Final Section L Amend 1.pdf

FA452824R0001

Attachment 10

SECTION L - INSTRUCTIONS TO OFFERORS

PROPOSAL INSTRUCTIONS:

A. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate volumes, Volume I - Technical Proposal, Volume II - Past Performance Proposal, and Volume III – Price Proposal.

B. The Contracting Officer (CO) has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists, no additional price information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the CO determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the CO to determine the reasonableness of the price.

C. Exchanges of source selection information between Government and offerors will be controlled by the Contracting Officer. Email may be used to transmit such information, only if the email can be sent encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. Otherwise, source selection information will be transmitted via direct mailing or facsimile. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Buyer/Contracting Officer indicated on the face page of the solicitation prior to that first submittal to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). Otherwise, source selection information will be transmitted via direct mailing or AMRDEC SAFE at https://safe.amrdec.army.mil/safe/guide.aspx.

When submitting source selection information via email, file suppression utilities, to include but not limited to zip files, will not be accepted.

D. Specific Instructions:

1. VOLUME I – TECHNICAL PROPOSAL:

a. The page limitation for Volume I, Written Technical Proposal, is 10 pages. The page limitation includes any cover page, charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, etc., but excludes any table of contents or list of acronyms (if utilized). Offerors are cautioned that any pages that exceed the page limitations shall not be read but shall be removed and either retained in the contract file without being considered in the evaluation or sent back to the offeror.

b. The written technical proposal shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror’s technical proposal. The written technical proposal shall address the following subfactor to describe the offeror’s proposed approach to performing the requirements set forth in the Statement of Work.

The Government will assess the offeror’s proposed technical capabilities and associated technical risks. For each subfactor, the offeror identifies risks, if any, associated with the proposed approach and actions the offeror will take to mitigate the identified risks. If no risks/mitigations are identified in the offeror’s proposal, it indicates the offeror does not consider there to be any risk associated with their proposed approach.

Subfactor 1 – Work Plan

Description: This subfactor evaluates the offeror’s work plan.

Measure of Merit: This requirement is met when the offeror’s proposal provides a Gantt Chart (or similar) highlighting a breakdown of the items/tasks (milestones) identified in the specifications/drawings and how the offeror plans on accomplishing each individual task within the performance period specified for the project. Additionally, the offeror shall clearly and thoroughly depict the critical path to complete the project within the performance period.

2. VOLUME II - PAST PERFORMANCE PROPOSAL:

a. Past performance will be rated using the confidence assessment described in the DoD Source

Selection Procedures, Table 5 – Performance Confidence Assessments.

b. The offeror shall submit present and past performance information for itself and any joint venture member via the Past Performance Questionnaire (PPQ) (Attachment 7). The requested present and past performance information shall be provided in a separate volume (e-mail attachment) labeled "Volume II - Past Performance". Each offeror/joint venture member shall complete a separate PPQ for up to three (3) active or completed contracts within the past five (5) years from the issuance date of the RFP, that the offeror/joint venture member considers relevant in demonstrating its ability to perform the proposed effort. The offeror may also submit past performance via CPARS (Contractor Performance Assessment Reporting System).

c. In addition to the information provided in the past performance questionnaire for each entity as required above, the offeror must submit a consent letter executed by each of its proposed teaming member(s) authorizing release of adverse past performance information to the prime offeror to allow the prime offeror an opportunity to respond.

d. In determining the relevancy of effort performed under individual past performance contracts, the Government will only consider the specific effort or portion consistent with that proposed by the prime, subcontractor or teaming partner. The PPQs and information obtained from other sources will be used to establish the relevancy of past performance. Teaming arrangements are characterized by two or more business entities that are working together under the representation of one of the existing business entities for the duration of a contract.

A teaming arrangement is not a formal merger of two or more business entities. The

Government recognizes the validity and integrity of teaming arrangements as detailed in FAR

9.6. All offerors are encouraged to review FAR 9.6 to acquaint themselves with its details.

Since the Government can only determine the responsibility of the prime contractor per FAR 9.604(b), IAW FAR 9.1, Responsible Prospective Contractors, offerors must identify in their offer any teaming arrangement to be considered and completely identify the relationships/responsibilities of the teaming members, to include relevant and recent past/present performance information on a maximum of three (3) projects teamed with the same partner. If unable to submit three (3) past/present performance information forms with the same partner, submit past/present performance information on the prime contractor for a maximum of three (3) projects total.

e. Joint ventures are characterized as two or more business entities that have been merged to create one business entity with equal responsibility during the course of the contract. If this is a first time Joint Venture, please submit past/present performance information forms on a maximum of three (3) projects total by any business entity in the arrangement as identified in paragraphs (a) and (b) above.

f. Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s written consent. Provide a letter of consent to release past performance information to the prime offeror from each subcontractor that will perform major or critical aspects of the requirement.

g. The offeror shall send out and track the completion of the PPQ (Attachment 7) to each of the offeror’s references. The responsibility to send out and track the completion of the PPQ rests solely with the offeror - i.e., it shall not be delegated to any other entity. The PPQ must be submitted directly by the offeror’s reference to the Government not later than the date established in the RFP for receipt of proposals. References may submit their completed PPQ either email to taylor.seely@us.af.mil and summer.guess@us.af.mil. The completed Past Performance Information Forms NLT the offeror due date and time specified in block 13 of the solicitation SF1442. Have PPQs sent to:

5 CONS/PKA-C

Attn: Capt Taylor Seely & 2d Lt Summer Guess, FA4528-22-R-0002 165 Missile Ave Minot AFB, ND 58705

Once the Present/Past Performance Questionnaires are completed by your POCs, the information contained therein shall be considered source selection sensitive and shall not be released to you, the offeror. Therefore, any exchange/contact between the offeror/joint venture member and/or critical subcontractor and its own reference regarding comments made on the questionnaire is not permitted.

3. VOLUME III – PRICE PROPOSAL: Submit original and one (1) copy.

a. Complete blocks 14 through 20C of the RFP Section A, SF1442. In doing so, the offeror accedes to the contract terms and conditions as written in RFP Sections A through K. These sections constitute the model contract. The offeror shall submit only those pages that require a fill-in.

b. No price information should be included in the technical or past performance proposal volumes.

c. Other than certified cost or pricing data may be requested by the Government.

d. The Government reserves the right to exercise Option Item No. 0002, 0003, and 0004 anytime during construction.

e. Prices must be entered for all items of the schedule. Total amounts submitted without prices being entered on individual items will be rejected. Additions will be subject to verification by the Government. In case of variation between the lump-sum prices and the total amount, the lump-sum prices will be considered the price submitted.

f. Quantities for unit priced items are estimated only and the respective unit price will prevail in the event of an overrun or underrun subject to Section FAR 52.211-18 “Variation in Estimated Quantities”.

g. Access Delays. Measure and pay for each half hour that the entire workforce is delayed or prevented from accessing the project site. The Contractor’s superintendent shall notify the Contracting Officer’s on-site representative within twenty-four hours (24) of any delay restricting access to the jobsite for Renovate CDC B164 (1007645). This item will be paid based on a half-hour of work basis. All partial half hours for a notified delay will be rounded up to the next half-hour increment.

E. General Information:

1. Format for proposal parts I, II, and III shall be as follows:

a. The proposals will be 8 1/2” x 11” paper or standard A4 paper, except for foldouts used for charts, tables, or diagrams, which may not exceed 11” x 17”. All tables, charts, graphs, figures, etc. must be legible.

b. A page is defined as one face of a sheet of paper containing information.

c. Typing shall not be less than 10 point.

d. Elaborate formats, bindings or color presentations are not desired or required.

e. Electronic Submission – In accordance with FAR 52.215-1 – Instructions to Offerors, emailed proposals will be accepted. Emailed proposals must be sent to taylor.seely@us.af.mil and summer.guess@us.af.mil. Note email size must not exceed 10 MB. If the proposal is more than 10 MB, please submit as email 1 of 2, etc. Format must be a Word Document, PDF, or Excel sheet. The offeror must request and obtain an acknowledgement of receipt for electronic submission.

f. A Completed RFP shall consist of the completed and signed RFP, to include any amendments issued. Acknowledgement of all amendments to the solicitation in accordance with the instructions on the SF 30 (amendment form).

g. Page limitations may be placed on responses to Evaluation Notices (ENs), if issued. The specified page limits for EN responses will be identified in the letters forwarding the ENs to offerors or on the EN form itself. Each page containing proprietary information should be so marked.

mailto:taylor.seely@us.af.mil mailto:summer.guess@us.af.mil

h. Each page of the offeror’s proposal and any EN responses should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

2. Any noncompliance with the terms and conditions of the RFP may cause the offerors proposal to be determined unacceptable and therefore not considered eligible for award.

3. Offerors shall ensure that all clauses and provisions requiring “fill in” information are appropriately completed, including the proposed prices associated with the contract line items in the schedule of the RFP.

4. A pre-proposal site visit will be conducted as specified in clause 52.236-27 Alternate 1.

(b) An organized site visit has been scheduled for-

Tuesday, January 9, 2024, at 1000

(c) Participants will meet at-

5th Contracting Squadron, 165 Missile Ave, Minot AFB, ND 58701

5. Offerors should allow sufficient time to arrive and submit the proposals to the Contracting

Office prior to the closing time. Late proposals will be processed in accordance with the provisions established in FAR 15.208 “Late Submission, Modifications, and Withdrawals of Proposals”. If gate access is not granted, please contact the CO immediately. The contractors are responsible for coordinating and processing gate pass requests in a timely manner. The USAF shall not be held accountable. The USAF shall not be responsible for delays due to in-processing or out-processing the base.

6. All contractors’ questions in response to this solicitation must be emailed to taylor.seely@us.af.mil and summer.guess@us.af.mil no later than 11 January 2023 at 1200 CST.

The US Government will not be held responsible for answering any questions after this time. All questions/answers resulting from this solicitation will be posted to SAM.gov.

7. This section provides general guidance for preparing proposals. Offerors’ proposals must include all data and information requested by this solicitation and must be submitted and conducted in strict accordance with these instructions. Non-conformance with the specific organization, content, and page limitations may result in misevaluation of proposals or, depending on the magnitude of the nonconformance the proposals may be eliminated from further consideration.

8. The proposal must be completed and returned NLT the offeror due date and time specified in block 13 of the solicitation SF1442.

To: 5 CONS/PKA-C Attn: Capt Taylor Seely & 2d Lt Summer Guess, FA4528-22-R-0002 165 Missile Ave Minot AFB, ND 58705