Att J-10_Seed Project Statement of Objectives-REV 10.10.24.pdf

_____________________________________________________________________________________MSBL 24-1023 SOO Page - 1 of 23

STATEMENT OF OBJECTIVES (SOO)

MSBL 24-1023

TASK ORDER REQUEST FOR PROPOSAL (TORFP)

CONVERT RM 420 ON 4TH FLR OF BLDG 481 INTO KITCHENETTE

Joint Base McGuire-Dix-Lakehurst, New Jersey (Revised 10-10-24)

PART 1 GENERAL

1.1 GENERAL SCOPE:

The Contractor is required to provide Partial Design-Build for the Conversion of Dorm room 420 into a

New Common Kitchen for the Fourth Floor of Building 481. This Task Order requires the Contractor’s

Partial Design-Build Effort (PD-B) as defined in the MACC Statement of Work Section 01000 General

Contract Requirements paragraph 1.3.2.2.

The Contractor shall prepare a Design Analysis and Bid, as described in the MACC Statement of Work

Section 01400 GENERAL DESIGN REQUIREMENTS paragraph 6.1 Preliminary (35%) Design Analysis. The

Contractor’s Design Analysis shall identify and describe how the work the Task Order requirements will be executed. The Contractor should include any assumptions and details deemed necessary to convey the functional and technical requirements of the TO. The Design Analysis must also include a

Preliminary Project Schedule showing the main actions required to perform the work. Contractor shall use the AF IMT 3064 Project Progress Schedule Form. The project schedule shall show the work is to be done in an occupied facility and minimize impact to users of the Dorm and Hotel. The Schedule shall show the associated duration for each main task. Schedule shall show that the time requirements of the

SOW are met. The schedule shall also show the submissions of updated schedules (look ahead schedules) every 30 days.

TASK ORDER AWARD - BEST VALUE TRADEOFF PROCESS: This project will be awarded based on the

Best Value Tradeoff Criteria. The evaluation factors in the tradeoff decision are past performance and price. Past performance is weighted more important than price. Award will be made to the responsible offeror whose proposal conforms to all solicitation requirements and provides the best value to the Government. The proposal selected shall meet the project requirements and shall include a proposed preliminary project schedule that shows an understanding of the requirements to complete the project in the allotted time. The offeror’s price proposal and price breakdown will be evaluated for reasonableness, balance, and total price.

Pre-Proposal site visits are mandatory.

Architect-Engineering (A-E) services of a licensed professional are required to design and deliver completed drawings, specifications, cost estimates, design analysis, and any other design package

SOO Page - 2 of 23 documents. Construction services will provide all labor, materials, equipment, supervision and management to complete the project. The Contractor shall follow all applicable codes, technical references, and environmental controls referenced in MACC Statement of Work. Demolition will only be authorized to commence once the Government has approved the 100% design.

Design Period of Performance (POP): will be 100 days.

Construction Period of Performance (POP): will be 120 days.

1.2 SPECIFIC REQUIREMENTS:

1.2.1 SITE INVESTIGATION:

Before starting work, the Contractor and A-E shall visit the facility and familiarize themselves with the existing conditions, review the record drawings and obtain the necessary information pertaining to the project.

1.2.3 DESCRIPTION OF SERVICE:

The purpose of this contract is for a partial design-build (using the conceptual drawings, any movement of equipment will require approval from 787 CES) and construct the change of use - conversion of an existing Dorm Room #420 on the fourth floor of Building 481 into a new Common Area Kitchenette to be used by all residents of the fourth floor. The building is located along Saniuk Road at Lakehurst. The remaining rooms on the fourth floor, which is a Dorm, and the lower three floors, which is a Hotel, in

Building 481 are not part of this scope. The project renovation is limited to primarily within the Unit walls of Room #420 except for coordination of the new Kitchenette mechanical, electrical, plumbing and fire protection requirements with the existing building systems and installing a new range hood exhaust through the exterior wall of the building. The contractor shall supply materials, equipment, machines, tools, appliances, services, supplies and incidentals associated with the construction of this project. In addition, the Contractor shall remain completely responsible for all deliverables in full compliance with the requirements of this contract. If the Contractor elects to do a fast-track construction, approval for any part of the design by the government does not constitute overall project approval. The Contractor shall be responsible for all conflicts that arise from coordination of design and construction. The contractor shall adhere to all items in 4.0 of section 01100 regarding housekeeping and temporary dumpster enclosures as shown in details provided. Contractor shall adhere to all criteria as specified in the JBMDL-Lakehurst Architectural Compatibility Guide Standards and the following:

a. MACC Statement of Work Section 01300 TECHNICAL REFERENCES

b. MACC Statement of Work Section 01400 GENERAL DESIGN REQUIREMENTS paragraph

10.0 APPLICABLE CODES AND STANDARDS

c. UFC 1-200-01 for modifications to the International Building Code (IBC) to determine applicable sections of the IBC.

d. Fire code requirements shall be as defined in the International Building Code (IBC) and must be used where dictated by UFC 1-200-01 DoD Building Code (General Building

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Requirements) except where noted in UFC 3-600-01 (Fire Protection Engineering for

Facilities).

e. National Fire Protection Association (NFPA) 101 must be utilized to determine the occupancy classification as it relates to fire/smoke resistance rating of interior non-load bearing partitions (other than occupancy separation), means of egress, interior finish, features of fire protection (including vertical openings) and associated requirements.

f. UFC 1-200-02 High Performance and Sustainable Building Products

g. UFC 3-101-01 Architecture, with Change 4

h. UFC 3-120-10 Interior Design, with Change 2

i. UFC 3-401-01 Mechanical Engineering, with Change 1

j. UFC 3-40-01 Heating, Ventilation, and Air Conditioning Systems with Change 9

k. UFC 3-420-01 Plumbing Systems

l. Unified Facilities Criteria (UFC), 3-520-01- Interior Electrical Systems

m. Unified Facilities Criteria (UFC), 3-501-01– Electrical Engineering

n. Unified Facilities Criteria (UFC), 3-560-01,– Electrical Safety, O&M

o. National Electric Code, NFPA No. 70

p. National Electric Safety Code (ANSI C2)

q. UFC 3-600-01 Fire Protection Engineering for Facilities with Change 6

r. Accessibility: Provisions for the physically handicapped will be included in this design in accordance with the Architectural Barriers Act (ABA), the American with Disabilities Act

(ADA), and Uniform Federal Accessibility Standards (UFAS) FED-STD-795 to maximum extent possible.

s. JB MDL IFS (Infrastructure Facility Standard) can be found on the Whole Building Design

Guide website at https://www.wbdg.org/ffc/af-afcec/installation-facilities-standards-ifs

t. JB MDL Designer Checklist

u. Use the Whole Building Design Guide website at http://www.wbdg.org/ for any additional criteria not listed above. This site contains all the latest UFCs and Unified

Facilities Guide Specifications (UFGS) that must be followed in all design work. It also contains all Engineering Technical Letters and Construction Technical Letters. All Air

Force Instructions and manuals can be located on the e-publisher web site

(http://www.e-publishing.af.mil/).

1.2.3.1 General Requirements:

1. Contractor shall check and verify all conditions and dimensions at the jobs site before proceeding with the work. The contractor shall report all discrepancies to the

Q.A.R prior to beginning any work.

2. The design shall conform to the applicable standards, instructions and regulations as follows (use the latest version at the start of design) but not limited to: codes listed in Section 1.2.3.

3. All work performed under this contract shall be in accordance with the latest edition of UFC, NFPA, NEC, NESC, and all applicable state and local codes.

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4. Contractor shall notify the Q.A.R. or project manager a minimum of 72 hours to shutting down the building electric or water.

5. All penetrations throughout fire rated spaces shall be fire stopped. Fire stopping material shall be U.L. listed for require fire rating.

6. The Contractor shall coordinate with the QAR before starting work each day to ensure there are no conflicts of operation.

7. Fire Prevention: The contractor’s operations shall comply with all requirements of the installation fire prevention standards, Air Force Regulations, most current issue of the National Fire Codes, and the Fire Chief. All open flame/hot work or disconnection of fire protection alarms or suppression systems requires prior approval of the JB-MDL Fire Prevention Bureau at (609) 754-5800.

1.2.3.2 Architectural:

a. Demolition

1. Remove existing non-load bearing walls shown in sketch, ACT with suspension system and finishes shown in Sketch provided. Remove existing plumbing fixtures, lighting, exhaust venting and accessories in existing bathroom. Remove all floor finishes including tile throughout all spaces in existing Room #420. Salvage existing bathroom door and hardware for re-use. Entrance door and fire rated unit demising walls to remain. All Demolition shown on the Sketch provided is approximate.

Demolition limits shall be confirmed by the Contractor and approved by the

Contracting Officer’s Representative (COR).

b. Construction

1. Build new non-load bearing furring wall aligned with existing plumbing/mechanical chase with new metal studs and moisture resistant drywall. Build new Pantry Closet w/ new metal studs and moisture resistant drywall. Build new soffit above upper cabinets along entire length of cabinets and appliances extending out 2 feet to allow installation of new LED recessed lights.

2. Existing entrance door, frame, and hardware to be replaced with a new fire rated door & frame that includes compatible vision glass that does not compromise the fire rating of the door with new classroom function lockset to match new building standard. Re-install bathroom door and hardware at new Closet but replace existing lockset with new storeroom function lockset.

3. Provide and install all new finishes to include slip-resistant tile floor and integral base throughout and on plumbing wall, above counter, up to new upper cabinets or ceiling, for entire length of wall. Existing walls, new walls & ceiling to receive prime coat and (2) coats of paint. Provide corner guards on all outside drywall corners.

4. Existing ACT with suspension system to be reconfigured to work with new layout.

Existing or new ACT with suspension system must be for use in humid area / sag resistant. Area covered in ACT to remain the same including the location of the

SOO Page - 5 of 23 existing bulkhead. Contractor to build new bulkhead to match existing after bathroom walls are removed.

5. Provide and install new commercial grade upper cabinets & stainless steel lower cabinets with new solid surface counter. Coordinate counter with new sink and faucet and equipment.

6. Provide & install 18” deep, laminate shelves in new Pantry Closet

7. Provide and install new commercial grade paper towel dispenser.

8. Provide and install new fire extinguisher mounted on wall.

9. Furnish and Install new Kitchenette Equipment:

i. Range: Free-standing stainless-steel 30” wide range with a direct vent

(min. 250CFM), stainless-steel, range hood above. Provide and install

(2) range hood canister mounted fire extinguishers equal to Stovetop –

Firestop.

ii. Refrigerator: 36inch wide stainless-steel, Energy Star compliant, refrigerator and freezer min. 25cu.ft. with built-in ice maker.

iii. Dishwasher: Undercounter stainless-steel, Energy star compliant, dishwasher.

iv. Microwave: Counter Top, stainless steel

10. Rebuild bulkhead to match existing bulkhead for the Fan coil unit venting.

11. Provide and install new signage for Kitchenette in fourth floor corridor to match building standard.

12. Provide finish and color options.

Existing Bathroom to be Removed Existing Bathroom to be Removed

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Unit Entry Unit Ceiling Near Exterior Wall

1.2.3.2 Mechanical and Plumbing:

1. Remove and cap existing bathroom plumbing piping and venting.

2. Existing bathroom exhaust venting to remain but new controls to added 48” max. AFF in addition provide new grill over exhaust fan.

1. Provide and install new sink, faucet in new counter including domestic and sanitary piping including venting required.

2. Provide and install domestic and sanitary piping including venting required for new sink and dishwasher.

3. Provide and install new domestic cold water line to refrigerator ice-maker.

4. Provide and install ductwork with insulation and weatherproof vent cap at exterior for the new range direct vent range hood. Penetration through exterior wall shall be coordinated with existing wall structure, existing windows and the penetration shall be weather proofed including sealant and trim as required. The Contractor shall be responsible for sizing all ducts and detailing all connections including air sealing. Added

ADA Controls for the range hood shall be mounted on the plumbing wall of the

Kitchenette at 48” AFF.

5. Existing Fan Coil Unit and Vent to remain.

6. Relocate existing fan coil controls on to existing wall to remain at 48” max. AFF.

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Existing Fan Coil to Remain T-Stat and Other Electrical Devices to be Moved

1.2.3.3 Electrical:

1. Remove existing electrical outlets including wiring and existing lighting and exhaust fan power in walls and ceilings to be demolished in or near the bathroom. Remove existing duplex outlets and switches in outlets to remain. Remove existing telephone and intercom system. Remove existing ceiling fan/light. Contractor shall remove all unused wires and conduit including unused switches and other electrical equipment.

1. Provide and install all new incoming wiring and branch circuit wiring as required.

Contractor shall provide conduits and wires for all mechanical, electrical and kitchen equipment in accordance with product manufacturer recommendation. Contractor to provide and install required panel modifications and/or additional breakers required.

2. Provide and install new GFCI receptacles, per code, above the counter including dedicated microwave outlet and circuit.

3. Provide and install new recessed lighting above the counter in new soffit including required wiring, circuiting and switch control.

4. Provide and install new light(s) in ACT areas with new wiring and switch location.

5. Provide and install new power and cable outlets for new wall mounted TV. TV and wall bracket are not included in contract.

6. Provide and install new duplex receptacle at existing outlet locations on existing wall with 2 USB connectors and with new cover plates.

7. Provide & install new fan-light combo at concrete plan ceiling including new code compliant wiring, electrical box, and wire molding/conduit

8. Relocate existing telephone outlet if still in service. Outlet to be new.

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4th Floor Electric Panel 4th Floor Electric Panel

1.2.3.4 Fire Protection:

a. General Requirements:

1. Provide material, labor, supervisions to install sprinkler, fire alarm and life safety items relating to revision work in new Kitchenette and new Closet.

2. All work shall comply with military and NFPA codes. The relevant codes are noted in each section.

3. Contractor is required to do a site visit to assess work requirement before submitting bid.

4. Submit shop drawing and equipment cutsheet for review and approval before procurement and installation. Electronic files are acceptable.

5. Startup shall be witnessed by Fire Department representative.

6. Submit as-built documentation after successful startup in pdf and AutoCAD formats.

7. Submit two paper copies of FPE signed and sealed drawings relating to fire protection and life safety.

b. Code compliance:

UFC 3-600-01, Fire Protection Engineering for Facilities.

NFPA 13, Standard for Installation of Sprinkler Systems

NFPA 72, National Signaling and Fire Alarm Code:

NFPA 101, Life Safety code.

c. Sprinklers:

1. Installation, revision, and pressure testing (if required) IAW UFC 3-600-01 and NFPA 13.

2. Check available sprinkler flow rate and pressure if modifications to existing system are required.

3. Relocate pendant and wall mounted sprinklers as required to maintain full code compliant / required coverage.

4. Add sprinkler at new closet, if required.

5. Sprinkler specification shall match the existing pendant sprinklers.

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d. Fire Alarm:

1. Installation, revision, and testing IAW UFC 3-600-01 and NFPA 72.

2. Relocate fire detector/horns/strobes as required inside the room.

3. Provide fire alarm pull station if required by code.

e. Life Safety:

1. Installation, revision, and testing IAW UFC 3-600-01 and NFPA 101.

2. Add LED exit sign on the Kitchenette side of the Entrance Door.

3. Install emergency lights with emergency ballast.

Sprinkler Riser Fire Alarm Panel in Rear Vestibule

Fire Alarm Fire Alarm Devices in Unit

1.2.4 Integrated Design:

An integrated design process shall be employed for this design effort, to provide the best value solution for the Air Force. It is the responsibility of the A-E to ensure that the conceptual design and design development process benefits from the input of the full A-E team representing planning, site design, civil

SOO Page - 10 of 23 engineering, architecture, MEP (mechanical, electrical, plumbing) engineering, and interior design; user representatives, base civil engineer, Air Force project manager, facilities manager, and cost engineer.

The conceptual design charrette shall be attended by design professionals and Air Force facilities staff representing all disciplines. The charrette process shall be followed by a series of full team design and coordination sessions as the design is developed and finalized.

1.2.5 Commitment to Sustainable Design:

It is Air Force policy to apply sustainable development concepts in the planning, design, construction, environmental management, operation, maintenance and disposal of facilities and infrastructure projects, consistent with budget and mission requirements (Air Force Sustainable Development Policy letter, December 2001). This policy was updated by the 2 Jun 2011 letter discussing Air Force

Sustainable Design and Development (SDD) Implementing Guidance.

1.2.5.1 Air Force Sustainable Design Principles:

The facility should be designed to:

a. Optimize Site Potential: Creating sustainable buildings starts with proper site selection, including consideration of the reuse or rehabilitation of existing buildings. The location, orientation, and landscaping of a building affects the local ecosystem, transportation methods, and energy use.

b. Minimize Energy Consumption: A building should rely on optimizing system efficiencies and employing conservation measures. Renewable energy technologies should be used in facility projects whenever feasible and cost effective. New facilities should meet or exceed current Air

Force energy performance goals.

c. Protect and Conserve Water: Fresh water in an increasingly scarce resource near many of our bases. A sustainable building should reduce, control or treat site runoff, use water efficiently, and implement as many Federal energy Management Program Water Efficiency Improvement

Best management Practices as practicable.

d. Use environmentally preferable products: Buildings should be constructed of materials that minimize lifecycle environmental impacts such as global warming, resource depletion, and toxicity. In a materials context, life cycle includes raw materials acquisition, product manufacturing, packaging, transportation, installation, use and ultimate disposal.

e. Enhance indoor environmental quality (IEQ): The IEQ of a building has a significant impact on occupant health, comfort, and productivity. Among other attributes, a building should optimize day-lighting, be well ventilated, control moisture, and avoid the use of materials with high-VOC emissions.

f. Optimize Operational and Maintenance Practices: Buildings should be designed to take into account the energy and environmental impacts of operating and maintaining the building.

Designers are encouraged to specify materials and systems that reduced maintenance requirements, and/or require less water, energy and toxic chemicals to maintain.

1.2.6, 1.2.7, 1.2.8, 1.2.9 Are not Applicable and have been Removed

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1.2.10 Green Procurement:

Federal Statutes and regulations require all Federal Agencies to consider the use of Environmental Protection Agency (EPA) designated recovered content items and U.S. Department of Agriculture (USDA) designated bio-preferred product categories for every procurement.

1.2.9.1 For a complete listing of EPA designated items:

https://www.epa.gov/smm/comprehensive-procurement-guidelines-construction-products

1.2.9.2 For a complete listing of USDA bio-preferred products:

https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml#

1.2.11 Prepare Draft DD Form 1354:

The A-E will draft up a DD Form 1354. This form will be reviewed and approved by the real estate property manager.

1.3 ADMINISTRATION:

The Contracting Officer (87 CONS/PKA), JB MDL, New Jersey, is responsible for administration of the contract. The Project Manager (PM) in Base Civil Engineer’s (BCE) office (787CES/CENMP), JBMDL, NJ is designated as the person responsible for technical and engineering matters pertaining to the design, reviews, and acceptance of work. No changes shall be made to the project requirements without written authorization by the Contracting Officer (CO). All correspondence shall be directed to the Contracting

Officer with a copy to the PM.

1.4 FIRE PREVENTION:

The Contractor's operations shall comply with all requirements of the Installation Fire Prevention

Standards, Air Force, Army and Navy Regulations as applicable, most current issue of the National Fire

Codes, and the Fire Department which is Authority Having Jurisdiction (AHJ). Open flame, hot work requires prior approval of the Fire Department of AHJ.

1.5 ARCHITECT – ENGINEER SERVICES:

1.5.1 General:

Architect-Engineer Design Guidance relating to specific requirements for JBMDL is in the I.F.S. at https://www.wbdg.org/ffc/af-afcec/installation-facilities-standards-ifsto Requirements for drawings, specifications, cost estimates, etc., are listed in the following paragraphs.

1.5.2 User Questionnaire:

The A-E shall develop a user questionnaire within 5 days of issuance of notice to proceed and distribute to the CO and the PM. This questionnaire shall document questions concerning criteria that the A-E needs to complete the design. Answers to these questions will be provided during the investigation period.

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1.5.3 Site Design Data:

The A-E shall perform field reconnaissance, survey, and site investigations, including travel, and work required to obtain engineering information and design data for the accomplishment of the contract documents of the project in accordance with the requirements of this Statement Of Objectives. The A-E must obtain gate passes for all personnel expected to enter the Base. The A-E shall submit a request

(names of personnel, vehicle identification, etc.) to the Contracting Officer. The contracting officer will provide the A-E guidance for obtaining base passes.

See APPENDIX 4 TO ANNEX C TO JB MDL JIDP CONTRACTOR SECURITY APPENDIX

1.5.4 Asbestos Testing: NOT REQUIRED

See MACC Statement of Work Section 01200 ENVIRONMENTAL CONTROLS. The A-E shall perform all necessary testing to identify asbestos abatement needed during the construction contract. The contract documents shall clearly identify and quantify the locations and components which are an asbestos hazard and will be abated under this project. The cost estimate shall contain the necessary line items for asbestos abatement and disposal. Before entering spaces posted as containing asbestos, the A-E must submit a health and safety plan for approval by the PM. This procedure will include fitting of respirators and appropriate training/certificates for A-E personnel.

1.5.5 Lead-Based Paint (LBP) Testing: NOT REQUIRED

See MACC Statement of Work Section 01200 ENVIRONMENTAL CONTROLS. The A-E shall perform all necessary testing to identify lead based paint abatement needed during the construction contract. The

A-E shall perform an X-Ray Fluorescence (XRF) analysis to determine LBP to identify the type of disposal required. The cost estimate shall contain the necessary line items for Lead-Based Paint Toxicity

Characteristic Leaching Procedure (TCLP) testing as needed, abatement, and disposal. The contract documents shall clearly identify and quantify the locations and components which are a Lead-Based

Paint hazards and will be abated under this project.

1.5.6 Field Measurements:

The A-E shall be required to make their own field investigations to verify dimensions and other information.

a. A-E is free to conduct field investigations as required without attendance by the PM. However, the A-E must keep the PM informed regarding such visits, including the building manager. A list of building managers will be provided by the PM. Visits should be conducted during the hours of

0630-1700, Monday through Friday, unless special arrangements are made.

b. The A-E shall be responsible for their own personal safety equipment. The A-E shall also be responsible for furnishing any instruments/equipment needed during field investigations. The

Air Force will not furnish equipment or labor to take samples, pump pits, or other similar activities.

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c. The A-E shall identify all non-routine site investigations ex: confined space entries, climbing, repelling, submerged explorations, or any activities that require safety equipment, licensing and

/ or certification. Upon approval of the PM, the contractor shall comply with all Federal, State, and local regulations pertaining to the specific investigations. The A-E shall provide all documentation and certifications to the PM ten (10) working days in advance for all such identified investigations.

d. A-E personnel may not enter confined spaces prior to approval by a gas free engineer. The Air

Force will not gas free a space for A-E personnel. The A-E is responsible for obtaining a gas free permit which conforms to Air Force regulations. The A-E will be briefed by wing safety about proper procedure and identification of spaces considered confined.

1.5.7 Topographic Survey and Drainage Study: NOT REQUIRED

If applicable, the A-E shall produce a topographic survey of the existing construction site to be used in the production of a drainage study and grading plan for the new construction. The end product will be a grading plan, which creates positive drainage for the new construction site.

1.5.8 Geotechnical Investigation: NOT REQUIRED

If applicable, the A-E shall arrange for soil borings, plate-bearing tests, and CBR tests as required throughout the construction area. The A-E may rely on existing soils data if in his professional opinion such data is adequate for sound design. The A-E is responsible for obtaining the necessary signatures from the base representatives to satisfy all requirements on AF Form 103 (Base digging permit).

1.5.9 Mechanical System Design:

Mechanical systems shall generally be designed to exceed the minimum performance requirements of the ASHRAE Standard 90.1 and 10 CFR 434 standards and incorporate cost effective energy conservation measures that do not compromise building performance or occupant comfort, where applicable.

Maintainability and reliability are paramount to the operation of Federal buildings. As such, the design and installation of all mechanical systems and equipment shall allow for removal and replacement, including major components such as boilers, chillers, cooling towers, pumps and air-handling equipment. Existing boiler, unit heater and exhaust fan in B3101 is operated and maintained by

Ameresco. All work must be coordinated through them.

1.5.10 Economic Analysis: Not Applicable

The A-E shall prepare and submit a complete economic analysis package in accordance with AF165-501

DoD FMR Vol 2B, Ch 9, paragraph 090103.C.14.c, a formal economic analysis, or a cost analysis (CA) must be completed to justify investments projects for Capital Budget submissions. An economic analysis is required for all projects with a cost of $2M or more.

1.6 DELIVERABLES:

See MACC Statement of Work Section 01400 GENERAL DESIGN REQUIREMENTS paragraphs 12.0 through 12.5 for additional information.

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1.6.1 General:

Architect-Engineer design guidance relating to specific requirements for JB MDL will be furnished to the

A-E at the preliminary informational meeting. Requirements for drawings, specifications, cost estimates, etc., are listed in the following paragraphs.

1.6.2 Drawings:

Format: See MACC Statement of Work Section 01400 paragraph GENERAL DESIGN REQUIREMENTS paragraph 12.3 CADD Standard Drawings (p.63). Drawings shall be completed on AutoCAD, Release

2020, IBM compatible software and follow the Tri-Service Standards A/E/C CADD STANDARDS which include specific organizational criteria for layers, line types, symbols, etc. The minimum drawing letter size shall be 3/16 inches in height. The drawing shall not use any yellow lettering or drawings. X-referenced files can be used to assist in creating drawings; however, at the final submission each drawing/file shall stand on its own without X-referenced files. All conversions from

Intergraph/Microstation shall be complete such that all information and details are fully readable and accessible to AutoCad. If Intergraph/Microstation is utilized, then converted to AutoCad, final payment will not be authorized until all files have been opened and are found to be fully converted. The A-E shall also provide PCP and PC2 files if produced under AutoCAD, and if under another drafting program, the

A-E shall provide line weights. If problems arise, it is the A-E’s responsibility to correct the conversion of the files. Standard sheet size shall be Engineering ANSI Size D. Title block for use on the drawings will be provided by the PM. All Final Submittal drawings shall have the A-E registered stamp; title and signature next to the title block. The A-E firm’s name shall not be used on any drawing, except as noted. Final approved drawings shall be submitted on a DVD as both PDFs and CAD files including external references.

Content: The drawings shall show general layout and construction details necessary for a clear and concise presentation of the work to be accomplished. A cover sheet and site plan sheet with identified utilities are required for all projects. Sheet numbering shall provide both generic sheet number (i.e.

Sheet # of ##) and discipline sheet numbers (i.e. A-#, M-#, E-#) in which both shall be provided in an index on the cover sheet.

1.6.3 Specifications:

Format: See MACC Statement of Work Section 01400 paragraph GENERAL DESIGN REQUIREMENTS paragraph 12.4 Specifications (p.64). Specifications shall be prepared in Construction Specifications

Institute (CSI) format. Reference may be made to Military Standards, Federal Specifications, ASTMs and other uniform guidelines. Only those standards and publications referenced in the body of each section shall be listed at the beginning of that section and vice versa. Specifications shall be delivered in hard copy, bound on 8-1/2” x 11” paper, at various stages in the numbers listed in SCHEDULE OF SERVICES

AND SUBMISSIONS. Specifications shall also be prepared and submitted in MICROSOFT WORD, Version

2016 format. Preliminary Submission (35%) shall be submitted in an outline format listing all CSI Sections and Paragraphs. Intermediate Submission (65%) shall include the entire CSI Section with specific project requirements.

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Content: Specifications shall be prepared by the A-E and will cover all parts of construction shown on the drawings. The specifications shall be sufficiently detailed to describe materials but not so detailed as to eliminate full and free competition. If it is necessary to require a specific shape, size, color or other unique characteristic, and/or a specific manufacturer's name, and model number, the words "or approved equal" must be used. All items designated for submittal and testing shall be sufficiently described to provide the Government a basis for review and approval or disapproval. The term

“Contracting Officer” shall be used in the specifications rather than references to “owner” and

“Architect Engineer.”

1.6.4 Design Analysis:

Format: Design Analysis shall be a hard copy document with prepared reports in MICROSOFT EXCEL, Version 2016 (for load calculations), and MICROSOFT WORD, Version 2016 (for technical report).

Content: The Design Analysis shall serve as a historical, chronological record of all design decisions over the course of the project. The Design Analysis shall consist of a Summary Report with multiple

Appendices, bound on 8-1/2” x 11” paper. The Summary Report shall be arranged by discipline (See the

Design Analysis Table of Contents) and shall also include:

a. Applicable codes or regulations

b. Explanations of any options considered

c. System design selection criteria

d. Design decisions made throughout the design

All supporting documentation shall be included as Appendices, including but not limited to:

a. Meeting minutes, phone conversations, and e-mails

b. Review comments and A-E’s response and action to all review comments.

c. Structural Interior Design (SID)

d. Comprehensive Interior Design (CID)

e. All technical calculations (mechanical, electrical, plumbing, fire protection, etc.)

f. Material cut sheets (picture format in MICROSOFT WORD)

g. Energy Analysis

h. Life-Cycle Cost Analysis

i. Energy Use Budgets (EUB) Technical Analysis/Evaluation

j. General Energy Use Budget Guidance

k. Energy Source Selection

l. Hazmat Survey Findings and Reports

1.6.5 Cost Estimates:

Format: The Part 1) construction costs will be separated from the Part 2) repair costs. Cost detail and summary sheets shall be provided in MICROSOFT EXCEL.

Content: Cost estimates shall be detailed, listing labor, equipment and materials of each item of work.

The cost breakdown shall be by CSI division. References for unit costs (R.S. Means, PACAS, etc.) will be required for every item within each CSI division. The cost estimate shall be updated and furnished with

SOO Page - 16 of 23 each design submittal. The basis of the pricing used shall reflect the probable construction costs which can be obtained in the JB MDL area for the scheduled time period of the project. The cost estimate shall assume a competitive bid situation, and shall be an opinion of probable costs based on fair market value, and shall not be a prediction of a contractor’s bid. The opinion of probable cost shall be made on the basis of the experience, qualifications, and best judgment of the A-E. The cost estimate shall be prepared in accordance with generally accepted cost estimating practices and standards. The estimate shall include a summary sheet and backup sheet as follows:

Summary Sheet:

Authorized Scope (Provide brief description).

Designed Scope (Provide brief description).

Design Construction Costs $ _______

DIV01 General Conditions $ _______

DIV## (all CSI Divisions as appropriate for this project) $ _______

Overhead (10%), Profit (10%), & Bond (2%) $ _______

TOTAL ESTIMATED CONSTRUCTION COST $ _______

Backup Sheets: Primary item cost breakdown sheets shall be provided to serve as backup to the submitted estimate.

a. This breakdown shall show as many construction item quantities and costs as possible at each stage of design. Items such as foundations and footings may be included by linear feet, exterior walls by square footage, plumbing by fixture, etc. when aggregate items such as these are used, insure a description is included in the cost. Contractor labor, mark-up, taxes, profit and overhead may be included in the unit prices if a general note is added indicating percentage amounts that are included. Bid options and estimated quantities should have their own backup sheets.

b. If unusual design features or conditions are included in the project which materially affects the cost, attach a separate sheet to the backup material with sufficient explanation and cost information to support them.

1.6.6 Materials Approval Submittal List:

See MACC Statement of Work Section 01000 GENERAL CONTRACT REQUIREMENTS paragraph 6.0

SUBMITTALS (p.10) for Material Submittals.

Format: Materials Approval Submittal List shall be prepared in MICROSOFT EXCEL, Version 2016, or

MICROSOFT WORD, Version 2016, format (an example shall be provided by the PM).

Content: Materials Approval Submittal List shall contain a list of all required submissions listed in the specification or drawings for review by the Government during construction of this project. The content of each type of submission shall be clearly defined in Part 2, Products, of Section 01300 of the

SOO Page - 17 of 23 specification. The number of different type of submissions used in the Materials Approval Submittal List shall agree with the ones included in Section 01 30 00.

Submittal Classifications: Classify submittals in the Material Approval Submittal List as “Government

Approval” or “For Information Only.” Submittals which always require Government approval are:

extensions of design, critical materials, deviations, O&M manuals, or those involving equipment that must be checked for compatibility with the entire system. All submittals not requiring Government approval are For Information Only. Within the terms of the contract clause “Specifications and Drawings for Construction” Government approved submittals are considered to be “shop drawings” whereas information only submittals are not.

Contractor Material Submittals: All Contractor material submittals sent for Government review and approval must include a cover letter from the A-E confirming compliance with design elements.

1.8.7 Project Timeline & Phasing Requirements:

See MACC Statement of Work Section 01000 GENERAL CONTRACT REQUIREMENTS paragraph 10.0

PROJECT SCHEDULES AND REPORTS (p.13).

Format: Project Construction Timeline & Phasing Requirements shall be prepared in MICROSOFT

PROJECT 2000 format.

Content: Project Construction Timeline & Phasing Requirements shall contain a Gantt chart of the project design schedule, both projected and actual, and projected construction schedule in days showing all necessary phasing and major milestones.

1.6.8 Designer Checklist:

Designer Checklist shall be prepared and signed by the A-E. Checklist shall be provided by the PM.

Format: Designer Checklist shall be prepared in MICROSOFT WORD, Version 2016, format (an example shall be provided by the PM).

Content: Designer Checklist shall be prepared, checked off, and signed to serve as verification that design criteria were met.

1.6.9 Progress Schedule (Form 3065):

A Microsoft Projects 2000, "Project Plan File" construction progress schedule shall be provided identifying an accurate percentage of the various stages in the construction of the project.

Format: Bidding Schedules shall be prepared in MICROSOFT EXCEL, Version 2016, or MICROSOFT WORD, Version 2016, format (an example shall be provided by the PM).

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1.6.10 Warranty Memo:

See MACC Statement of Work Section 01500 TASK ORDER EXECUTION paragraph 3.0 WARRANTIES

(p.73).

1.8.11 Salvage Material List:

See MACC Statement of Work Section 01500 TASK ORDER EXECUTION paragraph 2.2 (p.67), and paragraph 4.1.4 Warranty Stickers (p.74).

1.6.12 Electronic Submission (CD-ROM/DoD Safe):

All above listed items for final submission shall be written to a recordable CD and write protected.

CDRW are unacceptable. The CD shall have folders labeled: Drawings, Specifications, Cost Estimate, Design Analysis, Materials Approval Submittals, Project Timeline and Phasing Requirements, and

Designer Checklist, etc., with the appropriate uncompressed files saved to the corresponding folder. A

Table of Contents of the CD shall be created in MICROSOFT WORD, Version 2016, format listing in a table with the path of all files and descriptions. The Table of Contents shall then be saved in the root folder of the CD.

All above listed items for final submission shall be sent via DoD Safe. When submission is ready, request a DoD Safe link via the contracting office.

1.6.13 Final Submission:

See MACC Statement of Work Section 01400 paragraph GENERAL DESIGN REQUIREMENTS paragraph

9.0 FINAL (100%) DESIGN.

a. The A-E shall provide two sets of electronic file copies of the final 100% plans and specifications on 5 inch ISO-9660 CD-ROM. The files shall include a generic ASCII index file (space delimited) with a consecutively ordered electronic filename, plate number, sheet number, and drawing title; one set final specifications (single file) in Microsoft

Word 2016 format; one set of final specifications in Adobe Portable Document Format

(PDF); one copy of the final material submittal register in MICROSOFT EXCEL, 2016 version, format; and one copy of the submittal register in Adobe Portable Document

Format (PDF).

b. The A-E shall insert blank pages in the electronic specification files as necessary to insure an even number of pages. Each specification section page shall contain the project number in the lower left corner, and the specification section and page number, separated by a dash, on the bottom center.

c. The AE shall furnish one set of 11x17 corrected final design drawings, stamped and signed, one copy of the specifications, one copy of the submittal register, and design authentication sheet for certifying that the electronic bid set drawings and specifications were prepared, reviewed, and approved by registered professional engineers (the CO will furnish a sample design authentication sheet).

d. The A-E shall furnish drawing files in AutoCAD format. The AE shall print one set of drawings from AutoCAD format and one from PDF format to ensure both drawing sets are identical.

SOO Page - 19 of 23

e. ALL WORD/EXCEL/AUTOCAD/PDF FILES SHALL BE WITHOUT PASSWORD PROTECTION

AND UNLOCKED.

1.9 SCHEDULE OF SERVICES AND SUBMISSIONS:

See MACC Statement of Work Section 01400 GENERAL DESIGN REQUIREMENTS paragraphs 6.0 through

9.5 for detailed descriptions of design effort required at each Design Development Phase, as modified by the requirements of this Task Order.

1.9.1 Task Order After Award:

See MACC Statement of Work Section 01400 GENERAL DESIGN REQUIREMENTS paragraph 5.0

a. The A-E shall meet with the PM at JB MDL and visit facility prior to design start. The A-E will be required to conduct design review meetings to explain concepts, design rationale, and discuss open review comments - conference calls are preferred. The A-E shall be responsible for preparing follow-up emails with meeting minutes and distributing them to all parties within five working days.

b. The A-E shall provide written documents that appropriately address (to the

Government’s satisfaction) each and every comment made during the design review process.

c. The A-E shall submit all Design Phases for review and approval to the following distribution:

d. For each item noted as “(hardcopy)” within each Submittal Phase, the A-E shall provide the number of printed sets requested as well as an electronic file.

e. The A-E shall provide 1 electronic CD per Design Phase Submission, containing an electronic version of every deliverable listed. If electronic package is less than 10MB size, the electronic files may be transmitted via email.

1.9.1.1 Intermediate (65%) Design Submission:

See MACC Statement of Work Section 01400 GENERAL DESIGN REQUIREMENTS paragraphs 6.0 and 7.0

1) Drawings (hardcopy: 4 sets 11x17) – Arch., Mech., Plumb., Elec., Fire Alarm

2) Specifications with complete electronic markup

3) Design Analysis (1 hardcopy)

4) Cost Estimate (1 hardcopy)

5) Project Timeline and Phasing Requirements

6) Designer Checklist

9) Progress Schedule (Form 3065)

10) Draft DD Form 1354

11) Warranty Memo

12) Salvage Material List (Items to be reused, if necessary)

1.9.1.2 Final 100% Design Submission

See MACC Statement of Work Section 01400 GENERAL DESIGN REQUIREMENTS paragraphs 8.0 and 9.0

SOO Page - 20 of 23

1) Drawings (hardcopy: 1 set full size and 3 sets 11x17)

2) Specifications (2 hardcopy)

3) Design Analysis (1 hardcopy)

4) Cost Estimate (1 hardcopy)

5) Materials Approval Submittal List

6) Project Timeline and Phasing Requirements

7) Designer Checklist

8) Progress Schedule (Form 3065)

9) Warranty Memo

10) Salvage Material List (Items to be reused, if necessary)

11) Liquidated Damages Letter

12) Draft DD Form 1354

13) A-E’s Responses to 65% Submission Review Comments

1.10 SCHEDULE OF SUBMISSIONS:

The time frame for each submittal is established before the issuance of the individual delivery orders.

Below is a standard working time frame for standard designs, although these are subject to change by the Contracting Officer. The time frame for each submittal is established as follows:

SCHEDULE OF SUBMISSIONS

Event AE Government Cumulative

Work Days Review Days Work Days Weeks

Award 10 10 2

Kick-Off 10 5 25 5

65% 15 10 50 10

95% 10 5 65 13

100% 5 5 75 15 (3.5 MONTHS)

The Government may extend its review time when reasonable and necessary without penalty or claim.

The Government review will be primarily for the purpose of determining if the design is in conformance with the scope. It is not the intent of the Government to check the A-E's work in detail. The A-E shall be responsible for incorporating each review comment or providing written rationale for exclusion, at each submission.

SOO Page - 21 of 23

1.11 SPECIFICATION WRITING:

a. The word Government must be capitalized throughout specifications.

b. At the end of each section; the words “END OF SECTION” must be included (centered).

c. The last line of each page shall be the page number as shown: “Page #” (centered).

d. Table Of Contents (TOC); Page numbering (See Sample) & correct number of pages must agree.

e. References; whenever Publications are noted in Spec text, it must be listed in a Reference List.

The following paragraph shall head the References: “The publications listed below, current as of the date of this solicitation, form a part of this specification to the extent referenced. The publications are referred to in the text by basic designation only.”

f. Submittals; for each submittal required & noted in Spec text, it must be listed in the Material

Approvals Submittal (MAS) List. The MAS is a separate item.

g. When specifying approvals are required, they must be submitted, in writing, to Contracting

Officer (CO), and approval received, in writing, by the CO. No one else can approve submittals.

h. Whenever notifications, directions, etc. are noted, they must be directed to the Contracting

Officer’s Technical Representative (COTR). Not the Engineer, Architect, Owner etc.

i. Estimated Quantities items noted in text, must also be listed on Bidding Schedules.

CONSTRUCTION POP (Period of Performance): 4 MONTHS

1.11 TASK ORDER EXECUTION:

The Contractor shall follow all sections of Section 01500 – Task Order Execution including:

a. Acceptance

b. Closeout

c. Warranties

d. Contractor-Furnished Equipment Data

1.12 CONTRACTOR’S QUALITY CONTROL:

The Contractor shall follow all sections of Section 01600 – Contractor’s Quality Control including:

a. General – Quality Control

b. Providing a Quality Control Plan

1.13 AS-BUILTS:

The Contractor shall maintain “As-Built” record drawings on job site and provide “As-Built” draft and final drawings at completion of project per MACC Statement of Work Section 01400 GENERAL DESIGN

REQUIREMENTS paragraph 16.0. “As-Built” final drawings shall be submitted by hard copy and electronically via pdf and using Autodesk AutoCAD Software.

Design Analysis

Table of Contents

SOO Page - 22 of 23

Chapter 1 Project Description

a. Background

b. Goals and Objectives

Chapter 2 General Requirements

a. Site Visits

b. Applicable Codes

c. Design Scope

d. Government Furnished Equipment

e. Construction Phasing

f. Construction Time Line

g. Area Impact Analysis

h. Security Provisions

i. Construction and Waste Haul Routes

j. Special Design Issues

k. Meeting Minutes (Faxes, Phone Conversations, etc)

l. Review Comments (with responses)

m. Removal/Demolition

n. Designer Checklist

Chapter 3 Civil and Landscape Design – Not Applicable

a. Design Criteria

b. Design Calculations

c. Drainage

d. Uniform Federal Accessibility Standards (UFAS)

Chapter 4 Geotechnical Design – Not Applicable

a. Design Criteria

b. Design Calculations

c. Boring Data

Chapter 5 Architectural Design

a. Design Concepts

b. Architectural Materials Exterior

c. Comprehensive Interior Design (CID)

d. Uniform Federal Accessibility Standards (UFAS)

Chapter 6 Structural Design

a. Design Criteria

b. Design Calculations

Chapter 7 Mechanical Design

a. Design Criteria (HVAC, Plumbing, etc.)

b. Design Calculations

c. Cut Sheets

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Chapter 8 Electrical Design

a. Design Criteria (Power, Lighting, Lightning Protection, Intercom, telephone, CATV, etc)

b. Design Calculations

c. Cut Sheets

Chapter 9 Environmental Criteria

a. Air Quality

b. Water Resources

c. Hazardous Materials

d. Cultural Resources

e. Lead Paint and Asbestos Analysis

f. Permits Required

Chapter 10 Fire Protection/Detection Analysis

a. Design Criteria

b. Fire Protection System

c. Fire Alarm System

d. Cut Sheets

Chapter 11 Cathodic Protection – Not Applicable

a. Design Criteria

b. Design Calculations

c. Cut Sheets

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

END OF SECTION