JBSF150112_SOW-Final_150902.pdf

STATEMENT OF WORK

for

Building 3820, Porte Cochere Repairs

JBSF150112/65392

JOINT BASE SAN ANTONIO – FORT SAM HOUSTON

SAN ANTONIO, TEXAS

Date Prepared:

1 Sep 15

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RPR PORTE COCHER, JBSA FORT SAM-HOUSTON, TX

Attachment 1: Statement of Work

1. GENERAL DESCRIPTION OF WORK:

The objective of this Statement of Work (SOW) is for the procurement, fabrication and installation of damaged structural steel beams and trusses to the Porte Cochere, in Building 3820 on Joint Base San Antonio – Fort Sam Houston (JBSA-SAM) in San Antonio, Texas.

Work includes field verification of sizes and dimensions to replace a steel beam W-Section replacement and light gage roof truss framing sections and fabricate and install a new steel frame Clearance Bar on the driveway, south approach to the Porte Cochere.

2. BACKGROUND:

Building 3820 located at Joint Base San Antonio-Fort Sam Houston was constructed in 2010.

The Porte Cochere at Building 3820 has a vertical clearance of approximately 11 feet, 4 inches after construction. A truck exceeding the vertical clearance hit the south end beam of the Porte Cochere causing permanent deflections to the W-Section structural beam which supports the brick veneer and the prefabricated metal roof trusses above the beam. On site measurements at the center of the beam were taken to determine the extent of the damage.

The top and bottom flanges of the beam were displaced laterally 3- 5/8 inches and 6 inches, on top and bottom of the steel beam, respectively. The impact also damaged several roof members above the beam, therefore affecting the ability to transfer the loads (including uplift) from the roof to the beam. A vertical clearance bar was not part of the original construction which is necessary for commercial trucks which can exceed the vertical distance to the bottom of the beam and brick veneer enclosure.

3. DETAILED SCOPE OF WORK:

A. General:

1) Execution of work shall be in accordance with the applicable documents, UFGS specifications and any JBSA-SAM installation requirements.

2) The Contractor shall provide all field engineering, drafting, plant, supervision, labor, material, fabrication, equipment, incidentals and transportation necessary to perform 100% replacement of the damaged structural members, the construction of the vehicle clearance bar and final construction As-Built plans and completed Shop Drawings of the repairs.

3) The shop drawings and construction details shall be prepared and submitted as described in this statement of work (SOW) and the referenced JBSA-SAM CAD standards.

4) All fabrication and construction accomplished pursuant to this Contract shall comply with the latest edition of the following documents (including but not limited to) unless the Contractor is directed otherwise by the Contracting Officer. Any exceptions must be approved in writing by the Contracting Officer (CO) prior to construction start-up:

a) Fort Sam Installation Design Guide

b) Uniform Building Code

c) National Electrical Code (NFPA 70)

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d) NFPA 72

e) NFPA 90A

f) NFPA 241

g) NFPA 780

h) ASCE 7-10

i) ACI 318-14

j) AISI- Metal structures/ Fabrication

k) Life Support Code-101

l) Air Force Occupational Safety and Health Standard (AFOSH) 91-501 and 91-66

m) National Fire Protection Association (NFPA) 70 National Electrical Code, 2014

n) AFI 3 1-101 Air Force Physical Security Program

o) AR 190-13 Army Physical Security Program

p) AFOSH 91-501 & 91-66 US Air Force Occupational Safety & Health Standards

q) All applicable Federal, State and Local codes, standards, rules and regulations

5) Any individual performing technical services shall have training certifications on the required systems/components to be installed. All Contractor personnel shall be U.S.

citizens and speak fluent English.

6) Contractor shall follow the USACE EM 385-1-1 15 September 2008 and OSHA’s Safety Standards 29 CFR Part 1926 and 29 CFR Part 1910 for all safety requirements and regulations, included in the required Fire Prevention Plan IAW NFPA 241.

7) The Contractor shall make no public disclosures of work being performed under this

Contract.

8) All video, still photos, and digital photos taken during the execution of this Contract shall be turned over to the Government with their associated negatives and files at the completion of this project. Digital photographs shall be submitted to the Government on compact discs in Joint Photographic Experts Group (JPEG) format, and the Contractor shall destroy all associated files from their records.

9) The Contractor shall appoint a Project Manager to serve as a single point of contact and liaison with the JBSA-CES PM for all services required under this Contract. The Project Manager will be responsible for the complete coordination of all work developed under this Contract. The Contractor shall provide and maintain an effective quality control program that will assure that all services, designs, drawings, specifications, cost estimates, and design analysis required by this Contract are performed and provided in a manner that meets professional architectural and engineering quality standards.

10) The Contractor shall be responsible for developing the construction documents/drawings in AutoCad format and to also provide hard copies. All drawings must conform to the Tri-Services A/E/C CAD Standard Release 5.0 and in compliance with the JBSA-Special Project Procedures for CAD listed in

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the specifications.

11) The Contractor shall identify all necessary permits such as digging permits, as well as conduct field verification surveys prior to initiating the fabrication and installation work. The Contractor shall be responsible for all required licenses, welders’ certifications necessary for the type of welding and classification to be performed, and be properly bonded and insured in accordance with FAR requirements.

12) The Contractor shall be responsible for obtaining hot work permits for welding and cut in the field, if required, from the 502nd Civil Engineering Squadron Fire Department for any hot work required for this project.

13) Contractor shall obtain an approved digging permit from 502d Civil Engineering Squadron, Work Reception prior to any excavation – See APPENDIX D. Utility locations have been compiled from various sources and require verification by the Contractor to establish the exact location and depth. The Contractor shall be responsible for the damage of the existing above and below ground utilities including those marked during digging permit. Exercise extreme caution during excavation as the actual location may vary on either side of the marking.

B. Civil

1) The Porte Cochere structural steel member(s) fabrication and installation shall include, but may not be limited to:

a) Field measure the damaged steel beam W-Section for exact dimensions and connections, and replace with a new steel beam W-Section, to match the original, undamaged structural steel beam. The completion of the bridge support members and the brick veneer on underside of the beam will be completed by the JBSA, 502 Civil Engineering Squadron Operations (Ops) Department. See drawing details on Appendix H.

b) Field measure and dimension the damaged light gage steel Roof Truss sections for exact dimensions and connections, and replace with new light gage steel roof truss sections, to match the original, undamaged members.

c) After fabrication of new steel members is complete, remove the necessary metal roof panels and all connection and sections above for installation of fabricated sections. All roof members and connections shall be protected from damage or replaced as new if damaged during this work. The driveway approach will be closed off and secured form the public and building occupants. Workers on the elevated work shall have proper fall protection training and certifications to conduct that work. Prepare Activity Hazards Analysis (AHAs) for all major features of work which involve safety hazards in your project’s Safety Plan.

d) Fabricate and install a vehicle Clearance Bar as per construction details and any manufacturer installation instructions for the submitted system(s). The bar must indicate a Clearance of eleven feet (11’-00”). The Clearance Bar has been designed to be a cantilever, with arm extending 18’-00” beyond the curb, and supported by a column located at the west side of the road leading into the

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Porte Cochere with a steel reinforced concrete foundation. See typical construction details on Appendix H.

e) Complete and submit all shop drawings and As-Built construction details as per specifications Section 01 35 13.20 00.

4. SUMMARY OF REQUIREMENTS:

A. Site Survey. Contractor shall perform a site survey, and prepare and submit the required deliverables, and perform the procurement, fabrication and installation of the materials for this facility. The Site Survey is to determine the current conditions which may impact their work of the exterior repairs. Stakeholder representatives to be involved in the site survey are Civil Engineering Squadron (CES), User, and/or equivalent Installation representatives. Contractor shall coordinate with all stakeholders, gather the necessary site data, analyze the facility, perform any required testing of existing equipment, and identify any unique building features, characteristics, or operational limitations. At least ten (10) calendar days prior to performing the survey, Contractor shall provide (via e-mail) to the 502CONS and the Installation representative the names of all Contractor personnel who will be part of the site survey team and a list of any additional data needed.

B. Procure and Install. Contractor shall procure and install products as approved by the

502 CONS and 502 CES, including the preparation and submittal of all technical data packages and other deliverables.

C. Meetings. Pre-construction Meetings. Contractor shall attend onsite pre-construction meetings with the 502CONS, 502CES and User representative to insure all requirements are met, all aspects of the work to be done are understood, and work can proceed without issue. Pre-construction meetings are required for the site survey and installation mobilization. The Contractor shall take meeting minutes and provide to the 502 CONS via email within three (3) working days.

D. Security Requirements. The Contractor personnel performing work on this Installation, and preparing or with access to as-built drawings, shall have as a minimum a National Agency Check w/Local Checks and Credit (NACLC) investigation or have been properly vetted through the JBSA Security Forces Squadron (SFS) for execution of all applicable security background checks. The Contractor shall provide the 502CONS and Installation Representative with security clearance and/or other information necessary for entry to facilities for employees performing work at least ten (10) workdays prior to their reporting to the work site.

1) The Unit Security Monitor Should Initiate a DD Form 254, DoD Contract Security

Classification Specification.

2) The AIR FORCE ANTITERRORISM (AT) program seeks to deter or limit the effects of terrorist acts against the AF by giving guidance on collecting and disseminating timely threat information, providing training to all AF members, developing comprehensive plans to deter and counter terrorist incidents, allocating

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funds and personnel and implementing AT measures. In accordance with AFI 10-245 paragraphs 2.18 and paragraph 2.25, DOD contractors and sub-contractor personnel shall be offered Level 1 - AT Awareness Training. AT Awareness Training may be accomplished by either a Level I - qualified instructor, or by completing the "Force Protection" computer based training (CBT) course on the Advanced Distributed Learning System (ADLS) https://golearn.csd.disa.mil/kc/login/login.asp or at https://jkodirect.jten.mil for individuals without access to NIPR, possessing a CAC card, nor enrolled in DEERS. Compliance with the training will be monitored by the contracting officer representative.

E. Status Reports. Contractor shall provide weekly status reports to the 502 CONS, beginning with the installation mobilization. These status reports (US Air Force forms 3064 and 3065, as per Section 01 32 01.00 10 – Project Schedule, shall be submitted on US Air Force forms 3000. Status reports shall include Contract number, project description, work accomplished previous week, work to be accomplished within the next week, problems or unresolved issues that affect ability of the Contractor to perform, whether Contractor is on schedule and percentage complete.

F. Safety. The requirements of the Contract shall be followed during its execution.

1) Contractors and their employees shall provide a safe and healthful workplace for employees while performing Contract work. Contractor accidents involving injury to Government personnel or damage to Government property shall be reported to the Contracting Officer, the 502 ABW Ground Safety Office at (210) 652-1842, and any provision outlined in the Federal Acquisition Regulation (FAR) Clause 52.236-13, Accident Reporting.

Contractor and their employees are subject to no-notice inspections by the Occupational Safety and Health Act (OSHA) Programs and Department of Labor inspectors.

Contractor and their employees shall comply with applicable guidance set forth by law.

2) Prior to beginning work, the contractor must provide to the Contracting Officer an inventory and Safety Data Sheets (SDS) of all chemical products they will be bringing onto the installation and using for this project.. This includes, but is not limited to, finishes, lubricants, sealants, putty/patching compounds, plaster, paints, compressed gases, and/or cleaning supplies. The contractor must also report monthly usage data to the Contracting Officer.

Upon completion of the project, the contractor must remove any unused/partially used chemical products. The contractor is prohibited from leaving chemicals/hazardous materials on the installation upon completion of the project.

G. Site/User Requirements.

1) Coordination of Work. The Contractor shall coordinate all work times with the

Installation Representatives. All work shall be performed during normal work days and hours, Monday thru Friday 0700 – 1700, With exception to unscheduled maintenance or

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repairs, Contractors will not work on an HQ AETC Family Day without approval of the Contracting Officer.

2) Installation Exercises. JBSA conducts regular exercises to ensure readiness in the event there is a terrorist attack or natural disaster. Exercises may last up to four (4) hours at a time. Contractor shall be prepared to participate in exercises if required.

Participation may include stopping work, denied access to the base, moving vehicles away from buildings or participating in stringent identification and/or vehicle inspection. Contractor shall participate as required at no additional cost to the Government.

3) Protection of Government Property. The Contractor shall perform an inspection of the buildings and grounds with the Project Manager prior to starting work. The Contractor shall protect all items from damage during both demolition and construction. The Contractor shall take precaution against damage to the building, grounds, and other furnishings. The Contractor and the Project Manager shall perform a final inspection of the buildings and grounds after completing work. A corrective action plan shall be provided by the Contractor that details type, source and schedule of repairs, if required. A copy of the action plan shall be provided to the Project Manager and the Contracting Officer within 24 hours of damage assessment.

The Contractor shall, at their expense, repair or replace any items, building components, or grounds damaged due to negligence and/or direct action by the Contractor or subcontractors using materials of the same quality, size, texture, and color to match adjacent existing work. All repairs beyond simple surface cleaning require approval by the Installation Representative before the Contractor performs any significant repair work. The Contractor shall insure that all repairs are performed by licensed or certified workers, as required, to maintain building codes and workmanship warranties.

The Contractor shall be responsible for security of the area in which work is being performed, during and up to completion and transfer to the Government. The Contractor shall maintain accountability and control of any keys provided, and shall return them to the installation representative upon completion of work.

4) Digging and Trenching. The Contractor shall be responsible for obtaining all permits and coordinating with the Installation Representatives, Environmental, and Civil Engineering (CE) organizations for determination of potential underground installation interference prior to the planned start of the trenching/underground work.

Appropriate Installation personnel will ensure the location of underground utilities are identified and marked. Contractor shall have written authorization prior to performing any digging or trenching. All buried utility installation work shall be documented by means of a photo catalogue. Each run shall be photographed at regular intervals showing the depth of the trench, the pipe laid, and depth of the tracer tape. The catalogue shall be maintained on site by the Contractor and made available upon request.

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5) Work Area Requirements. Contractor shall clean up all debris and discarded materials resulting from their operations at the end of each workday. The Contractor will be responsible for the removal and disposal of all trash and residual materials connected with packaging of items installed under this Contract. Government inspection and acceptance at the end of the project with the Installation Representative will not occur ‘until all trash connected with this requirement is removed. The Contractor shall insure that recyclable cardboard products shall be properly disposed of in accordance with federal and Installation regulations. All Packing materials shall be removed from the building(s)/site within 24 hours or upon completion of the installation, whichever is sooner.

I. Warranty. The Contractor will provide one-year parts and labor for all components installed during this Contract. The warranty will commence upon Government acceptance of the sections and systems installation. The Contractor shall respond to all warranty requests in accordance with the base Contract. If a Maintenance and Service (M&S) agreement is awarded in conjunction with this work, the response times in the M&S Scope of Work shall take precedent.

1) Warranty Documentation. Upon final acceptance, Contractor shall provide a list of all equipment installed under this Contract. This list shall include vendor, model number, serial number, warranty start date, Contractor’s warranty expiration date, and equipment manufacturer’s warranty expiration date.

2) Preventive Maintenance During Warranty Period. Contractor shall perform all preventive maintenance required to maintain the system during the warranty period.

5. NOTED CONTRACTOR REQUIREMENTS:

A. Prior to Contract Award:

1) Attend a Pre-Bid site visit to verify measurements, quantities and investigation of existing site conditions.

B. After Contract Award:

1) Job Specific Safety Plan: The Contractor shall submit a safety plan and job hazard analysis for the project to comply with OSHA and US Army Corp of Engineers safety standards as outlined on Section 01 35 29 – Occupation Safety and Health, prior to start of work.

2) Hard Copy Submittal Register: The Contractor shall provide submittals for the items listed in Section 7 under the individual specification sections.

3) Construction Schedule: Due before start of work.

4) Debris and Cleanup: The Contractor shall keep the work area clear of any construction debris at all times. All debris generated by this project shall be properly

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disposed of off Post.

5) Daily (or more often, as applicable) Progress Reports.

C. After Contract Award, Prior to Final Payment:

1) Operation and Maintenance Manuals

2) Warranty Package

3) Shop fabrication and As-Built construction drawings

D. Debris and Cleanup:

1) Upon completion of the workday, the Contractor shall leave the work area in a clean manner. All project generated debris and waste shall be removed from the sire and disposed of at an appropriate location off post, daily.

E. Toilet Facilities:

1) Are NOT available. The contractor will be responsible for providing their own toilet facilities.

6. CONSTRUCTION SERVICES:

A. The Contractor shall provide 100% fabrication packages, shop drawings and specifications.

B. Contractor shall obtain all necessary permits and conduct field verification surveys prior to construction.

C. Contractor shall set up small staging area, place barricades, cones, construction fencing, construction tape and signs as needed to prevent public access into the construction areas.

This area will be designated at the pre-construction meeting and will be coordinated through 502 CES and 502 CONS.

D. Contractor shall take all necessary precautions to protect surrounding buildings and personal property from damage, demolition debris and paint splatters, etc.

E. Contractor shall not interfere with foot traffic in the area and ensure that mobilization activities do not interfere with the normal operations in and around the construction site.

F. Contractor shall use personal protection equipment during the duration of this project.

G. Electrical work shall be done by a qualified and state licensed electrician. Lock out and Tag out procedures shall be followed.

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H. The Contractor shall submit a drawing to the government for review and approval with the proposed location of Contractor yard or lay down area. It will be the Contractor’s responsibility to secure and protect this area during construction.

7. APPLICABLE GENERAL REQUIREMENT SPECIFICATIONS:

DIVISION 01

01 31 00.00 44 Project Meetings 01 32 01.00 10 Project Schedule 01 30 00 Submittal Procedures 01 35 13.03 44 Technical Supplement to the Design Guide for FSH 01 35 13.10 00 Special Project Procedures – Surveying 01 35 13.30 Special Project Procedures – GIS 01 35 13.01 44 Special Project Procedures for JBSA-FSH & CB 01 35 13.20 00 Special Project Procedures – CAD rev6 01 35 29 Occupational Safety and Health 01 35 30 Safety, Health, and Emergency Response 01 35 35 Environmental Protection 01 45 00.10 20 Contractor Quality Control 01 52 13.00 Temporary Facilities and Controls 01 56 00.00 44 Dust Control 01 71 23.16 Cutting and Patching 01 72 00 Alter Existing Facilities 01 74 19.00 Construction Waste Management 01 77 00.00 20 Contract Close Out 01 78 00 Closeout Submittals 01 78 36.00 Warranty of Construction

DIVISION 02

02 41 00 Demolition and Deconstruction

DIVISION 03

03 20 00.00 10 Concrete Reinforcing 03 30 00 Cast –In-Place Concrete

DIVISION 05

05 05 23.16 Structural Welding 05 12 00 Structural Steel 05 21 00 Steel Joist Framing

DIVISION 07

07 41 13 Metal Roof Panels

DIVISION 09

09 90 00 Paints and Coatings

DIVISION 10

10 14 53 Traffic Signage

DIVISION 31

31 00 00 Earthwork 31 23 00.00 20 Excavation and Fill

The Contractor shall not edit these specifications in any form and shall submit the preliminary submittal register to include all specification divisions (SD) to meet the project scope specific requirements.

8. THIS SOW INCLUDES THE FOLLOWING DOCUMENTS and APPENDICES:

A. Appendices Appendix A *Division 01 General Requirements and Specifications Appendix B Project Drawings Appendix C GC HazMat Usage Report (SDS) Appendix D Digging Permit (Forms/Process) Appendix E CEPT Work Request Forms (Outages) Appendix F Request to Use Radioactive Material Appendix G *Air Force Instruction 31-113 Installation Perimeter Access Control Appendix H Application for Installation Access Credential (AIAC)

* Appendix contains documents that are included in electronic format only.

9. SUBMITTALS:

All submittals must be made to the Government for approval, with an AF Form 66, Submittal Register. Submittals include, but may not be limited to:

SDS GA

Activity Hazard Analysis (AHA) GA Site Safety Plan GA Quality Control Plan GA Material Listing FIO Operation and Maintenance FIO

(including closeout material submittals warranty) Construction Site Maintenance FIO Noise Control FIO Permits GA Accident Prevention Plan (APP) GA Hot Work Permit GA Shop Drawings GA Product Data GA Test Reports FIO

10. COORDINATION REQUIREMENTS:

Work with 502 CES, 502 CON, and users to coordinate a plan to minimize down time and coordinate weekend work if required.

11. SITE INSPECTION:

The 502CES/CENMP Execution Section will perform Site Inspections under this Contract.

502CES/CENMP Execution will conduct Site Inspections on all phases and types of work performed. The 502CES/CENMP Execution reserves the right to perform Site Inspections at any time.

12. EXISTING CONDITIONS PHOTOGRAPHS:

These photos do not represent the entire scope of work. The inclusion of these photos in no way alleviates the Contractor from the responsibility to conduct his/her own site visit to verify field conditions.

Photograph 1. Metal roof truss above the impacted beam. Porte Cochere Building 3820.

May 6, 2015.

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Photograph 2. Metal roof truss above the impacted beam. Porte Cochere Building 3820.

May 6, 2015.

Photograph 3. Impacted steel beam W-Section. Porte Cochere Building 3820. May 11, 2015.

Photograph 4. Example of a typical Clearance Bar.