QA Log WWGR 13 Aug 2026.xlsx
XLSX spreadsheet 33 KB Posted
- Attached to
- Wastewater & Grease Removal Services JBMDL
- Solicitation number
- FA448426R0015
About this file
This is a Questions and Answers (Q&A) Log for Solicitation FA4484-26-R-0015, a recompete for Wastewater & Grease Removal Services at Joint Base McGuire-Dix-Lakehurst (JBMDL). The solicitation is a firm-fixed price Requirements contract for one base year plus four option years, designated as a 100% small business set-aside under NAICS code 562991 (small business size standard $9,000,000). The incumbent contractor, Bob Drayton Inc, holds contract FA448422D0002 valued at $1,633,698.82, with performance ending September 30, 2026. The requirement encompasses approximately 83 wastewater holding locations (20 septic tanks and 63 permanent latrines per Appendix A) and 27 grease traps, with historical data indicating around 20 emergency service calls annually and 10 each of 1,000-gallon and 10,000-gallon holding tanks needed monthly during peak training seasons.
Key clarifications from the Q&A include: pricing submissions may be made on contractors' own documents or the SF 1449; tank specifications are at contractor discretion; no confined space entry is required; tanks require cleaning but not necessarily pressure washing as part of standard per-gallon pumping rates; there are no disposal fees at the JBMDL Wastewater Treatment Plant; service call pricing compensates for emergency responses outside scheduled frequencies and is billed separately from gallon-pumped charges; contractor personnel are not responsible for government-caused delays in response times; base access for emergency service occurs through the commercial gate with after-hours phone access to Security Forces; and government-controlled sensitive base information regarding restricted-area access requirements will be provided post-award. The government was unable to provide historical gallon volumes, tank capacities, treatment plant outage records, or specific jetting/unclogging historical data at the time of the Q&A log dated August 14, 2026.
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Master RFI Log
| Solicitation# | FA4484-26-R-0015 | ||||
| Project Name: | Wastewater & Grease Removal Services | ||||
| Date: | 8/14/26 | ||||
| ITEM # | Reference Document | Questions | Reference Document | Government Response | Response Date |
| EXAMPLE | SOW | EX: | Drawing E-10 | ||
| 1 | Solicitation/RFP | We are performing independent research on the Combined Synopsis/Solicitation (FA448426R0015). We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number and what the total contract value was? | Solicitation | This Solicitation is for a recompete of a currently performing contract. The current contract is FA448422D0002 and serves as a ordering vehicle for Task Orders. Current contract performance is set to end 30 September 2026. The current contractor is Bob Drayton Inc with the contract valued at $1,633,698.82 at the time of this solicitation. | 14-Aug-26 |
| 2 | PWS | PWS 1.1 states approximately 87 wastewater holding locations and 33 grease traps, but Appendix A lists 20 septic tanks + 63 permanent latrines (83 total) and only 27 grease traps. Which counts are authoritative? | PWS | As stated in the PWS, "the average estimated workload data is predicated on historical information and does not reflect a commitment or guarantee of firm work due to the dynamic mission of Joint Base McGuire-Dix-Lakehurst". The number is subject to change, but the counts in the appendix are what we are currently tracking. | 20-Aug-26 |
| 3 | PWS | Appendix A gives capacity in gallons for grease traps only. Can tank capacities be provided for the septic tanks and latrine holding pits for equipment and trip planning? | PWS | This information is not available at this time. | 20-Aug-26 |
| 4 | Solicitation/RFP | Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past. | Solicitation | This question is a repeat and properly addressed in Item #1. | 14-Aug-26 |
| 5 | PWS | Please provide the actual gallons pumped for each of the previous 24–36 months, separated between wastewater and grease. If available, please provide the quantities by facility/location. | PWS | This information is not available at this time. | 20-Aug-26 |
| 6 | PWS | Please provide the actual number of pumping/service events by facility for each of the previous 24–36 months. | PWS | The service frequencies are outlined in the Appendices of the PWS. | 20-Aug-26 |
| 7 | PWS | Please provide the tank/pit capacities, in gallons, for each septic tank, holding pit, and permanent latrine location listed in Appendix A. | PWS | This information is not available at this time. | 20-Aug-26 |
| 8 | Solicitation/RFP | Please provide the historical quantities ordered by CLIN under the incumbent contract. If available, please also provide the incumbent contract pricing or previous award information. | Solicitation | This question is a repeat and properly addressed in Item #1. | 14-Aug-26 |
| 9 | Solicitation/RFP | Please provide the complete pricing schedule showing all CLINs, estimated quantities, units of measure, base period, and option periods applicable to this solicitation. | Solicitation | The SF 1449 or whatever contractor form is used are acceptable ways to submit a pricing schedule. If a contractor form is used please ensure that all CLINs with their descriptions, Estimated Quantity, and Unit of Issue are provided. No separate government provided form outside of the SF 1449 will be used. | 14-Aug-26 |
| 10 | PWS | Appendix A states that locations may be added or deleted as mission requirements change. Please clarify how newly added locations will be compensated and whether the addition of locations outside the current estimated workload would result in an equitable adjustment. | PWS | Due to funding and work being issued on a Task Order basis, any work that is added may certainly have a request for an equitable adjustment made. This is however, a post-award concern and not something answerable at solicitation as this will change with each circumstance. | 20-Aug-26 |
| 11 | PWS | Please provide the number of emergency/service calls that occurred during each of the previous three years, including the number of after-hours, weekend, and holiday calls. | PWS | On average, we experience around 20 emergency service calls per year. Please understand there is no set number of emergency requests on this contract and the contractor will be expected to meet the demands and response timelines as set in the PWS. | 20-Aug-26 |
| 12 | PWS | Please clarify exactly what is included in the service-call CLIN. Specifically, does the service-call price include drain-line unclogging, high-pressure jetting, labor, equipment, hoses, cleanup, and other associated work, or are any of these items separately billable? | PWS | The service call CLIN compensates the contractor for responding to an emergency service call if service is required outside of the frequency schedule. This CLIN is not to be billed for a routine schedule on grease traps, septic tanks or permanent latrine buildings. The service call CLIN is to be billed in addition to the number of gallons pumped for that specific emergency. | 20-Aug-26 |
| 13 | PWS | Please provide the number of historical service calls that required high-pressure jetting or drain-line unclogging. If available, please also provide the typical drain-line sizes and approximate lengths involved. | PWS | This information is not available at this time. | 20-Aug-26 |
| 14 | PWS | The PWS states that sewage or other materials not removable by pumping may require manual removal. Please confirm whether this requirement ever requires contractor personnel to enter a septic tank, holding pit, grease trap, vault, or other confined space. If so, please identify the applicable locations and requirements. | PWS | There are no confined spaces in any of the grease traps, permanent latrine buildings or septic tanks. Manual removal may include jetting, shoveling, etc | 20-Aug-26 |
| 15 | PWS | Please confirm whether each scheduled wastewater pumping requires complete tank cleaning and inspection after every pumping event. Please also confirm whether the cost of cleaning, high-pressure washing, and inspection is intended to be included in the per-gallon pumping price. | PWS | It is expected that tanks are cleaned but not necessarily need to be pressure washed. There is not a separate cost to clean the tanks, with exception to the chemical latrine building cleaning CLIN. The chemical latrine cleaning requirements are outlined in section 1.1.6 of the PWS. | 20-Aug-26 |
| 16 | PWS | Please provide the frequency and duration of any JB MDL Wastewater Treatment Plant outages during the previous three years and, if available, the approximate number of gallons that had to be diverted to off-base disposal facilities as a result. | PWS | This information is not available at this time. | 20-Aug-26 |
| 17 | PWS | Please identify any types of wastewater generated under this contract that the JB MDL Wastewater Treatment Plant will not accept. | PWS | Generally, all wastewater produced under this contract will be acceptable at the WWTP. | 20-Aug-26 |
| 18 | PWS | Please confirm whether the contractor is charged any disposal, tipping, processing, or other fees when disposing of wastewater at the JB MDL Wastewater Treatment Plant. | PWS | There are no fees to utilize the WWTP on the base. | 20-Aug-26 |
| 19 | PWS | Please provide the maximum number of contractor-provided 1,000-gallon holding tanks and 10,000-gallon holding tanks that have historically been required at the same time. | PWS | This information will be provided on the task order and can vary year by year. In heavy training months during the spring and summer seasons, expect to provide about 10 each 1K and 10K tanks per month. | 20-Aug-26 |
| 20 | PWS | Please clarify what equipment and accessories must be included with contractor-provided holding tanks, including hoses, fittings, level alarms, secondary containment, hookups, delivery, pickup, or any other required items | PWS | Our requirement is that the contractor provide a 1K wastewater tank and 10K wastewater tank. The specifics of the tanks are at the discretion of the contractor. | 20-Aug-26 |
| 21 | PWS | Please identify all locations listed in Appendix A that require restricted-area access, flightline access, special badging, or Government-provided escort. | PWS | This information can be provided at the initial meeting after contract is awarded. We will not provide sensitive base information at this time. | 20-Aug-26 |
| 22 | PWS/Mission Essential Plan | Please clarify the procedure for contractor vacuum trucks to obtain emergency access to JB MDL outside normal commercial vehicle gate hours, including nights, weekends, and Federal holidays. Will the awarded contractor’s designated personnel and vehicles be able to obtain preauthorized 24/7 access for mission-essential emergency response? | PWS | All commercial vehicles must access the base through the commercial gate, regardless of hours of operation. There is an after hours phone number posted at the commercial gate for requesting a Security Forces officer to provide base access. | 20-Aug-26 |
| 23 | PWS/Mission Essential Plan | Please clarify whether contractual response times will be suspended or extended when delays are caused by Government-controlled access, gate processing, security restrictions, unavailable escorts, base closures, or other Government-caused access delays. | PWS | The contractor will not be held responsible for government caused delays. | 20-Aug-26 |
| 24 | PWS/Mission Essential Plan | Please reconcile the requirement to continue mission-essential services under all circumstances with the PWS language regarding discontinuation of contractor services during elevated FPCON Charlie or FPCON Delta. Please identify which wastewater and grease services are required to continue during these conditions and what access procedures would apply. | PWS | If this event were to occur, specific locations and service requests will be at the direction of the COR. | 20-Aug-26 |
| 25 | PWS | Please identify all Government water-fill locations that will be available to the contractor at Dix, McGuire, and Lakehurst for tank cleaning, pressure washing, and other contract requirements. | PWS | The Fort Dix Range complex has 5 water point locations and a map will be provided upon award of the contract: BIVOUAC 18 |
BIVOUAC 20
BIVOUAC 22A
RANGE CONTROL
| TIMES SQUARE (Area of RG-40) | 20-Aug-26 | |||||
| 26 | PPQ | Attachment 9, the Past Performance Questionnaire, contains questions concerning the recruitment and retention of “instructors” and submission of “credentialing packages.” These items do not appear applicable to wastewater and grease removal services. Should respondents mark these questions N/A, or will a revised Past Performance Questionnaire be issued? | PPQ | If particular questions within the PPQ are not applicable to the respondents past performance experience, then the respondent should mark that question as Not Applicable or N/A. | 14-Aug-26 | |
| 27 | Medical Statement | The Medical Statement references solicitation FA4484-26-R-0004 for “Integrated Solid Waste Management Services.” Please confirm whether this Medical Statement is intended to apply to the Wastewater & Grease Removal solicitation. | Medical Statement | Attachment 8 has been updated to properly reflect the current solicitation requirement. The updated attachment will be provided with this Q&A Log. | 14-Aug-26 | |
| 28 | Solicitation/RFP | Please provide the anticipated contract start date and the exact period of performance for the base period and each option period. | SF 1449 | The anticipated contract start date along with all period of performances for the base year and option years are provided in the SF 1449 that has been provided in the solicitation. These date ranges are shown as Ordering Periods as this will be a Requirements contract. The stated document is labeled as "Solicitation - FA448426R0015". | 14-Aug-26 | |
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