Attachment 3 - Answers to Initial Contractor Questions.pdf

Attachment 3 Solicitation: FA301621Q0045

Swing Space Trailers for ARNORTH Caisson Platoon JBSA Fort Sam Houston, TX

25 March 2021

1. The following initial Contractor questions and Government response is below.

Contractor Initial Questions with Government Response

Question Number Contractor Questions Government Response

1 Appendix D is not included, please provide. There is NOT an Appendix D. It was included in error.

2 Do the latrines and sinks need to be separated by a full wall and door from the changing areas, or all can it all share the common area?

Yes. See Appendix C - B2186 Conceptual Design (4)

3 How many lockers will be installed? What size of lockers are being used and will they be installed in one long row or two stacked?

Wall lockers will supplied and installed by the Government. See Appendix C - B2186 Conceptual Design (4)

4 How will the males and females changing areas be separated?

See Appendix C - B2186 Conceptual Design (4)

5 Will a small janitor closet in one of the changing areas be acceptable for the hot water heater storage area?

Yes, in the male area

6 Is a separate Comm Room needed or will a wall rack in an office acceptable?

No Comm room required, however, POT shall be in a NEMA 3 enclosure ON EXTERIOR. GOV will reroute exterior Comms to POT. A wall rack in an office is acceptable.

Is the Contractor running data Comm inside building and Government running the data Comm outside of building, or is the Government doing both?

Contractor will run data/Comm inside building and Government will run the data Comm outside of building.

Is there currently power, data Comm, water & sewer at this facility? If so, will you provide a utility map showing current power, water, sewer, electrical and fiber/copper runs?

Also, what size primary power is available to connect to?

Power is available at the project site. After award, the contractor will need to coordinate with the local utility for electrical connectivity.

Contractor will run data/Comm inside building and Government will run the data Comm outside of building.

Contractor shall provide appropriately sized water tanks per revised PWS. Placement to be determined by contractor and approve by Government after award.

Contractor shall submit building load information from trailer supplier immediately upon contract award to Government POC to expedite connections and local utility company engagement.

9 Is the Government requiring a hi-lo water fountain to be included in the Admin office trailer?

Only one (1) water fountain is required.

No location was provided for water tank, grey tank and black tank. We are requesting the Government to provide the location on existing site map for the above ground tanks.

Contractor shall provide appropriately sized water tanks per revised PWS. Placement to be determined by contractor and approve by Government after award.

The notes say the trailer is capable of holding 40 people, however, with the latrines, showers, locker areas, and four 10' x 10' offices there’s not space for 40 people, please confirm.

Offices can hold between 2 to 4 soldiers each.

Meeting room is intended for periodic instruction or briefing sessions only. It is not intended to be occupied by 40 personnel for 10 hours daily.

Does there need to be an Admin open area in addition to the changing area? If so, trailer size or quantity would need to be modified due to space constraints.

See above and Appendix C - B2186 Conceptual Design (4)

Does there need to be an Option for 1-2 ADA Compliant restrooms in addition to those in changing areas? If so, trailer size or quantity would need to be modified due to space constraints.

Requirement has changed – No need for ADA restrooms due to mission requirement.

14 Site Map 2 and Site Map 3 are identical, will you please provide the correct missing page?

Maps have been revised and renamed. See Appendix C.

B2186 Temporary Siting Laydown Preparatory (2) is illustration of scope for north of site area prep.

B2186 Temporary Siting Laydown Preparatory (3) is illustration of scope for south of site area prep

15 Is there razor wire above the fencing and if so, will you please confirm if that needs to be matched on the new fence?

Barbed wire is above existing fence. Approximately 210 feet of barbed wire will be needed for the new north gate around the ARMAGs.

16 Are you able to provide specs or details regarding “hardtop surface to support connex/trailer”?

Connex/trailer may be on old asphalt or grass depending upon location.

17 Will you please provide specs on existing chain link fence and gate material?

11.5 gauge galvanized chain link fabric. 16 gauge galvanized steel posts. 17 gauge galvanized steel rails. 3 foot deep, max 8 foot spacing

18 Is the ground type where the new fencing will be installed concrete or asphalt?

asphalt

19 Does the fencing that is installed under this contract remain after the completion of the contract?

Yes, it will remain in place.

20 What is the expected occupancy of the trailers? 10 personnel (admin), up to 30 personnel in meeting room for instruction/briefings.

21 Please provide the average number of people, both men and women, per day that will be showering per day.

Approximately 12 males and 12 females will be showering per day.

22 Where is the point of connection for electrical service?

See Appendix C B2186 Temporary Utility Plan (5)

23 Please provide a contact for the on base facility person or local utility contact.

See Appendix C B2186 Temporary Utility Plan (5)

24 “I was looking at the RFP and I have 2 questions one the office/bathrooms space has to be one building or I can used 4 or 5 shipping containers 320 sqft each, where 2 can be used for bathrooms/ showers one male one female and the other 3 office space, or I also have the ability to put the 5 containers together and make one building but it will cost more, also do you have a budget for a monthly payment, I normally

Two temporary trailers adjoin to make one approximately 1440 square foot temporary administrative office trailer (double-wide) with latrines/showers/meeting room.

Eight (8) 8 x 20 foot storage containers will be used as storage with one (1) container to be climate controlled for Caisson saddles and tack.

sell my units, also I'm asking so I can consider what option to go with the building. If you can’t not disclose the price I understand 100% I thought it wouldn't hurt to ask.”

25 “We are requesting clarification regarding this Performance Work Statement Appendix B for solicitation # FA301621Q0045.

Appendix B Item #1- Objective- deliver and set up for one (1) NEW temporary office and eight

(8) NEW 8 x 20’ storage containers.

Our question is if these are rental items and will be returned to us at end of the rental period, can “like new” used units be supplied for this solicitation?”

Yes, they will be returned to you at the end of the rental period. New or like new and fully functional will be acceptable. For like new items, vendor shall supply pictures of the interior and exterior trailer and storage containers to be supplied.

26 “In reading through the PWS It almost reads as if you need two trailers, a latrine building and an office building. You would like to include changing rooms, showers, latrines, 4 offices, common space and extra ADA restroom all in 1,400 sq ft which is only occupancy coded for 14 people. If you are looking for something custom to encompass latrine and offices in 1,400 sq ft could you provide a more detailed building drawing showing the desired layout?

Additionally, would you consider used or like-new product? We have a latrine building (attached) available. The thought would be to deliver this 39X60 latrine building in addition to a 24X60 mobile office to accommodate your offices.“

See revised PWS. Requirement has changed. Refer to Appendix C - B2186 Conceptual Design (4).

New or like new and fully functional will be acceptable.

For like new items, vendor shall supply pictures of the interior and exterior trailer and storage containers to be supplied.

Two temporary trailers adjoin to make one (1) approximately 1440 square foot temporary administrative office trailer (double-wide) with latrines/showers/meeting room.

27 Question for this project: please see the attached drawing for clarification. (Drawing Deleted)

Question #1: Is this manhole /Line an active sewer line?

Question #2: Can we use or tie into this water line at this location and at this fire hydrate?

Question #3: Can we upgrade this 100 amp electrical service that currently feeding the canopy area shown to a 200 amp. Service to feed power to the new Swing Trailers?

Answer #1: Not applicable as contractor will provide water tanks per revised PWS.

Answer #2: Not applicable as contractor will provide water tanks per revised PWS.

Answer #3: Contractor shall submit building load information from trailer supplier immediately upon contract award to Government POC to expedite connections and local utility company engagement.

28 1. Is it three showers/toilets in total for the whole building or do they need 3 for men, 3 for women, and 3 ADA.

2. Do they need (2) 16x12 Changing areas, one for male and one for female or would they be sharing?

3. Is it just four offices needed or do they need an open workspace? One-section states 40 people will be in the building but 40 people will not fit

Answer 1: Requirement has changed. See revised PWS and Appendix C B2186 Conceptual Design (4).

Answer 2: They are not sharing. See revised PWS and Appendix C B2186 Conceptual Design (4).

Answer 3: Requirement has changed. See revised PWS. 10 personnel (admin), up to 30 personnel in meeting room for instruction/briefings.

4. We need to know the usage for the showers and toilets to properly size holding/water tanks.

5. NAICS code is a manufacturing code not a lease NAICS code 532110 and 531110 are used for leasing.

6. Does the government want a new or used modular trailer?

Answer 4: Approximately 12 males and 12 females will be showering per day.

Answer 5:

NAICS code 532110 is not a valid (2017).

NAICS Code 531110 does not apply

NOTE: NAICS Code 531120 Lessor of nonresidential buildings (except mini-warehouses) will be utilized for this acquisition and RFQ will be amended to incorporate this change.

Answer 6: Requirement has changed. See revised

PWS

2. Written acknowledgment of Amendments 1 and 2 will be required with the RFQ submission.