Site Visit Questions and Answers.pdf

JBOC SVTC Equipment Purchase, Installation, and Integration Site Visit Questions and

Answers

1. What is the make of the video wall monitors?

1. SAMSUNG VM55B-U panels.

2. How are the monitors mounted (e.g., pop out)?

1. Popout. There are latches behind the monitors that release them. It would likely be easiest to work from the top down to access all of the release latches.

3. If using Teams, how many laptops must be able to establish a session, and will there be separate classified/unclassified devices?

1. NIPR: 6 positions should be able to operate as “host”. 4 around the head of the horse-shoe, 1 in “mission control” area and 1 in the “briefer 1” location.

2. SIPR: 5 positions should be able to operate as “host”. 4 around the head of the horse shoe and 1 in “mission control” area.

4. If Teams is adopted, can we assume docking stations will be used?

1. Yes, docking stations are a safe assumption.

5. Should the quad display be four separate monitors or one large display with quad view

1. Four separate monitors. We need to be able to treat each monitor as a separate input capable of being displayed onto the video wall.

6. Should quad display input sources also be available on the video wall, either individually or as a composite?

1. Yes. They must be available on the video wall. They need to be individual inputs.

7. Confirm that each position will use PTT microphones with central override.

1. ALL NIPR microphones MUST be PTT. If contractor intends to use 1 mic for all classifications then it must be PTT.-87CS

8. How many microphones can be active simultaneously?

1. All PTT microphones can be active simultaneously.

9. Are any microphones required to have priority or preemption?

1. Top priority will be given to the JB MDL/CC microphone. Secondary priorities will be given to the JB MDL CD-N, JB MDL CD-A, and 87 ABW/CD microphones.

10. Confirm whether the six existing MXA920 microphones will be reused, and under what conditions; dimensions of current placements are requested.

1. MXA920 microphones will be reused. They will be tied to the contractor furnished matrix and control systems such that they can be toggled on and off at the two specified control panel locations.

2. MXA920 microphones are currently tied into the VOIP BIAMP phone conference system. Ideally, this functionality will be preserved in tandem with the microphones new ability to be utilized by both the NIPR and SIPR Teams

VTCs.

3. Dimensions/drawings were not provided by the installing contractor. The best I can provide are photographs once they are cleared by the security team.

4. It was mentioned by a separate contractor (SVTC solicitation that was terminated) that the number of mics might be overkill/create interference. I’ll leave this to the new contractor’s discretion to create the best and most audio-palatable setup with the equipment.

11. What loudspeakers are currently installed (make and location)? 11(a). What is the make of the current amplifier?

1. I have no documentation of the make and model of the current speakers. The previous install lists them as “25 estimated” GFE speakers. The drawing provided by the company lists them as “existing speakers”.

2. Amplifier is stated to be an AMP 2210T device.

12. Are headsets required at any positions?

1. No headsets are required at any position. Sound from VTCs should be coming from the in-place speaker system. Audio from the room should be coming from

PTT mics and the mic array from the ceiling.

13. If the AV network is air gapped from the Government network, how do DISA requirements apply?

1. DISA requirements will still apply to AV network equipment to ensure that the appropriate interoperability and security requirements are upheld.

14. Given that DISA listed Layer 3 switches are costly and not ideal for AV over IP, may we propose AV certified switches not listed in DISA documents? (Noting that no STIG certified AV optimized switches currently exist.)

1. Any solution may be proposed, but only DISA approved switches are authorized to be used with Air Force networks.

15. Confirm that the existing Biamp DSP connects to the base telephone network. 15(a). If

VOIP is required, what are the central office switch fabric and SIP details? 15(b). Are

Biamp DSPs approved for connection to the Government telephone network? 15(c).

Should a POTS connection be considered instead? 15(d). Is there a base telephone drop available in the room?

1. POTs lines are not used within the JBOC. JB MDL made a push to VoiP within the last 5 or so years, taking the vast majority of POTs lines out of service.

2. Current BIAMP equipment utilizes VoiP lines to create teleconferences.

16. Confirm that new cameras are required for Teams; how many, and should they remain in current positions?

1. Enough cameras to capture the entire room, the amount and position is on the contractor to engineer/design.-87CS

17. What camera control features are required (PTZ, auto tracking, audio tracking, gesture control, etc.)?

1. PTZ is required. Audio tracking and auto tracking is desired, but should be capable of being toggled on/off via the control panels.

18. Confirm that two touch panels are required; what size and mounting?

1. Yes. Two touch panels are required.

19. Is camera preview needed on the touch panels?

1. Camera preview would be preferable.

20. How many auxiliary inputs are required (e.g., TV tuner)?

1. One cable box tuner.

2. Connection to the PELCO security camera system.

21. Is remote TV channel selection from the touch panel required?

1. Yes.

22. Should a small equipment rack be included in the room?

1. If necessary. Please specify location/intent when developing drawings/diagrams/plans for implemenation. Take into consideration noise levels.

Stipulation that must be met: no classified data can transport over a line that is not easily inspected (data lines CANNOT run through walls or out of the JBOC room.)

23. Can the Government confirm the number of NIPR laptops inputs the system needs to support?

1. 21 NIPR Locations.

24. Can The Government confirm that only single-screen video outputs are required for laptops (not dual-screen)?

1. Confirmed. Laptops are connected to their own monitor. Video output would be from these monitors, not the laptop screen.

25. Can the Government confirm the number of SIPR desktop PC inputs the system needs to support?

1. 6 SIPR desktops and 1 SIPR laptop (located near mission control).

26. Can the Government confirm that only single-screen video outputs are required for the desktops (not dual screen)?

1. Confirmed. Single output based on each desktop’s respective monitor.

2. Keep in mind – monitors will be connected/switched to and from SIPR/NIPR via

KVMs.

27. Can the Government confirm that, unlike what is stated in the Statement of Objectives as

“Users must be able to control, at minimum, four monitors from a single computer in the mission control area.”, what the Government seems to currently have is a large desktop display that receives and displays video from an Extron Multi-Window processor (in the rack) that manages four inputs that can be displayed in a 2x2 configuration on that Large

Display? If so, should this capability be maintained?

1. The computer at mission control must be connected to four separate contractor-supplied monitors, as stated in the SOO. Contractor would also supply and mount a monitor arm capable of stacking the monitors in a 2x2 configuration.

2. Current set up, despite what equipment might suggest, does not allow the 2x2 configuration on the large display to be transmitted as a single unit to the video wall. Each virtual “monitor” is treated as a single output by the current system.

3. Desired set up would encompass the flexibility of treating each monitor as a separate output while also having the capacity to transmit 2x2 configuration straight to the video wall.

28. It was mentioned that the system should be capable of allowing MS Teams calls. Can the

Government confirm?

1. CONFIRMED -87CS

29. If so, how many (NIPR) laptop positions would the Government like to enable to host calls?

1. 6 positions should be able to operate as “host”. 4 around the head of the horse shoe and 1 in “mission control” area and 1 at “briefer 1” location. – 87CS

30. It was also mentioned that the Government would like to enable the system to make

(future) SIPR MS Teams calls. Can the Government confirm?

1. CONFIRMED -87CS

31. If so, how many future SIPR positions would the Government like to enable to host calls?

1. 5 positions should be able to operate as “host”. 4 around the head of the horse shoe and 1 in “mission control” area.

32. Regarding the Government’s video wall, how many sources may need to be displayed on the wall at a time?

1. Theoretically, based on the number of panels, 15.

2. In practice, no more than 8. (Mission control outputs 1, 2, 3 &4, Cable TV, and

Security Cameras. Accounting for 2 spares just in case).

33. Also, does the Government need to support “free floating” windowed sources on the wall, or is the Government happy with those sources “snapping” to the sizes of the displays making up the wall?

1. Free floating capability is desired, while also having the ability to “snap” according to programmed templates.

34. Do the existing spinning/strobing red lights that indicate a secure call currently work or would the Government like something else?

1. The spinning/strobe lights are tied to a system in a different room, involving a different agency. Their capability will not be changed or touched.

35. Does the Government require white noise generation is the spaces directly outside the room’s entrances?

1. White noise machines at both entrances to the JBOC are desired.

36. Could the Government please identify the make and model of the existing ceiling arrays in the JBOC?

1. SHURE MXA920.

37. Question 1: GFE Room Kit EQ w/No-Radio for TAA and 12 x cameras

NOTE for Contractors: All personnel are vetted and cleared before engaging in JBOC Ops. We maintain EALs. There were concerns during the walk through of classified information being on the wall when uncleared personnel walk-in. This will not happen. Uncleared personnel are not allowed in the premises when classified ops are taking place.

38. Does the Government-Furnished Equipment (GFE) Cisco codec currently have an active warranty?

o • If yes, please provide the warranty expiration date.

▪ Not covered. Limited 90-day hardware warranty has expired. No other coverage exists.

o • If no, please provide:

▪ ◦ Serial numbers for the codec and associated cameras.

• CODECS: FJC284325J0 & FJC284324C5

• CAMERAS: 3238968 & 3238988

▪ ◦ The number of years of warranty coverage the Government requires for renewal.

o 5 Years

39. Room Kit EQ-- Will both codecs be integrated into the new AV system?

1. Yes

40. Warranty Status of BIAMP Tesira HD-1 dialer: Is the Biamp hardware covered under warranty? Can the Government provide a serial number?

1. Under warranty. Expires 01/13/2028. S/N: 05140113

41. Samsung VM55B-U Video wall-- When were the video displays purchased and installed

1. Purchased around May-July 2023. Installed October-December 2023.

42. Transmitter/receiver equipment-- Are the 21 transmit locations unclassified only?

1. 21 transmitter locations are UNCLASS.

2. 7 transmitter locations will be SECRET.

43. Security Technical Implementation Guides (STIGs) Compliance with Equipment

Placement.-- Please identify the specific STIGs governing A/V equipment placement and signal routing requirements. Additionally, please clarify where the equipment should be physically located based on these signal routing requirements.

44. Question 7: Touch Panel Interface-- Does the Government have a touch panel interface template that the integrator must use?

1. No.

45. Soft codecs-- Will the Government use software-based codecs such as Microsoft Teams, or will the system rely solely on Government-Furnished Equipment (GFE) hardware codecs for Video Teleconferencing (VTC) connectivity?

1. Both the CODECS and Microsoft Teams will be utilized.

46. Can you please provide pictures of the space?

1. Yes, but they must be cleared by our security team prior to release.

47. Will the existing ceiling microphones be reused?

1. Yes.

48. Will the existing ceiling speakers be reused?

1. Yes.

49. Do you have any drawings of the existing AV system that you can share?

1. All project information by the pervious installer will be provided.

50. Are the Vaddio cameras being replaced? If not, could you provide the model numbers?

1. Vaddio cameras are being replaced with CISCO CS-CAM-PTZ4K+, GFE per the

SOO.

51. Is camera tracking required?

Yes.

52. What is the make and model of the existing status signs? Will these be reused or replaced?

1. Irrelevant, not within the scope of the project.

53. Does the mission control desk need the capability to control the connected computers at the conference table and workstations?

1. The control panel at the mission control area needs to be able to display the output from any computer connected to the system onto the video wall.

54. Can pictures of the racks front and back for the secure and unsecure locations that can be shared?

1. Pictures will be cleared by the security team prior to release.

55. What are the current make/model of the ceiling speakers installed?

1. Unknown. No documentation exists. Speakers are from an older install, predating the 2023 ATLONA matrix install.

56. Are there pull out mounts installed for the video wall?

1. Yes. Latches are on the back of the monitors. Once released, the monitors extend out. It appears the easiest way to pop out all the monitors in a column, is to start from the top monitor and work your way down.

57. Are the video wall panels looped together currently? (E.G., Do the LCD displays all loop together or do they receive separate video feeds from an existing matrix switcher?)

1. They receive separate video feeds from the Atlona matrix equipment.

58. Do the (2) Cisco navigators that are installed control the content displayed on the video wall?

1. There are no CISCO navigators currently installed. We have CISCO navigators in a box, unopened, from the contract that was terminated in 2025.

2. The current control panels are third party and will not be reused.

59. Can we replace the Navigators with Crestron touch panels?

1. Yes, as long as all of the equipment integrates seamlessly and effectively.

60. What are the make/model of the existing cameras?

1. Cameras on the wall are Sony Vaddio. They will not be reused.

2. New cameras that are GFE will be used: CISCO CS-CAM-PTZ4K+ x 2

61. What camera mounts are needed? During the site survey they were installed on the wall already.

1. Camera mounts can be reused if they are suitable for CISCO CS-CAM-PTZ4K+.

62. Will the Cisco Room Kit EQ's use single or dual outputs? (E.G. Will the Video conference calls use a single screen or dual?)

1. Single screen, I’m assuming. The idea is to be able to project the video conference onto the video wall. I’m assuming this would be treated as a single screen.

63. The (7) Dedicated PC's, will one single or dual outputs be used on each to feed the video wall?

1. Assuming this question refers to SIPR desktops. All SIPR desktops will have a single output, from their respective monitor. Keep in mind that these monitors will be controlled through a KVM at each respective location.

64. What is the existing KVM system installed?

1. ATEN 2-port USB DisplayPort Dual Display Secure KVM Switch

65. Is there a current GUI design to follow if using Crestron Panels?

1. No.

66. Are there design flows available for the existing system?

1. All project information by the pervious installer will be provided.

67. What are the hours of dock access?

1. 0730 – 1630. Standard duty day.

68. Will all work to be done during normal business hours?

1. Yes.

69. What is the estimated timeframe for completion of the project?

1. PoP shall be determined by the winning contractor, but shall not exceed 180 days.

70. How many training sessions would be required for the staff?

1. All staff can be present for a single training session.

71. How Many RU’s are available in the STIG Container(s)?

1. Outside: 28.5”H x 27”W x 45”D* add 2.75” to width for vents add 4.6” to depth for handle and cable exit

Door Opening: 25.75”H x 24.25”W

Rack: 13Ux25”D roll-out rack, 500lb capacity

72. Is the equipment rack located in Comm 124 to be reused or are we able to fabricate offsite

(providing a new rack)?

1. Reused

73. Please provide approved photos of the site (including Comm 124).

1. Photos will be provided once approved by the security team.

74. Please confirm the model of the existing Shure ceiling microphone Arrays to be implemented into the conferencing system

1. MXA920

75. It was stated that the existing ceiling mics are tied only to the VOIP Audio conferencing system.

Is the requirement to add to the existing Biamp DSP as needed (listed in GFE: Biamp Tesira HD-

1 dialer)?

1. Would it help to build an audio conferencing dialer/dialpad into the new control system to replace the hardware dialer?

1. Building an audio-conferencing dialer/dialpad that works with VoIP would be the ideal solution.

76. PTZ Cameras

1. Please confirm camera model

1. CISCO CS-CAM-PTZ4K+

2. Do the Sony PTZ cameras need to serve the Cisco codecs and future MS Teams conferencing?

1. Sony PTZ are being replaced with CISCO CS-CAM-PTZ4K+

3. Please confirm if the existing Sony PTZ cameras are to remain or will be replaced for a

UC capable model?

1. Replaced with GFE CISCO CS-CAM-PTZ4K+

77. Please provide a high level control scope requirement.

1. Will determine size of Control Panel and scope of the interface.

1. Control panels will be no smaller than 10”

2. Control panels will control all outputs within the room.

3. Control panel GUI will offer both pre-programmed templates and the ability for

“free floating” window/output control.

4. Control panel will have the ability to control audio sources within the room from any output, pushing to GFE speakers.

5. Control panel will control microphones within the room.

78. Please provide an updated plan indicating which seats will require presentation capabilities.

Narrative called for 21 locations. There was discussion about an additional seat.

1. Include Secure terminal locations

Specified in above picture

2. Microphone locations

1. Specified in above picture

3. Monitor/NUC/Laptop locations

1. Laptop outputs are at each labeled “NIPR” location.

2. SIPR inputs within the inner horseshoe are Desktops

3. SIPR location in the back room, near mission contorl is a laptop

4. All locations are tied to 1 monitor with the exception of mission control. Mission control laptop will be connected to four monitors.

79. Is there a requirement for clock control?

1. No

80. Is there any requirement for UPS/Battery Backup?

1. UPS required for matrix equipment to ensure uptime until generator power kicks on.

81. Will the four monitor array (2x2) at Mission Control be mounted to the desktop or a floor stand?

1. Desktop would be ideal.

82. Please confirm if the Atlona video transport solution to the Samsung Video wall will remain active or is to be replaced?

1. All atlona equipment will be replaced.

83. Will the Offers due date be extended once you publish the response to all the questions?

84. Will you only require 1yr contractor warranty along with the manufacturer warranty or would you like a 3 yr quote with 2 option years?

1. 3 yr quote with 2 option years would be ideal

85. Are we reusing the existing equipment racks in the side room for nonclass equipment and center of the room GFE IPS Container rack in the SCIF or are we supplying new ones?

Can you please supply photos of each along with the highlighted equipment that you expect us to remove for the new system being added? How much rack space is currently available?

1. Yes. Reusing equipment racks in the side room for unclass.

2. Contractors will install any additional secure equipment within a new GFE container.

3. Pictures will be supplied after security team review.

86. What is the Air Force SCIF Policy on separation between secret and unclassified is required? (Distance)

87. Please confirm that the 15 Samsung Wall Mounted Displays have multiple inputs for

Classified and Nonclassifed inputs.

88. Is the biamp Tesira HD-1 connected to an unclassified or classified call center manager?

1. Unclassified

89. Please confirm if the wall that the 15 Samsung Wall Mounted Display resides has additional unused outlets that are accessible? How many unused outlets are not being used?

1 HDMI port and the DVI in Ports are not being used.

90. Please confirm that the 15 Samsung Wall Mounted Displays can consist of both

Classified and Unclassified at the same time if the individual panel only displays one level of classification source.

91. Is it two single class systems or one multi class systems?

1. 1 Multiclass system

92. If it is two single class systems do you need two separate control panels or multiclass system they would be the same control panels?

93. Please Confirm you want push to talk microphones.

1. Confirmed

94. What classifications are the two Codecs?

1. One will be UNCLASS/CUI

2. One will be SECRET

95. Please confirm you want to have contractor integrate the ceiling Mics and the ceiling speakers into the system. Please confirm the quantity, make and model number of the ceiling Mics and existing speakers.

1. Confirmed. Shure MXA920 devices x 6.

2. Speaker type/number is unknown.

96. Is it 21 source locations, or 22 source locations?

1. Refer to question 78. NIPR/SIPR sources updated to 28.

2. Sources will also include CABLE TV tuner and building security camera system.

97. Do you want extra IO for future growth?

1. Ideally additional outputs would be at all the “inner horsehoe locations” not currently labled as SIPR to account for potential future SIPR installations.

See below image.

98. Can you provide a list of the sources by classification, and type (TV tuner, computer, etc)

TV Tuner = UNCLASS

Building Security Containers = UNCLASS

Computers listed below.

See below:

99. Please confirm that all sources on both classification levels reside on the Air Force

Network only, exclusive of the one Cable Tuner box that will also need to be displayed on the Front Display Wall.

1. All sources, with the exception of the JB MDL/CD-A seat are on AFNET. CD-A has a ARMYNET NIPR drop.

100. Please confirm that your Source levels are only NonClassified and Classified – not JWIC level?

1. Confirmed. There are no TS/SCI drops within our facility.

101. Please confirm overhead ceiling speakers and mics are government supplied and should be reused.

1. Confirmed.

102. What are the other monitors that are GFE that will be the sources for the display wall by Size, Make and Model?

103. How do they plan on using the 27” monitors? Will they be side by side or stacked in a 2 x 2 arrangement at the Mission Control workstation?

1. 2 x 2 stacked arrangement

104. Who provides that Mission Control PC for the 27” monitors and if supplied by contractor what is the minimum specifications?

1. GFE furnished laptop

105. DISA APL doesn’t exist anymore, plus some devices were never on the list. Does the request for DISA APL only apply to the video switching?

1. DISA APL was sunset. Contractors are responsible for ensuring they comply with

STIG requirements.

106. What kind of cybersecurity artifacts package is necessary?

107. Please confirm the SCIF has a Raised Floor and all cabling will be going through existing punch through in the ceiling from the rack closet to the SCIF?

1. Confirmed.

2. Note: Room is not a SCIF.

108. Is there Raceway conduit for cables? What is policy in pulling cables in SCIF?

109. What are the Criteria for award and how is it weighted?

110. Is there available unused fiber in the conduit between the unclassified space and the SCIF? If not is there space left in the conduit?

111. Are we responsible for:

a. Applying STIGs and providing technical artifacts only, or

b. Full RMF package support (ATO, technical artifacts, EMAS, SSP, etc.)?

112. Who is the final assessor for:

Final STIG validation?

Should we replace items that won’t be STIG compliant?

113. Is there a preferred platform (Crestron vs Extron)?

1. All equipment utilized must follow guidance listed in the SOO.

a. Required UI complexity:

a. Presets only?

b. Or dynamic routing?

Presets and dynamic routing is desired.

114. Please describe how each user would use the touch panel.

1. Control panel is to be utilized by Ops floor execs to route relevant outputs onto the display wall. Control panels will be utilized to route audio from all output sources as needed to the GFE speakers. Outputs include computers, video conference devices, Cable TV tuner. Control panels will be utilized to toggle ceiling microphones on/off.

115. Are codecs already:

A. Registered to CCM / VTC bridge?

a. I do not believe so.

116. Escort requirements during install:

a. Please confirm Work hours:

8 hr work days.

b. Please confirm Downtime windows?

Downtime windows include weekends and federal holidays.

c. Please confirm any Storage space (indicates limited—confirm location)

117. Can we access the existing DSP and Control files configuration if awarded?

1. Yes.

118. Can you please provide photos of the room – front wall with existing cameras and displays on either side – photo from the rear of the room showing furniture layout – photo of the ceiling mics and speakers – photo of the side walls – photo of the countdown clock and multizone clock.

1. Pictures will be provided when cleared by the security team.

119. Will the due date of the RFP response be extended?

1. As a correction, this is a Request for Quotes. And no.