FA3016-17-R-0025-0004_Revise_Section_L_signed.pdf

FA3016-17-R-0025

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

Section L, Proposal Preparation Instructions has been revised to clarify that e-mail or facsimile proposal submission will not be accepted; and electronic copies shall be on CD or DVD.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

A. General Instructions: This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. Throughout this section, the term “offeror” means the prime contractor submitting the proposal. The offeror’s proposal shall include all data and information requested and shall be submitted in accordance with these instructions. Any offeror who submits an incomplete package may be considered unacceptable. The offer shall be compliant with the requirements as stated in the Request for Proposal (RFP). A proposal that is sufficiently documented to support cost/price and technical requirements in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation. Non-compliance with the instructions and RFP may result in an unfavorable proposal evaluation and may be grounds to eliminate the proposal from consideration for contract award.

B. Type of Acquisition: This acquisition is a competitive 100% Woman Owned Small Business Set-Aside. For this acquisition, selection of the best value offeror(s) will be made using Lowest Priced Technically Acceptable (LPTA) source selection procedures with the technical factor and subfactors evaluated on an acceptable/unacceptable basis, offerors may be required to submit certified cost or pricing data or other than certified cost or pricing data to the extent necessary to for the contracting officer to determine fair and reasonable.

C. Discrepancies and Ambiguities: If an offeror believes the requirements in these instructions contain an error, omission, ambiguities, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale no later than 10 calendar days after the RFP release.

D. Mistakes: Mistakes in offeror’s proposal shall be handled in accordance with FAR 14.407-4 as referenced in

FAR 15.508.

E. Postponement of Proposal Closing Date: If a determination is made to postpone a proposal closing date, an announcement of the determination shall be posted to the Electronic Posting System (EPS) and, if practicable, before issuance of a formal RFP amendment otherwise communicated to prospective offerors.

F. Post-Award/Pre-Performance Conference: A post-award/pre-performance conference will be scheduled by the Contracting Officer (CO) and held prior to the commencement of any work at that installation under the awarded contract. The offeror or their duly authorized representative is required to attend the post-award/pre-performance conference.

G. Discussions: When discussions or requests for revised offers are not conducted or requested by the

Government, the prices identified in Schedule B shall be valid through the proposal acceptance period (SF 1442 Block 13 D).

H. Contract Document: Sections K, L and M apply to the solicitation phase only; therefore, they will not be a physical part of the resulting contract.

I. Pre-Proposal Site Visit: Pre-Proposal Site Visit. Only one site visit shall be conducted. A site visit will take place on 11 May 2017 at 10:00 am CDT at Joint Base San Antonio, Randolph, TX. The site visit is NOT mandatory but highly recommended in order that prospective offerors can visually inspect the project area.

Interested parties should send a request to paul.kraus.1@us.af.mil NOT LATER THAN 9 MAY 2017 at 2:00 pm CDT with the attached installation base access request form (RFP Attachment 3), in order to be able to attend the site visit.

Site visit location: Hangar #5 (North End) JBSA-Randolph, TX 78150

Pass process location: Visitor Reception Center JBSA-Randolph, TX 78150 210-652-3939

Offerors are cautioned that JBSA-Randolph has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED

WHEN OBTAINING BASE ACCESS PASS.

The Government will assume no responsibility for any understanding or representation concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for proposals or related documents.

NOTE: Post-site visit questions must be received by the point of contact listed below (para J) on or before 16

May 2017 at 2:00 pm CDT. All correspondence should reference the solicitation number. No questions will be accepted or considered after 16 May 2017 at 2:00 pm CDT .

NOTE: All questions and answers will be posted on FBO.

NOTE: Not attending the site visit will not result in an extension of the solicitation closing date and time.

J. Points of Contact (POC): The POC for this acquisition is Paul Kraus, Contract Specialist (CS); and Jon

Sanders, Contracting Officer (CO). Written requests for clarification may be sent to the CS/CO. Address any questions or concerns to them using the following contact information:

PAUL KRAUS JON L. SANDERS

paul.kraus.1@us.af.mil jon.sanders.2@us.af.mil

502 CONS/JBKCA 502 CONS/JBKCA

395 B St West, Bldg. 224 395 B St West, Bldg. 224 JBSA-Randolph, TX 78150 JBSA-Randolph, TX 78150 Phone: (210) 652-8599 Phone: (210) 652-9103

PROPOSAL PREPARATION INSTRUCTIONS

The proposal package must be completed and delivered to the address in Block 7 of the SF 1442 attention Paul Kraus, prior to the time set for closing of proposals, see Block 13A of the SF 1442. E-mail or Facsimile submissions will not be accepted.

mailto:paul.kraus.1@us.af.mil mailto:jon.sanders.2@us.af.mil

A. HAND-CARRIED PROPOSALS NOTICE: Offerors are cautioned that Joint Base San Antonio - Randolph (JBSA - RND) has stringent visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass and be cleared by the Government point of contact to be visited prior to entrance. A request with at least 3 business days prior to entry shall be received for an offeror to gain entrance onto JBSA -RND. If within 3 business days prior to the proposal due date and time, offerors may try and schedule a time with the points of contact to pick up the proposal at the Visitor Center. It is possible the point of contact may not be available to clear offerors for entrance or pick up proposals, which may prohibit submission of hand-carried proposals; consequently, offerors electing to hand-carry their proposals for submittal just prior to closing time do so at their own risk.

B. To assure timely and equitable evaluation of proposals, offerors shall follow the instructions contained herein.

Proposals shall be complete, self-sufficient, and respond directly to the requirements of this solicitation.

Alternate proposals will not be accepted. The response shall consist of two (2) separate Parts; Part I – Executed Contract Documentation and Price Proposal, Part II - Technical Proposal.

C. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; offerors may be required to submit certified cost or pricing data or other than certified cost or pricing data as necessary to establish a fair and reasonable price.

D. Format for proposal Part I and II shall be as follows:

1. The proposals will be on 8 1/2” x 11” paper, white or ivory stock. Charts, tables or diagrams may not exceed 11” x 17”. Type face shall be approximately 12 font, with approximately 1” margins on all sides.

Smaller, legible font size, approximately 6 point, may be used for charts and tables.

2. Elaborate formats, bindings or color presentations are not desired or required. Company Name and solicitation number shall be included in the header of each page. Each Part will be labeled with the following format: FA3016-17-R-0025, COMPANY NAME, Part I Executed Contract Documentation and Price Proposal or Part II Technical Proposal. See Table Below for specific number of copies and pages, etc.

TITLE # OF COPIES MAXIMUM # OF PAGES

Part I Executed Contract Documentation and Price Proposal

Original, 1 hard copy, and 1 CD/DVD copy

No Page Limitation

Part II Technical Proposal Original, 1 hard copy, and 1 CD/DVD copy

No Page Limitation

3. Electronic copies shall be searchable documents compatible with Adobe Acrobat XI and/or Microsoft

Office 2013.

4. Proposal revisions shall conform to the requirements of this section and shall be clearly marked to show the changes, on different color stock as directed by the Contracting Officer.

5. Documents submitted in response to this solicitation shall be consistent with the following:

a. Requirements of the solicitation, and government standards and regulations pertaining to the specification.

b. Evaluation Factors for Award in Section M of this solicitation.

6. The estimated magnitude of construction for this project is between $1,000,000.00 and $5,000,000.00.

D. Specific Instructions, SUBMIT THE FOLLOWING:

Part I – EXECUTED CONTRACT DOCUMENTATION AND PRICE PROPOSAL.

1. Chapter 1 – SF 1442. Complete applicable blanks. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through J. These sections constitute the model contract.

2. Chapter 2 – Section B. Insert the proposed price to provide a complete and usable end product in accordance with the terms and conditions stated in this solicitation. Offerors who do not comply with this requirement shall be considered unacceptable and not eligible for award.

3. Chapter 3 – Section C through J. Complete applicable blanks, the offeror shall submit only those pages that require a fill-in.

4. Chapter 4 – Section K. Complete the representations, certifications, and acknowledgments. Section K shall be returned in its entirety.

5. Complete and return Financial Information Questionnaire (RFP Attachment 4) and Contractor Responsibility Questionnaire (RFP Attachment 5).

6. Acknowledge all amendments issued to the solicitation.

Part II -TECHNICAL PROPOSAL

Offerors shall meet a standard in the Technical Factor in order for their technical proposal to be determined “technically acceptable.” The standards are defined in Section M for the factor.

1. Technical:

Sub-factor # 1, the offeror shall prepare a line item estimate detailing their individual cost elements, including but not limited to: materials, equipment, labor, overhead, profit, and bonds. The line item estimate shall be prepared and submitted in a format similar to RS Means. (Cost Estimate Breakdown, RFP Attachment 6).

Note: Items listed in the attachments are not all inclusive. Offerors are responsible for ensuring their approach meets the minimum requirement of the SOW.

Sub-factor # 2, Proposed Schedule: The Offeror shall provide a proposed detailed schedule which measures monthly progress and project completion (see RFP Attachment 9, Progress Report)

(End of Summary of Changes)