FA4620-19-R-A001_Atch_1C_-_FOPR_Q&A_dated_22_May_19.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 92D AIR REFUELING WING (AMC)

FAIRCHILD AIR FORCE BASE WASHINGTON

22 May 2019

MEMORANDUM FOR MATOC OFFERORS

FROM: 92 CONS/PKB

110 W. Ent Street Fairchild AFB, WA 99011-8568

SUBJECT: FOPR Project OPP1071525, Construct RV Sewage Holding Tank; Clear Lake

1. The purpose of Amendment 2 is to; answer questions proposed by MATOC offerors in response to the preproposal site vist, to correct the due date on the Fair Opportunity Proposal Request (FOPR), and to clarify Bid Bond instructions.

Question 1: Can the Government please clarify the Proposal Due Date? The SF1442 indicates 31 May 2019, yet the memorandum that accompanied Amendment 0001 states 30 May 2019.

Response: The correct proposal due date is 31 May 2019 2:00 P.M. (PST). Please refer to the revised FA4620-19-R-A001 Atch 1 - FOPR dated 22 May 19 (attached).

Question 2: FA4620-19-R-A001 Atch 1 – FOPR states a Bid Bond is not required, but the solicitation item

1.19 states a Bid Bond is required for the project. Please clarify.

Response: A Bid Bond is required. Please refer to the revised FOPR Letter FA4620-19-R-A001 Atch 1 - FOPR dated 22 May 19, “12. Bonds”.

Question 3: SOW Item 4.1.1 calls for a concrete pad designed to catch and contain accidental spillage.

Does this containment need to be able to hold the entire 10,000 gallon capacity of the tank (s)? If so, would it be acceptable to size it to hold 5,000 gallons if 2 tanks are used since it’s unlikely both tanks would fail at the same time?

Response: This is an acceptable approach as long as it meets the regulatory requirements specified in revised SOW paragraph 4.1.8.

Question 4: SOW Item 4.1.1 call for drainable concrete pad. Does this drain need to be piped somewhere specific? The containment slab will catch and hold melt off and rainwater. Is it acceptable to have a system that can be manually drained onto the ground for natural events but be hooked up to a pump truck for removal in the event of a spill?

Response: There are no issues with a system that manually drains onto the ground provided that the surrounding soils can absorb the water without running off onto pavement or surface waters and the system meets the regulatory requirements specified in amended SOW paragraph 4.1.8. See revised SOW paragraph 4.1.1.

Question 5: Will the ground water be required to be placed in tanks and hauled off site, or will the contractor be allowed to sheet flow it into the existing grass areas?

Response: The contractor will be allowed to sheet flow it into the existing grass areas provided runoff does not reach the lake and proper erosion control is implemented with the pumping. See revised SOW paragraph 4.1.13 for details.

Question 6: The lift station pumps will be worked hard for 3 months and then stationary for 9 months. We suggest some method allowing the pump to cycle periodically or to be removed for winter storage. This is not per the SOW.

Response: See revised paragraph 4.1.12 for winterization requirements.

FA4620-19-R-A001

Atch 1C - FOPR Q&A dated 22 May 19

Question 7: Are we to include any type of heat source to prevent above ground pipes from freezing?

Response: No. The contractor shall provide adequate winterization design and procedures, without the use of heat sources, as described in revised SOW paragraph 4.1.12

Question 8: SOW Item 4.1.11 calls for an analysis to verify the provided flow rates and tank sizing are adequate. If this analysis shows that there is more flow than specified in the SOW or that larger tanks are required than specified in the SOW would that be considered a differing condition?

Response: See revised SOW paragraph 4.1.11. The analysis should verify the adequacy of the rest of the system, not the tank capacity that is specified in paragraph 4.1.1.

Question 9: SOW Item 4.1.7 calls for a geotechnical report for the placement of the tank pad and the sewer lines. This information is critical for the tank pad design but has no apparent added value for the sewer line run. Can the requirement to provide testing between the storage tanks and lift station be removed in an effort to keep costs down?

Response: Follow the intent of the report as stated in this paragraph. The amount of testing to be done between the storage tanks and lift station is at the discretion of the contractor’s design team.

Question 10: Reference SOW 4.1.8: We have contacted Spokane County and they do not allow above ground holding tank for sewage. This could be a hurdle in obtaining approval and permits as stated in

SOW.

Response: See revised paragraph 4.1.8. Permitting requirements for the Large On-site Sewage Systems (LOSS) are done through the Washington Department of Health in accordance with the WAC. Seasonal aboveground holding tanks for sewage are allowed on this Federal installation.

Question 11: Will the contractor be responsible for submission of design documents to the Department of Health or will this be handled by the Government?

Response: Yes, this is the contractor’s responsibility per SOW paragraph 4.1.8.

Question 12: Does the sewer system need to be installed by a WA State Department of Health approved installer?

Response: Follow applicable WAC requirements per SOW paragraph 4.1.8.

Question 13: Will WA State Dept of Labor & Industries Electrical Permit be required for the project?

Response: Clear Lake is Federal property so this type of permit is not required.

Question 14: SOW item 4.1.1 calls for a 40 year tank warranty. Initial research has found that poly tanks primarily have 3 to 5 year warranties with some claims of 25+ year life spans, even steel and concrete fuel tanks appear to only receive 20 to 30 year warranties. If this requirement came from a specific tank manufactures specifications can you reveal the supplier?

Response: SOW paragraph 4.1.1 calls for at least a 40-year tank life expectancy – not a warranty of that span. Provide manufacturer warranty for the tanks. See revised SOW paragraph 4.1.1 for details.

2. The following items are hereby changed and replaced:

The “Offers Due” portion of the Fair Opportunity Proposal Request is hereby changed from “30 May 2019 at 2:00 PM” to “31 May 2019 2:00 PM” matching the SF1442.

The “Bonds” portion of the Fair Opportunity Proposal Request is hereby changed from “A bid bond is not required” to “A bid bond is required.”

The Statement of Work (SOW) is hereby changed to clarify the questions received.

3. All other terms and conditions remain unchanged.

FA4620-19-R-A001

4. Please contact David Kovalchuk at (509) 247-4869, david.kovalchuk@us.af.mil, Paul Blais at (509) 247- 4864, paul.blais@us.af.mil, or Richard Hedrick at (509) 247-4868, richard.hedrick.2@us.af.mil with any questions or concerns.

PAUL BLAIS, GS-12, DAF

Contracting Officer

Attachments:

1. FA4620-19-R-A001 Atch 1 – FOPR Amendment 2 dated 22 May 19

2. FA4620-19-R-A001 Atch 1B – Revised Statement of Work, dated 22 May 19

FA4620-19-R-A001