COR. Upon completion of the repair, the contractor shall submit a written report summarizing the repair action. The report shall include identification of door system, location, repairs completed, date of repairs, name of employee(s) conducting the repair, and any warranty information and shall be submitted concurrent with submission of the invoice for payment of said repair. Repair service shall conform to commercial standards and the specifications and standards set out in Paragraph 1.1.

NOTE: Repair Service shall be invoiced using Price List Items X0005. Parts, Special Rental Equipment and Sub-Contract expenses for repair work shall be reimbursed under designated contract Price List Item(s) X0008/X0009/X0010.

1.4. EMERGENCY SERVICE CALLS. Emergency response is required, if, outside of regular duty hours, an inoperative door impedes the entrance or exit of aircraft; if the door has to be closed quickly as a result of inclement weather; if the inoperative door creates a security issue; or will cause further property damage creating cost to the government. The COR will notify the contractor of the location of the inoperative door. The contractor shall report to the work location no later than two (2) hours from notification or as otherwise approved by the COR, survey the scope of work involved, and take corrective actions to secure or open the door(s) as required and brief the facility manager and the COR. The cost of the emergency response will be priced separately from the actual repair work. Emergency service will include the payment for travel to the installation, assessment of work, a quote for estimated cost of repair and any repair or corrective action that may be completed within one hour.

NOTE: Emergency Service Response shall be invoiced using Price List Items X0006.

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1.5. EMERGENCY REPAIR SERVICE. In the event that the contractor is unable to resolve the emergency under Para 1.4 and upon authorization of the COR, the contractor is authorized to make immediate repairs, if the total repair cost, including labor, does not exceed $2,000. If cost of repairs exceeds this amount, the contractor shall take corrective actions to secure or open the door(s) as required, then provide the CO with an estimated cost for repair as described in Paragraph 1.7.

NOTE: Emergency Repair Service shall be invoiced using Price List Items X007. Parts and Special Rental Equipment for repair work shall be reimbursed under designated contract Price List Items X008/X009/X0010.

1.6. REIMBURSABLE EXPENSES.

1.6.1. PARTS AND SUPPLIES. Reimbursements to the contractor for parts and supplies required to effect repairs under this contract shall be based upon the contractor’s actual cost.

Reimbursement shall be made only on completed repair orders based upon paid vendor’s invoices. Discounts and rebates provided to the contractor shall be credited to the Government.

The COR shall review and approve the request for reimbursement. The approved cost of reimbursement may then be included in the invoice submitted through Wide Area Work Flow (WAWF). The contractor shall maintain the original vendor’s invoices or other documents identifying items under the cost reimbursement portion of this contract. All such documents shall be available for CO and COR review.

NOTE: Parts and Supplies for repair work shall be invoiced under designated contract Price List Items X0008.

1.6.2. SPECIAL RENTAL EQUIPMENT. The Government will reimburse the contractor for the actual cost of the rental of personnel lifting equipment such as high-reach man lifts and high-reach boom lifts as a result of repair service calls and emergency service calls which the contractor has to rent from a third party. Reimbursement shall be made only on completed repair orders based upon paid vendor’s invoices. The government will not reimburse the contractor for rental costs on equipment that the contractor already owns. The Government shall not reimburse the contractor for special rental equipment required for Inspection and Preventive Maintenance Services. The COR shall review and approve the request for reimbursement. The approved cost of reimbursement may then be included in the invoice submitted through Wide Area Work Flow (WAWF). The contractor shall maintain the original vendor’s invoices or other documents identifying items under the cost reimbursement portion of this contract. All such documents shall be available for CO and COR review.

NOTE: Special Rental Equipment for repair work shall be invoiced under designated contract Price List Items X0009.

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1.6.3. SUBCONTRACTS. The Government will reimburse the contractor for the actual cost of sub-contracts needed to meet the requirements of this contract. Reimbursement shall be made only on completed repair orders based upon the paid sub-contractor’s invoices and submission of payroll documentation, if required under FAR 52.222-6 Construction Wage Determination.

NOTE: Sub-contracts for repair work shall be invoiced under designated contract Price List Items X0010.

1.7. REPAIR AUTHORIZATION. The contractor shall provide an estimate of any proposed repair to include the number of required hours, the cost of any parts, the cost of any special rental equipment and the cost of any sub-contractor services. The cost estimate of parts, supplies, sub-contracts and special rental equipment shall be supported by quotes from at least three vendors.

In the event three quotes are not available, the contractor will submit a statement that they have conducted market research and could only locate “(less than three)” sources for the part, supply or special equipment. The contractor shall obtain parts, supplies, sub-contract services and special rental equipment at the most advantageous prices available with due regard to securing prompt delivery of satisfactory materials/service; and give credit to the Government for cash and trade discounts, rebates, scrap, commissions, and other amounts that are identifiable to the contract. The COR has the authority to approve any repair less than $2,000 (including parts, special equipment, sub-contracts and labor). The CO shall approve any repair that exceeds $2,000 (including parts, sub-contracts, special equipment and labor). The CO/COR approval of the contractor’s estimate shall establish a ceiling price pursuant to FAR 52.212-4 Alternate 1(i)(3). If at any time during the performance of an order, the Contractor has reason to believe that the total price to the Government for performing this contract will be substantially greater than the stated ceiling price, the Contractor shall so notify the Contracting Officer, giving a revised estimate of the total price for performing this order, with supporting reasons and documentation. The contractor exceeds the ceiling price without CO approval at its own risk.

1.8. CONSTRUCTION WAGE DETERMINATION. The replacement of building components; any repair (including parts, special equipment and labor) exceeding $2,000 or 32 labor hours shall be subject to Construction Wage Rate Requirements statute wage determinations (FAR 52-222-6) for all contract and sub-contract employees.

NOTE: Work subject to the Construction Wage Determination shall be reimbursed under designated contract Price List Items X0011.

1.9. HISTORIC BUILDINGS. Buildings 1218, 1219, 1106 and 1107 have been designated Historic Air Force Buildings. Any repair or maintenance of these buildings must be in accordance with the applicable provisions of The Secretary of the Interior's Standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, Restoring and Reconstructing Historic Buildings ("Standards"; 36 C.F.R. Part 68). In the event that the annual

~ 8 ~ inspection indicates that these buildings require repair or maintenance, the Contractor shall prepare a proposal in accordance with Paragraph 1.1 for review and approval by the COR/CO. If the contractors proposal is rejected because it does not comply with the Standards referred to herein, the COR will provide the Contractor with compliant specifications. The Contractor shall review the approved specifications and provide an updated cost estimate to the COR/CO for approval.

2. SERVICES SUMMARY.

Performance Objective PWS Para Performance Threshold

Perform Inspections and Preventive Maintenance on Hangar Doors, Tail Doors, Mega Doors and Overhead Doors. Conduct inspections and preventive maintenance with no more than 12 months between the inspections of any one door. Provide and maintain documentation of all inspections and preventive maintenance through reports and written repair estimates. Inspection reports shall be submitted to the COR concurrent with invoice for completed inspections/preventive maintenance

1.1.

1.7.

No more than one deficiency/month or three deficiencies/year.

Perform Service Calls as needed on Hangar, Tail, Mega and Overhead Doors. Contractor responds within one (1) business day of notification.

1.2., 1.7. No more than one deficiency/month or three deficiencies/year.

Perform Repair Services: Repair Services are completed within three (3) business days after notice to proceed from the COR or as otherwise approved by the COR.

1.3., 1.6., 1.7 No more than one deficiency/month or three deficiencies/year.

Perform Emergency Service Calls. Contractor responds no later than 2 hours of notification.

1.4., 1.7. Zero deficiencies allowed.

Perform Emergency Repair Services: The contractor takes corrective action as authorized by the COR.

1.5., 1.6., 1.7. Zero deficiencies allowed.

2.1. QUALITY CONTROL. The contractor shall employ his commercial quality control program and procedures to identify, prevent, and ensure non-recurrence of defective services.

As a minimum, the contractor shall employ quality control procedures that address the areas identified in paragraph 2, Service Summary. Through implementation of the contractor’s quality control program/procedures, the Government shall receive quality services meeting the requirements of this contract. All quality control records shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

2.2. QUALITY ASSURANCE. The CO shall appoint a primary and alternate COR for management of the day-to-day activities of the contract. The identity, title and authority of this representative will be provided in writing to the contractor after contact award. The Government may use various quality assurance methods to determine the contractor’s compliance with the

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PWS and the contract requirements in accordance with FAR Clause 52.212-4, Contract Terms and Conditions – Commercial Items (a) Inspection/Acceptance. The contractor’s performance will be evaluated through intermittent on-site inspections of the contractor’s quality control program and receipt of complaints from base personnel. The Government may inspect each task as completed or increase the number of quality control inspections, if deemed appropriate, because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if performance dictates. The Government will also receive and investigate complaints from various customers located on the installation. The COR shall make the final determination of the validity of customer complaint(s) in cases of disagreement with customer(s). Additionally, 22d Civil Engineer Squadron and 22d Contracting Squadron will manage a Government Quality Assurance Program in accordance with DOD and Air Force policy.

2.3. COR MONTHLY REPORT. The COR shall summarize the surveillance and assess the contractor’s performance for the previous month. This monthly report will be forwarded to the Functional Commander/COR Supervisor, then to the Contract Administrator (CA). The CA will forward the report to the Contractor for his review and signature. The contractor has five (5) calendar days to review and return the report to the CA. The contractor may provide additional facts to mitigate performance issues or to point out efforts above and beyond the contract requirements to justify a higher performance rating. After the contractor responds or five (5) days have elapsed, the CA will forward the report to the CO for resolution of any conflicting opinions and finalization of the report. The CA will forward the finalized report to all parties.

2.4. PERIODIC PROGRESS MEETINGS. The CO, Functional Commander, COR, other government personnel as appropriate, and the contractor shall meet approximately 30 days after the commencement of performance and then approximately quarterly to review the contractor’s performance. The following issues could potentially be discussed:

- Opportunities to improve the contract

- Any modifications required of the contract

- Unsatisfactory inspections and trends against each performance objective observed

- Positive performance

- Steps taken by the Contractor to prevent unsatisfactory occurrences in the future.

- Resolve any Government interference with the contractor’s performance.

The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional and the contractor. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3. GOVERNMENT FURNISHED FACILITIES, PROPERTY AND SERVICES.

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3.1. GOVERNMENT FURNISHED FACILITY. The Government will furnish, without cost, 755 square feet of equipment storage space and office space in Building 1332. These facilities shall only be used in the performance of this contract. The contractor shall implement methods to ensure that keys to facilities are not lost or misused by unauthorized personnel. Lost keys will be replaced or replacement of affected lock or locks will be at contractor’s expense. See Appendix D for office and storage space located in Building 1332.

3.1.1. MAINTENANCE OF GOVERNMENT FACILITIES. Any problems found by the contractor or the contractor’s employees regarding the safe and proper use of facilities, furnishings and fixtures shall be reported to the contract COR as soon as possible. The contractor shall be responsible for the overall cleanliness and orderly appearance of the facilities to include the area 25 feet out and around all offices and storage facilities.

3.2. GOVERNMENT FURNISHED EQUIPMENT. The Government will provide the equipment and supplies listed in Appendix D to be used in the performance of this contract.

3.2.1. EQUIPMENT INVENTORY . An inventory of government-furnished equipment will be conducted by the contractor and the COR not later than 5 calendar days before the start of the contract, within 10 calendar days of the start of any option periods, and not later than one (1) calendar day before completion of contract period. The contractor shall sign a receipt for all equipment provided by the Government. Equipment items missing or not in working order shall be recorded and the Contracting Officer notified in writing. The contractor and the Government representative shall jointly determine the working order and condition of all equipment and document their findings on the inventory. In the event of disagreement between the contractor and the Government representative on the working order and condition of equipment, the disagreement shall be referred to the Contracting Officer for resolution.

3.2.2. REPLACEMENT OF GOVERNMENT-FURNISHED EQUIPMENT. The

contractor shall submit requests for replacement of Government-furnished equipment to the COR for processing. Such request shall specify the reason for the replacement request.

3.2.3. MAINTENANCE AND REPAIR OF GOVERNMENT-FURNISHED PROPERTY.

The Government shall be responsible for the maintenance, repair and replacement of all Government-furnished equipment, except for that equipment broken, damaged or harmed through the negligence or intentional misuse or actions of the contractor or its representatives.

The repair or replacement of Government-furnished equipment that has been broken, damaged or harmed through the negligence or intentional misuse or actions of the contractor or its representatives will be the responsibility of the contractor.

3.3. GOVERNMENT FURNISHED SERVICES. In Building 1332, the Government will supply one telephone line class C - no long distance. The Government will supply all reasonable

~ 11 ~ amounts of utilities to include gas, electric, water, and sewer. The Government will provide security police and fire protection. In consideration of these services, the contractor shall comply with all fire safety and security directives. Emergency medical services are provided on a cost reimbursement basis. To reach these services, call (316) 759-3976 or (316) 759-3978 (alt).

Calling 911 from a base phone will connect to these services. FAR clause 52.223-10, Waste Reduction Program applies to Government waste facilities.

4. GENERAL INFORMATION.

4.1. HOURS OF OPERATIONS. The contractor shall perform inspections and maintenance and be available for receipt of routine service calls Monday through Friday, 7:00 a.m. through 6:00 p.m., excluding federal holidays. The contractor shall also be available for emergency service calls/repairs, 24 hours a day, seven (7) days a week, including all federal holidays. A contractor representative shall be available to provide emergency service calls shall be available 24 hours a day, including weekends and holidays.

4.2. MILITARY EXERCISES. When a military exercise is in force, the contractor shall not be held liable for non-accomplishment of the routine workload during that time period if that non-accomplishment was caused by the military exercise.

4.3. HOLIDAYS. The contractor shall not be required to provide services during Federal holidays with the exception of emergency service calls/repairs under paragraphs 1.4 and 1.5.

Federal holidays are defined as follows: New Years’ Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day (July 4th), Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day. Holidays occurring on Saturday will be observed the preceding Friday. Those occurring on Sunday will be observed the following Monday.

4.4. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT

COMMANDER. In accordance with DFARS 237.76, Continuation of Essential Contractor Services, the Government has determined that services performed under this contract are not essential contractor services in support of a mission-essential function that must continue during crisis situations. Non-mission essential contractors may be directed to depart and remain off-installation in elevated Force Protection Conditions until the installation returns to routine operations and current FPCON status. Non-mission essential contractors/employees may be allowed access to the installation on a case by case request. The COR may submit the request to the installation commander through the 22 MSG representative of the Crisis Action Team (when formed).

4.5. CONTRACT MANAGEMENT. The contractor shall identify in writing to the Contracting Officer a primary and alternate site manager who has the authority to act on all

~ 12 ~ contractual matters relating to daily operations. The manager and/or alternate(s) shall be available during normal duty hours and able, within 30 minutes, to meet on the installation with Government personnel to discuss problem areas. The contract manager and alternate(s) must be able to read, write, speak and understand English.

4.6. ENVIRONMENTAL COMPLIANCE. The contractor shall comply with all federal, state, local and installation environmental laws, rules and plans. McConnell AFB is a federal installation. McConnell AFB meets or exceeds the strictest environmental requirements in effect. Therefore, the contractor shall also meet or exceed the strictest requirements in effect, federal, state or local. IAW FAR 23.705 and FAR Clause 52.223-10, Waste Reduction Program, the contractor shall participate in the McConnell AFB recycling program.

4.6.1. ENVIRONMENTAL MANAGEMENT SYSTEM (EMS). Executive Order (EO) 13423 (Strengthening Federal Environmental, Energy, And Transportation Management) directs Federal Agencies and contractors working for Federal Agencies to set goals in the areas of energy efficiency, acquisition, renewable energy, toxic reductions, recycling, sustainable buildings, electronics stewardship and water conservation. McConnell AFB has an EMS to comply with EO 13423. A key element of McConnell’s EMS is base-wide awareness of the Wing’s Environmental Management Program. To that end, the contractor shall educate its employees to be aware of the Wing’s EMS. Material for the contractor’s use will be given at the Pre-performance conference. The OPR is McConnell’s EMS Coordinator located in 22

CES/CEAN.

4.6.2. NOTIFICATION OF ENVIRONMENTAL SPILLS. The contractor shall immediately report to the Fire Department, COR, and Contracting Officer any incident in which the contractor spills or releases any hazardous or non-hazardous, but regulated, material substance into the environment. The contractor shall be liable for the costs of cleanup and remediation of any spills or the release of such substance into the environment.

4.7. CONTRACT EMPLOYEES. All contract personnel must be able to read, write, speak and understand English fluently. Contract personnel shall present a neat appearance and be easily identified as a contract employee. The contractor shall obtain base identification and vehicle passes for all employees who make frequent visits to or perform work on McConnell AFB. Contractor personnel are required to wear or prominently display installation identification while visiting or performing work on the installation. The contractor shall not employ persons for work on this contract identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Each employee will be easily identified by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee names. The contractor shall not employ any person who is an employee of the Government, if employing that person would create a conflict of interest. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to

~ 13 ~ permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the service provider’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

4.8. SECURITY REQUIREMENTS. The contractor shall comply with all requirements and procedures IAW AFFAR 5353.242-9000, Contractor Access to Air Force Installations included herein. All contract employees shall carry contractor photo identification at all times.

Contractor employees shall comply with any base security measures implemented at all times.

This includes, but is not limited to, vehicle and goods searches and identification checks during times of increased security.

4.8.1. CONTRACTOR/EMPLOYEE BASE PASS AND IDENTIFICATION, SPECIAL

CLEARANCES AND VEHICLE PASSES. The contractor shall comply with all requirements and procedures IAW FAR 5353.242-9000, Contractor Access to Air Force Installations. Strict security and personnel access control is enforced at MAFB. All employees desiring access must be identity proofed and vetted. All Contractor and sub-contractor employees must pass a Criminal History Report Inquiry [CHRI] through National Crime Information Center [NCIC], National Law Enforcement Telecommunication System [NLETS], state and local law enforcement databases. The primary contractor will ensure all employees possess proper credentials allowing them to work in the United States. IAW E.O 12989, the use of E-Verify is mandatory. Proof of identification includes but is not limited to the following documents:

United States Passport

Permanent Registration Card/Alien Registration Receipt Card [FM I-551]

Foreign Passport with a temporary [I-551] stamp or temporary [FM I-551] printed notation on machine readable immigrant visa employment authorization document that contains a photograph [FM I-766]

Current /Valid Driver’s License

Identification card issued by federal, State or Local Government

Social Security Card

I-9

4.8.2. BACKGROUND INVESTIGATION. Employees will be identity proofed and vetted each time a pass/credential is issued. Security Forces may conduct random screenings at any time; if, disqualifying information as prescribed in DoD, Air Force, or local directives is found, an individual may be denied access. The COR will be notified of the denial. Due to the mandates of 5 USC 552a (b) (3) as related to the Privacy Act 1974, as amended, the information indicating denial may only be discussed with the employee and will not be expressed outside of law enforcement. Employees requesting to contest denial of installation access, or requesting a

~ 14 ~ waiver/exception to policy must submit a written rebuttal /request to Commander, 22nd SFS/CC, through 22nd SFS/S5, Attention: 22nd SFS/S5PC, McConnell AFB KS 67221.

4.8.3. CONTRACT DELAYS OR EXPENSES. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provision of this clause.

Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

4.8.4. OPERATION OF PRIVATELY OWNED VEHICLE. The application for a pass/credential if driving must be accompanied by a valid driver’s license, state vehicle registration and proof of insurance. Further, the vehicles and equipment may be escorted during exercise operations and may be rendered immobile when not in operation by the removal of ignition keys or by other readily reversible means. Contractor vehicles are subject to search prior to entering and exiting the base and while on the base.

4.8.5. CONTRACTOR/VENDOR ACCESS REQUEST/AUTHORIZATION (CVARA).

The contractor shall submit the information contained in Paragraph 4.8.6 to the CO at least one week prior to the anticipated access date for each employee or Sub-Contractor requiring access to the base. Failure to submit complete and accurate information may result in a delay or denial of access. Contract employees who are not U.S. citizens must also submit an INS Form I-9 accompanied with copies of supporting documentation. The information submitted may be submitted on company letterhead or the formatted CVARA template (CVARAT). The CVARAT will be provided upon request for ease of information submission. Use of the CVARAT is highly recommended to ensure a complete and accurate access request. The information shall be submitted electronically as an Adobe Acrobat attachment to an email to the designated CA. Pass and registration officials provide a secure website for contractors to use for the protection of the required personal information. The hyperlink for that website is as follows:

https://safe.amrdec.army.mil/safe/Welcome.aspx. After following the instructions to create an account a contractor would sign into the site as a non-Common Access Card user, upload the CVARA information; provide a recipient email address and password. An email is sent to the recipient with notification that the files are available and a password. The CA signs in as a CAC user, provides the password and downloads the file(s). Contractor credentials and passes will not be issued to personnel waiting for the CVARA to be processed. Upon approval of the CVARA, the employee or sub-Contractor may apply for a Government issued identification badge at the West Gate Contractor Badge Office. The contract employee must have government issued photo identification. All base access credentials must be returned to the West Gate Contractor Badge Office upon termination of employment or the end of the contract.

4.8.6. CVARA Required Information:

Complete name as it appears on identification (last, First, middle initial)

Complete address; (Street, Apt number, City, state, Zip)

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Social Security Number

Date of Birth

Driver’s license or identification number & issuing authority

Company or vendor name

Company address, phone number

Base job phone number

Are you a sub-contractor or vendor?

Prime contractor’s name (if our a sub-contractor)

Prime contract number

Sponsoring Unit

Authorized Point Of Contact [CA/COR] rank, name and duty phone

Contract for or type of service

Location of work

Start and end dates

Days and times access is required

E-Verify case number (If this employee is working under Federal contract, IAW Executive Order 12989, 11 June 2008, employment eligibility has been electronically verified in E-Verify.)

Is the employee a U.S. citizen? [If no, provide INS form I-9 and or all supporting documents. Names must match on all IDs and form provided]

Is the individual going to be designated to sponsor passes?

Does the individual require access to the Flight line Maintenance Complex [FMC, inside the fence line]?

Has the individual been designated for Mission Essential base access? [Must be listed in the 22 ARW Mission Assurance Plan]

4.8.7. OPERATIONS SECURITY (OPSEC). In the event it is necessary to create, handle and/or maintain critical information for McConnell AFB, contracted personnel must meet the requirements and responsibilities established in the Operations Security Instruction, AFI 10-701 and the 22 ARW OPSEC Plan. AFI 10-701 specifically states that “OPSEC is everyone’s responsibility.” Ideally, the AF uses OPSEC measures to protect its critical information. Failure to properly implement OPSEC measures can result in serious injury or death to personnel;

damage to weapons systems, equipment and facilities; loss of sensitive technologies; and mission degradation or failure. OPSEC must be fully integrated into the execution of all Air Force operations and supporting activities, therefore all contractors will do the following:

Protect McConnell AFB critical and/or sensitive information from disclosure by following the “need to know” principle.

Not publicly post, publish or share work-related information that potentially contains any critical or sensitive information. Contractors are encouraged to solicit the advice of the

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Wing OPSEC Program Manager with any questions they may have regarding the use of McConnell AFB’s sensitive/critical information.

Not share McConnell AFB sensitive/critical information in articles, electronic mail (e-mail), web site postings, web log (blog) postings, internet message board discussions, or other forms of dissemination or documentation.

Encrypt all e-mail messages containing critical information, OPSEC indicators, and other sensitive information when possible. Encryption serves as one measure to protect critical or sensitive information transmitted over unclassified networks.

Not publicly disseminate, or publish photographs of McConnell AFB or USAF property without prior approval from the Wing OPSEC Program Manager.

Not publicly reference, disseminate, or publish McConnell AFB’s information that may have already been compromised. This provides further unnecessary exposure of the compromised information and may serve as validation.

Actively encourage fellow contractors to protect McConnell AFB’s critical and/or sensitive information.

Return to either the Project Manager or Q&A Representative (22 CONS) for destruction (burn, shred, etc.) any/all critical and/or sensitive unclassified information no longer needed to prevent the inadvertent disclosure and/or reconstruction of this material.

Electronic documents should also be deleted and wiped clean from all computer systems used during the contractual work.

Implement protective measures as ordered by McConnell AFB’s commander, director, OPSEC PM or an individual in an equivalent position.

Know who the installation’s OPSEC PM is and contact them with questions, concerns, or recommendations for OPSEC related topics.

Report attempts by unauthorized personnel to solicit critical and/or sensitive information to the OPSEC PM or installation Security Forces immediately. Contract personnel who have been involved in or have knowledge of a possible incident will report all facts immediately.

4.8.8. ANTITERRORISM AWARENESS TRAINING. Each contract employee must accomplish the Anti-Terrorism Awareness Training as stated in the provision/clause AFFARS

5352.242-9000, CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS.

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4.9. INTERFACES. The contractor shall not unduly interfere with regularly scheduled government operational activities in the performance of contract requirements. In the event a government supervisor so requests, the contractor shall temporarily cease work in the area and report the instructions, to include name of the government person involved, to the COR immediately. The contractor shall notify the COR verbally of disputes with customers or other base contractors and follow-up in writing.

4.10. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by OSHA safety and health requirements. The contractor shall provide a verbal report to the COR as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. The contractor shall provide a completed copy of required accident investigation reports to the COR within five calendar days of each occurrence.

4.11. REPORTS AND RECORDS. The contractor shall create, handle and maintain records for the Air Force, regardless of medium, in accordance with the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Manage Program, AFI 33- 364, Records Disposition Procedures and Responsibilities, and AFM 33-363, Management of Records. Full text versions of these publications are available for free download athttp://www.e-publishing.af.mil/ (pubs/majcom.asp?org=AF). Inquiries as to the specific actions necessary to meet the requirements established in the above referenced publication may be directed to the McConnell Records Management Office at 22 CS/SCOKR, Bldg. 739, McConnell AFB, KS, 67221.

4.12. LABOR HOUR REPORTING. The contractor shall report ALL contract labor hours (including subcontract labor hours) required for performance of services provided under this contract for the hangar door and overhead door services using the Contractor Manpower Reporting Application (CMRA). The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Report inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September.

While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Please direct questions to the CMRA help desk.

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APPENDIX A

HANGAR/TAIL DOOR LOCATIONS

There are 156 Hangar/Tail Doors and 3 Mega Doors

HANGAR DOOR LOCATIONS

Building Type Number of doors

1106 Electric 22 plus 4 tail doors

1107 Electric 22 plus 3 tail doors 1108 Non-electric 16 1111 Non-electric 24 1129 Non-electric 8 1166 Electric 8 plus 1 tail door 1176 Electric 16 plus 2 tail doors 1218 Non-electric 30

Mega Door Locations Building Type Number of doors

10 Electric

3 doors – 1 center tail door, 2 side wing doors (including 2 mullions)

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APPENDIX B

OVERHEAD DOOR LOCATIONS

There are 251 Overhead doors.

OVERHEAD DOOR LOCATION & STYLE DATA CHART

BLDG

DOOR

LOCATION

OF DOOR

OPERATOR STYLE TYPE

INSULATED

Y/N

GLASS

Y/N

DIMENSIONS

W x H

10 1 Southwest Electric Rollup Fabric Yes No 16’ x 17’4”

10 2 Southwest Electric Coiling Steel Yes No 11’6” x 16’-6”

10 3 West Electric Coiling Steel Yes No 20' x 16' 6"

51 1 North Electric Overhead Steel Yes Yes 12' x 12’

51 2 North Electric Overhead Steel Yes Yes 12' x 12’

51 3 South Electric Overhead Steel Yes Yes 16’2” x 16’

51 4 South Electric Overhead Steel Yes Yes 16’2” x 16’

51 5 South Electric Overhead Steel Yes Yes 12' x 12’

61 1 West Electric Overhead Steel No Yes 12' x 14'6"

61 2 West Electric Overhead Steel No Yes 12' x 14'6"

61 3 East Electric Overhead Steel No Yes 12' x 14'6"

61 4 East Electric Overhead Steel No Yes 12' x 14'6"

62 1 West Electric Overhead Steel No Yes 12' x 12'

62 2 West Electric Overhead Steel No Yes 12' x 12'

62 3 East Electric Overhead Steel No Yes 12' x 12'

62 4 East Electric Overhead Steel No Yes 12' x 12'

171 1 North Electric Overhead Steel No Yes 12' x 12'

171 2 North Electric Overhead Steel No Yes 12' x 12'

171 3 South Electric Overhead Steel No Yes 12' x 12'

171 4 South Electric Overhead Steel No Yes 12' x 12'

185 1 West Electric Overhead Steel Yes No 8'8" x 7'

188 1 South Manual Overhead Steel Yes No 10' x 8'

314 1 East Manual Overhead Steel Yes Yes 10' x 10'2"

314 2 East Manual Overhead Steel Yes Yes 10' x 10'2"

352 1 South Manual Rollup Steel No No 8' x 10'

352 2 South Manual Rollup Steel No No 8' x 10'

412 1 East Electric Rollup Steel No No 8'9" x 10'8"

412 2 East Electric Rollup Steel No No 8'9" x 10'8"

415 1 East Electric Overhead Steel Yes Yes 10' x 10'8"

415 2 East Electric Overhead Steel Yes Yes 10' x 10'8"

424 1 North Electric Overhead Steel Yes Yes 8' x 9'1"

424 2 North Electric Overhead Steel Yes Yes 8' x 9'1"

424 3 North Electric Overhead Steel Yes Yes 10'8" x 9'1"

424 4 North Electric Overhead Steel Yes Yes 8' x 9'1"

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424 5 North Electric Overhead Steel Yes Yes 10'8" x 9'1"

424 6 North Electric Overhead Steel Yes Yes 8' x 11'1"

424 7 North Electric Overhead Steel Yes Yes 10'8" x 11'1"

424 8 South Manual Overhead Steel Yes No 13'4" x 11'1"

424 9 South Electric Overhead Steel Yes Yes 10'8" x 11'1"

424 10 South Electric Overhead Steel Yes Yes 8' x 11'1"

424 11 South Electric Overhead Steel Yes Yes 8' x 11'1"

424 12 South Electric Overhead Steel Yes Yes 8' x 11'1"

425 1 West Manual Overhead Steel No No 10' x 10'

425 2 East Manual Overhead Steel No No 10' x 10'

642 1 North Manual Overhead Steel Yes No 12' x 12'

643 1 East Manual Overhead Steel Yes No 12' x 14'

670 1 West Electric Rollup Steel No No 12'6" x 12'

681 1 West Electric Rollup Steel No No 12'5" x 12'1"

681 2 East Electric Rollup Steel No No 12'5" x 12'1"

681 3 East Manual Rollup Steel No No 12'5" x 12'1"

681 4 East Manual Rollup Steel No No 12'5" x 12'1"

681 5 East Manual Rollup Steel No No 12'5" x 12'1"

684 1 East Manual Rollup Steel No No 10'5" x 9'7"

685 1 South Manual Overhead Steel Yes No 12' x 10'

685 2 South Manual Overhead Steel Yes No 10’11” x 10'

685 3 South Manual Overhead Steel Yes No 14’7” x 10'

685 4 South Manual Overhead Steel Yes No 14’5” x 10'

685 5 South Manual Overhead Steel Yes No 10’11”x 10'

685 6 South Manual Overhead Steel Yes No 10’11”x 10'

686 1 South Electric Overhead Steel Yes No 9' x 8'

686 2 South Electric Overhead Steel Yes No 9' x 8'

688 1 West Manual Overhead Steel No No 19' x 10'

690 1 South Manual Overhead Steel Yes No 8' x 8'1"

691 1 North Manual Rollup Steel No No 10'5" x 12'

691 2 North Manual Rollup Steel No No 10'5" x 12'

691 3 South Manual Rollup Steel No No 10'5" x 12'

691 4 South Manual Rollup Steel No No 10'5" x 12'

691 5 South Manual Rollup Steel No No 10'6" x 10'2"

692 1 South Manual Overhead Steel Yes Yes 12' x 12'2"

692 2 South Manual Overhead Steel Yes No 12' x 12'2"

692 3 South Manual Overhead Steel Yes No 12' x 12'2"

692 4 South Manual Overhead Steel Yes No 12' x 12'2"

692 5 South Manual Overhead Steel Yes No 12' x 12'2"

692 6 North Manual Overhead Steel Yes No 12' x 12'2"

692 7 North Manual Rollup Steel No No 12' x 12'2"

692 8 North Manual Overhead Steel No No 12' x 12'2"

692 9 North Manual Overhead Steel Yes Yes 12' x 12'2"

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697 1 South Manual Overhead Steel Yes No 10' x 12'2"

699 1 South Manual Overhead Steel Yes No 12' x 12'

704 1 South Manual Rollup Steel No No 12' x 15'

706 1 South Electric Overhead Steel Yes No 16' x 15'8"

706 2 West Electric Overhead Steel Yes No 10' x 12'

706 3 West Electric Overhead Steel Yes No 10' x 12'

710 1 South Manual Overhead Steel Yes Yes 12'2" x 13'7"

710 2 South Manual Overhead Steel Yes Yes 12'2" x 13'7"

710 3 South Electric Overhead Steel Yes Yes 12'2" x 13'7"

710 4 East Manual Overhead Alum No Yes 12'2" x 13'4"

710 5 East Manual Overhead Alum No Yes 9' x 7'

710 6 North Manual Overhead Alum No No 12'2" x 13'4"

710 7 North Manual Overhead Alum No Yes 12'2" x 13'4"

710 8 North Manual Overhead Alum No Yes 12'2" x 13'4"

710 9 North Manual Overhead Alum No Yes 12'2" x 13'4"

710 10 West Manual Overhead Steel No Yes 12' x 13'

710 11 West Manual Overhead Steel No Yes 12' x 13'

710 12 West Electric Overhead Alum No Yes 12'2" x 13'4"

710 13 West Manual Overhead Alum No Yes 12'2" x 13'7"

710 14 West Manual Overhead Steel Yes Yes 12'2" x 13'7"

714 1 East Electric Overhead Steel Yes Yes 19'9" x 15'

714 2 East Electric Overhead Steel Yes Yes 19'9" x 15'

714 3 East Electric Overhead Steel Yes Yes 19'9" x 15'

714 4 West Electric Overhead Steel Yes Yes 19'9" x 15'

714 5 West Electric Overhead Steel Yes Yes 19'9" x 15'

714 6 West Electric Overhead Steel Yes Yes 19'9" x 15'

714 7 West Electric Overhead Steel Yes Yes 24' x 14'9"

714 8 East Electric Overhead Steel Yes Yes 24' x 14'9"

739 1 North Electric Overhead Steel Yes Yes 10'2" x 10'4"

739 2 North Electric Overhead Steel Yes Yes 10'2" x 10'4"

808 1 North Manual Overhead Steel No Yes 10' x 12'

808 2 North Manual Overhead Steel No Yes 10' x 12'

808 3 North Manual Overhead Steel No Yes 10' x 12'

808 4 North Manual Overhead Steel No Yes 10' x 12'

840 1 North Electric Overhead Steel Yes No 14' x 10'

840 2 North Electric Overhead Steel Yes No 14' x 10'

937 1 South Electric Overhead Steel Yes No 10' x 8'

938 1 North Electric Overhead Steel Yes Yes 12' x 10'

946 1 East Manual Overhead Steel Yes No 8'2" x 10'2"

950 1 East Manual Rollup Steel No No 10'5" x 8'

952 1 North Electric Overhead Steel Yes Yes 16' x 14'

952 2 North Electric Overhead Steel Yes Yes 16' x 14'

952 3 North Electric Overhead Steel Yes Yes 16' x 14'

~ 22 ~

952 4 South Electric Overhead Steel Yes Yes 16' x 14'

952 5 South Electric Overhead Steel Yes Yes 16' x 14'

952 6 South Electric Overhead Steel Yes Yes 16' x 14'

970 1 West Manual Overhead Steel Yes No 12' x 8'

1090 1 North Electric Overhead Steel Yes No 12' x 14'

1090 2 North Manual Overhead Steel Yes No 12' x 14'

1090 3 East Manual Overhead Steel Yes No 10' x 10'

1090 4 East Electric Overhead Steel Yes No 10' x 10'

1090 5 South Electric Overhead Steel Yes Yes 12' x 14'

1090 6 South Electric Overhead Steel Yes Yes 10' x 10'

1090 7 South Electric Overhead Steel Yes Yes 12' x 12'

1090 8 West Manual Overhead Steel Yes Yes 12' x 10'

1090 9 West Manual Overhead Steel Yes No 12' x 10'

1090 10 West Manual Overhead Steel Yes No 12' x 10'

1090 11 West Manual Overhead Steel Yes Yes 12' x 10'

1090 12 West Manual Overhead Steel Yes Yes 12' x 10'

1090 13 West Manual Overhead Steel Yes Yes 12' x 10'

1090 14 West Manual Overhead Steel Yes Yes 12' x 10'

1090 15 West Manual Overhead Steel Yes No 12' x 10'

1090 16 West Manual Overhead Steel Yes Yes 12' x 10'

1090 17 West Manual Overhead Steel Yes Yes 12' x 10'

1090 18 West Manual Overhead Steel Yes Yes 12' x 10'

1091 1 East Manual Overhead Steel No No 10' x 10'

1096 1 South Manual Overhead Steel Yes No 10' x 10'2"

1096 2 South Manual Overhead Steel Yes No 10' x 10'2"

1096 3 East Manual Overhead Steel Yes No 8' x 8'

1099 1 West Manual Overhead Steel Yes No 9' x 10'

1106 1 West Manual Overhead Steel Yes Yes 12' x 15'

1106 2 West Manual Overhead Steel Yes Yes 12' x 15'

1106 3 East Manual Overhead Steel Yes Yes 12' x 15'

1106 4 East Manual Rollup Steel No No 9' x 11'

1106 5 East Manual…