Questions and Answers - JCGU25-7008 PPI Log.pdf

17 CES/CENM

JCGU25-7008 Repair Kitchen Flooring, B334

Goodfellow AFB, TX PPI LOG

Date PPI# Inquiry Engineer Response Date of

Response

7/7/2026 1 What is the project start date and the expected completion timeframe. Project start not known at this time. Refer to Bid Schedule, Period of Performance is 164 calendar days after Notice to Proceed is issued. 7/16/2026

7/7/2026 2

There appears to be a discrepancy between the current finished floor elevation and the proposed elevation required for the repairs in this area.

How would you like to address this difference if it is confirmed to exist?

Any and all discrepancies found will be submitted to the Contractign Officer in a formal RFI to be reviewed, evaluated, and responded to by the project PM.

7/16/2026

7/7/2026 3 Will Certified Payroll be required for this project? Yes, certified payroll is required per 52.222-8 Payrolls and Basic Records included in the solicitation. 7/16/2026

7/7/2026 4 Please confirm that a Hot Work Permit will be required for sawcutting and grinding?

Any and all spark\flame creating tools\equipment will require a “Hot Work” permit. Refer to specifications section 01 00 00 para. 1.7, Hot Work Permit, A & B

7/16/2026

7/7/2026 5 Will Vendor be required to provide As-Built Drawings? Yes. Refer to specs section 01 78 00, 1.2.1 As-Built Dwgs. & 01 78 00, 3.1 As-Built Dwgs 7/16/2026

7/7/2026 6 Is there any known asbestos or lead based paint within project area?

There are no known ACM identified in this facility. However the Ktr shall contact the Contracting Officer immediately if suspected. Refer to specs section 01 00 00, 1.28 Material Containing Asbestos and other references thereafter

7/16/2026

7/7/2026 7 Does Vendor need to do an asbestos test report? No. However, the Ktr shall provide an “Asbestos-Free Certification”. Refer specs section 01 56 00, 11.4 7/16/2026

7/7/2026 8 If Vendor does have to do an asbestos test report and asbestos is found – please provide the change process – will Vendor be able to do a change order to do asbestos abatement?

Refer to PPI 006 7/16/2026

7/7/2026 9 Can Vendors make progress payments? If yes, how often?

Per 52.232-5 Payments under Fixed-Price Construction Contracts included in the solicitation the Government shall make progress payments monthly as the work proceeds, or at more frequent intervals as determined by the Contracting Officer, on estimates of work accomplished which meets the standards of quality established under the contract, as approved by the Contracting Officer.

7/16/2026

7/7/2026 10 Please confirm if Vendor is not able to complete the project within 164 calendar days commencing when Vendor receives Notice to Proceed, the Vendor will have liquidated damages of $985.00 for the first day and $345.00 each additional day?

Liquidated damages will be in the amount of $985 for the first day and $340 for each additional day if the vendor is unable to complete contract performance within 164 days of NTP being issued.

7/16/2026

7/7/2026 11 Will Vendor need to have a portable toilet at project site or Vendor can use Facility restrooms Refer to specification section 01 00 00 para. 1.15 KTR is required to provide their own temporary restrooms. Use of facility restrooms is prohibited.

7/16/2026

7/7/2026 12 Where can Vendor have lunch breaks? Such as near project area in the cars?

There are multiple locations on GAFB for the Ktr to have lunch. Those locations will be identified at time of award and/or pre-construction meeting.

7/16/2026

7/7/2026 13 Where can Vendor stage materials and tools? Refer to Sht. G-002 of the dwg set “Localized Area Plan”. 7/16/2026

7/7/2026 14 Is a Vendor truck washout area required for this project? Refer to specs section 01 56 00, 6.3.9 Notice & 10 On-site Dumping \ Cleaning 7/16/2026

7/7/2026 15 Will Owner / Facility provide sources of electrical power supplies? Or does Vendor need a generator? Govt to provide utilities. Refer to 01.00.00, 1.6 Utilities 7/16/2026

7/7/2026 16 Will Owner / Facility provide water sources? Govt to provide utilities. Refer to 01.00.00, 1.6 Utilities 7/16/2026

7/7/2026 17 What is the materials components of the existing subfloor?

Please refer to project drawings, additionally, existing facility as-builts are available upon request. As-builts generally show a subfloor consisting of 1.5" - 2" dry set mortar bed.

7/16/2026

7/7/2026 18 Are payment and performance bonds required for this project? Yes, per box 12a of the solicitation. 7/16/2026

7/7/2026 19 Please confirm that work is to be conducted from Monday to Friday from 8:00am - 5:00pm? Typical working hours for Ktr on GAFB are 0730-1630. Refer to specs section 01 00 00, 1.15 Work Schedule 7/16/2026

7/7/2026 20 Is it possible to work on Saturdays and Sundays?

Yes. The Ktr must request to work nights, weekends, and abnormal hours. The request must be provided to the Contracting Officer, 72hrs in advance of the operation as specified in section 01 00 00 para. 1.15 Work schedule.

7/16/2026

7/7/2026 21 Is it possible to work before 8:00am and after 5:00pm? Yes, refer to PPI020 7/16/2026

7/7/2026 22 Please clarify what happens during Phase 1? And is the Vendor involved and required to be on project site?

Refer to 01.11.00, 1.4.2 Project Phasing. This is time for the Gov't to transition out of KTR work areas. This time can be used at the discretion of the Ktr, however, please be aware this time is included with the project PoP

7/16/2026

7/7/2026 23 Will Owner/Facility consider to not demo existing quarry tiles – but instead to leave the quarry tiles in place and coat over them? Not at this time. 7/16/2026

7/7/2026 24 The new resinous flooring might cause that the Height of some other materials or equipment at floor level will need to be adjusted or raised, such as water waste – please advise?

Elevation changes are expected to occur. It is also expected that all drains and equipment shall be raised to the new elevation. To include undercutting doors if necessary

7/16/2026

7/7/2026 25 Please confirm that background checks will be required for everyone on the base? Yes. In order to receive a Base pass and access GAFB, all personnel are subject to a background check. 7/16/2026

7/7/2026 26 Please provide details on Vehicle checks, will every tool, etc. for example need to be removed?

All tool\equipment carrying Ktr vehicles are subject to a vehicle search through the CVIA. No items will need to be removed from the vehicle.

Refer to Base Access procedures in specifications section 01 00 00 para. 1.21-1.24

7/16/2026

7/7/2026 27 Will it be possible to have Negative air monitor outside of containment ? And is this a requirement? Yes, this may be submitted as part of the infection control plan required in specs section 01 01 10-IC 7/16/2026

7/7/2026 28 Can Vendor use the doors next to 127 Can Wash? Yes, this is the designated KTR entry for phase 2. The Ktr will be responsible to protect and secure any doors in their work areas 7/16/2026

7/7/2026 29 Can Vendor use the doors near Office 129? Yes, this is the designated KTR entry for phase 3. The Ktr will be responsible to protect and secure any doors in their work areas. 7/16/2026

7/7/2026 30 Is a Bid Bond required for this solicitation? If so, at what value/percentage is it required, and is there a specific form or format we must use?

Yes bid bonds are required for this project, please reference 52.228-1 Big Guarantee in the amount of 20% of the bid or $3,000,000.00, whichever is lesser. No specific format required.

7/16/2026

7/7/2026 31 In Section 00 41 00, Bid Schedule, CLIN 02, a separate cost is required for the Furnishings. Will the Government provide any equipment manuals that provide information for cleaning, sanitizing, or reinstalling individual pieces of equipment?

Yes. Refer to drawings and 01.01.10-IC and 01.11.00, 1.4.3 Furnishings, Fixtures, and Equipment (FF&E) 7/16/2026

7/7/2026 32 Can the Contractor bill for a performance-based payment of approximately 20% after the completion of Phase 2? Performance based payments will not be used on construction projects. 7/16/2026

7/7/2026 33

Paragraph 1.15.c states that the Contractor may be required to work nights, weekends, and/or holidays to ensure 100% completion within the Period of Performance (POP). Other than being behind schedule, will the Government require the Contractor to work outside of the standard M-F 0730 to 1630 work hours?

No, refer to PPI 019. The Ktr will not be required to work outside standard hours. Other than falling behind schedule. The Ktr shall provide a project schedule for govt review as specified. Refer to 01.00.00, 1.15 Work Schedule

7/16/2026

7/7/2026 34

Paragraph 1.4.6.2 mentions a management plan outlining methods for the prevention of freezing utility lines and stoppage in sewer lines. Since the Contractor expects work to be completed well before freezing weather and does not intend to introduce anything into the sewer lines, is this management plan still required?

Management plan is required as indicated. 7/16/2026

7/7/2026 35 Paragraph 1.4.7.2 mentions fire alarms being functional at all times. Is any of the kitchen equipment scheduled to be removed tied directly to the fire alarm or fire sprinkler systems?

Existing kitchen equiment is not expected to interfere with existing fire alarm or sprinkler systems. The Gov't will coordinate and reschedule any hood inspections until end of construction, and coordinate with Fire Dept personnel as needed.

7/16/2026

7/7/2026 36 Paragraph 1.4.8.1 mentions safety requirements. Will the Contractor be allowed to use the existing kitchen bathrooms? No. Ktr is required to provide temporary restrooms for KTR personnel. Refer to 01.00.00, 1.15 Toilet Facilities 7/16/2026

7/7/2026 37 Will Contractors be required to wear safety vests, hard hats, and steel-toed boots while working inside the facility? Yes. Refer to specifications section 01.35.26, 3.1 Construction and Other Work, PPE 7/16/2026

7/7/2026 38 Paragraph 1.4.9 mentions protecting unclassified data. Are there any CMMC Level 1, Level 2, or Level 3 requirements applicable to this project?

No, however, this is a general requirement and still applicable to the project. 7/16/2026

7/7/2026 39 Paragraph 1.15 states that no toilet facilities will be made available to the contractor. Please verify if this is correct or if the Contractor must provide portable facilities.

Correct, please refer to PPI036 7/16/2026

PRE-PROPOSAL INQUIRIES (PPI)

Project # JCGU25-7008 Repair Kitchen Flooring

JCGU25-4001: Page

7/7/2026 40 Paragraph 1.30 mentions storage buildings and trailers. Is there a specific site identified on base for the location of the Contractor's office trailer?

Refer to Sht. G-002 of the dwg set “Localized Area Plan”. 7/16/2026

7/7/2026 41 Paragraph 2.1.4 mentions negative air machines. Can air scrubbers be used in lieu of negative air machines if dust output is minimized using HEPA dust extractors on the grinding equipment?

Yes, this may be submitted as part of the infection control plan required in specs section 01 01 10-IC 7/16/2026

7/7/2026 42 Paragraph 1.3.1 states the Period of Performance (POP) is 164 calendar days. Does this POP begin at the date of award, or does it begin once all material submittals have been approved?

PoP start and end dates are established when Notice to Proceed (NTP) is issued following contract award. 7/16/2026

7/7/2026 43

Paragraph 1.4.1 (Resinous Flooring) states that the epoxy-resinous flooring shall be thin-set, heavy-duty, troweled floor topping applied in accordance with Section 09 67 23.13. Can we substitute a double broadcast quartz system for the troweled quartz, provided it meets the exact same thickness and slip-resistant specifications?

Substitute or alternative epoxy flooring systems appropriate for commercial kitchens will be permitted, but must comply with the specifications applicable and must be submitted for Government approval.

7/16/2026

7/7/2026 44

Paragraph 1.4.3 states that the Contractor must identify, inventory, remove, and store FF&E, and that there is no on-base storage available. Please clarify the following regarding storage: • Is the Lay Down area shown on sheet G-002 the designated area for kitchen equipment storage? • If so, should we assume all kitchen equipment must be placed in mobile storage containers prior to placing them in the Laydown Area? • If not, is the Laydown Area only intended for stockpiling construction materials and placing the office trailer?

The lay down area is intended to be used for both construction materials and removed equipment storage 7/16/2026

7/7/2026 45 Will Contractors be allowed to park personal/work vehicles in the B334 parking lot? The preferred parking is the parking spaces directly to the East of the laydown area near B3349. Refer to G002 for reference. 7/16/2026

7/7/2026 46 Paragraph 1.4.3.a states wall-mounted items must be removed and stored. Are towel dispensers, soap dispensers, and the large stainless steel cabinets included in this scope?

Wall mounted items may remain, provided they do not create safety hazards. All areas within the contractor work areas including wall mounted items will be subject to cleaning and sanitization as indicated in specifications section 01 00 00 and 01 01 10-IC.

7/16/2026

7/7/2026 47 Please clarify whether ALL wall-mounted items must be removed for storage, or if it is left to the Contractor's discretion to decide which items will interfere with the flooring work.

Please refer to PPI046 7/16/2026

7/7/2026 48 Paragraph 1.4.5 states the Lay Down area will be used for office space and materials storage. Does the Government know if there are nearby electrical power sources available for connection?

There is a utility pole with a transformer located at the intersection of Farrow and Ft. Griffin. The Ktr will need to contact AEP to provide a line to the office trailer.

PoC: AEP – Brian A. Simpson O: 325.657.2802 basimpson@aep.com

7/16/2026

7/7/2026 49 Will the Government provide any storage facilities on base for the equipment? There is No on-base storage available for Ktr use. Please refer to 01.11.00, 1.4.3 FF&E 7/16/2026

7/7/2026 50 Will the Government provide any designated areas for storing containers filled with kitchen equipment? Refer to drawings sht. G-002 “Localized Area Plan”, and specification section01.11.00,1.4.5 Ktr Site Mobilization, Para 2 7/16/2026

7/7/2026 51 Does the salvaged kitchen equipment need to be stored inside fully enclosed storage containers, or can they be placed together inside an open warehouse without containers?

Equipment may be stored in either enclosed containers or offsite as indicated in the inquiry. However, in either case, the KTR must comply with storage requirements indicated in section 01 00 00 para. 1.13 and 1.14 respectively.

7/16/2026

7/7/2026 52 Will the Government "sanitize" the kitchen equipment after reinstallation to the point where it is ready for food prep/cooking, or is this final sanitation expected of the Contractor?

The Ktr will be responsible for the thorough cleaning and sanitizing of the kitchen equipment. Please refer to 01.01.10-IC and 01.11.00, 1.4.3 Furnishings, Fixtures, and Equipment (FF&E)

7/16/2026

7/7/2026 53 Will the Government's kitchen staff provide any assistance during the reinstallation of the kitchen equipment after the flooring work is complete?

"Assistance" is a broad term, and therefore cannot be answered accurately. The KTR will be held to the terms and conditions of the contract. It is not expected that the customer will provide assistance at the time of reinstallation.

7/16/2026

7/7/2026 54 Is there any equipment currently in the kitchen that is not working or already damaged?

Please refer to specifications section 01 11 00 para. 1.4.2 and 1.4.3. KTR will responsible for inventorying existing equipment. However, this may be done in coordination with Gov't inspector and during Phase 1 of the PoP.

7/16/2026

7/7/2026 55 Will the Contractor be held responsible/liable for any equipment that is found to be non-operational after reinstallation?

Yes, however, this inherently tied to the inventorying response noted in PPI054. The KTR will only be assessed damages in instances where negligence or mishandling has been identified.

7/16/2026

7/7/2026 56 Paragraph 1.7 mentions mobilizing within 60 calendar days after award. Does the POP officially begin when the Contractor mobilizes onsite?

No, this language will be revised and sent out to bidders. Refer to PPI042. The PoP begins when Notice to Proceed is issued. 7/16/2026

7/7/2026 57 Several submittals in the Submittal Register do not appear applicable to this project. Please verify that the following submittal items do not apply: Item Nos. 3, 4, 7, 10, 11, 22, 24, 25, and 26.

Specifications and submittals are intended to cover all aspects within the scope of work, including those not explicitly called for. The Government reserves the right to request and enforce these submittals in the off-chance the KTR uses unconventional means and methods.

This also ensures the KTR is maintaining safe practices during construction.

7/16/2026

7/7/2026 58

Paragraph 1.6.1.1 states that a Site Safety and Health Officer (SSHO) must be provided. Since this project involves no work at heights, cranes, scaffolding, excavations, or confined spaces, please clarify the specific areas of "competency" required by the SSHO, or if this requirement can be waived.

Please refer to all of specification section 01 35 26 as this defines the requirements of a "competent person", identifies other high risk activities not listed in this question, and includes the job duties required of the SSHO. The requirement to provide a SSHO will not be waived.

7/16/2026

7/7/2026 59 Will a hot work permit be required for the use of grinders during the subfloor prep following tile removal? Refer to PPI004 7/16/2026

7/7/2026 60 Please verify if the Superintendent can dual-hat and also fill the roles of SSHO and Quality Control Manager (QCM). Concur 7/16/2026

7/7/2026 61 If these roles must be filled by different individuals, are the SSHO and QCM required to be onsite full-time during all construction activities?

Refer to PPI060 7/16/2026

7/7/2026 62 Please identify the Government's preferred access/egress points for Phase 2 and Phase 3 operations. Please refer to PPI028 and 029. 7/16/2026

7/7/2026 63 Sheet G-004, Keynotes #3 and #4: These notes identify the location of sound/dust barriers. Are there specific material or construction specifications the Government expects for these barriers?

Please refer to specification section 01 10 10-IC starting in para. 2.2 7/16/2026

7/7/2026 64 Sheet AD-101, General Note #2: This note references "approved storage units". Please clarify what types or standards of storage units are considered "approved."

Please refer to PPI051 7/16/2026

7/7/2026 65 Sheet AD-101, Demolition Keynote #6: This note references the removal of doors. Is door removal mandatory across the board, or can the Contractor remove doors and wall-mounted items only as needed to facilitate the flooring install?

Doors and wall mounted items may remain, provided they do not become a safety hazard. Any remaining items will be subject to thorough cleaning and sanitizing as if they were removed. Pelaase refer to PPI046

7/16/2026

7/7/2026 66

Temporary Equipment Storage Following the removal of kitchen equipment during each construction phase, will Goodfellow AFB designate and provide a staging or storage area on the installation for the temporary storage of equipment? Or is the contractor solely responsible for arranging off-site temporary storage solutions, including portable storage containers?

Please refer to PPI040, 044, 049, 050, and 051. 7/16/2026

7/7/2026 67

Cove Base Scope Is the installation of new epoxy cove base limited only to the wall areas where existing quarry tile cove base is being demolished and removed? Or does the scope extend to any additional wall areas beyond the direct demolition footprint?

All walls within the work site are expected to receive the cove base unless noted or specified otherwise 7/16/2026

7/7/2026 68

Existing Quarry Tile as Substrate Due to the anticipated finished floor height reduction of approximately one-half inch (1/2") resulting from the transition from quarry tile to epoxy flooring, would Goodfellow AFB consider allowing the contractor to leave the existing quarry tile in place, apply a self-leveling compound over the quarry tile, and then install the new epoxy flooring system directly over the self-leveler? This approach would mitigate equipment transition/height differential concerns and may offer schedule and cost efficiencies.

This approach will not be allowed at this time. This approach fails to address the failing existing tile, grout, and substrate. It also does not address water penetration, drain replacement, and doesn't account for the increase in thickness that will still affect all the existing kitchen equipment that will then be raised.

7/16/2026

7/7/2026 69

Generator / Temporary Power Given that certain kitchen equipment must remain energized throughout the construction period, will Goodfellow AFB supply a generator or provide temporary power to support this requirement? Or does the responsibility for sourcing and providing temporary power fall entirely on the contractor?

Please clarify premise. During construction there will be no existing energized equipment in the Contractor's way that will require temporary generator or power. All kitchen equipment will be removed by the KTR and the KTR will have a completely empty space to work. Should any equipment need to remain in place and energized, the govt will coordinate and make arrangements for those items to remain active.

7/16/2026

7/7/2026 70

After-Hours Work Access Since the dining facility will remain operationally active during the construction period, would Goodfellow AFB permit or prefer contractor crews to work after normal operating hours, rather than during daytime hours, in order to minimize disruption to daily cafeteria operations?

KTR may be permitted, but not required, to work outside normal hours. Please refer to PPI019, 020, and 021. 7/16/2026

7/7/2026 71

I did not see any information regarding a temporary kitchen facility in the bid documents. Has a temporary kitchen solution already been planned, or is it currently being evaluated for options for maintaining meal service while the renovation is underway? Alternate Kitchen facilities and solutions are being pursued outside this contract. 7/16/2026

7/7/2026 72 Please identify the required manufacturer and basis-of-design for the resinous flooring system. If "or equal" products will be accepted, please identify the approved manufacturers and the substitution approval process.

Sherwin Williams and Everlast Flooring were reached out to for Market Research puposes. Please refer to specifications 09 67 13.13 for basis of design, please refer to PPI043 and 072. Equal or similarly applied products will be permitted in limited capacity and must be submitted for approval.

7/16/2026

7/7/2026 73

Please provide complete system requirements for the resinous flooring, including:

Please reference specifications 09 67 13.13, and please reference PPI043. 7/16/2026

7/7/2026 74 Please confirm the required installed thickness of the resinous flooring system and integral cove base, including any varying thicknesses required for different work areas.

Please refer to PPI073 7/16/2026

7/7/2026 75

Please clarify whether moisture vapor emission testing and/or in-situ relative humidity testing will be required prior to installation of the resinous flooring system.

If moisture levels exceed the manufacturer's allowable limits:

• Will a moisture mitigation system be required?

Yes, Refer to 09.67.23.13,3.1.

Yes. Should the moisture level exceed the allowable.

7/16/2026

7/7/2026 76

Please clarify responsibility for disconnecting, moving, storing, protecting, reconnecting, leveling, and recommissioning existing kitchen equipment.

Specifically, please confirm:

Refer to specs section 01 11 00 para. 1.4.3 for additional information. The Ktr will be responsible for following activies:

Response to specific items:

7/16/2026

7/7/2026 77

Please provide any available existing floor elevation information or floor survey identifying existing slab elevations, floor slopes, and drainage patterns to ensure proper restoration of floor drainage after installation of the new flooring system. As-Builts will be provided as part of this solicitation. 7/16/2026

7/7/2026 78

Please clarify the anticipated extent of concrete slab repairs following removal of the existing quarry tile and mortar bed.

Specifically:

Please refer to specificatiosn section 03 01 00 Rehab of Concrete 7/16/2026

7/7/2026 79

Please clarify how food service operations will be maintained during construction.

Specifically:

• Will portions of the kitchen remain operational?

The govt intends to use an altnerate dining facility for meal prep and will distribute at both facilities.

For areas of kitchen and facility to remain operational, please refer to drawings sheet G004 and refer to phasing plan section 01 11 00 para.

1.4.2

7/16/2026

7/7/2026 80

Please confirm the required cure time before reopening the kitchen to:

Depending on selected and approved flooring system. The govt will rely on the manufacture’s application/installation and cure time recommendation for the kitchen to become fully operational. To include maintenance activities.

7/16/2026

7/7/2026 81

The solicitation indicates that no asbestos history has been identified; however, asbestos testing will be completed prior to the project.

Please provide:

Nonconcur. Nowhere in the project documents does the Gov't state that no Asbestos testing has been performed or that no history is available. On the contrary, the specs state that no abatement is required (spec section 01 01 10 IC-2 attachment one under environmental) and that prior testing has been performed in 1992, 1996, and 2021 (per specs section 01 11 00 para. 1.4.10.5). The specifications also indicate that should the KTR encounter Asbestos-Containing or suspected Asbestos-Containing Materials they are to cease work and notify the Contracting Officer. Refer to specs section 01 11 00 para. 1.4.10.2-5, 01 35 26 para. 3.1.3-4, 01 56 00 para 11 (for applicable parts only).

Available information regarding ACM testing will be made available to the prospective bidders

7/16/2026