Sheppard BMC PWS 8 Aug 23.pdf

FA300223R0021

Attachment 1

Base Maintenance Contract (BMC)

SHEPPARD AIR FORCE BASE

(SAFB)

Performance Work Statement

(PWS)

8 August 2023

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Table of Contents

SECTION 1- SUMMARY OF EXPECTATIONS .................................................................. 1-5

1.1. MISSION AND VISION ................................................................................................... 1-5

1.2. THE SHEPPARD ENVIRONMENT. ............................................................................... 1-5

SECTION 2 – ALL SERVICES ............................................................................................... 2-9

2.1. DESCRIPTION OF SERVICES. ...................................................................................... 2-9

2.2. SERVICE SUMMARY. .................................................................................................. 2-33

2.3. GENERAL INFORMATION. ......................................................................................... 2-34

APPENDIX 2A – PUBLICATIONS .................................................................................. 2A-49

APPENDIX 2B – ESTIMATED WORKLOAD DATA....................................................... 2B-72

APPENDIX 2C - MAP AND WORK AREA LAYOUTS/GOVERNMENT FURNISHED

FACILITIES (GFF) ......................................................................................................... 2C-75

APPENDIX 2D - CONTRACT DATA REQUIRED LIST (CDRL). ................................. 2D-78

APPENDIX 2E - COLLATERAL TASKS (DUTIES) ........................................................ 2E-80

APPENDIX 2F - GOVERNMENT FURNISHED PROPERTY (GFP) ............................. 2F-82

APPENDIX 2G - GOVERNMENT FURNISHED TRAINING (GFT) ............................. 2G-85

APPENDIX 2H - ACRONYMS AND DEFINITIONS ...................................................... 2H-86

APPENDIX 2I - OPLANS AND SUPPORT AGREEMENTS .......................................... 2I-102

APPENDIX 2J - SPECIAL CERTIFICATION REQUIREMENTS AND KEY POSITION(S)

........................................................................................................................................ 2J-108

Attachment 2-1- Example Letters of Appointment (LOA) ........................................ 2-1-112

SECTION 10 – INSTALLATION MANAGEMENT ....................................................... 10-114

10.1. DESCRIPTION OF SERVICES. .............................................................................. 10-114

10.2. SERVICE SUMMARY. ............................................................................................ 10-137

10.3. GENERAL INFORMATION. ................................................................................... 10-141

APPENDIX 10A - PUBLICATIONS ............................................................................. 10A-144

APPENDIX 10B – ESTIMATED WORKLOAD DATA................................................. 10B-145

APPENDIX 10C - MAPS AND WORK AREA LAYOUTS/GOVERNMENT FURNISHED

FACILITIES (GFF) ..................................................................................................... 10C-150

APPENDIX 10D - CONTRACT DATA REQUIRED LIST (CDRL) ............................ 10D-151

APPENDIX 10E - COLLATERAL TASKS (DUTIES) .................................................. 10E-158

APPENDIX 10F - GOVERNMENT FURNISHED PROPERTY (GFP) ....................... 10F-159

APPENDIX 10G - GOVERNMENT FURNISHED TRAINING (GFT) ....................... 10G-160

APPENDIX 10H - ACRONYMS .................................................................................. 10H-162

APPENDIX 10I - OPERATIONS PLANS (OPLANS) AND SUPPORT AGREEMENTS .... 10I-

APPENDIX 10J - SPECIAL CERTIFICATION REQUIREMENTS AND KEY POSITION(S)

...................................................................................................................................... 10J-164

APPENDIX 10K - INHERENTLY GOVERNMENTAL FUNCTIONS ......................... 10K-170

SECTION 11 – OPERATIONS MANAGEMENT ........................................................... 11-171

11.1. DESCRIPTION OF SERVICES. .............................................................................. 11-171

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11.2. SERVICE SUMMARY. ............................................................................................ 11-195

11.3. GENERAL INFORMATION. ................................................................................... 11-198

APPENDIX 11A - PUBLICATIONS ............................................................................. 11A-204

APPENDIX 11B - ESTIMATED WORKLOAD DATA ................................................. 11B-205

APPENDIX 11C- MAPS AND WORK AREA LAYOUTS/GOVERNMENT FURNISHED

FACILITIES (GFF) ..................................................................................................... 11C-213

APPENDIX 11D- CONTRACT DATA REQUIRED LIST (CDRL) ............................. 11D-214

APPENDIX 11E- COLLATERAL TASKS (DUTIES) ................................................... 11E-218

APPENDIX 11F- GOVERNMENT FURNISHED PROPERTY (GFP) ........................ 11F-219

APPENDIX 11G - GOVERNMENT FURNISHED TRAINING (GFT) ....................... 11G-220

APPENDIX 11H - ACRONYMS .................................................................................. 11H-221

APPENDIX 11I- OPERATIONS PLANS (OPLANS) AND SUPPORT AGREEMENTS ..... 11I-

APPENDIX 11J - SPECIAL CERTIFICATION REQUIREMENTS AND KEY POSITIONS

...................................................................................................................................... 11J-223

SECTION 12 – ENGINEERING MANAGEMENT ........................................................ 12-226

12.1. DESCRIPTION OF SERVICES. .............................................................................. 12-226

12.2. SERVICE SUMMARY. ............................................................................................ 12-246

12.3. GENERAL INFORMATION .................................................................................... 12-248

APPENDIX 12A – PUBLICATIONS ............................................................................ 12A-249

APPENDIX 12B – ESTIMATED WORKLOAD DATA................................................. 12B-250

APPENDIX 12C – MAPS AND WORK AREA LAYOUTS/GOVERNMENT FURNISHED

FACILITIES (GFF) ..................................................................................................... 12C-252

APPENDIX 12D – CONTRACT DATA REQUIREMENTS LIST (CDRL). ................. 12D-253

APPENDIX 12E - COLLATERAL TASKS (DUTIES) .................................................. 12E-256

APPENDIX 12F - GOVERNMENT FURNISHED PROPERTY (GFP) ....................... 12F-257

APPENDIX 12G - GOVERNMENT-FURNISHED TRAINING (GFT) ....................... 12G-258

APPENDIX 12H - ACRONYMS .................................................................................. 12H-259

APPENDIX 12I - OPERATIONS PLANS (OPLANS) AND SUPPORT AGREEMENTS .... 12I-

APPENDIX 12J - SPECIAL CERTIFICATION REQUIREMENTS AND KEY POSITION(S)

...................................................................................................................................... 12J-261

SECTION 14 – EMERGENCY MANAGEMENT (EM) ................................................. 14-265

14.1. DESCRIPTION OF SERVICES. .............................................................................. 14-265

14.2. SERVICE SUMMARY. ............................................................................................ 14-273

14.3. GENERAL INFORMATION. ................................................................................... 14-276

APPENDIX 14A - PUBLICATIONS ............................................................................. 14A-278

APPENDIX 14B - WORKLOAD DATA Reserved ........................................................ 14B-279

APPENDIX 14C- MAPS AND WORK AREA LAYOUTS/GOVERNMENT FURNISHED

FACILITIES (GFF) ..................................................................................................... 14C-280

APPENDIX 14D - CONTRACT DATA REQUIREMENTS LIST (CDRL) .................. 14D-281

APPENDIX 14E - COLLATERAL TASKS - (DUTIES) ................................................ 14E-282

APPENDIX 14F - GOVERNMENT FURNISHED PROPERTY (GFP) ....................... 14F-283

APPENDIX 14G - GOVERNMENT FURNISHED TRAINING (GFT) Reserved ........ 14G-284

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APPENDIX 14I - OPERATIONS PLANS (OPLANS) AND SUPPORT AGREEMENTS .. 14H-

APPENDIX 14J - SPECIAL CERTIFICATION, REQUIREMENTS AND KEY POSITION(S)

....................................................................................................................................... 14I-287

APPENDIX 14K - INHERENTLY GOVERNMENTAL FUNCTIONS .......................... 14J-294

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SECTION 1- SUMMARY OF EXPECTATIONS

1.1. MISSION AND VISION

1.1.1. Air Education and Training Command (AETC). AETC’s mission is “Recruit, train and educate exceptional Airmen.”. AETC’s vision is “The First Command: Developing Airmen of

Character – The Foundation of a Lethal Force.” AETC’s role makes it the first command to touch the life of almost every Air Force (AF) member.

1.1.2. Sheppard Mission. Established in 1941, SAFB is the largest and most diverse training installation in the AF, the only AF base home to both technical and flying training. The 82d Training

Wing (TRW) is responsible for training more than 40% of all basic training graduates in career fields such as aircraft maintenance, civil engineering, cyber, logistics and more. The 82 TRW’s mission is to “Train the world’s best Airmen.” The 82d TRW’s vision is “Defending America’s future…one graduate at a time!” The 82 TRW’s priorities are: Advance Force Development, Enhance Lethality & Readiness, Transform the Way We Learn, and Cultivate an Environment of

Excellence. The 82d, 782d, and 982d training groups administer the 82 TRW training programs.

Major base support is provided by the 82d Mission Support Group and the 82d Medical Group.

The 80th Flying Training Wing is home to the Euro-NATO Joint Jet Pilot Training program

(ENJJPT), the free world's only internationally manned and managed undergraduate pilot training program. The 80 FTW’s priorities are: Health, safety, and well-being of the force; Safe, disciplined, and effective flying operations; Strategic communication; Transformation of training methods and platforms. Sheppard trains pilots and maintainers as well as the propulsion, avionics maintenance, flight equipment, fuels, munitions, and aerospace ground equipment specialists needed to keep planes in the air, and the civil engineers, plumbers, telecommunications specialists, and electricians needed to keep our bases running. The Sheppard Noncommissioned Officer (NCO) Academy provides professional military education to technical sergeants to prepare them to be professional, war-fighting airmen and space professionals who manage and lead units.

1.2. THE SHEPPARD ENVIRONMENT.

1.2.1. The 82nd Training Group is responsible for aircraft maintenance and armament and munitions including nuclear munitions. The 82d Training Group provides aircraft maintenance and munitions training to satisfy the full range of customer requirements for respective apportioned

USAF specialties, including officer and enlisted initial skills courses in 17 different Air Force

Specialty Codes, advanced and supplemental courses, the Maintenance Course for Operational

Commanders, and the Mission Generation Road Course.

1.2.1.1. Mission. To provide effective and efficient aircraft maintenance, munitions, and military training to build strengthen and sustain global combat capability.

1.2.1.2. Facts:

• Over 19,300 annual graduates

• 24 resident, mobile and distance learning courses

• Instructors, military training leaders and support staff totals approximately 800

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1.2.2. The 782d Training Group is the most diverse group in AETC, with courses in seven distinctly different career fields in four training squadrons. The 782d Training Group is also responsible for a diverse set of training to include aircraft systems and telecommunications, avionics test equipment, combat avionics, flight line training and explosive ordnance disposal. They are also responsible for electrical, fuels and mechanical training. Detachments 1, 3, and 6 are responsible for media production and interactive courseware. They boast one of the best educated workforces in the world with 94% of enlisted instructors holding at least a two-year college degree.

1.2.2.1. Mission. To provide technical and military training of United States, international military, and civilian Department of Defense (DoD) personnel annually in over 153 initial and advanced resident and mobile training team active courses in aircraft systems maintenance, fighter and bomber avionics maintenance, telecommunications, fuels, vehicle operations and civil engineer career fields.

1.2.2.2. Facts:

• Approximately 13,000 annual graduates

• More than 100 resident and mobile courses

• Instructors, military training leaders and support staff totals approximately 800

1.2.3. The 982d Training Group provides quality hands-on aircraft, munitions, and communications-electronics maintenance training to meet the evolving needs of its primary customer, the first-line supervisor. The 982d Training Group has more than 1,200 people assigned within two training squadrons and one maintenance squadron. The 982d Training Group provides weapon systems training at 44 detachments and operating locations worldwide. Exercising single-point training management, the group is the Air Education and Training Command's first point of contact for many weapons systems. In this capacity, the 982d develops comprehensive training programs and provides technical support for design and development of training equipment during acquisition and modification of aircraft and associated equipment. The vision of the 982nd Training

Group is to provide field training and training support that makes a lasting difference.

1.2.3.1. Mission. Make Great Maintainers and Communicators Even Better.

1.2.3.2. Facts:

• Exceeds 30,000 annual graduates

• 650 courses at 47 detachments

• Instructors, military training leaders and support staff totals more than 1,200

1.2.4. The 82nd Mission Support Group provides security, personnel support, food services, communications, contracting services, logistics, supplies, vehicle maintenance, housing, lodging, facility maintenance and emergency services for Sheppard's two wings and 17 tenants composed of more than 5,900 military, civilian and contractor personnel, 81,900 joint trainees annually and 9,200 dependents and retirees.

1.2.4.1. Mission: Support, serve and sustain Team Sheppard at home and abroad.

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1.2.4.2. Facts:

• Supports two wings and 20,000 people

• Permanent party personnel totals 2,000

• $3.2 billion in assets 2,317 facilities and four runways on 5,736 acres

1.2.5. The 82nd Medical Group provides comprehensive health services for 20,000 beneficiaries for the Sheppard military community and surrounding referral areas. The group maintains a large component of personnel ready to mobilize in support of any contingency worldwide. Additionally, the 82nd Medical Group provides aerospace and physiology services for the NATO alliance and

Department of Defense instructors and their families in the Euro-NATO Joint Jet Pilot Training

Program. The 82nd Medical Group follows its guiding principles: delight the customer, communication, compassion, and creativity during its daily operations.

1.2.5.1. Mission: Deliver quality health care and warrior medics for global engagement

1.2.5.2. Facts:

• Provides medical support for two wings

• 20,000 beneficiaries served

• Permanent party personnel totals 549

• $26 million annual budget

1.2.5.3. Goals:

• Assure a deployment ready force

• Assure an effective disaster response capability

• Assure safe, quality, customer-focused, best-value healthcare

• Enhance staff morale & promote fitness

• Provide trained, competent medics

• Build a healthy community through preventive health strategies

1.2.6. The tenant unit on SAFB is the 80th Flying Training Wing. The 80th FTW hosts the world’s only internationally manned and managed pilot training program. Celebrated 40 years in 2021, the

Euro-NATO Joint Jet Pilot Training Program has now delivered more than 6,600 trained combat pilots to our NATO allies.

1.2.7. The 80th Flying Training Wing operates the Air Force's second busiest joint-use airfield outside of a combat zone. Its 211 aircraft flew approximately 250 sorties per day in 2021 which equates to more than 66,000 flight hours annually. The wing delivers more than 200 Undergraduate

Pilot Training graduates annually, along with 150 graduates of Introduction to Fighter fundamentals and Pilot Instructor Training graduates. ENJJPT trains 50% of all USAF fighter pilots and is the sole source of fighter pilots for partner nations Belgium, Denmark, Germany, the Netherlands, and

Norway. Fourteen NATO countries participate in the unique Euro-NATO Joint Jet Pilot Training

Program.

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1.2.8. The ENJJPT Program would not be what it is today without the ENJJPT Sponsor Program, whereby citizens from the local community play a key role in the welcoming and supporting new and returning members of the ENJJPT family. In 2014 the ENJJPT Sponsor Program was awarded the AETC International Student Support Award. This award recognizes those who support the international training and education mission by sharing their homes, families, and time to international families during their tour in the U.S.

1.2.8.1. Mission: Strengthen partnerships, train NATO fighter pilots

1.2.8.2. Vision: Be the world's premier fighter pilot training program.

1.2.8.3. 14 NATO nations participants:

• Belgium

• Canada

• Denmark

• Germany

• Greece

• Italy

• The Netherlands

• Norway

• Portugal

• Romania

• Spain

• Turkey

• United Kingdom

• United States

1.2.9. SAFB desires services that effectively support military readiness, military operations, SAFB’s training mission and SAFB’s tenants, support a hospitable, safe and reliable living and working environment, provide fast, flexible, customer focused services that achieve consistent quality and continuous improvements in efficiency.

FA300223R0021Attachment 1

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SECTION 2 – ALL SERVICES

2.1. DESCRIPTION OF SERVICES.

2.1.1. Overview.

2.1.1.1. Service Provider (SP) shall meet all requirements and responsibilities in this section applying it to all the service areas in support of the 82nd Training Wing (TRW) mission. This is a Non-Personal

Services PWS for SAFB (this includes: Lake Texoma Recreational Annex and Frederick Airfield) to provide comprehensive Base Operation Support (BOS) functions to include Operations and Maintenance

(O&M), Engineering, Environmental, Emergency Management (EM), Real Property (RP), and Financial

Management (FM) and all related services. All base operations are operated under Federal, State, and

Local rules and regulations. The Government will not exercise any supervision or control over the SP or its Subcontractors. The SP shall solely exercise all supervision, management and control over personnel including subcontractors performing non-personnel services herein. Subcontractors shall be accountable solely to the SP who, in turn, is responsible to the Government. SP shall provide professional, courteous, responsive customer service and accurate information. Focus on customer’s needs and consistently provide services to ensure prompt, responsive, flexible, and cost-effective support in accomplishing

SAFB’s varied missions.

2.1.1.2. Comply with Government publications and all references contained therein in the performance of the required base operations services and equipment maintenance (Reference Appendix A -

Publications). When AF Instructions (AFIs), AF Manuals (AFMAN), Air Force Education and Training

Command (AETC) Instructions conflict with the PWS, the stricter regulation takes precedence.

2.1.2. Program Management and Administration.

2.1.2.1. SP shall provide a management structure that enables SP employees to effectively perform the requirements associated with the execution of this PWS.

2.1.2.2. Establish clear organizational lines of authority and responsibility to ensure effective management of resources. The SP shall be responsible for the selection, recruitment, hiring, transfer, supervision, management, control, and termination of SP employees, as well as assignment and reassignment of associated duties required for this PWS:

2.1.2.3. Provide a Key and dedicated Civil Engineering (CE) Program Manager and CE Deputy Program

Manager to orchestrate and perform all day-to-day activities and functions related to leading, managing, training, and directing people and resources dedicated to performing CE activities. At least one (1) shall be physically present during normal duty hours. This individual shall be responsible for the overall management and coordination of this contract and shall act as the central point of contact (POC) with the

Government. The CE Program Manager shall have full authority to act for the SP on all contract matters relating to daily operation of this contract. The CE Program Manager or CE Deputy Program Manager shall be available on-site within one (1) hour of notification when contract performance occurs outside normal duty hours.

2.1.2.4. Provide 24/7 contact capability who shall be responsible for assuring services are accomplished in accordance with (IAW) this PWS. The Program Manager shall have applicable experience managing

2-10 facility maintenance organizations to ensure all aspects of facility maintenance activities are accomplished IAW all AF CE regulations and instructions.

2.1.3. Personnel.

2.1.3.1. The SP shall provide fully trained, qualified, knowledgeable, licensed, and certified personnel.

All employees hired shall meet local, state, AF, DoD, and federal requirements according to the specified labor skill categories, consistent with Department of Labor (DOL) Register of Wage Determinations and training requirements specified in this PWS. All employees hired shall be able to understand, speak, read, and write English.

2.1.3.2. All employees hired to perform specialized skills as specified in this PWS referenced in

Appendix J for each function.

2.1.3.3. Identification of Key personnel. The SP shall provide to the Contracting Officer (CO), a list of

Key personnel prior to the Pre-Performance conference and NLT thirty-days (30) calendar days after changes occur to the SP’s Key personnel. Key personnel are identified in Appendix J of each respective

PWS Section. If requested by the CO, the SP shall validate the credentials for replacement of Key personnel prior to employment. Key personnel positions shall be permanently filled or replaced with a qualified/certified employee NLT sixty (60) duty days after vacancy. SP shall not cross-utilize dedicated personnel).

2.1.3.4. Furnish, in writing, to the CO and Chief Contracting Officer Representative (C-COR) the names and phone numbers of the contract manager and all SP management and supervisory personnel no later than (NLT) the contract post-performance conference. The CO and C-COR will be notified within five

(5) business days of any proposed changes to the SP's key personnel annotated in each PWS section

Appendix J. The SP shall submit in writing key personnel substitution or replacement requests to include the individual’s resume and qualifications to the CO and C-COR for approval thirty (30) calendar days prior to any necessary changes. A revised listing will be provided to the CO and C-COR within five (5) normal duty workdays after changes occur (CDRL 0204).

2.1.3.5. Personnel Change Notification. Notify Information Technology Department and CE Security

Manager within three (3) business days with names of departing personnel who had access to the network so accounts can be deleted. Provide to the CO and C-COR, within five (5) business days after hiring has occurred, a listing of the names of newly hired employees and the position assigned and names of those personnel transferred to other positions reflecting the position vacated and new position assigned (CDRL

0215).

2.1.3.6. The SP shall be required to report all permanent staffing changes to the CO and C- COR as soon as they are known. A summary report will be sent to the CO and C-COR by the tenth (10th) calendar day of each month detailing all permanent staffing changes (CDRL 0202). If the staffing positions vacated are one-deep and key, the SP shall have sixty (60) calendar days to replace them (CDRL 0216). Assign personnel to perform collateral tasks (duties) identified in Appendix 2E, as required. SP shall not assign dedicated personnel to collateral task (duties). This may not be an all-inclusive list.

2.1.4. Conferences, Meetings and Reviews.

2.1.4.1. SP shall attend and provide support as required by the Government.

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2.1.4.2. Post Award Conference. SP shall attend any Post Award Conference convened by the

Government contracting activity or contract administration office IAW Federal Acquisition Regulation

(FAR) Subpart 42.5, Post Award Orientation.

2.1.4.3. Program Management Review (PMR). CO, Functional Services Manager (FSM), C-COR, AETC Program Manager and other Government personnel, as appropriate, will meet quarterly with the

SP Corporate Contractor Management to conduct a PMR meeting (the on-site SP personnel shall not represent corporate management during these meetings). This meeting is used to discuss the SP’s performance and any issues that are hindering SP performance or customer satisfaction. As well as discuss the seven (7) assessment areas in CPARS. On-site SP personnel shall participate in these meetings, provide feedback, and work with Government representatives to resolve outstanding issues.

2.1.4.4. Multi-Functional Team (MFT) Meetings. The CO, FSM, C-COR, AETC Program Manager and other Government personnel, as appropriate, will meet as needed with the SP to conduct MFT meetings.

The purpose of the MFT Meetings is to solve negative trends, achieve clarifications, and to discuss and resolve issues. SP shall be required to meet during the first month of the contract, quarterly, or as requested by the CO or the SP.

2.1.4.5. Upon receiving draft meeting minutes from 82 CONS, SP shall review, sign, and submit to CO and C-COR for final documentation. The SP shall state areas of non-concurrence, if any, in writing to the CO NLT five (5) duty days after receipt of the signed minutes.

2.1.4.6. Government and SP meetings, (e.g., Award Conference, PMR, MFT) shall be at no additional cost to the Government.

2.1.4.7. Meeting Suspenses. Requests for information may come from all levels of command. Respond to these requests for information within the timeline given with a courtesy copy sent to the C-COR/COR for the functional area. Provide timely reports, prepared, and submitted as listed in Appendix D of each section PWS area (CDRL 0214). Suspenses for information requests, internal/external taskers, and required reports shall be completed accurately and on time. Responses to Base Civil Engineer (BCE) suspenses/taskers shall be routed through the 82 CES/CCQ.

2.1.5. Safety.

2.1.5.1. Safety Program. Perform the requirements of all PWS Service Areas using the safety and health guidelines of the Occupational Safe and Health Administration (OSHA) standards and Air Force Manual

(AFMAN) 91-203, Air Force Occupational Safety, Fire and Health Standards and AFI 91-202. Follow

OSHA criteria as they pertain to occupational safety and health for SP employees and follow AFMAN standards as needed to protect AF resources (facilities, equipment, and AF personnel). These AFIs are not to be considered as all-inclusive; use all applicable references, i.e., OSHA, National Electrical Code, AF Technical Orders and National Fire Protection Association (NFPA) Codes and Standards.

2.1.5.2. Safety Compliance. The SP is solely responsible for compliance with the OSHA Public Law 91-

596 and the resulting standards, OSHA Standard 29 CFR 1910, 29 CFR 1926 and the protection of their employees. It is the SP’s responsibility to make certain that all safety requirements, equipment, and training are met or provided to their employees. Additionally, the SP is responsible to ensure compliance with safety and health standards by their subcontractors. AF Safety, Fire Protection, and

Bioenvironmental Engineering officials may periodically enter a SP’s workplace to verify working

2-12 conditions of AF personnel or to make inspections for protection of government facilities. If an improper procedure or unsafe condition exists, the SP must immediately correct the unsafe condition, and notify the CO and C-COR. Department of Labor OSHA inspectors are authorized right of entry to inspect any place of employment operated by an AF SP. They are, for the most part, “NO NOTICE” inspections.

Notify the C-COR and CO within 24-hours if an OSHA inspector visits the site unescorted by an AF

Safety Technician.

2.1.5.3. Employee Substance Abuse Testing.

2.1.5.3.1. SP shall establish written processes, procedures and personnel conduct policies required for ensuring a safe and efficient work environment; protection of military operations; and high standards of job performance to meet the applicable unit mission. Procedures and policies shall reflect SP employees being subject to substance abuse testing investigation when an individual’s actions or inactions are suspected as factors in a mishap sequence. Investigation and reporting will be conducted IAW DAFI 91-

204, Safety Investigations and Reports.

2.1.5.3.2. SP shall ensure specified testing is accomplished using a certified lab that meets Department of Health and Human Services/Substance Abuse and Mental Health Services Administration certification, medical substance abuse testing facility. Results of the test(s) shall be provided to the C-

COR and CO for completing an investigation.

2.1.6. Security Requirements.

2.1.6.1. Federal Information Security Management Act (FISMA) Compliance. All information technology that transmits, processes, stores, or displays DoD information must be secured, assessed, and authorized in accordance with the Risk Management Framework (RMF) and DoD Instruction (DoDI)

8510.01, dated July 19, 2022.

Agency official for FISMA compliance below:

POC Name

Office Symbol 82 CS/SCXS

Address 227 G Avenue

City State Zip Sheppard AFB TX 76311

Telephone 940-676-6828

Email 82cs.ia@us.af.mil

2.1.6.2. Visitor Group Local Security Policies (VGLSP). The Wing Information Protection Office will provide the Visitor Group contractor with a VGLSP, identifying specific security requirements, how the

SP integrates security requirements for contract operations with the AF to ensure classified information is properly safeguarded and to protect national security.

2.1.6.3. Obtaining and Retrieving Identification Media.

2.1.6.3.1. As prescribed by: AFFARS 5352.242-9000, Contractor Access to Air Force Installations;

AFFARS 5352.242-9001, Common Access Cards (CAC) for Contractor; FAR 52.204-9, Personal

Identity Verification of Contractor Personnel; DoDI 5200.46, DoD Investigative and Adjudicative

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Guidance for Issuing the Common Access Card; DoDM 1000.13, DoD Identification (ID) Cards, ID

Card Life-Cycle; and AFI 36-3026 Vol 2, Common Access Card.

2.1.6.3.2. The SP shall obtain base identification and vehicle passes, if required, for all SP personnel who make frequent visits to or perform work on the AF installation(s) cited in the contract. SP personnel are required to wear or prominently display installation identification badges or contractor-furnished identification badges while visiting or performing work on the installation.

2.1.6.3.3. The SP shall submit a written request, as needed, on company letterhead to the C-COR listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The C-COR will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass. Government ID card holders may not use their credentials to sponsor an individual on to the base to perform work contracted to an official contractor.

2.1.6.3.4. CACs. For SP personnel who require a CAC, SP shall provide a listing of personnel, as needed, who require a CAC to the C-COR. The government will provide the SP instruction on how to complete the Trusted Associate Sponsorship Systems (TASS) application and then notify the SP when approved.

SP personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification

Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)).

While visiting or performing work on installation(s)/location(s), SP personnel shall wear or prominently display the CAC as required by the governing local policy. To be issued a CAC, the SP employee must meet the following requirements:

2.1.6.3.4.1. A favorably adjudicated National Agency Check with Inquiries (NACI) (now a Tier 1 or T1 background investigation) or equivalent in accordance with revised Federal Investigative Standards is the minimum background investigation required for a final credentialing determination for a CAC.

2.1.6.3.4.2. A CAC may be issued on an interim basis based on a favorable National Agency Check or a

Federal Bureau of Investigation (FBI) National Criminal History Check (fingerprint check). This must be adjudicated by appropriate approved automated procedures or by a trained Security or Human

Resources (HR) specialist and successful submission to the Investigative SP (ISP) of a NACI or a personnel security investigation (PSI) equal or greater in scope.

2.1.6.3.5. If the SP employee does not meet the minimal criteria for CAC issuance and does not require a clearance, see 2.1.6.5.4.

2.1.6.3.6. During performance of the service, the SP shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site.

2.1.6.3.7. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DoDM 5200.08v3_AFMAN 31-101v3, Installation Perimeter Access

Control, and DoD 5200.02_AFMAN 16-1405, Air Force Personnel Security Program.

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2.1.6.3.8. Upon completion or termination of the contract or expiration of the identification passes, the

SP shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

2.1.6.4. All commercial vehicles will be directed to Missile Road for processing through the Commercial

Vehicle Inspection (CVI) Area, when operational. Inspection members will conduct thorough inspections of the interior and exterior of the vehicle for items prohibited from the installation such as explosive devices, weapons and ammunition, drugs, and open or closed alcohol containers.

2.1.6.5. Security Clearance Requirements.

2.1.6.5.1. The SP must possess or obtain an appropriate facility security clearance (SECRET) prior to performing work on a classified government contract. If the SP does not possess a facility clearance, the government will request one.

2.1.6.5.2. The SP shall request personnel security clearances, for employees requiring access to classified information within fifteen (15) business days after receiving a facility clearance or, if the SP is already cleared, within fifteen (15) business days after service award.

Table Personnel Security Clearance Requirements by function.

Specialty Reason Clearance

Required

Management Personnel Personnel requiring access to classified plans or members of the Crisis Action Team (CAT) or access to priority aircraft/equipment

SECRET

IT/Communications Personnel requiring to the SIPRNET SECRET

CE-O&M Personnel requiring access to the vulnerability assessment

SECRET

CE-Installation

Maintenance and

Engineering

Personnel requiring access to the vulnerability assessment

SECRET

EM personnel Personnel requiring access to the vulnerability assessment

SECRET

2.1.6.5.3. List of Employees. The SP shall maintain a current list of employees. The list shall include employee's name, social security number, and level of security clearance. The list shall be validated and signed by the company Facility Security Officer (FSO) and provided to the C-COR and Information

Protection Office (IP Office) at the performance site thirty (30) calendar days prior to the full performance start date. Updated listings shall be provided when an employee's status or information changes, within three (3) business days (CDRL 0201). A Visit Request for all employees with a security clearance is required to be sent through the Defense Information System for Security (DISS) or successor system, and must be updated for any contract personnel changes, annually (CDRL 0209). IPO will supply the

SP with the Security Management Office (SMO) codes for visit request(s), upon notification of on base performance. The SP shall notify the IP Office at the operating location thirty (30) calendar days before full performance start date. The notification shall include:

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• Name, address, and telephone number of company key management representatives.

• The contract number and contracting agency.

• The highest level of classified information to which employees require access.

• The location(s) of service performance and future performance, if known.

• The date service performance begins.

• Any change to information previously provided under this paragraph.

2.1.6.5.4. Suitability Investigations.

2.1.6.5.4.1. SP personnel not requiring access to classified material shall successfully complete, as a minimum, a Tier 1 (T1) investigation, before operating government furnished workstations. The SP shall comply with the DoDM 5200.02, Procedures for the DoD Personnel Security Program and AFI 17-130, Cybersecurity Program Management, and DoDI 5200.46, DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card, requirements. T1 investigation requests are initiated using the

Standard Form (SF) 85 and are submitted to the installation Information Protection Office through the using agency’s Security Manager (SM). T1 investigations are different from the Wants and Warrants checks, and are provided by the government at no additional cost to the SP.

2.1.6.5.4.2. Technicians requiring IT-Level I and II access with no access to classified material, the SP shall complete Tier 3 (T3) investigations. These investigations are submitted using the SF 86 and are submitted to the Information Protection (IP) Office through the using agency Unit Security Manager within five (5) calendar days after contract start. These investigations are provided by the government at no additional cost to the SP.

2.1.6.5.4.3. SP must report immediately to 82 CES Security Assistant any subsequent automatic disqualification criteria IAW DoDM 1402.05, para 4.3, and presumptive disqualification criteria under para 4.4.

2.1.6.5.5. Security Assistant Appointment. The SP shall appoint a Security Assistant for the on base long term visitor group. The security representative may be a full-time position or an additional duty position.

The security representative shall work with the host organization to provide employees with training required by DoDM 5200.1-V1, DoD Information Security Program: Overview, Classification and

Declassification, DoDM 5200.1-V2, DoD Information Security Program: Marking of Information, DoDM 5200.1-V3, DoD Information Security Program: Protection of Classified Information, and

AFMAN 16-1404v1, Information Security Program: Overview, Classification and Declassification, DoDM 5200.01v2_AFMAN 16-1404v2, Information Security Program: Marking of Classified

Information, DoDM 5200.01v3_AFMAN 16-1406v3, Information Security Program: Protection of

Classified Information, and DoDI 5200.48_DAFI 16-1403, Controlled Unclassified Information. The

SP shall provide initial and follow-on training to SP personnel who work in AF controlled/restricted areas. AF restricted and controlled areas are explained in AFI 31-101, Integrated Defense (ID) Planning.

2.1.6.6. Controlled Unclassified Information (CUI). The SP shall comply with DoDI 5200.48, Controlled Unclassified Information, DoDI 5200.48_DAFI 16-1403, Controlled Unclassified

Information, DoDM 5200.01v1_AFMAN 16-1404v1, Information Security Program, and FOIA

Program. The SP shall monitor CUI aggregation and compilation based on the potential to generate classified information pursuant to security classification guidance addressing the accumulation of unclassified data or information. SPs personnel must complete the DoD Mandatory CUI training, within

2-16 thirty (30) days of full performance start. The CUI training course #IF141.06 at the Defense Security

Service Center for Development of Security Excellence (CDSE) Security Awareness Hub at: DoD

Mandatory CUI Training #IF141.06, Annually

(https://securityawareness.usalearning.gov/cui/index/html).

2.1.6.7. Freedom of Information Act (FOIA). The SP shall comply with DoDM 5400.07_AFMAN 33-

302, DoD Freedom of Information Act (FOIA) Program, requirements. The regulation sets policy and procedures for the disclosure of records to the public. The SP shall comply with AFI 33-332, Air Force

Privacy and Civil Liberties Program, when collecting and maintaining information protected by the

Privacy Act of 1974 authorized by Title 10, United States Code, Section 8013.

2.1.6.8. Data Rights. SP will be provided access to information required to accomplish assigned tasks commensurate with security clearance and on a need-to-know basis. During any PoP, all data pertaining to this PWS shall be returned to the Government or, with CO direction, destroyed upon contract expiration. SP shall not retain classified or unclassified material generated or received under this PWS and any resultant contract action after this PWS ends without approval of the appropriate office of primary responsibility.

2.1.6.9. Reporting Requirements. The SP shall comply with AFI 71-101, Volume-1, Criminal

Investigations, and Volume-2, Protective Service Matters, requirements. SP personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, SP personnel, resources, and classified or unclassified defense information.

SP employees shall be briefed by their management, upon initial on-base assignment and as required thereafter.

2.1.7. Physical Security.

2.1.7.1. Areas controlled by SP employees shall comply with DoDM 5200.08v3_AFMAN 31-101v3, Installation Perimeter Access Control.

2.1.7.2. Operating Instructions (OI). The SP shall adhere to the AF activity OI for internal circulation control, protection of resources, and to regulate entry into AF controlled areas during normal, simulated, and actual emergency operations.

2.1.7.3. Lock Combinations. The SP shall comply with DoDM 5200.1-V3, DoD Information Security

Program: Protection of Classified Information, requirements for changing combinations to storage containers used to maintain classified materials. Access lock combinations will be protected from unauthorized personnel. The SP will adhere to the Air Force activity operating instructions ensuring lock combinations are not revealed to unauthorized persons and ensure the procedures are implemented. The

SP is not authorized to record lock combinations without written approval by the Government Functional

Director or Area Chief.

2.1.7.4. Traffic Laws. SP and SP employees shall comply with (installation) base traffic regulations.

Driver Distractions. IAW AFI 31-218, Motor Vehicle Traffic Supervision, Paragraph 4-2c(3), vehicle operators on a DoD installation and operators of Government owned vehicles will not use cell phones unless the vehicle is safely parked or unless they are using a hands-free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hands-free cellular phones) while operating a motor vehicle is prohibited. Use of those devices impairs driving and masks or prevents

2-17 recognition of emergency signals, alarms, announcements, the approach of vehicles, and human speech.

The potential for driver distractions such as eating and drinking, operating radios, compact disc players, global positioning equipment, and so on should only be done when the vehicle is safely parked, when possible.

2.1.8. Publications and Forms.

2.1.8.1. The SP may obtain the forms and publications, located in Appendix 2A, expressly required to perform the work in this contract via the internet at AF e-Publishing, http://www.e-publishing.af.mil.

2.1.8.2. In the event that a federal form or publication is not available online or access to the site is not granted, SP may request the Chief COR to provide the publication and support for granting access to the e-publishing site. Supplements, Operating Instructions (OI), amendments, or other derivatives to the publications from any organizational level may be issued during the life of the contract and must be followed if the publication are listed as mandatory. Any reference to a publication is meant to include the basic and all its supplements, amendments, and revisions.

2.1.8.3. SP shall be knowledgeable of and comply with all applicable Federal, State, and County, DoD, AF, and local regulatory guidance, instructions, and requirements for successful execution of this contract.

2.1.8.4. SP shall immediately implement those changes in publications, within twenty-four (24) hours, which result in a decrease, or no change in the contract price and notify the CO and C-COR in writing of such change(s). Should a decrease in contract price result, the SP shall provide a proposal for a reduction in the contract price to the CO.

2.1.8.5. Prior to implementing any mandatory revision, supplement, or amendment to a publication or directive that will result in a contract price increase, the SP shall submit to the CO a price increase proposal and obtain approval from the CO prior to implementing such changes. The SP shall submit a price increase proposal within sixty (60) calendar days from notification of the revision, supplement, or amendment-giving rise to increase in cost of performance; however, the CO may direct immediate implementation and waive the prior approval requirement (CDRL 0212).

2.1.8.6. Negotiation and/or increased cost approval may take place during or after implementation at the discretion of the CO. Failure of the SP to submit a price proposal to CO within sixty (60) calendar days from the date of receipt of any change shall require the SP to perform in IAW such change with no increase in contract price.

2.1.8.7. SP shall be responsible to ensure all publications and the publications, listed in Appendix 2A, are maintained and current. In the event there is a conflict between two (2) or more publications, the SP shall provide evaluation along with and necessary backup data to the CO and C-COR. CO will provide resolution of the conflict to the SP. SP shall ensure that all technical orders, regulations, instructions, manuals, pamphlets, and forms are current and available or on order to perform all requirements of this

PWS.

2.1.9. Records Management.

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2.1.9.1. Ensure all records used are consistent with the definition of records used in the Presidential and

Federal Records Act Amendment of 2014. Records include all recorded information, regardless of form or characteristic, made or received by a Federal agency under Federal law or in connection with the transaction of business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organizations, functions, policies, decisions, procedures, operations, or other activities of the US Government or because of the informational value of the data in them. Records provided by or generated for the Government in the performance of the PWS, will remain Government property and shall be maintained IAW the following directives:

• Federal Records Act of 1950 (Public Law 81-754)

• Freedom of Information Act (FOIA) (Public Law 90-23)

• Privacy Act of 1974 (Public Law 93-579)

• Department of Defense Manual (DoDM) 5200.01 Volumes 1-3

• Department of Defense Instruction (DoDI) 5015.02, DoD Records Management Program

• DoDD 5100.03, Support of the Headquarters of Combatant and Subordinate Unified Commands

• DoD 5015.02-STD, Electronic Records Management Software Applications Design Criteria

Standard

• AFPD 33-3, Information Management

• AFI 33-322, Records Management and Information Governance Program

2.1.9.2. Identify a primary and alternate Records Inventory Manager in support of the Records

Management; Privacy Act; and FOIA Program and manage the program IAW AFI 33-322. Provide a

Records Inventory Manager LOA by the full contract performance start date. (Attachment 1, Example

Letters of Appointment)

2.1.9.3. Government owned records shall be segregated from SP-owned records, regardless of the media type. Government records management at the functional-level is under life-cycle management (creation, maintenance, storage and use, and disposition) of information records. Prepare records; complete applicable records; and provide shipment of records requiring staging or retirement to the Federal

Records Center. Maintain electronic records using an AF approved electronic records keeping system.

2.1.9.4. Action to destroy Government records can only be based on authorized records disposition schedule as approved by the National Archives and Records Administration (NARA). If there is no

NARA disposition, records shall be maintained by the SP until disposition is established…