WASTE WATER TREATMENT PLANT

SHORT STAY RECREATION AREA

Performance Work Statement

628 Civil Engineering Squadron

Joint Base Charleston – Air Base, South Carolina

12 March 2026

Table of Contents

1. DESCRIPTION OF SERVICES

1.1. WWTP OPERATION & MAINTENANCE

2. SPECIFIC FUNCTIONS

2.1. PROPERLY QUALIFIED PERSONNEL

2.2. WASTEWATER TREATMENT PLANT SYSTEMS

2.2.1. Waste Water Treatment Plant (WWTP) Operations

2.2.2. Water Distribution Systems

2.2.3. Waste Water Collection System

2.2.4. RV Dump Station

2.2.5. Water Quality Testing

2.3. PREVENTATIVE MAINTENANCE INSPECTION (PMI) PROGRAM

2.3.1. Preventative Maintenance Schedule

2.3.2. Preventative Maintenance Work

2.3.3. Preventative Maintenance Records

2.4. CORRECTIVE MAINTENANCE/SERVICE CALLS

2.4.1. Service Calls

2.4.2. Emergency Calls

2.4.3. Urgent Calls

2.4.4. Routine Calls

2.4.5. Completed Calls

2.5. SERVICE INTERRUPTIONS

2.5.1. Emergency By-Pass Services

2.6. WARRANTY

2.7. CONTRACTOR-FURNISHED REPORTS

2.7.1. Maintain Records

2.7.2. Preventative Maintenance Reports

2.7.3. Written Repair Quote

2.7.4. Reports and Plans

2.7.5. Beach and Public Swimming Area Sampling

3. SERVICES SUMMARY

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES

4.1. GOVERNMENT-FURNISHED UTILITIES

5. GENERAL INFORMATION:

5.1. HOUR OF OPERATION

5.2. WEEKEND/HOLIDAYS/OFF-HOURS CONTRACTOR WORK

5.3. NON-PERSONAL SERVICES

5.4. CONTRACTOR PERSONNEL, DISCIPLINES, AND SPECIALTIES

5.5. CONTINUATION OF MISSION-ESSENTIAL SERVICES DURING A CRISIS

5.6. MISSION-ESSENTIAL CONTRACTOR SERVICES PLAN

5.7. CONTRACTOR MANPOWER REPORTING FULL TIME EQUIVALENT EMPLOYEES

5.8. PERFORMANCE BASED REQUIREMENTS

5.9. PERFORMANCE REPORTING

5.10. QUALITY CONTROL PLAN (QCP)

5.11. RECORDS KEEPING

5.12. IN PROCESS REVIEW MEETINGS

6. SPECIAL REQUIREMENTS

6.1. BASE ENTRY ACCESS GATE VEHICLE CHECKS

6.2. BASE EXERCISES

6.3. COMPANY/PERSONAL PROPERTY PROTECTION

6.4. FORCE PROTECTION CONDITIONS

6.10. SAFETY

6.11. FIRE SAFETY

6.12. HAZARDOUS MATERIAL/WASTE MANAGEMENT

6.13. HAZARDOUS MATERIAL

6.14. SAFETY DATA SHEETS

6.15. ENVIRONMENTAL PROTECTION PLAN

6.16. SPILL RESPONSE

6.17. WASTE DISPOSAL

6.18. GREEN PROCUREMENT & POLLUTION PREVENTION

7. APPENDICES

7.1. ESTIMATED WORKLOAD DATA

7.1.1. CORRECTIVE MAINTENANCE REPAIRS (ANNUALLY)

7.1.2. PUMP, HAUL AND DISPOSAL SERVICES FOR THE RV DUMP STATION

7.2. EQUIPMENT INVENTORY

7.3. POINTS OF DEMARCATION

7.4. REFERENCED STANDARDS

8. ATTACHMENTS

8.1. SHORT STAY NPDES PERMIT

8.2. FP103 MODIFIED FIRE LINE & HYDRANTS MAP

8.3. SHORT STAY WATER DISTRIBUTION MAP

8.4. SHORT STAY RV DUMP STATION OPERATION AND MAINTENANCE MANUAL

8.5. SHORT STAY WASTE WATER TREATMENT FACILITY OPERATION AND MAINTENANCE

MANUAL

1. DESCRIPTION OF SERVICES

The contractor shall provide all management, tools, supplies, equipment, transportation, labor, supervision and management necessary to provide Wastewater Treatment Plant (WWTP) operation and maintenance services, for Joint Base Charleston–Weapon Station (JB CHS-WS) Short Stay Recreational Area. Short Stay is located 30 miles NE on Lake Moultrie, Moncks Corner, South Carolina. This requirement includes operation and maintenance for the JB CHS-WS Short Stay WWTP, Water Distribution System, Wastewater Collection System, and RV Dump Station.

1.1. WWTP Operation & Maintenance

The contractor shall maintain (i.e., perform preventive maintenance, repair systems, flush waterlines, water quality testing, etc.) and keep all systems specified in this Performance Work Statement (PWS) in a constant state of operation, 24 hours a day/7 days a week. Specific requirements and/or tasks that shall be performed by the contractor will be specified in subsequent sections of this PWS. Listed below are tasks and systems to be maintained by the contractor.

a. Waste Water Treatment Plant (Section 2.2.1.)

b. Water Distribution System (Section 2.2.2.)

(1) Water Lines, 24,146 LF

(2) All applicable valves

(3) 3 backflow preventers (Section 2.2.2.1.) 1 backflow preventer

(4) Periodic flushing of water distribution lines

(5) Water distribution system repairs

c. Waste Water Collection System (Section 2.2.3.)

(1) Pumping systems

(2) Sanitary sewer lines (2,515 feet of 8” pipe)

(3) 17-manholes

d. RV Dump Station (2 holding tanks 7,500 gallons each) (Section 2.2.5. & Attachment 8.4.)

(1) Monitor to ensure proper operation.

(2) Ensure the level of fluid and waste does not exceed 6,000 gallons in either tank or

12,000 gallons total.

(3) Emptying of tanks and transport waste off site

e. Water Quality Testing (Section 2.2.6)

(1) Public beach swimming area water quality testing (Section 2.2.6.1.)

f. Preventative Maintenance Inspection Program (Section 2.3.)

g. Corrective Maintenance and Reporting (Section 2.4.)

h. Service Interruption (Section 2.5.)

i. Warranty (Section 2.6.)

j. Contractor Furnished Reports (Section 2.7)

2. Specific Functions The contractor shall provide qualified/licensed personnel to perform Preventive Maintenance (PM) and Preventive Maintenance Inspections (PMI) to ensure reliable and continuous safe operation of all systems and equipment covered under this PWS. In addition, all work performed by the contractor and their sub-contractors shall be accomplished in accordance with (IAW) all applicable Federal, State, Local and environmental laws, publications, technical directives, instruction, industry standards, and all references listed in this PWS (Section 7.4).

2.1. Properly Qualified Personnel

The contractor shall ensure that at least one South Carolina Group B- B (or higher) certified Wastewater Treatment Plant Operator visits the site daily between 0700-1500 and is available 24 hours a day/7 days a week (telephone monitoring acceptable) to accomplish the services of the PWS. Certification records shall be maintained on file and submitted to the Government and other regulatory agencies review upon request.

2.2. Wastewater Treatment Plant Systems

2.2.1. Waste Water Treatment Plant (WWTP) Operations

All operations shall be conducted to perform removal and/or treatment of domestic wastewater and to provide continuous and efficient treatment of all wastewaters delivered to the facility. The plant will operate 24 hours a day/7 days a week. Operations shall include general operation of plant equipment, valves and piping, sampling and lab analysis, waste and effluent disposal, and all other related services. All operations shall be accomplished in accordance with the manufacturer’s treatment facility operations manual where applicable (Section 8.5.). WWTP operations and effluent discharge practices shall comply with all applicable federal, state, and local regulatory standards, including the National Pollution Discharge Elimination System (NPDES) permit requirement issued for the WWTP (Section 8.1.).

2.2.2. Water Distribution Systems

The contractor shall maintain the entire system in accordance with all applicable state and environmental laws, publications, technical directives, instruction, industry standards, and references listed within this PWS (e.g., South Carolina Drinking Water Regulation R61-58.7 (Operation and Maintenance), AFI 32-1067, Water and Fuel Systems, UFC 3-230-02, Operation and Maintenance: Water Supply Systems, AWWA Standard C651-05, Disinfecting Water Mains).

All systems shall be maintained, in an operational condition, at all times. The contractor is responsible for preventative maintenance, repairs of a l l system components, and flushing of all water distribution lines. The contractor is not responsible for plumbing services to villas, camp sites, trailers, and commercial buildings.

2.2.2.1. Annual Testing/Inspection/Repair of Facility Backflow Preventers As part of the PM program the contractor shall perform annual testing/inspection/repair of all backflow preventers IAW AFI 32-1066, Backflow Prevention Program. Contractor personnel performing this requirement must be Department of Environmental Services (SCDES) certified.

2.2.3. Waste Water Collection System

The contractor shall maintain the wastewater collection system in operational condition in accordance with all federal, state, and local environmental laws. The systems include all laterals and mainlines cleanouts of all facilities, pumps, lift stations, septic tanks and all associated appurtenances (Section 7.3. Points of Demarcation). The contractor shall be responsible for reporting discrepancies found in 628 CES provided maps and as-built plans to the COR. The contractor shall also be responsible for flushing of mains, reporting leaks, and locations of potential cross-connections.

The contractor shall be responsible for pumping, hauling and disposing of waste material IAW Appendix E (Rev. 2 Apr 15). The contractor shall obtain approval from the CO and COR prior to any pump and haul operations and shall also provide all parties with an estimate (in gallons and waste to be pumped and hauled. The contractor shall provide disposal records to the CO, COR and 628 CES/CEIE Water Quality Program Manager. Disposal records shall include a receipt from Berkely County Water and Sanitation.

2.2.4. RV Dump Station

The RV dump station septic system shall be maintained, in operating status, at all times. The RV dump station consists of two 7,500-gallon tanks totaling 15,000 gallons and one high level alarm that shall be maintained IAW the Operation and Maintenance Manual (Section 8.4.).

All wastewater storage tanks must be pumped at a frequency necessary to prevent tank overflows.

The contractor shall be responsible for pumping, hauling and disposing of waste material IAW Appendix E (Rev. 2 Apr 15). The contractor shall obtain approval from the CO and COR prior to any pump and haul operations and shall also provide all parties with an estimate (in gallons and waste to be pumped and hauled. The contractor shall provide disposal records to the CO, COR and 628 CES/CEIE Water Quality Program Manager. Disposal records shall include a receipt from Berkely County Water and Sanitation.

2.2.5. Water Quality Testing

The contractor shall provide sampling and laboratory analytical services through South Carolina state certified laboratories. Sampling and testing procedures shall be accomplished IAW 40 CFR l36 (Code of Federal Regulations) for the analytical parameters specified in the NPDES permit (Section 8.1.), including revised requirements to the NPDES permit if renewed during the period of performance of this PWS. The contractor shall maintain a complete set of laboratory records for all laboratory tests to include, but not limited to, date and time of sample collection, type of sample (i.e., grab or composite), sample container type and volume, sample preservatives if any, name or identification of sample, location of sample, test performed, and test results. In addition, the contractor shall provide a list of analyses that will be performed in the field, the type of instrumentation and reagents to be used. Field instrumentation information shall be properly documented on field logs such as instrument make/model/serial number, reagent used if any, reagent name, expiration date. Field instruments shall be calibrated prior to use at the site and at the end of the day and calibration logs specific to each field instrument used shall be maintained and made available to the Government and included in laboratory reporting documents. The contractor shall assemble results of such laboratory tests and analyses into reports IAW the NPDES permit, including analyses conducted in the field (i.e., temperature, pH, residual chlorine, turbidity, etc.). Reports shall be submitted to the COR and to the 628 CES/CEIE Water Quality Program Manager.

On days when NPDES permit driven sampling is to occur, plant operator should be present prior to sample set up/collection to monitor the plant status and sample collection. If the monthly sampling of the WWTP is postponed or delayed for any amount of time, the COR and 628 CES/CEIE Water Quality Program Manager should be notified immediately of this action.

2.2.5.1. Beach and Public Swimming Area

Water conditions shall be monitored for E. coli during swimming season (May through September) In accordance with (IAW) R.61-50, Natural Public Swimming Areas. Testing shall be required two weeks prior to the opening of the public swimming area each year of operation during the contract period of performance, to obtain a permit. The contractor shall submit test results to the COR, 628 CES/CEIE Environmental Office, and Short Stay administration staff. If sample results exceed the required threshold, the contractor shall immediately notify the COR and the Environmental Office via telephone and/or electronic mail.

2.3. Preventative Maintenance Inspection (PMI) Program

The contractor shall implement a PMI program to cover all identified equipment, systems, and distribution lines. The contractor’s PMI program shall include inspections and repairs to include lubrication, adjustment, and repair of components, below the Limit of Liability (2.4.1.1). The PMI program shall follow the most current manufacturers' recommendations, handbooks, operating/service manuals, and contractor expertise. The contractor shall refer to the Operation and Maintenance Manual provided by Pro-Water Systems, Inc. for the Short Stay Wastewater Treatment Plant (Section 8.5.). The submitted program shall include equipment components to be inspected and maintained, inspection and maintenance techniques, inspection and maintenance frequencies, and reporting methodology. The contractor shall update schedules as necessary to reflect any changes in equipment inventory.

2.3.1. Preventative Maintenance Schedule

The contractor shall submit a complete PM schedule to the Government Contracting Officer (CO) within 30 days after the contract performance period start date and shall be maintained for the life of the contract. This plan shall include a 52 consecutive week schedule indicating specific maintenance/inspection items to be accomplished. At the end of each year, each equipment item within every system included in this contract will have been addressed. The COR will advise the CO, who will then approve the PM schedule. Upon completion of maintenance and inspections the contractor shall provide inspections reports as stated in Section 2.7.2. Once the PM schedule has been approved by the CO, the contractor shall strictly adhere to the schedule, proposed changes to the schedule shall be submitted in writing for the CO’s approval at least five (5) working days prior to the originally scheduled PM date. The contractor shall not change the approved schedule without prior consent of the CO.

2.3.2. Preventative Maintenance Work

The contractor shall closely follow the PMI program and schedule. The contractor shall repair all equipment deficiencies identified during PM inspections subject to the limits specified in Section

2.4.1.1 Limit of Liability. Equipment deficiencies detected during PM inspections shall be corrected prior to departing the job site, or if deferred, the PM shall not be considered completed until deficiencies are corrected.

2.3.3. Preventative Maintenance Records

The contractor shall maintain on site and submit PM records for each item of equipment, systems, and distribution lines included within this contract. These records shall include descriptions of maintenance actions, scheduled versus actual completion dates, and by the person performing the work, and any recommended repair/replacement greater than the Limit of Liability (2.4.1.1).

2.4. Corrective Maintenance/Service Calls

2.4.1. Service Calls

Service calls are defined as maintenance, repair, alteration or other miscellaneous work requirements which are not considered PMI requirements listed in section 2.3.2. Service calls will be generated by 628 CES/CEOES. The contractor may request a service call to the facility manager and/or the COR because of PMI deficiencies above the limit of liability or deferred for parts. Any deficiencies found outside regular PMI shall be reported to the Facility Manager and/or COR, to have a service call initiated by 628CES/CEOES. The COR will notify the contractor of work authorization(s) containing an associated work authorization number during normal business hours.

2.4.1.1. Limit of Liability

Service calls at or below the standard limitation of liability of $500.00, shall be accomplished by the contractor at no additional cost to the Government. For service calls that exceed the limitation of liability, the contractor shall submit a written quote (Section 2.7.3.) to the Contract Administrator (CA) and COR. Upon receipt of the quote, the government will evaluate and determine action. If the work is approved, the Government will be responsible for the amount more than the limitation of liability. No work above the limitation of liability shall be initiated without a documented Notice to Proceed. If the contractor performs work above the limitation of liability without documented Notice to Proceed, the contractor shall be liable for all costs incurred.

Maintenance and repair requirements received for the same trade in the same building or structure at the same time will be combined into one service call.

Example: If a plumbing repair is projected to be $600, the contractor shall provide a written fixed-price quote as stated in section 2.7.3. The contractor shall provide a repair quote to the CA and COR. The government will notify the contractor if and when the repair will be done. The contractor would be paid the $100 above the $500 threshold by submitting an invoice against the repair

CLIN.

2.4.2. Emergency Calls

Emergency calls are defined as any deficiency immediately compromising the life, health, or safety of personnel, Government property, environment, or the JB CHS Short Stay mission. This includes, but is not limited to, failure of any utility, environmental control, or alarm systems.

Emergency and urgent calls shall be considered received by the contractor at the time and date the call is placed by an authorized Government representative (i.e., COR, CA, or CO).

Contractor Emergency Call POC's and phone numbers shall be a submittal to the CO, COR and 628 CEIE Program Manager upon award.

2.4.2.1. Emergency Call Response

The contractor shall respond within one (1) hour and be present on the job site working within two (2) hours after receiving an emergency service call. The contractor shall work continuously without interruption and remedy the emergency conditions within 24 hours or before departing the job site (e.g., return critical system to operation, secure power to eliminate electrical hazard, etc.). If the contractor can remedy the immediate emergency, i.e., shut off a water line, the emergency service call can be downgraded by the COR to Urgent or Routine. If the estimated cost to remedy the emergency service call is estimated above the limitation of liability, the contractor shall provide a written quote (Section 2.7.3.) to the CO and COR within four (4) hours before proceeding with work. The COR will, at that time determine if the emergency service call can be reclassified as Urgent or Routine.

2.4.3. Urgent Calls

Urgent calls are defined as any deficiency that does not immediately endanger personnel or property, but extended delays of repairs could possibly result in damage to Government property or equipment, or soon affect the life, health, environment or safety of personnel and evolve to emergency conditions.

2.4.3.1. Urgent Call Response

During normal hours of operations (Section 5.1.); the contractor shall be present on the job site working within 24 hours after receipt of notification. After normal hours of operations, weekend and recognized holidays, the contractor shall be on the job site conducting their assessment on the first business day after a call has been received. Once started, the contractor must complete all work within five (5) days. If the estimated cost exceeds the limitation of liability, the contractor shall provide a written quote (Section 2.7.3.) to the COR and CO within 24 hours before proceeding with work. If further labor and material are required to complete the repair, the call will be reclassified routine, as appropriate, and the corresponding completion time will then apply.

Follow-up work shall be considered part of the original service call.

2.4.4. Routine Calls

Defined as any deficiency that does not qualify as emergency or urgent, but are required to maintain the facility, systems, or equipment. Calls shall be considered received by the contractor at the time and date the routine service call is issued.

2.4.4.1. Routine Call Response

Work shall be initiated within three (3) business days after receipt of work authorization(s) and completed within 30 calendar days.

2.4.5. Completed Calls

Within one (1) business day after completion of each service call, the contractor shall submit a completion report to include the following information and return it to the COR via electronic mail:

a. Description of work.

b. List of material and parts used, including quantities and material cost.

c. Date and time work began.

d. Date and time work was completed.

e. Hours of labor (by craft) expended.

f. Signature of the contractor's craftsman performing the work (or supervisor), indicating that the work has been completed, and

g. The contractor shall maintain historical records of all service calls for the duration of this contract and shall furnish copies to the Government upon request.

2.5. Service Interruptions

If any utilities or other services must be discontinued (temporary or otherwise) due to scheduled contract work, the contractor shall notify the Facilities Manager and COR no later than 7 calendar days prior to the scheduled interruption. If the discontinued service is due to an emergency service call the contractor shall notify the Facilities Manager, COR, and 628 CES/CEIE Water Quality Program Manager as soon as practicable.

2.5.1. Emergency By-Pass Services

Temporary and emergency bypass operations may be necessary to accomplish certain repairs and maintenance efforts. Temporary and emergency bypass operations shall be accomplished using methods to avoid service interruptions and minimize system downtime. Temporary and emergency operations shall be coordinated through the COR and CO. Notification of scheduled anticipated temporary bypass shall be IAW NPDES permit (Section 8.1.).

2.6. Warranty

The contractor shall warrant repairs for the length of time consistent with the equipment manufacturer’s standard warranty of replaced equipment to include parts and labor. The contractor shall verify warranty coverage prior to performing repair work. The contractor shall be responsible for tracking equipment and components covered by a manufacturer’s warranty and the warranty duration. The contractor shall maintain the manufacturer’s warranty information, claims and applicable repair work under warranty for the duration of the contract and made available to the Government upon request.

2.7. Contractor-Furnished Reports

The contractor shall furnish the maintenance, operation, and sampling reports to the Government.

All correspondence with the South Carolina Department of Health & Environmental Compliance (NPDES) shall be by JB CHS unless otherwise requested or directed by JB CHS. Government personnel communicate with NPDES, submits Discharge Monitoring Reports (DMRs), submits public swimming area certificate requests, etc. Although JB CHS is responsible for direct communication with NPDES, the contractor and their sub subcontractors are required to provide requested information in support of communications and submittals to NPDES by JB CHS.

2.7.1. Maintain Records

The contractor shall maintain records as listed in this Performance Work Statement (PWS). All records maintained by the contractor shall be made immediately available to the Contracting Officer (CO), his/her designated representative, 628 CES/CEIE Water Quality Program Manager, and/or State regulatory agency representative (i.e., NPDES) upon request. The government shall be notified if the State regulatory agency representative makes records requests. Contractor records shall include all required information as stated in this PWS.

2.7.2. Preventative Maintenance Reports

The contractor shall submit a monthly summary of PMI’s completed during the previous month.

The report shall include a list of scheduled work or PMI completed and uncompleted, and a description of any corrective maintenance requirements noted during the previous month's inspection but not corrected. The report shall be submitted to the COR with a courtesy copy to the 628 Civil Engineering Squadron Water Quality Manager (628 CES/CEIE) by the 10th of each month following the reporting period.

2.7.3. Written Repair Quote

For service calls exceeding the limitation of liability, the contractor shall submit a written quote to the COR and Contract Administrator within two (2) business days after the COR makes the work authorization available for approval by the Contracting Officer.

The quote shall include a firm-fixed price for parts and labor, the estimated time required to make repair(s), and the projected equipment downtime. The quote shall itemize parts by part number, quantity, and unit of issue, unit price, and total price. New parts/equipment shall be used unless parts/equipment are obsolete. In this case, a reconditioned ‘like-new’ part/equipment may be used.

The quote shall itemize labor prices by labor category, number of laborers in the category, number of estimated hours, labor rate, and total labor price. Prices for parts and equipment should reflect the actual invoiced cost of the item to the contractor, including shipping. The mark-up on the labor and parts shall not exceed the negotiated percentage over the contractor’s actual cost. The contactor shall submit cost documentation (payroll, receipts, invoices, etc.) upon request from the Government.

If the Contractor subcontracts labor for repairs more than the limitation of liability, the Contractor must provide at least two competitive written quotes on the estimate.

If the repairs require the WWTP to be shut down and pump and haul operations are needed, the repair quote shall include pump and haul cost.

2.7.4. Reports and Plans

The contractor shall prepare copies of all lab results, logs of activities from the site and shall submit these items to 628 CES/CEIE Water Quality Manager and the COR by the 10th of each month following the reporting period. In addition, the contractor shall meet all-time frames for providing complete and accurate information needed for preparation and completion of permit-required reports, i.e. Discharge Monitoring Report (DMR), DMRQA Reports, Annual Sludge Report, Environmental Permits, and Environmental Safety and Health Compliance reports. 628 CES/CEIE and 628 Bioenvironmental Medical Group will give the contractor written notice of what information is needed and the deadline for providing information.

2.7.4.1. Lab Results (Effluent Limitations Report of Analysis) If any sample results exceed the required NPDES threshold, the contractor shall immediately notify the COR and 628 CES/CEIE Water Quality Manager via telephone and/or electronic mail.

If the exceedance results in WWTP shutdown and pump and haul operations are needed, the contractor shall provide a quote for pump and haul cost.

2.7.5. Beach and Public Swimming Area Sampling

The contractor shall provide the COR, 628 CES/CEIE Water Quality Manager, and the Short Stay Facilities Manager with an electronic copy of each sampling upon receipt of results from the lab performing tests.

3. SERVICES SUMMARY

The SS (Service Summary) includes Performance Objectives that describe the desired end result or outcome the contractor shall achieve. The Performance Thresholds states the minimum acceptable level of performance in terms of quality, timeliness, and quantity in realistic and achievable standards. These thresholds are critical to mission success. The PWS paragraphs reference the details of the performance objective in the PWS.

Performance Objective PWS Para(s) Performance Threshold COR Surveillance Method

Preventative and Corrective Maintenance: Systems are operating continuously, safely, and effectively.

Corrective maintenance is performed timely and correctly in accordance with the manufacturers’ Operation and Maintenance Manual

2.3, 2.3.1, 2.3.2, 2.3.3, 2.4, 2.4.1, 2.4.1.1, 2.4.5, 2.6

No more than 2 valid discrepancies noted per month related to missed PMIs (documented in 2.7.2) or failures due to inadequate maintenance.

Warranty claims are tracked and reported accurately (2.6).

Review of monthly PMI reports (2.7.2). Random site inspections to verify completion and quality of PMIs. Review of service call records (2.4.5) to assess timeliness and effectiveness of corrective maintenance. Tracking warranty claims and associated documentation (2.6).

Wastewater Treatment Plant (WWTP) Operations: Perform removal and/or treatment of domestic and industrial wastewater (IAW JB- COLS) and provide continuous and efficient treatment of all wastewaters delivered to the facility. All operations accomplished in accordance with the treatment facility operations manual and in compliance with NPDES permit

SC0024708

2.2.1, 2.2.5, 6.17, 8.1

No NPDES permit violations per reporting period (monthly/quarterly).

Effluent limits are met as documented in lab reports (2.7.3.1). Sludge disposal is conducted IAW permit requirements (6.17). Plant operator is present during SCDHEC sampling (2.2.6).

Review of Discharge Monitoring Reports (DMRs) and lab results (2.7.3) submitted to the COR and 628 CES/CEIE Water Quality Program Manager. Site visits to observe plant operations and verify compliance with the operations manual.

Verification of sludge disposal records.

Confirmation of operator presence during NPDES sampling through communication with 628 CES/CEIE Water Quality Program Manager.

Service Call Response: Responds to service calls and provides estimates within specified timeframes.

2.4.2, 2.4.2.1, 2.4.3, 2.4.3.1, 2.4.4, 2.4.4.1, 2.7.3

100% of Emergency Calls responded to within 1 hour of notification (2.4.2.1).

100% of Urgent Calls responded to within 24 hours of notification during normal hours, or assessment on the first business day after hours (2.4.3.1). 95% of Routine Calls initiated within 3 business days of work authorization receipt (2.4.4.1). 100% of quotes for calls exceeding the limit of liability provided within 2 business days (2.7.3).

Review of service call logs maintained by 628 CEOES. Verification of response times through communication with the facility manager or other personnel who reported the service call. Review of written quotes (2.7.3) to confirm timeliness.

Sampling and Laboratory Analysis: All compliance reportable testing shall be performed by a state-certified lab, and results reported accurately and timely.

2.2.5, 2.2.5.1, 2.7.4

100% of required sampling performed by a South Carolina state-certified lab (2.2.6). 100% of lab results submitted to the COR and 628 CES/CEIE Water Quality Program Manager, and Short Stay Facilities Manager (as applicable) upon receipt from the lab (2.7.4). Immediate notification of the COR and 628 CES/CEIE Water Quality Program Manager for any exceedances of NPDES thresholds or E.

coli limits (2.7.3.1).

Review of lab reports (2.7.3) and chain of custody documentation to confirm use of a certified lab. Verification of timely report submission through communication with the

COR, 628 CES/CEIE

Water Quality Program Manager, and Short Stay Facilities Manager.

Confirmation of immediate notification for exceedances through communication with the COR and 628 CES/CEIE Water Quality Program Manager.

Report Submittal: Provide required reports within the timelines specified in the

PWS.

2.7, 2.7.1, 2.7.2, 2.7.4, 5.6, 5.7

100% of required reports (PMI summaries, lab results, written repair quotes, essential services plan, manpower reporting)

Tracking of report submission dates. Review of reports to ensure completeness and accuracy.

submitted by the due date specified in the PWS (2.7, 5.6, 5.7).

Water Distribution System Maintenance: Maintain the entire system in accordance with all applicable state and environmental laws, publications, technical directives, instruction, industry standards, and references listed within this

PWS.

2.2.2, 2.2.2.1 Annual testing/inspection/repair of all backflow preventers

IAW AFI 32-1066,

Backflow Prevention Program. Contractor personnel performing this requirement must be Department of Health and Environmental Services (DHEC) certified.

Review of testing/inspection/repair reports and DHEC certification. Site visits to observe water distribution system.

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES

The Government will provide administrative requirements and an electronic copy of the treatment plant, components and RV dump station operation manuals (see Appendix F).

4.1. Government-Furnished Utilities

The Government will furnish electricity and fresh water at no cost to the Contractor.

5. GENERAL INFORMATION:

5.1. Hour of Operation

Short Stay Recreational Facility hours of operation are 0730 to 1700 hours, Monday through Sunday, Memorial Day through Labor Day, 0800 to 1600 hours, Monday thru Sunday. Work at the WWTP requires the Contractor to perform continuous operations, 24 hours per day, every day of the year, including holidays. The performance of service shall be accomplished within the government’s regular working hours.

5.2. Weekend/Holidays/Off-Hours Contractor Work

All Contractor work during off-hours (1630–0730) will require Contractor off-hours request letter submitted to the requiring agency. The letter will include the following: location/building# of work being performed, name of each person working, description of work being performed, and the date/times work will take place. All employees must have approved base access, Form 111, on file prior to performance. Letter will be signed and marked “Approved” by the requiring agency. Approval letter will be submitted to Dorchester Gate VCC NLT 1200 hours, the Thursday prior to the off-hours work being performed.

5.3. Non-Personal Services

The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. The Contractor shall be responsible in managing its employees to guard against any actions that perceives as personal services. If the Contractor perceives that an action is a personal service, they shall notify the Contracting Officers (CO) immediately. The work performed shall not include any policy/decision making or management of any nature, i.e., inherently Governmental functions. All decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government.

5.4. Contractor Personnel, Disciplines, and Specialties

The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision in performance of these services. The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, certifications, licenses, training, clearances, valid driver license, insurance and experience that is needed for this requirement. The Contractor shall ensure that at least one South Carolina Group B- B (or higher) certified Wastewater Treatment Plant Operator is present in performance of these services.

The Contractor employees shall be fluent in the English language and can read, write and comprehend technical documentation and be able to interact tactfully with a wide range of military and civilian installation personnel while ensuring customer-service based tasks are executed using professional and effective communication skills. The Contractor shall provide on-call services 24 hours a day/7 days a week.

5.5. Continuation of Mission-Essential Services during a Crisis In accordance with DFARS 237.7602(a), The Continuation of Essential Contractor Services / Policy, DFARS 252.237-7023(a)(2), and Air Force Instruction (AFI) 10-403, Deployment Planning and Execution, paragraph 1.9.1.33.2, the Unit/Squadron Commander, or civilian equivalent has determined all services under this contract/order are mission-essential and will continue in the event of crisis or heightened security caused by a national emergency, natural disaster, or other causes. The applicable areas of this PWS include Emergency Service Calls IAW Section 1.2.3.

5.6. Mission-Essential Contractor Services Plan

In accordance with DFARS 252.237-7023(c)(1), DFARS 252.237-7024(b), Notice of Continuation of Essential Contractor Services, and DFARS 237.7602(b), the Contractor shall submit a plan within describing procedures for continuing performance of mission-essential services during a crisis for incorporation into the contract. The Contractor shall submit an essential services plan to include a list of essential service employees no later than 30 days after contract award.

5.7. Contractor Manpower Reporting Full Time Equivalent Employees The Contractor shall report ALL Contractor labor hours (including Subcontractor labor hours) required for performance of services provided under this contract for the United States Air Force via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: https://www.sam.gov.

https://www.sam.gov/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 through September 30. While inputs may be reported at any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at help desk at:

https://www.sam.gov/.

5.8. Performance Based Requirements

Performance requirements are described as performance objectives, measures, and standards in the following manner:

• Performance Objective - A statement of the desired outcome or results

• Performance Measure - The critical characteristics of the objective that will be monitored by the Government.

• Performance Standard - The targeted level or range of levels of performance measure, relating to the Acceptable Quality Level (AQL), for the objective.

• Use of Measure and Standards - Not every performance objective in this contract has a related performance measure or performance standard.

For those performance objectives that do not specify a measure or standard, the measures and standards are in accordance with standard commercial practices and the above criteria. The Government will use the approved Quality Assurance Surveillance Plan (QASP) to monitor the Contractor’s performance.

5.9. Performance Reporting

The Contractor’s performance will be monitored by the COR and reported m o n t h l y For requirements that exceed an aggregate amount of $1M the performance will be reported annually in the Contractor Performance Assessment Reporting (CPARs). Performance standards shall include the Contractor’s ability to:

1. Technical/Quality of Product or Service

2. Cost Control

3. Schedule/Timeliness

4. Management/Business Relations

5. Regulatory Compliance (Safety, Security, EPA, DoL, etc.)

5.10. Quality Control Plan (QCP)

Contractor shall develop and maintain a quality program to ensure services are performed in accordance with this Performance Work Statement and other commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify and prevent defective services, to include work performed by Subcontractors, from occurring/reoccurring. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Section 3, Service Summary. These procedures need not be submitted during solicitation or award; however, they must be available upon request by the Government.

5.11. Records Keeping

The Contractor shall maintain records and certifications of documents throughout the life of the contract. All records maintained by the Contractor shall be made immediately available to the Contracting Officer (CO); his/her designated representative, or State regulatory agency https://www.sam.gov/ representative upon request. Contractor records shall include all required information as stated in this PWS.

5.12. In Process Review Meetings

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR 42.5. The CO, COR, and other Government personnel, as appropriate, will meet periodically with the Contractor to conduct in-process review meetings designed to highlight the Contractor's performance and associated contract issues. At these meetings the Contracting Officer will apprise the Contractor of Government inspection results. The Government anticipates the Contractor will identify any performance issues, actual or possible, and actions the Contractor will take to minimize contract performance. Appropriate action shall be taken to resolve outstanding issues. The time and location will be mutually agreed upon.

6. SPECIAL REQUIREMENTS

6.1. Base Entry Access Gate Vehicle Checks

Entry procedures during periods of increased security maybe changed with little or no notice.

Random inbound and outbound vehicle inspections at the gates may occur. Failure to consent to these checks may result in barment by the installation commander or suspended or revoked base driving privileges.

6.2. Base Exercises

Entry to or exit from the base may be delayed due to gate closures. Closures are usually for short periods of time. If Contractor employees are stopped at a cordon (exercise perimeter) or are directed to evacuate your work area, you may identify yourself to the Government representative as a Contractor and state the reason you must remain in the cordon area. If the request to remain in the work area is approved, only company or properly marked vehicles will be allowed to cross or remain in the exercise cordon area. If the request is not approved, Contractor employees will leave the cordon area until completion of the exercise. If the exercise causes delays or problems with contract performance, immediately notify the contract administrator or requiring agency.

6.3. Company/Personal Property Protection

The Contractor shall provide a reasonable degree of protection (security) for your property. The Government accepts no responsibility for lost or stolen materials, equipment, or tools, regardless of the item(s) location. Should you be a victim or witness to a crime or incident, please report it immediately to the Base Defense Operations Center (BDOC).

6.4. Force Protection Conditions

The Contractor shall be familiar with the guidance and procedures for the Air Force Antiterrorism Program Instructions, AFI 10-245. The Contractor shall coordinate with the COR & the installation ATO to ensure Level I - AT Awareness Training is completed after contract award. Level I - AT Awareness Training - shall be completed within 90 days of all employees’ initial assignment to the contract. Contact the COR or the Wing ATO Program Manager (628 AW/ATO) at (843) 963- 7267 for additional Antiterrorism guidance and training as needed. Force Protection Conditions (FPCON) are implemented on the base to increase protective measures in anticipation of, or in response to, the threat of terrorist attack. The DoD FPCON consists of five progressive levels of increasing protective measures. The Contractor shall be familiar with this conditions and act accordingly. See AFI10-245, Attachment 2 for more information on each FPCON.

6.10. Safety

In addition to FAR 5352.223-9001, the Contractor shall maintain and provide a copy of a written safety plan to the wing safety office prior to start of work IAW AFPAM 91-210 section 6.4. Upon request, Contractor shall provide OSHA 300 and 301 logs to the safety office for mishaps occurring on the installation. Any mishaps involving damage to government property or injury to government personnel shall be immediately reported to the base safety office at 843-963-5594.

Contractors, whether regularly involved in routine site operations or engaged in temporary projects must follow all federal and state safety standards.

6.11. Fire Safety

The Contractor shall obtain a burning permit from the Base Fire Department prior to welding, burning, or cutting operations each day it is anticipated to be performed. All welding and burning operations necessary for the completion of this contract shall be accomplished in strict compliance with base fire safety standards. A copy of these standards is available from Civil Engineering upon request.

6.12. Hazardous Material/Waste Management

The Contractor will be briefed on JBC Hazardous Material / Waste Management Plan at the pre-performance conference by a representative from the environmental department. Once briefed, the Contractor shall submit a Hazardous Waste Plan to the CO and COR before the start of contract performance.

6.13. Hazardous Material

The Contractor shall notify the COR for approval from the 628 CEIE HAZMAT Representative prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants and other products that require Safety Data Sheets (SDS). The Contractor shall identify these materials and products using Hazardous Material Inventory/Authorized User List (AUL) Worksheet. The worksheet will be provided by the COR upon request.

6.14. Safety Data Sheets

The Contractor shall provide one copy of the SDSs along with the Hazardous Material Inventory/Authorized User List (AUL) Worksheet for each item to the COR for review and approval by the Base Hazardous Material (HM) Coordinator prior to any chemicals being brought onto government property. The Contractor shall maintain one copy of the SDSs for each hazardous material line item used within the work center. The Contractor shall not use products that contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any HM containing one of these banned substances will not be allowed on base. Disposal of any HAZWASTE shall be coordinated with the COR who will contact the 628 CES/CEIE HAZWASTE Program Manager for proper disposal procedures and assistance. All federal, state, local and base regulations shall be followed for purchasing, storing and disposal of hazardous material.

6.15. Environmental protection plan

Upon request, the Contractor shall submit an Environmental Protection Plan that describes in detail a spill prevention/response plan.

6.16. Spill Response.

The Contractor shall notify the COR immediately of any HAZMAT or sewage spills that may have occurred in the performance of this requirement. The Contractor is responsible to promptly cleanup all spills in a manner consistent with current environmental regulations. In the event that, it is necessary; to utilize government material, equipment, or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the government for all associated costs.

6.17. Waste Disposal

The Contractor shall collect, transport, and dispose of all sludge at the approved location authorized within the NPDES permit.

6.18. Green Procurement & Pollution Prevention

Green Procurement Programs (formerly known as Affirmative Procurement) are required pursuant to the Resource Conservation and Recovery Act, 42 U.S.C. §6962 and are a mandatory component of the Air Force Pollution Prevention Program pursuant to Air Force Instruction 32-7080, Compliance Assurance and Pollution Prevention. The 2002 "Farm Bill" requires us to purchase bio-based products. The Energy Policy Act and EO 13123 require us to purchase energy efficient products and AFVs. The Federal Acquisition Regulations (FAR) Subparts 23.2, 23.4, 23.7 and

23.8 support these requirements. In addition, Executive Order 13101, Greening the Government through Waste Prevention, Recycling and Federal Acquisition requires federal agencies to purchase environmentally preferable products where possible. The United States Environmental Protection Agency (USEPA) lists the products covered in the Comprehensive Procurement Guideline (CPG), 40 C.F.R. §§247.1 to 247.17, on the USEPA website:

https://www.epa.gov/greenerproducts/greener-products-z-list. The Contractor shall utilize the Green Products Determination list to provide these products that meet or exceed the specified requirements.

7. APPENDICES

7.1. Estimated Workload Data

7.1.1. Corrective Maintenance Repairs (Annually)

TASK QUANTITY

Estimated Service Calls over $500.00

Estimated service calls under $500.00

7.1.2. Pump, Haul and Disposal Services for the RV Dump Station

TASK QUANTITY Emergency Service Call

Urgent Service Call

Routine Service Call https://www.epa.gov/greenerproducts/greener-products-z-list

Estimated # of Service Calls (Annually) 4 1 1 2

Estimated # of Gallons (Annually) Base Year

460,000 gallons

Estimated # of Gallons (Annually) Option Years

200,000 gallons

7.2. Equipment Inventory

DESCRIPTION QTY. CAPACITY

Entire Facility Water Distribution Lines 1

(1) Fire Suppression 1 DIP, PVC, Copper &

Galvanized Steel

(a) Associated Valves: Fire Hydrants 10

(2) Potable Water Lines 24,146

LF

1,2,4,6 & 8 inch

Waste Water Collection System 1 PVC, Clay, Cast iron, etc. (1" through 8")

Lift Station #1 (Bldg. 30)

(1) Submersible Lift Station Pumps (on float system)

(2) Control Panel 1

(3) Force Main to Plant Lift Station 1

(4) High Level Alarm 1 Lift Station #2 (Inside Treatment Plant Fence - Bldg. 30)

(1) Submersible Lift Station Pumps (on float system)

(2) Control Panel 1

(3) High Level Alarm 1 Treatment Plant – (Bldg. 30) Surge Tank 1 36,000 gallons

(1) Bar Screen 1

(2) Submersible Pumps on Float System 3

(3) Blower Units 2

(4) Blower Motors 2

(5) Control Panel 1

(6) Diffusers Connected to Blower System 1 Aeration Basin 1 36,000 gallons

(1) Blower Units 2

(2) Blower Motors 2

(3) Control Panel 1

(4) Diffusers Connected to Blower System 1 Clarifier 1

(1)…