FA441920Q00003 - RFQ Questions 5 - Answers.pdf

FA441920Q00003 – Questions 5:

Do the amendments (0001, 0002, 0003, 0004) need to be signed and submitted with the proposal? Amendment 0004 (#11 on amendment states that amendment should be signed and returned, but #E on amendment states contractor is not required to sign and return?

These are conflicting with each other, can you please clarify regarding signing and submitting amendments with proposals. Or is a statement acknowledging all amendments sufficient for proposal?

o Block #11 is applicable for the issuing of amendments. The contractor is required to acknowledge receipt of the amendment(s) prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

By completing items 8 and 15, and returning 1 copy of the amendment;

By acknowledging receipt of this amendment on each copy of the offer submitted; or

By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers.

o Also, as stated in Attachment 4 – ADDENDUM to 52.212-1 edit 21 Oct 20, “A statement acknowledging all solicitation amendments, if any were issued.” Is acceptable.

Periodic services has been broken down by service on the new price sheet (example

LEVEL 1 - buff, LEVEL 1 Strip/Wax, and LEVEL 1 carpet shampoo) but the square footage is showing total square footage for each service. It is giving the total SQUARE

FOOTAGE for each periodic service. On the price sheet LEVEL 1 Strip/Wax and Carpet shampoo lists SQ footage at 71107 each. But actually square footage of attachment 7 exhibit 2 shows carpet SQ @ 44301 not the 71107 total. Attachment 7 shows hard floors

@ 10754 but the price sheets lists strip/wax @ 71107 SQ FT. Can you please clarify SQ footage listed on price sheet and the correct way to price periodic services? Do we still price each periodic service for total SQ for each service?

o The square footage for each facility is our closest estimate. We are not notified when flooring is changed during a renovation so the square footage is only an estimate. For your convenience, we have broken out the buffing, strip and wax flooring and clean carpet flooring using our estimates. The CDC areas cannot be broken down further. (Attachment 2 – Bid Schedule UPDATED 1 Dec 2020)

In reviewing Attachment 7 Facility Data and Attachment 2 Bid Schedule issued with

Amendment 0004, I noticed that the square footage for some CLINs did not match from one Attachment to the other. In particular, Attachment 2, CLINs x005 show 99981 sf for

Level 3 Facility Cleaning, whereas Attachment 7 shows 132,961. There are smaller discrepancies on some other CLINs but this is the major one.

o Attachment 7 and Attachment 2 have been thoroughly reviewed and corrected to match. Updates are dated 1 December 2020.

The estimated quantity on the Attachment 7, Exhibit 2 updated 19 November 2020 and the Estimated Quantity on Attachment 2 Bid Schedule updated 19 November 2020 do not match. Example: Level 2 services SF is 502,895 for each ELIN covering Buff floor, strip and/or wax, and shampoo carpet. These buildings do not have 502,895 SF of tile or carpet but as stated in the Attachment 2, this SF is 502,895 for each carpet and tile. These levels far exceed the estimated SF that was provided on Attachment 7, Exhibit 2 by floor type.

Is it the Government's intent to have three yearly events for carpet and floor cleaning?

We realize that the Government doesn't have this amount of flooring in Level 2.

o Some buildings have not been measured and a new map produced as of the solicitation date. Flooring types may change throughout the contract performance period. Attachments have been updated (see question above)

Attachment 7, Exhibit 2 and Attachment 2, Bid Schedule both updated on 19 November

2020 all CLINs (0013-0018) associated with As Needed Periodic Services, SF totals for each type of cleaning exceed the total SF under contract since these totals do not match.

Is it the Government's intent for these SF totals to be more than the SF of the entire contract?

o See answer above.

Refer to the Amendment 0004’s Attachment 2 – Bid Schedule UPDATED. The column

“Estimated Qty” for As Needed Periodic Services list the individual tasks SF incorrectly.

Example: CLIN 0013, X013A – Buff Floor list as 71107 SF, the correct SF for hard floor should read 10754 SF; X013C – Shampoo Carpet should read 44301 SF. Please update with correct SF numbers for all As Needed Periodic Services (CLINs 0013 – 0018).

o See answers above. CDC areas have been consolidated since the flooring breakout is not available.