Keesler PWS 21 Mar 22.pdf

FA300223R0007

Attachment 1

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Section 2: All Services

Performance Work Statement (PWS)

TABLE OF CONTENTS

SECTION 2-1: DESCRIPTION OF SERVICES

SECTION 2-2: SERVICE SUMMARY

SECTION 2-3: GENERAL INFORMATION

APPENDIX 2A: PUBLICATIONS

APPENDIX 2B: WORKLOAD DATA

APPENDIX 2C: MAPS AND WORK AREA LAYOUT/GOVERNMENT FURNISHED

FACILITIES (GFF)

APPENDIX 2D: CONTRACT DATA REQUIREMENTS LIST (CDRL)

APPENDIX 2E: COLLATERAL TASKS (DUTIES)

APPENDIX 2F: GOVERNEMENT FURNISHED PROPERTY (GFP)

APPENDIX 2G: GOVERNMENT FURNISHED TRAINING (GFT)

APPENDIX 2H: ACRONYMS

APPENDIX 2I: OPERATIONS PLANS (OPLANS) AND SUPPORT AGREEMENTS

APPENDIX 2J: SPECIAL TRAINING, CERTIFICATIONS AND LICENSING

REQUIREMENTS

FA300221R0012

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SECTION 2-1

2.1. DESCRIPTION OF SERVICES.

2.1.1. Overview.

2.1.1.1. The Service Provider (SP) shall provide non-personal recurring services and shall meet all requirements and responsibilities in support of the service areas identified in this PWS. The SP’s personnel shall be fully trained, qualified, certified, and licensed, to meet local, state, Air Force

(AF), Department of Defense (DoD), and Federal requirements and be knowledgeable professionals who are customer service oriented. The SP shall ensure quality work performance in accordance with (IAW) applicable performance thresholds. The SP shall partner with the base/installation community to continuously improve the quality of all programs and services offered in support of the wing/base mission. All requirements of this PWS will be applicable to

Keesler, Air Force Base (AFB), and any attached or related properties under the control of Keesler

AFB, unless otherwise noted.

2.1.1.2. SP Furnished Services, Equipment, Property, and Supplies. Unless expressly stated elsewhere as Government furnished, the SP shall provide all vehicles, administrative supplies, office equipment (to include copiers, facsimile machines, shredders), personnel protection equipment, tools, materials (for example, industrial rags), equipment, medical physicals and testing, personal communication media, and employee personal exposure monitoring.

2.1.1.3. The SP shall support and participate in Continuous Process Improvement (CPI) and support planning of Air Force Community Partnership initiatives.

Note: AF Policy Directives (AFPD), AF Instructions (AFI), AF Manuals (AFMAN), AF

Pamphlets (AFPAM), DoD publications, Air Education and Training Command Instructions

(AETCI), Executive Orders (EO), Public Law (PL), Code of Federal Regulations (CFR), and

Keesler AFB Instructions and Supplements are identified in each Section of this PWS.

2.1.2. SP shall:

2.1.2.1. Hours of Operation. Unless expressly stated elsewhere, operating hours established by the

SP shall be consistent with meeting the contract performance requirements or as directed by the

Contracting Officer (CO). Normal duty hours for the Staff offices will be 0700-1600 hours

Monday through Friday. The Federal legal holidays below are normally observed. Occasionally, Federal holidays will be declared normal training days and full SP support will be required. Notice of this requirement will be given to the SP at least seven (7) workdays in advance.

New Year’s Day Labor Day

Martin Luther King’s Birthday Columbus Day

Washington’s Birthday Veterans Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

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Juneteenth National Independence Day

2.1.2.2. Personnel. Exercise management and operational control over, and retain full responsibility for, performance requirement set forth in this PWS to include all Sections. The

Government will not exercise any direct supervision over the SP’s employee performance under this contract.

2.1.2.2.1. Qualification of Personnel. Provide properly fully trained, qualified, and/or certified technicians to meet mission requirements. The SP’s personnel shall be able to read, write, speak and understand English. The SP’s proposed staff for the positions listed in the respective Section

PWS, Appendix J sections must be submitted in writing to the 81st CONS Contracting Officer for approval within 30 calendar days of contract award, and must be approved at least calendar days before the transition period ends.

2.1.2.2.2. The SP shall submit the names of its company officers, parent companies, and parent company officers to the CO and Headquarters (HQ) Air Force Education & Training Command

(AETC)/A4 Program Manager (PM) at the Pre-Performance Conference. Changes to the list shall be submitted to the CO within 30 calendar days after the change. This information may be provided to other Government agencies or activities for official use only. (CDRL 0205)

2.1.2.2.3. Provide a Program Manager (PM). PM shall be physically present during normal duty hours. This individual shall be responsible for the overall management and coordination of this contract and shall act as the central point of contact with the Government. The PM shall have full authority to act for the SP on all contract matters relating to daily operation of this contract. The

PM shall have full authority to submit cost proposals, negotiate changes, and sign modifications up to $500,000. The PM shall be available on-site within one (1) hour after notification when contract performance occurs outside normal duty hours. If PM will be unavailable for on-site requirements, a qualified alternate shall be identified to the ACO prior to the PM’s absence.

2.1.2.2.4. Provide a dedicated CE Director. The CE Director shall orchestrate and perform all day-to-day activities and functions related Operations Management, Installation Management, Installation Engineering, Emergency Management, and Vertical Transportation Equipment (VTE).

CE Director shall lead, manage, train, and direct personnel and resources dedicated to performing

CE activities. The CE Director shall ensure compliance with most current Occupational Safety and

Health Act (OSHA), Environmental Protection Agency (EPA), National Fire Protection

Association (NFPA), Department of Defense (DoD), Air Force (AF), federal, state, and local codes and requirements as well as higher headquarters standards. Ensure no adverse notifications are received for fire, safety, or health violations from federal, state, or local authorities for SP-maintained systems or equipment. Ensure SP personnel populate, maintain, update, generate, and manage data and reports from current, any other government designated replacement systems, and any other data collection systems as required by higher headquarters.

2.1.2.2.5. Furnish, in writing, to the CO and the 81st Training Wing (TRW)/Information Protection

(IP) Office the names and phone numbers of the contract manager and all SP management and supervisory personnel not later than 10 calendar days prior to full performance start. The CO will

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2-4 be notified immediately of any proposed changes to the SP's key personnel. SP ensures key personnel meet experience and qualifications for key positions, see respective Section PWS, Appendix J. The SP shall submit in writing key personnel substitution or replacement requests to include the individual’s resume and qualifications to the CO for approval 30 duty days prior to any necessary changes. A revised listing will be provided to the CO and 81st TRW/IP offices within five (5) normal duty workdays after changes occur. (CDRL 0206)

2.1.2.2.6. Current listing of employees. Submit to the CO no later than 15 calendar days prior to full performance start date, a list of employees by names, addresses, social security numbers, and level of security clearance to include subcontractor(s). Provide updates as they occur. This information may be provided to Government agencies or activities for official use only. The list shall be validated and signed by the SP’s Security Representative and provided to the

Administrative Contracting Officer (ACO) and Security Forces Operations (SFO). Updated listings shall be provided to the ACO, Unit Security Manager, and Information Security Program

Manager (ISPM) when an employee's status or information changes, within five (5) normal duty workdays after changes occur. SP provides an approach for recruiting (both locally and nationally), training, qualifying, and certifying employees to sustain a qualified workforce throughout the life of the contract and ensure minimal disruption. Ensure Privacy Act information is properly marked and protected from unauthorized access, disclosure, or manipulation. SP updates government provided manpower matrix and Work Breakdown Structure (WBS) of all personnel and shall be submitted to the Keesler CO not later than 15 calendar days prior to full performance start and at the first workday of every month. (CDRL 0201, 0218)

2.1.2.2.7. The SP shall ensure positions are filled by the start date of full contract performance.

The SP must validate credentials of potential candidates to ensure personnel possess appropriate levels of education, experience, expertise and ability to obtain required Government security clearance. The SP shall ensure continuation of services during personnel absences due to sickness, leave, and voluntary or involuntary termination from employment such that impact to the

Government is minimal and position vacancies do not exceed 60 calendar days. The SP shall provide a qualified, stable workforce with minimal turnover of personnel.

2.1.2.2.8. Assign personnel to perform collateral duties identified in of each service area section as required. (See Appendix 2E)

2.1.2.2.9. Provide to the impacted Functional Commanders (FC) of 81st Civil Engineering

Squadron (CES), 81st Logistics Readiness Squadron (LRS), 81st Force Support Squadron (FSS), or 81st Operations Support Flight (OSF), Chief Contracting Officer Representative (COR), and

CO, within five (5) normal duty workdays after hiring has occurred, a listing of the names of newly hired employees and the position assigned and names of those personnel transferred to other positions reflecting the position vacated and new position assigned. (CDRL 0202, 0209)

2.1.2.2.10. Conduct random drug tests on all SP employees who are employed under this contract.

SP personnel who are involved with illegal drugs, other controlled substances or who abuse alcohol pose unacceptable risks to safe and efficient operations. The SP shall have a program to prohibit employees from using, possessing, being under the influence, or otherwise being involved with

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2-5 illegal drugs and from abusive use of controlled substances. The SP shall submit a Report of

Requested Substance Abuse Testing to the ACO, within three (3) duty days after request. (CDRL

0209)

2.1.2.2.11. Employees shall be subject to substance abuse testing IAW AFI 91-204_AFGM 2020-

01, Safety Investigations and Hazard Reporting, paragraphs 1.1 and 1.3; investigate an individual’s actions or inactions when factors are suspected in a mishap sequence, utilizing AFI 91-

204_AETCSUP, Safety Investigation and Hazard Reporting, paragraph 1.3.3. The CO may identify the employees to be tested and the drugs for which those employees must be tested. The

SP shall accomplish the specified testing using a certified medical substance abuse testing facility

(i.e., a certified lab that meets Department of Health and Human Services (DHHS)/ Substance

Abuse and Mental Health Services Administration (SAMHSA) certification). Results of the test(s) shall be provided to the CO and sent to the Government agency requesting the testing solely for the purpose of completing an investigation. (CDRL 0209)

2.1.2.2.12. Not use the services of any person in the performance of this contract whose presence or action(s) endangers the health, life, safety, security, general well-being or operational mission of the installation to include its population, equipment, and facilities.

2.1.2.2.13. Not employ any person who is an employee of the DoD (either military or civilian) if such employment would be contrary to the Government’s policies including AFI 64-106, Contractor Labor Relations Activities, paragraph 3, and Department of Defense Directive (DoDD)

5500.07, Standards of Conduct, paragraph 2, unless such person has received written waivers of any installation policies restricting employment and/or written approval of off-duty employment.

2.1.2.2.14. Not employ any person who is a spouse or dependent of a DoD employee (military or civilian) when such employment would create an actual or perceived conflict of interest.

2.1.2.3. Develop a Training Plan containing written procedures to ensure employees are fully trained, task proficient, and task certified prior to being declared position qualified. One (1) copy of the SP’s complete Training Plan shall be provided to the CO prior to pre-performance conference for review and acceptance by the Government. When changes are made to this training plan during the life of the contract, the proposed changes shall be reviewed by the COR office prior to submittal to the CO for acceptance prior to implementation. Additional training requirements may be stated in the service area section of this PWS. (CDRL 0204)

2.1.2.3.1. Personal Appearance. SP personnel shall present a clean, neat appearance and be easily recognized as SP personnel. Recognition will be accomplished by distinctive clothing (uniforms, ball caps, and/or identification badges bearing the company name and/or logo). If caps are worn on the flight line they must adhere to AF, AETC, and Occupational Safety and Health

Administration (OSHA), Foreign Object Damage (FOD) prevention directives. Specific uniform types may be required as identified by service areas. In addition, the SP shall ensure clothing worn by contract personnel with access to engine operating areas do not present a potential FOD hazard.

SP personnel below branch level shall wear distinctive clothing, including seasonal apparel. SP clothing and hats for personnel below the branch level shall clearly depict the company name. The

Attachment 1 Amendment 003

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2-6 employee’s last name shall be on the uniform shirts and jackets/coats (the union position may be included).

2.1.2.3.2. Company name/logo or insignia and/or company position title, will be attached to uniform shirt, and jacket/coat at no cost to the Government. Union logo/insignia and/or union position title may also be attached. Logo insignia must not exceed 13 square inches in size. Letters and/or numbering shall not exceed two (2) inches in height. If incorporated, presentation, (e.g.

logo, lettering, etc.) must maintain a professional image and must be permanently attached.

2.1.2.3.3. SP personnel that will be operating outdoors, during periods of warm weather, may wear conservative shorts. If worn, shorts shall be of the same material and color as the long pants, shall be hemmed, and not shorter than four inches above the knee. During periods of cold weather, employees on the flight line are authorized to wear plain (no patches) black or dark blue ski caps.

If a cap is worn (optional), the AF retains the approval authority over the color of the caps.

2.1.2.3.4. Other SP personnel (i.e. management branch level and above and office employees) are not required to wear distinctive clothing, but shall present a conservative business appearance at all times. These personnel shall wear SP provided name tags or photo ID badges depicting company name, employee's name, and employee's title.

2.1.2.3.5. The following apparel SHALL NOT BE WORN: Apparel in a ragged and frayed condition, caps/hats (other than issued clothing) on the flight line, tank tops, halter tops, crop tops, sleeveless shirts, mesh and see through garments, exposed clothing with obscene language or logos, gym or sweat suit apparel, or any clothing that could present an unfavorable image or cast discredit upon the installation, its personnel, or the United States Air Force (USAF).

2.1.2.4. Tobacco Policy. SPs are advised that the Commander has placed restrictions on the use of tobacco products in AETC facilities. SP employees and visitors are subject to the same restrictions as are Government personnel. Smoking and use of chewing tobacco is permitted only in designated tobacco use areas. The SP and its employees shall comply with the AF and base/installation facilities smoking policy as described in AFI 48-104, Tobacco Free Living.

2.1.2.5. Enterprise-wide Contractor Manpower Reporting Application (e-CMRA) (IAW Office of the Secretary of Defense Memorandum, dated 16 Oct 2019). The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of service provided under this contract for the Base Operations Support (BOS) via a secure data collection site. The contractor is required to completely fill in all required data fields at www.sam.gov is required by USC 10, 235, and 2330a. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30

September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year (CY). Contractors may direct questions to the sam.gov help desk. Provide notification to the ACO when contractor and subcontractor inputs are completed.

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2.1.2.6. Quality Control (QC) System. Establish, execute, and maintain a complete Quality Control

System to include a Quality Control Plan (QCP) that continuously ensures the requirements of this contract are provided as specified. The SP shall develop, implement and maintain the QCP by functional area. SP shall provide a QCP 30 calendar days after contract award. The QCP shall describe the SP’s approach and policies pertaining to quality control, applicable procedures, QC organization, method for determining and reporting root cause, method for accomplishing corrective actions, including follow-on actions if required. The QCP shall be designed to promptly detect errors and omissions in day-to-day performance and to identify and correct conditions adversely affecting the quality of products and services provided to the Government. The government reserves the right to withhold payments in areas where SP fails to perform a service area. Additionally, the QCP shall identify the entity responsible for CPI and the method of executing CPI throughout the life of the contract. The QC system shall be robust enough and resourced adequately to execute these capabilities across the entire scope of SP responsibility. It shall have provisions for: (1) Identifying the extent and cause of nonconformance; (2) Defining standard methodology for root cause determination and reporting; (3) Analyzing adverse trends including root cause analysis; (4) Implementing methods for improvements and corrections; (5)

Determining adequacies of corrections and the effectiveness of procedures through continued monitoring; (6) Establishing effective procedures for key and lock combination control; (7)

Detecting potential deficiencies through an active self-inspection program; (8) Prevention of FOD.

(CDRL 0203)

2.1.2.6.1 The SP shall have an on-site Quality Performance Office to exercise overall responsibility and accountability for managing quality.

2.1.2.6.2. The SP’s complete QCP shall be provided to the Chief COR and CO within 30 calendar days after contract award and as changes occur for acceptance prior to implementation. The QCP is subject to CO acceptance or rejection. In the event that sections of the QCP are rejected by the

CO, the SP shall make necessary changes within 10 workdays of the notification of non-acceptance. The QC System and written QCPs shall include complete outlines on how quality will be controlled in all areas. Changes to the QCP during contract performance shall be submitted to the CO for acceptance not later than 10 workdays prior to any changes being affected by the SP.

(CDRL 0203)

2.1.2.7. The SP shall support AF unit self-assessments conducted pursuant to the AF Self-

Assessment Program directed under AFI 90-201, The Air Force Inspection System and applicable supplements, and will maintain access to related reporting systems such as Management Internal

Control Toolset (MICT) and Enterprise Environmental, Safety, and Occupational Health

Management Information System (ESOH-MIS) or their successors. Any SP direct reports required by AF, Major Command (MAJCOM), Functional Area Managers or Contracting Officer will be governed by PWS Paragraph 2.1.21. Meeting Suspense.

2.1.3. Occupational Safety and Health.

2.1.3.1. Comply with the OSHA PL 101-552, Administrative Dispute Resolution Act and the resulting standards, OSHA Standard 29 CFR 1910, Occupational Safety and Health Standards, 2-8

National Electrical Code, National Fire Codes, DoDD 4715.01E, Environment, Safety, and

Occupational Health (ESOH), and the protection of their employees, and AFPD 90-8, Environment, Safety, and Occupational Health Management and Risk Management and AFMAN

91-203_AFGM 2020-01, Air Force Occupational Safety, Fire, and Health Standards. It is the SP responsibility to make certain that all safety requirements, equipment, and training are met and provided to their employees. Additionally, the SP is responsible to ensure compliance with safety and health standards by all SP subcontractor employees. AF Safety, Fire Protection, and

Bioenvironmental Engineering officials may periodically enter a SP’s workplace to verify working conditions of personnel or to make inspections for protection of Government facilities, personnel and equipment. If an improper procedure or unsafe condition exists, the SP shall immediately correct the unsafe condition, and notify the applicable Wing Representative/CO. Department of

Labor OSHA inspectors are authorized right of entry to inspect any place of employment operated by an AF SP. They are, for the most part, “NO NOTICE” inspections. Notify the COR if an OSHA inspector visits the site unescorted by an AF Safety Technician.

Note. All references to the AF Bioenvironmental Engineering (SGPB) office or the AF Public

Health (SGPM) office in Air Force documents for contract personnel should be interpreted to mean a reference to the SP provided industrial hygiene services for the SP’s personnel. Likewise, any such reference about worker hazards and recommendations to get bioenvironmental engineering determinations or support in the Technical Orders (T.O.) means that SP personnel must obtain such support from the SP’s industrial hygiene function.

2.1.3.2. Government Owned Contractor Operated (GOCO) facilities shall be maintained and operated IAW OSHA, DoD, and AF health and safety standards.

2.1.3.3. SP is responsible for performing required personnel exposure assessments and medical surveillance.

2.1.3.4. The SP shall assist the Wing/Base/Installation Safety Office in the investigation and reporting of mishaps. Mishap investigation and reporting of accidents involving only SP personnel shall be the responsibility of the SP. The SP shall immediately notify Chief COR/Superintendent, the appropriate Wing/Base/Installation Safety Office, Wing/Unit Command Post, and CO of any serious injury or an on-the-job death of SP personnel.

2.1.3.5. SP shall appoint an Occupational Safety and Health Monitor for safety and health related issues.

2.1.3.6. Report to the CO any malfunctioning or newly procured Government Furnished

Equipment (GFE) requiring evaluation. The SP shall provide an Annual GFE Inventory Equipment

Test & Inspection Records to the ACO, BCE and FES COR Recorded in FES-IMS and in F&ES

Official File, within 10 calendar days after start of contract, annually within 10 calendar days after start of each FY, and as requested. The SP shall provide an Annual Incidentals to the Place of

Performance (It-PoP) Inventory & GFE Inventory to the ACO, BCE and FES COR, within ten

(10) calendar days after start of contract, and annually within 10 calendar days after start of each

FY. (CDRL 0214, 0215)

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2.1.3.7. Identify and Report Safety Hazards and Mishaps IAW all chapters of AFI 91-204_AFGM

2020-01 AFI 91-204_AETCSUP, and AFI 91-207. The SP shall implement a system that will immediately identify and report safety hazards, mishaps, and reportable incidents involving AF facilities, aircraft, or equipment IAW applicable directives to the COR, CO and

Wing/Base/Installation Safety Office staff. (CDRL 0210)

2.1.3.8. The SP shall take immediate steps to correct non-compliance with occupational health or safety directives that could cause injury to AF or other personnel, or damage to AF or other property or equipment.

2.1.3.9. SP shall notify the CORs within one (1) duty days when hazards or Risk Assessment Codes

(RAC) are discovered. SP will also submit work order within one (1) duty if it pertains to a facility hazard to the Civil Engineer (CE) customer service help desk.

2.1.4. Security Requirements.

2.1.4.1. SP shall appoint a Security Representative for the on-base long-term visitor group. The

Security Representative may be an additional duty position. The Security Representative, working in concert with the Security Manager of the requesting activity shall provide employees with training required by DoDM 5200.01-V1, paragraph 9.f., DoD Information Security Program:

Overview, Classification, and Declassification, and DoDM 5220.22 V2_AFMAN 1606, Vol 2, National Industrial Security Program: Industrial Security Procedures for Government Activities.

2.1.4.2. Visitor Group Security Agreement (VGSA). The SP shall enter into a long-term VGSA.

This agreement shall outline how the SP integrates security requirements for service operations with the AF to ensure effective and economical operation on the installation.

2.1.4.2.1. The Government will provide the SP with security support to include storage containers for classified information/material classified reproduction facilities, use of base classified mail services, security badges, base visitor control, investigation of security incidents, and the use of security forms and conducting inspections required by DoD 5220.22-M, National Industrial

Security Program, Operating Manual, and DoDM 5220.22 V2_AFMAN 1606, Vol 2, National

Industrial Security Program: Industrial Security Procedures for Government Activities.

2.1.4.2.2. Security support requiring joint Government and SP coordination includes packaging classified information, mailing and receiving classified materials, implementing emergency procedures for protection of classified information, security checks and internal security controls for protection of classified material.

2.1.4.2.3. Keesler AFB long-term VGSA may take the place of a Standard Practice Procedure

(SPP).

2.1.4.2.4. Facility Clearance (FCL) Requirements. The SP shall possess or obtain a SECRET FCL from the Defense Security Service (DSS) prior to performing work on a classified Government contract. If the SP does not possess an FCL, a procuring activity of the Government, or cleared

2-10 contractor in the case of subcontracting, will request the clearance when a definite, classified procurement need has been established. Requests for obtaining an FCL are submitted by the requestor to the DSS.

2.1.4.3. The SP shall maintain a current listing of all employees on a Visitor Authorization Letter

(VAL). The VAL shall be validated and signed by the company's Facility Security Officer (FSO) and provided to the ACO and 81st TRW Information Security Program Manager as soon as possible prior to the contract start date. This document must be updated quarterly. The SP shall ensure sensitive information (i.e., Privacy Act information) is properly marked and protected from unauthorized access, disclosure, or manipulation. The VAL shall include: (1) Name, address, and telephone number of company representatives; (2) The contract number and contracting agency, if applicable; (3) The highest level of classified information that the SP's employees require access to; (4) The location(s) of service performance and future performance, if known; (5) The date service performance begins and the times the representatives will be working on the base on a daily basis; (6) Any change to information previously provided under this paragraph. (CDRL

0211)

2.1.4.4. Individual Clearances Requirements. Individual Security clearances (Tier 3) are accomplished by the FSO through the DSS. These security clearances will be submitted and maintained by the SP at no cost to the Government. Security clearances (Tier 3) are to be requested within 14 workdays after receiving a facility clearance or, if the facility is already cleared, the personnel must be cleared (either a Security Clearance or Interim Computer access request approved by the CE Commander) before the first day of contract performance. Derogatory information involving those with national security eligibility

(regardless of whether that person has access to classified) will be reported to 81st FTW/IP required by DoDM 5200.02_AFMAN 16-1405, Air Force Personnel Security Program.

2.1.4.5. Personnel Security Clearance Tier 3 (Secret) Requirements by function:

Maintenance Specialty Reason Investigation

Required

Management Personnel Personnel requiring access to classified plans or members of the Crisis Action Team (CAT) or access to priority aircraft/equipment

SECRET

IT/Communications Personnel requiring access to the Secure Internet

Protocol Router Network (SIPRNET)

Personnel with access to Personal Privacy Information

(PPI): Network Enterprise, Server and System Support, SP Desktop Support, Postal Center

SECRET

Civil Engineering (CE)

-Operations &

Maintenance

Personnel requiring access to the vulnerability assessment

SECRET

CE-Installation

Engineering

Personnel requiring access to the vulnerability assessment and Installation Geospatial Information and

Systems/Services (IGI and S/GEOBASE)

SECRET

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Maintenance Specialty Reason Investigation

Required

Weather Personnel requiring access to classified plans or members of the Crisis Action Team (CAT) or access to priority aircraft/equipment

Supply-Freight and

Receiving

Personnel requiring access to incoming classified shipments/materials

SECRET

Human Resources Personnel who require access to DoD personnel systems

Munitions Personnel requiring access to the SIPERNET SECRET

2.1.4.6. Background Investigations. All SP employees must have a minimum of advance fingerprints and a Tier 1 completed. Personnel with Tier 3 clearances accomplished as listed in item 2.1.4.5., meet this requirement. (Higher level investigations such as the Tier 3 for Secret

Access shall be submitted by the SP through DSS at the company's expense.) For all other SP personnel, the Tier 1 investigation shall be submitted by the Government at no additional cost to the SP. (NOTE: If employee has previously had at least a favorable adjudicated security clearance with less than a 24-month break in service, they have met the above-mentioned requirements and then para. 2.1.4.6.1. and 2.1.4.6.2 below do not apply). This information will be verified through the local Security Manager of the requesting activity during in-processing. Final determination on the validity and acceptance of prior clearances will be at the discretion of the 81st TRW/IP office.

2.1.4.6.1. Advance fingerprint biometric data is conducted at the 81st TRW/IP Office when an employee is hired into a position and their Electronic Questionnaires for Investigation Processing

(e-QIP) has been initiated by the member’s security manager of the requesting activity.

2.1.4.6.2. Tier 1 background investigations are initiated by the local SP Security Manager. SP employees must initiate the questionnaire within their first two workdays after employment. SP employees have no later than 5 workdays from e-QIP initiation to complete the questionnaire and submit it back to the SP Security Manager. This questionnaire may be accomplished from any computer with internet access. The Registration Code is considered Controlled Unclassified

Information (CUI) and may not be sent to e-mail that cannot be encrypted. The local Security

Manager of the requesting activity along with the employee will upload all required documents, review the questionnaire for accuracy and then release to the 81st TRW/IP office for submittal.

2.1.4.6.3. In accordance with DoDM 5200.02_AFMAN 16-1405, Air Force Personnel Security

Program, Common Access Card (CAC) issuance and access to Automated Information Systems

(AIS) will be prohibited until either:

2.1.4.6.3.1. A previous clearance/investigation has been verified or

2.1.4.6.3.2. A new investigation has been transmitted to the Office of Personnel Management and fingerprints have been accomplished by the 81st TRW/IP office. Contractor Verification System, 2-12

Trusted Agents will verify this information through the Information Protection Office before authorizing CAC issuance and government computer access.

2.1.4.7. Pass and Identification Requirements.

2.1.4.7.1. All SP/SP subcontractor personnel seeking to enter Keesler AFB for employment must submit to a criminal history background check conducted by the 81st Security Forces Squadron

(SFS/S5). Cooperation with the investigation is mandatory for entry to Keesler AFB. SP personnel convicted of certain crimes will not be allowed unescorted access to Keesler AFB. Such crimes include, but are not limited to the following: espionage, sabotage, treason or terrorism; felony convictions; violent crimes against persons; sex crimes; drug crimes related to distribution or intent to distribute firearms/explosives violations. Other grounds for exclusion from working on Keesler

AFB include, but are not limited to inability to provide proof of U.S. citizenship or legal U.S.

residency, outstanding warrants, individuals identified on Federal terrorist watch lists, and incarceration for 12 months or longer within the past three (3) years. Deviations from this guideline are permitted on a case-by-case basis as determined by the 81st TRW/Commander (CC).

2.1.4.7.2. The SP shall ensure the following pass and identification items required for contract performance is obtained for employees and non-Government owned vehicles:

2.1.4.7.2.1. DD Form 1172-2, Application for Uniformed Services Identification Card, (AFI 36-

3026V1_IP, Identification Cards for Members of the Uniformed Services, their Family Members, and Other Eligible Personnel, and AETC Instruction 36-3001, Issue and Control of AETC Civilian

Identification Cards).

2.1.4.7.2.2. CAC IAW AFI 36-3026V2, Identification Cards For Members of the Uniformed

Services, Their Eligible Family Members, and Other Eligible Personnel.

2.1.4.7.2.3. An AF Form 75, Visitor Pass OR a Defense Biometric Identification System (DBIDS) card is required for employees of contracts over six months in length.

2.1.4.7.2.3.1. A Visitor Pass renewed in 30-day increments. To receive a visitor pass, the employee must provide an unexpired, valid picture identification card or other credential IAW DoDM

5200.08 V3_AFMAN 31-101 V3 Installation Perimeter Access Control (CUI), to the Visitor

Control Center along with a sponsoring member.

2.1.4.7.2.3.2. To receive a DBIDS card, the employee must provide two (2) an unexpired, valid picture identification card or other credential IAW DoDM 5200.08 V3_AFMAN 31-101 V3, and accomplish an Installation Access Application with favorable results on the Criminal History

Check. Additionally, the SP must receive a DBI request form memo from their AF sponsoring activity and present this memo to the Pass and ID office.

2.1.4.7.3. All employees that drive onto the installation must have a valid driver’s license, current vehicle registration and current proof of insurance. Employees must obey current base traffic laws and regulations IAW AFI 31-218, Motor Vehicle Traffic Supervision and/or AFI 31-115, Law and

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Order Operations and any updates to base traffic regulations. All SP personnel riding motorcycles, scooters, or otherwise motored 2-3 wheeled vehicles on base must possess a valid driver’s license endorsement (if applicable) and a Motorcycle Safety Foundation safety class completion card indicating class attendance.

2.1.4.8. Physical Security Requirements.

2.1.4.8.1. SP shall ensure areas controlled by SP personnel comply with the base Integrated

Defense Plan for Force Protection Condition (FPCON) procedures, Random Antiterrorism

Measures (RAMS) and local search/identification requirements. The SP shall be responsible for the above FPCON requirements in all assigned facilities and aircraft parking ramp. The SP shall safeguard all Government property, including controlled forms, provided for their use. At the close of each work period, Government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured.

2.1.4.8.2. Operating Instructions (OI). SP shall develop an OI for internal circulation control, protection of resources, and to regulate entry into AF controlled areas during normal, simulated and actual emergency operations. The OI shall be written IAW AFI 31-101, Integrated Defense

(ID), the local ID Plan and DoDIO-2000.16V1_AFI10-245-O and coordinated through the local

Security Forces Squadron, the Wing Anti-Terrorism Office (ATO) and the Information Security

Program Manager (ISPM).

2.1.4.8.3. Unescorted Entry to Controlled Areas and Restricted Areas. SP employees who do not require access to classified information but require unescorted entry to restricted areas, must have a favorable National Agency Credit Check with Inquiry (TIER 1), or higher investigation.

2.1.4.8.4. SP shall produce and maintain an Entry Authorization List (EAL) IAW AFI 31-101, Chapter 7. The list shall include employee's name, last six numbers of their social security number, and level of security clearance. The list shall be coordinated through controlled area monitor, signed by the SPs Function Area Commander (FAC) and validated through the Security Forces

Installation Security Section prior to access. Updated listings shall be provided annually or as changes occur. The SP shall ensure sensitive information (i.e., Privacy Act information) is properly marked and protected from unauthorized access, disclosure, or manipulation. (CDRL 0213)

2.1.4.8.5. SP employees that require escorted entry to controlled areas due to the location of

Government provided facilities and work areas and will adhere to the regulations in AFI 31-101, Chapter 7.

2.1.4.8.6. SP/SP subcontractor personnel shall adhere to vehicle inspections when entering and exiting the base and traffic laws as outlined in the Mississippi Code, DoD regulations, AFIs, and applicable AETC Supplements to include DoDIO-2000.16V1_AFI10-245-O, Antiterrorism (AT)

Program Implementation; AFI 31-101, Integrated Defense (ID); AFI 31-218, Motor Vehicle

Traffic Supervision and /or AFI 31-115, Law and Order Operations.

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2.1.4.8.7. Retired DoD personnel and dependents who are employed by a SP may not use their sponsorship privilege for the SP’s or sub-SP’s benefit.

2.1.4.8.8. Controlled/Restricted Areas. SP shall implement local base procedures for entry to AF controlled/restricted areas where SP personnel will work. The CO will provide a list of the local base procedures at the pre-performance briefing. The CO will provide updates to the SP, as changes are made in the procedures.

2.1.4.8.9. Establishment or Modification of Controlled Areas. For on-base cleared facilities with oversight by the base ISPM, SP shall comply with DoDM 5220.22 V2_AFMAN 16-1406V2, and coordinate with the Security Forces Installation Security Section to implement controlled area requirements. The Security Forces Installation Security Section and ISPM shall approve the establishment, construction, and modification of all SP designated controlled areas before they may be used to limit access.

2.1.4.8.10. Retrieving Identification Media. When an employee is separated or separates employment, regardless of the circumstances, the SP shall retrieve identification media issued to employees upon the employee’s termination or contract termination.

2.1.4.8.11. Reporting Requirements. SP shall comply with requirements IAW AFI 71-101, Volume-1 Criminal Investigations Program, and Volume-2 Protective Service Matters. SP shall report to the appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, SP personnel, resources, and classified or unclassified defense information. SP employees shall be briefed by their immediate supervisor upon initial on-base assignment, and as required thereafter.

2.1.4.8.12. Additional Security Requirements. IAW DoDM 5200.01-V1, DoD Information

Security Program: Overview, Classification, and Declassification (chg 2), V2 - DoD Information

Security Program: Marking of Information (chg 4), and V3 - DoD Information Security Program:

Protection of Classified Information (chg 3), DoDI 5200.48, Controlled Unclassified Information

(CUI), and DoDM 5220.22 V2_AFMAN 16-1406, Vol 2, National Industrial Security Program:

Industrial Security Procedures for Government Activities. The SP shall comply with AFI 17-130, Cybersecurity Program Management, Air Force System Security Instruction (AFSSI) 7700, Emission Security; and AFI 10-701, Operations Security (OPSEC).

2.1.5. Publications. Mandatory applicable publications are listed in Appendix A of each service area. All new AETC and Keesler supplements or amendments to listed publications from any organizational level may be issued during the life of the contract and must be followed, even if the supplement is not listed in Appendix A of service area. Stay current with publications and forms by reviewing and accessing them within 60 calendar days after publication. The SP shall submit

Publication Change Report to the ACO, BCE, and Chief, COR; within 30 calendar days after the start of contract, and monthly thereafter. The report shall include the name and reference, a summary of the change(s), and state whether there is a cost increase, decrease or no change.

Immediately implement those changes that result in a decrease or no change in the contract price and notify the ACO in writing of such change. Should a decrease in contract price result, provide

2-15 a proposal for the reduction to the ACO. Before implementing any change that will result in an increase in contract price, notify the ACO of such change and submit in writing to the ACO, a price proposal within 60 calendar days following SP review. The ACO and contractor shall negotiate the change into the contract under the provisions of the contract clause entitled

“Changes”. Failure of the SP to submit a price proposal within the 60 calendar days entitles the government to performance according to such change at no increase in contract price, unless the time requirement is waived by the ACO. (CDRL 0217)

2.1.5.1. Some of the publications can be found on the Internet at the following sites:

OSHA Standards: http://www.osha.gov

USAF Publications: http://www.e-publishing.af.mil

AETC Publications/Supplements: http://www.e-publishing.af.mil

T.O.: https://www.my.af.mil/etims/etims/index.jsp

DoD Publications: http://www.dtic.mil/whs/directives/index.html

CEIPlaybooks:https://cs2.eis.af.mil/sites/10041/CEPlaybooks/Pages/PlaybookViews.aspx

2.1.5.2. The SP shall immediately implement those changes that result in a decrease or no change in the contract price and notify the CO in writing of such change. Should a decrease in contract price result, the SP shall provide a proposal for a reduction in the contract price to the CO. Before implementing any change that will result in an increase in contract price, the SP shall submit in writing to the CO a price proposal with 30 calendar days following receipt of the change by the

SP. Failure of the SP to submit a price proposal within 30 calendar days following receipt of the change entitles the Government to performance according to such change at no increase in contract price.

2.1.5.3. Technical Guidance. Requirements of this PWS, to include all Sections, shall be performed using Government directives, instructions and publications, TOs, and where mandated and approved, the SP’s developed directives and/or instructions. Applicable Government directives, instructions, and publications, TOs and accepted SP directives and/or instructions shall be the basis for inspection and surveillance of all areas.

2.1.5.4. Technical Support and Updates to AF Publications. The SP shall develop local supplemental directives, instructions, operating instructions, and publications as the functional area POC for the applicable section of the PWS. SP employees shall provide administrative support, coordination comments, advice and counsel, but the approval, certification, and coordination response (concur, non-concur, etc.) will be made by COR.

2.1.5.5. Records Management. Ensure all official Government-owned records received and created for the Government are maintained IAW established Federal Records Act, Public Law 81-

754, Federal Records Act, DoD and AF directives listed in Appendix 2A. At the functional level, provide technical assistance to all Government officials (designated decision authorities & Base

Records Manager) in support of the Records Management (RM), Privacy Act, and Freedom of

Information Act (FOIA) Programs. Appoint a Functional Area Records Manager in support of the

Records Management and FOIA Program IAW AFI 33-322, Records Management and

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Information Governance Program. Manage all official Government records, all records should be electronic if possible. Waivers are required for paper records. Prepare and maintain a copy of the

Records Information Management System file plan. Maintain active and inactive files. Dispose of records IAW applicable directives, Public Laws and Statutes. Prepare records, complete applicable records, and provide shipment of records requiring staging or retirement to the Federal Records

Center. Maintain electronic records using an AF approved electronic records keeping system. Segment and control access security and safety of records according to record sensitivity. Ensure sensitive information subject to Public Law 100-235, Computer Security Act of

1987, (Privacy Act information) is properly protected from unauthorized access, disclosure, or manipulation. All reports, records, files, documents, maintenance policies/operating instructions and working papers shall be made available to authorized Government personnel, as requested.

2.1.5.6. FOIA Program. Comply with DoDM 5400.07, DoD Freedom of Information Act (FOIA)

Program, AF Supplement requirements. SP shall follow DoDM 5400.07 in conducting procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding

CIU material. Comply with AFI 33-332, Air Force Privacy and Civil Liberties Program, when collecting and maintaining information protected by the Privacy Act of 1974 authorized by Title

10, United States Code, Section 8013. Remove or destroy official records only IAW AFI 33-322.

2.1.5.7. The Government may use, duplicate or disclose such records, files, documents, working papers and reports in whole or in part. The SP is to provide Workload data to the COR and ACO for each section of the PWS at the end of each Fiscal Year (FY). (CDRL 0219)

2.1.6. Environmental Management. Comply with federally mandated environmental preference programs and DoD “Green Procurement Program” (GPP) policy. These program elements are described Federal Facilities Environmental Stewardship & Compliance Assistance Center

(FedCenter.gov) website (http://www.fedcenter.gov). Follow MAJCOM policy on reporting visits, official correspondence, notice of violations or enforcement actions from any Local, State, or

Federal Environmental, Safety, or Health Regulator.

2.1.6.1. Environmental. Comply with the Environmental, Safety, and Occupational Health

Compliance Assessment and Management Program, pesticide measures of merit, solid waste reduction/diversion, Remedy in Place, and hazardous waste reduction. Comply with all applicable environmental permits/plans, Code of Federal Regulations, MAJCOM instructions, AFIs, DoD regulations, MAJCOM/AF/DoD policy letters, policy documents, etc. concerning environmental programs and all revisions after contract award. AF items may include, but are not limited to, 10, 20, 32, 41, 44, 51, 64, 90, 91 series publications found at http://www.e-publishing.af.mil. Follow

MAJCOM policy on reporting visits, official correspondence, and notice of violations or enforcement actions from any local, state, or federal Environmental, Safety, or Health Regulator.

2.1.6.2. Environmental Compliance. Comply with all environmental compliance, conservation, planning, and programming in accordance to all federal, EO, DoD, AF, and state, requirements and policies (including applicable revisions).

http://www.e-publishing.af.mil/

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2.1.6.3. Products and Materials. In order to comply with federally mandated environmental preference programs and DoD GPP policy, Keesler AFB requires the use of environmentally preferable products and services. The SP shall use Green Seal Product Standards

(http://www.greenseal.org/certproducts.htm). If it is determined that a product does not meet

Government performance requirements, submit a proposed alternative to ACO that would meet the performance requirements with the lowest environmental impact for evaluation and acceptance. For products that fall under the Environmental Protection Agency (EPA)

Comprehensive Procurement Guidelines (http://www.epa.gov/cpg), must meet the minimum recovered (recycled) content. Use bio-based products upon issuance of the bio-based product listing from the United States Department of Agriculture (http://usda.gov). Purchase and use

Energy Star or other energy-efficient items listed on the Department of Energy’s Federal Energy

Management Program Product Efficiency Recommendations product list.

2.1.6.4. SP Support of Energy Savings Performance Contract (ESPC) Team. The SP acknowledges and supports the AF initiative to create energy savings by the…