FA441920Q00003 - RFQ Questions 3 - Answers.pdf

FA441920Q00003 – Questions 3:

If Ability One is out of supplies or not able to provide supplies for a time period, is there a second mandatory source? Is there a waiver to use our tribes own supplies?

o As stated in FAR 52.208-9(b) “The Contractor shall immediately notify the

Contracting Officer if a mandatory source is unable to provide the supplies or services by the time required, or if the quality of supplies or services provided by the mandatory source is unsatisfactory. The Contractor shall not purchase the supplies or services from other sources until the Contracting Officer has notified the Contractor that the Committee or an AbilityOne central nonprofit agency has authorized purchase from other sources.”

Were the proposals received by the amendment 2 cutoff the only ones allowed to modify for amendment 3?

o This is an active solicitation. Any quotes that are received by the stated “offer due date” currently on betaSAM.gov will be considered for evaluation and potential award.

Does the $90,142.77 monthly value include the periodic services?

o Periodic services are those services specified as quarterly, semi-annually or annual services as stated in Paragraph 1.5 and sub-paragraphs. Exhibit 4 shows the periodic cleaning schedules. The above monthly value was for October 2020 and includes the scheduled periodic cleaning required for that time frame.

Re: question #3, the stated total contract amount for this solicitation for the base year and all option years is $4,133,051.67. Does this dollar amount include all “recurring services

& periodic services” fees for the entire contract period or does it only reflect the

“recurring services” amount for the base and 4 option years?

o The amount stated above is for all orders placed under this IDIQ

(FA441916D0100), which includes both recurring services and periodic services.

This contract is an IDIQ, which means the monthly order amount and total contract amount tend to fluctuate throughout the life of the contract.

The periodic chart is saying 12 months on the bid forms. On the chart its states different times through the year for services. Can you please clarify this correct?

o For billing purposes, periodic services payments are divided into 12 equal payments. The performance schedule remains the same. This allows the billing department to bill consistently without waiting for verification from the site manager and COR for the completed services billing amounts (by square footage).

The performance schedule matches the required frequencies in the PWS and makes it easier for the contractor to schedule workers and planning for supplies.

The regular monthly payment helps ensure that the contractor can order supplies when required instead of waiting for reimbursement if paid only by work orders completed.